Electrical repair and programming of 7 industrial oven control panels – TRANSNET engineering RFQ

Closing date: 6 November 2026 at 16:00 (per tender record).

No briefing session or site visit date is stated in the document. Site visits/briefings, if indicated as compulsory in the RFX, are mandatory; failure to attend results in disqualification.

No specific contact names, emails, or telephone numbers are stated in the document.

Enquiries before closing must be directed to the contact person listed in the RFX document.

Submission address: as indicated in the Bid Documents.

Submission method: sealed envelope, delivered to the address indicated in the Bid Documents, with the bid number and subject marked on the front and the return address on the reverse.

Bids must be completed in full, legibly, in non-erasable ink, and on the official Transnet forms only.

All returnable documents listed in the RFX must be submitted with the bid. Failure to submit mandatory returnable schedules/documents results in disqualification; failure to submit other schedules/documents may also result in disqualification.

Prices must be in ZAR and not subject to confirmation. Alterations to prices must be made by deleting incorrect figures and inserting correct ones, initialled by the signatory.

Bids must remain valid for the validity period stated in the RFX; extensions may be requested.

Late bids will not be considered.

Returnable forms include:

• RFX Declaration Form: certifies acquaintance with and agreement to the Integrity Pact.
• Integrity Pact: signed commitment to anti-corruption, zero-gifts, and independent bidding.
• Non-Disclosure Agreement: signed commitment to confidentiality of Transnet information.
• Deed of Suretyship (if required): to be completed and returned within 30 calendar days of the letter of acceptance; failure may lead to contract cancellation.

Evaluation follows the Preferential Procurement Regulations, 2017 (PPPFA). The preference point system (80/20 or 90/10) is not explicitly stated in the extracted text.

Bids are evaluated by the Bid Preparation and Evaluation Committee; after closing, bidders may only communicate with the Chairperson of that committee.

Bids may be disqualified for unauthorised communication with Transnet officials during the evaluation period.

Bidders must not appear on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.

Compliance with the Integrity Pact's commitments (anti-corruption, zero-gifts, independent bidding) is required; violations may lead to disqualification and exclusion for up to 10 years.

Scope: Electrical repair and programming of 7 existing control panels for industrial ovens, including testing, calibration, and commissioning, at the Rotating Machines Depot.

Work includes: stripping and cleaning wires, rewiring, supply and installation of new components (overload relays, breakers, signal converters, surge arrestors, temperature controllers, PLC, touch pad display, ammeters, load break switches, current transformers).

PLC: S7-1200 or equivalent, with HMI for recipe selection (different times and temperatures), automated moving trolley in/out of oven, contactor-based temperature control, fan control, necessary safety protections.

Deliverables: all programs and licenses, schematics, wiring diagrams, single-line diagrams, parts list with OEM part numbers, cable schedules, electrical Certificate of Compliance (COC) per SANS 10142-1, calibration certificates, standard operating procedure, maintenance and repair manuals.

Training: training of 5 Transnet staff on product knowledge, troubleshooting, and maintenance; provide training manuals, register, and certificates.

Documentation: 3 hardcopies + 1 PDF of electrical schematics, parts list, cable schedules, COC, operational manual, and third-party documentation.

Key components (quantities):

• 80A 3-pole breakers: 21
• 6A 1-pole breakers: 14 (plus 7 additional 6A single pole)
• 20A 3-pole breakers: 21
• Main isolator 250A: 7
• Main fuses 250A: 21
• Three-pole contactors (65A AC3, 230V coil): 21
• Overload relays: 14
• Signal converters/isolators: 21 (plus 7 additional)
• Ammeters: 7
• Surge arresters (Type 2): 7
• Temperature controllers: 7
• 60A 2-pole miniature circuit-breakers: 7
• Load break switches (200A, 4-pole): 7
• Current transformers (600V, 200/5A): 21
• Meters (transformer-operated, class 0.2S): 7
• Portable current transformers (200/5A): 21
• Changeover power relays (230V, 10A): 35
• Relays (8/11-pin, 10A): 35
• Selector switches (2-position, maintained): 40
• Indicator lights (red, 230VAC): 40

After handover, panels and ovens must be 100% functional per the Standard Operating Procedure.

Pricing: Prices must be quoted in ZAR, on a Delivered Duty Paid (latest ICC Incoterms) basis for goods, unless otherwise specified. Prices must be inclusive of VAT, shown separately on the tax invoice.

Bid security: Not explicitly stated in the extracted text; a Deed of Suretyship may be required from the successful bidder for contract fulfilment, to be provided within 30 calendar days of the letter of acceptance.

Payment: Terms per the Terms and Conditions of Contract; alternative payment/financing proposals may be offered but must be in addition to the standard tender. Advance payments may require a guarantee.

Conditional discounts: If offered, the discount period is calculated from the date Transnet receives the correct month-end statement and tax invoice.

No bid bond amount is specified in the extracted text.

CSD registration: Not explicitly stated in the extracted text.

Tax clearance: Not explicitly stated; VAT compliance required.

B-BBEE: Preference points claimed under PPPFA; B-BBEE status must be supported by valid certificate or affidavit as per regulations. False B-BBEE statements may lead to disqualification.

CIDB grading: Not applicable (services, not construction).

CIPC registration: Not explicitly stated.

Integrity Pact: Must be signed and complied with; includes zero-gifts policy, no collusion, no bribery, independent bidding.

Non-Disclosure Agreement: Must be signed; confidentiality obligations survive 5 years.

Occupational Health and Safety Act (Act 85 of 1993) compliance required.

Electrical work must comply with SANS 10142-1.

Bidders must not be on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.

Foreign bidders: Must provide Power of Attorney from principal, authenticated per Rule 63 of the Uniform Rules of Court, and appoint a South African representative.

After closing, bidders may only communicate with the Chairperson of the Bid Preparation and Evaluation Committee. Unauthorised communication with other Transnet officials may lead to disqualification. Bids are evaluated per the Preferential Procurement Regulations, 2017; B-BBEE status affects evaluation. Bidders must not be on restricted supplier lists.