Fire fighting on small vessels training for border management authority (RFQ h004l2711rfq00244)

Bidding procedure enquiries:

• Contact: Tlou Kgoebane
• Email: [email protected]

Technical enquiries:

• Email: [email protected]
• Note: no quotations should be sent to this email; enquiries only.

Invoices: submit to [email protected]

Submission method: physical delivery to the designated address. Bids must be in a sealed envelope marked with the bid number, closing date, and bidder's name and address. Late bids will not be considered. Bids must be submitted on the official forms provided and not retyped. No bids by fax or telegraph. Bids must not be included in packages containing samples. Alterations must be initialled; correcting fluid is prohibited.

Returnable forms (all must be completed, signed, and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.1 (Pricing Schedule – Firm Prices): firm prices only, inclusive of VAT.
• SBD 4 (Bidder's Disclosure): declares any relationship with state employees or the procuring institution; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim): claims B-BBEE preference points; attach valid B-BBEE certificate or sworn affidavit.
• SBD 7.1 (Contract Form – Purchase of Goods/Works): signed as the service provider.
• Declaration of CSD Registration: certifies CSD information is correct and up to date.
• Board resolution authorising the signatory to bind the bidder.
• Proof of tax compliance (TCS PIN or CSD number).

Disqualification risks:

• Any returnable form omitted or unsigned.
• Bids received after the closing time.
• Bids not on official forms or retyped.
• Incorrect or outdated CSD information.
• Bidders or directors in the service of the state.
• Use of non-South African employees without vetting and work permits.

Evaluation stages:

1. Administrative compliance: all mandatory forms submitted and completed.
2. Preference points: 80/20 system (price 80 points, specific goals 20 points).

Specific goals (max 20 points):

• Black-owned: 100% = 10 points; ≥51% and <100% = 5 points; >0% and <51% = 2 points; 0% = 0 points.
• Women-owned: 100% = 4 points; ≥51% and <100% = 2 points; >0% and <51% = 1 point; 0% = 0 points.
• Youth-owned: 100% = 3 points; ≥51% and <100% = 2 points; >0% and <51% = 1 point; 0% = 0 points.
• Military veteran-owned: 100% = 3 points; ≥51% and <100% = 2 points; >0% and <51% = 1 point; 0% = 0 points.

Price points calculated using the 80/20 formula: Ps = 80(1 - (Pt - Pmin)/Pmin).

BMA reserves the right to negotiate with shortlisted bidders before or after award, and to call for presentations.

Scope: Provision of maritime training – fire fighting on small vessels training for Border Management Authority (BMA) personnel.

Deliverables:

• Train 20 officials over 3 days.
• Training must enable participants to be competent in preventing, identifying, and responding to fire emergencies on small vessels, enhancing maritime safety, protecting lives, and minimising damage to vessels and the environment.

Course requirements:

• Course presented over a period of 3 days (theory and live practical).
• Entry prerequisites include medical fitness, English proficiency, and completion of a medical questionnaire.
• Training to be delivered in different provinces.

Note: The description mentions both 20 officials and 50 Border Guards; the pricing schedule specifies 20 officials for 3 days.

Pricing format: Firm prices only, inclusive of VAT. Non-firm prices (subject to exchange rate variations) will not be considered.

Offer validity: 120 days from the closing date.

Payment terms:

• Payment in South African Rand, fixed price inclusive of VAT.
• Payment within 30 days of receipt of approved invoice, according to agreed payment schedule.
• Payment against key deliverables, provided professional-level quality standards are met.
• Disbursements must not exceed 10% of total amount paid, and require original receipts against pre-agreed expense list.

Performance security: Not specified in the document.

CSD registration: Mandatory. Bidders must be registered on the Central Supplier Database and provide a CSD number or report. Declaration of CSD Registration must be submitted.

Tax compliance: Bidders must be tax compliant. Provide SARS Tax Compliance Status (TCS) PIN or printed certificate. If no TCS PIN, provide CSD number. For consortia/JVs/subcontractors, each party must submit separate TCS certificate/PIN/CSD number.

B-BBEE: A valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) must be submitted to claim preference points. B-BBEE status level must be indicated.

State employees: Bids from persons in the service of the state, or companies with directors who are state employees, will not be considered.

Foreign suppliers: Must complete the questionnaire on residency, branch, permanent establishment, source of income, and tax liability in South Africa. If all answers are no, TCS PIN registration is not required.

Other: Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Service providers must not use non-South African employees unless vetted and holding work permits.