Installation and replacement of building glass for mossel bay municipality properties (3-Year contract)

Enquiries – specifications:

• Contact: Ms Nandi Soji
• Email: [email protected]
• Telephone: (044) 606-5150

Enquiries – completion of documents:

• Contact: Mr Deslin Kohler
• Email: [email protected]
• Telephone: (044) 606-5192

Document purchase payments (EFT details):

• Email: [email protected]

Submission address:

Tender Box, Entrance of the Mossel Bay Town Hall

101 Marsh Street

Mossel Bay

Postal address:

Tender Box, Mossel Bay Municipality

Mossel Bay, 6500

Submission method: sealed envelope, placed in the tender box at the Entrance of the Mossel Bay Town Hall, 101 Marsh Street, Mossel Bay, or posted to reach the Tender Box, Mossel Bay Municipality, Mossel Bay, 6500 before closing.

Closing time: 20 November 2026 at 12h00.

Envelope must be endorsed with the tender number, title, and closing date.

Faxed, e-mailed, and late tenders will not be accepted.

Tenders must be submitted on the original documents, fully completed and signed in black ink by the authorised signatory.

Tender documents may not be retyped; retyped documents will be disqualified.

The complete original tender document must be returned; omitted material pages may cause disqualification.

Unauthorised alterations to the tender document will disqualify the bid.

Returnable forms (all must be completed and signed):

• MBD1: Bid Requirements of the Mossel Bay Municipality.
• MBD4: Declaration of Interest – discloses whether any director or shareholder is employed by the state or connected to the municipality.
• MBD5: Declaration for Procurement Above R10 Million.
• MBD6.1: Preference Points Claim Form – claims B-BBEE and locality points.
• Municipal Rates and Taxes form – provides proof of municipal account status.
• Authorised Signatory – copy of board resolution authorising the signatory.
• MBD8: Declaration of Bidder's Past Supply Chain Management Practices.
• MBD9: Certificate of Independent Bid Determination – certifies no collusion.
• Section 5: Declaration – must be completed and signed by the authorised signatory.
• Section 6: Form of Offer and Acceptance – signing both parts concludes the contract.
• Joint Venture Agreement (if applicable) – must be submitted as part of the bid.

Disqualification risks:

• Failure to sign Section 5 Declaration.
• Retyped tender documents.
• Omitted material pages.
• Unauthorised alterations.
• Late, faxed, or e-mailed tenders.

Pre-evaluation on functionality (minimum 50 out of 60 points to be responsive):

• Company (or JV) experience: 45 points.
• References related to that experience: 15 points.

Responsive bids evaluated on the 80/20 or 90/10 Preference Points System.

Specific goals: maximum 20 points (80/20) or 10 points (90/10), split 50% for B-BBEE scorecard and 50% for locality.

Locality points (80/20 system): Mossel Bay 10, Garden Route District 6, Western Cape/other provinces 4.

Locality points (90/10 system): Mossel Bay 5, Garden Route District 3, Western Cape/other provinces 2.

Price evaluated on the lowest accumulative tender amount (rate-only tender).

Bidders must tender for each line item in the pricing schedule; failure to do so makes the bid non-responsive.

The municipality reserves the right not to accept the lowest tender or the highest-scoring bid.

Scope: Installation of new or replacement of damaged building glass of different sizes to various properties of Mossel Bay Municipality.

Contract period: 3 years from 01 July 2027 to 30 June 2030.

Bidders must be SAGGA Registered Contractors with a CIDB grading of 4SG or higher.

Work includes supply and installation of glass, removal of damaged glass, and carting of re-usable materials to Municipal Stores.

Proof of cost for materials exceeding R1,000 including VAT must be submitted.

Subcontracting limited to 25% of contract value without approval.

Variation orders limited to 20% of contract value.

Contractor takes instructions only from the Employer Representative.

Pricing: Bill of Quantities (pages 31-35), tender amount inclusive of VAT.

Only firm pricing accepted; non-firm prices not considered.

Prices for years 2 and 3 must include annual escalations.

Rates and prices are final and binding; no variation throughout the contract period.

Tender evaluated on total contract amount (rates multiplied by estimated quantities).

Award subject to availability of Council Vote funds and final approval.

Payment: Payment certificates and invoices submitted to the Creditors section; payment within 30 days of invoice.

Performance security: required within 30 days of award notification, amount specified in Special Conditions (not stated in extract).

Penalty for failing to complete works: 5% of contract value per day.

Latent defects period: 12 months.

Successful bidder liable for all duties and costs on legal documents, surety, guarantees, and retentions.

Central Supplier Database (CSD) registration required; municipality may not award to unregistered bidders.

Tax Compliance Status Pin (SARS) must accompany bid; verified on SARS website. Each JV member must submit separately.

CIDB registration: 4SG or higher; suspended, inactive, or deregistered bidders are non-responsive. JV lead partner must have 4SG or higher.

Letter of Good Standing from the Compensation Commissioner required; each JV member must submit separately.

Municipal rates and taxes: bidders and directors must not be in arrears for more than three months; municipal accounts or affidavits required.

B-BBEE: certificate or sworn affidavit required to claim points; details as per MBD6.1.

Proof of locality: municipal account, lease agreement, or sworn affidavit; business premises must be operational and established before advertisement date.

Authorised signatory: board resolution required unless sole proprietor.

Bidders must not be listed on the Register of Tender Defaulters.

Bidders must not have abused the municipality's supply chain management system.

Compulsory Enterprise Questionnaire must be completed with no conflicts of interest.

Bidders must be registered and in good standing with the compensation fund or licensed compensation insurer.

Contract 3 years from 01 July 2027 to 30 June 2030.

Proof of cost for materials exceeding R1,000 including VAT must be submitted.

Re-usable materials removed must be carted to Municipal Stores with proof.

Payment certificates and invoices submitted to creditors section.

Penalty for failing to complete works: 5% of contract value per day.

Latent defects period: 12 months.

Subcontracting limited to 25% of contract without approval.

Variation orders limited to 20% of contract value.

Contractor takes instructions only from Employer Representative.