Installation and replacement of damaged electrical works – various properties, mossel bay municipality (TDR42/2026/2027)

Site or information meetings, if specified in the advert, are compulsory. Bids will not be accepted from bidders who have not attended. Bidders arriving or logging in 15 minutes or more after advertised start time will not be allowed to attend or sign attendance register. All partners of a joint venture must attend.

Specification enquiries:

• Contact: Ms Nandi Soji
• Email: [email protected]
• Telephone: (044) 606-5000 x 6678

Document completion enquiries:

• Contact: Ms Juanita Schutte
• Email: [email protected]
• Telephone: (044) 606-5198

Tender document purchase:

• Cost: R280.00 per set (non-refundable)
• Available from Ms Juanita Schutte or free from www.mosselbay.gov.za
• Payment at cashiers, Mossel Bay Municipality Main Building, 101 Marsh Street, Lower Ground Floor, or EFT (banking details from [email protected])

Submission address:

Tender Box, Entrance of Mossel Bay Town Hall, 101 Marsh Street, Mossel Bay

Submission method: sealed envelope placed in the tender box at the Entrance of the Mossel Bay Town Hall, 101 Marsh Street, Mossel Bay, by 12:00 on 27 November 2026. May also be posted to reach the Tender Box, Mossel Bay Municipality, Mossel Bay before closing. Envelope must be endorsed with tender number, title and closing date. Faxed, e-mailed and late tenders will not be accepted.

Returnable documents (all must be completed, signed in black ink, and submitted):

• MBD1: Bid for Requirements of the Municipality of Mossel Bay (cover page with bidder details).
• MBD4: Declaration of Interest – discloses whether any director/shareholder is employed by the state or connected to the municipality.
• MBD5: Declaration for Procurement Above R10 Million – required for contracts above this threshold.
• MBD6.1: Preference Points Claim Form – claims B-BBEE and locality points under the Preferential Procurement Regulations 2022.
• Municipal Rates and Taxes – proof of municipal account or affidavits as applicable.
• Authorised Signatory – resolution authorising the signatory to bind the bidder.
• MBD8: Declaration of Bidder's Past Supply Chain Management Practices.
• MBD9: Certificate of Independent Bid Determination – certifies no collusion.
• Section 5 Declaration – must be completed and signed.
• Section 6 Contract Form – Form of Offer and Acceptance.
• Tax Compliance Status Pin (SARS).
• CIDB registration number (2 EB or higher).
• Letter of Good Standing from the Compensation Commissioner.
• B-BBEE certificate or sworn affidavit.
• Proof of locality (municipal account, lease agreement, or affidavit).
• Joint venture agreement and related documents (if applicable).

Disqualification risks:

• Any returnable form omitted or unsigned.
• Tender documents retyped or with unauthorised alterations.
• Missing material pages.
• Late, faxed or e-mailed submissions.
• Failure to attend compulsory site/information meeting (if specified in advert).

Compulsory documentation: Tax Compliance Status Pin, CIDB registration number, municipal rates and taxes accounts (or affidavits), Authorised Signatory resolution, Letter of Good Standing from Compensation Commissioner, B-BBEE certificate or sworn affidavit, proof of locality, joint venture agreement and related documents.

Section 5 Declaration must be completed and signed.

Tender documents must be fully completed, originally signed in black ink, not retyped, no unauthorised alterations.

Pre-evaluation (functionality):

• Company (or JV) Experience: 45 points.
• References related to that experience: 15 points.
• Minimum qualifying score: 48 out of 60 points. Bids scoring less are non-responsive.

Preference points system:

• Responsive bids evaluated on 80/20 or 90/10 system.
• Maximum 20 points (80/20) or 10 points (90/10) for specific goals.
• 50% of these points for B-BBEE scorecard, 50% for locality.

Locality points (only one category applies):

• Mossel Bay municipal area: 10 (80/20) or 5 (90/10).
• Garden Route District region: 6 (80/20) or 3 (90/10).
• Western Cape Province and other provinces: 4 (80/20) or 2 (90/10).

Experience scoring:

• 1 to 2 years relevant experience: partial points.
• 2 to 3 years: more points.
• More than 3 years: maximum points.
• Proof required: appointment letters AND completion certificates or signed completion letters.

References scoring:

• Three questionnaires required, not older than 5 years.
• 5 points per positive and relevant questionnaire.
• References must be able to validate the projects.
• For JV, rating of leading partner used.

Scope: Installation or replacement of damaged electrical works to various properties of Mossel Bay Municipality.

Contract period: 3 years from 1 July 2027 to 30 June 2030.

Contractor must have a maintenance team within the Mossel Bay Municipal Area.

All works and materials must conform to South African National Standards.

A Registered Master Installation Electrician must issue Electrical Certificates of Compliance (CoC).

Turnaround times:

• Emergency repair work: same day of notification.
• Normal repair work, installations, replacements or removals: 48 hours.

Site clearance and carting away:

• Contractor must clear and remove all construction debris on completion.
• Re-usable materials carted to Municipal Stores with proof.
• Building rubble to legal dumping site.
• Delivery times to Store: Assets to Linen Store (R2554) Monday & Wednesday 13:30-16:00; Assets to Auction Camp (R1873) Tuesday & Thursday 13:30-16:15.

No part of works or excavations shall be covered up without consent of the Engineer.

Scope of Work: Installation or replacement of damaged electrical works to various properties of Mossel Bay Municipality.

Site clearance and carting away: On completion, contractor shall clear away and remove all construction debris. Re-usable materials carted to Municipal Stores with proof. Building rubble to legal dumping site.

Delivery times to Store: Assets to Linen Store (R2554) Monday & Wednesday 13:30-16:00; Assets to Auction Camp (R1873) Tuesday & Thursday 13:30-16:15.

Company (or JV) Experience: 45 points. Minimum 1 year relevant experience required for points; more than 3 years earns maximum.

Proof: appointment letters AND completion certificates or signed completion letters.

References: 15 points. Three questionnaires required, not older than 5 years. 5 points per positive and relevant questionnaire.

For JV, rating of leading partner used.

All works and materials must conform to South African National Standards.

Registered Master Installation Electrician to issue Electrical Certificates of Compliance.

Quality of plant, workmanship and materials must be suitable for purpose.

No part of works or excavations to be covered up without consent of Engineer.

Pre-bidding testing for account of bidder.

Inspections/tests: if goods/services non-compliant, costs borne by supplier; rejected goods must be replaced at supplier's cost.

Pricing items include: Base Fee including Mossel Bay CBD, D'Almeida; Base Fee including Klein Brakrivier, Reebok; Basic electrical material and fittings (e.g., Distribution board (12Way) Each) with set-up cost and profit.

Prices fixed for period 1 July 2027 to 30 June 2028; price increases for years 2 and 3 must be well motivated with written proof from manufacturers, subject to approval.

Proof of cost for materials exceeding R1,000 including VAT.

All prices inclusive of VAT. Only firm pricing accepted.

Bid evaluated on total cost of contract (rates x estimated quantities for 3 years).

No amendments to pricing schedule allowed.

Pricing format: Bill of Quantities with firm prices only. Non-firm prices (including exchange rate variations) not accepted.

All prices must be inclusive of VAT.

Prices fixed for period 1 July 2027 to 30 June 2028. Price increases for years 2 and 3 must be well motivated with written proof from manufacturers, subject to approval of Director: Planning and Economic Development. Notification before 15th of month for implementation on 1st of following month.

Proof of cost required for materials exceeding R1,000 including VAT.

No minimum order quantity.

Bid evaluated on total cost of contract: rates multiplied by estimated quantities for the three-year period.

No rates or percentages in grey lines may be amended; amendments make bid non-responsive.

Payment: Payment certificate issued for work completed. Payments made within 30 days after submission of invoice.

Performance security: Within 30 days of contract award, successful bidder must furnish performance security as specified in SCC (amount not stated in document).

Mandatory registrations:

• Central Supplier Database (CSD) registration required.
• CIDB registration: 2 EB or higher. Bidders with suspended, inactive or deregistered CIDB status on evaluation day are non-responsive.
• ECB (Electrical Conformance Board) registration required.

Tax compliance:

• Valid Tax Compliance Status Pin from SARS must accompany bid. For JV, every member must submit separately.

Municipal rates and taxes:

• Copy of municipal account for month preceding bid closure must accompany bid.
• Bidders or directors in arrears for more than 3 months without pre-closing settlement arrangement will be unsuccessful.
• If renting, lease agreement must be submitted; if not owning property, affidavits required.

Compensation:

• Valid Letter of Good Standing from Compensation Commissioner required. For JV, every member submits separately.

B-bbee:

• B-BBEE certificate or sworn affidavit required to claim preference points.
• Certificate must be original or certified copy, with SANAS logo (if verification agency), or issued by approved auditor/accounting officer.

Locality proof:

• Municipal account, lease agreement, or sworn affidavit from property owner.
• Only fully operational business premises qualify; vacant erven, storage units and postal addresses do not.

Joint ventures:

• All members must be CIDB registered; lead partner with 2 EB or higher.
• Joint venture agreement, individual SARS tax pins, profit/liability sharing agreement, and board resolution required.

Authorised signatory:

• Resolution authorising signatory must be attached. Sole proprietors exempt if signed by owner.

OHS Specifications: Employer must be reasonably satisfied that bidder has necessary competencies and resources to carry out work safely in terms of Construction Regulations 2014 and Occupational Health and Safety Act 1993.

Health and Safety File must be completed for relevant work.

General Conditions of Contract (GCC) apply, with Special Conditions prevailing in conflict.

Subcontracting: whole contract cannot be subcontracted; any part requires prior written consent. Contractor liable for subcontractors' acts.

Contract documents in English.

Municipality reserves right to negotiate extension or expansion if additional funds become available.

Successful bidder liable for stamp and other duties.

Wrong information furnished: Municipality may recover costs, losses or damages.

Past practices: bid may be rejected for abuse of SCM system, influencing officials, or offering rewards.

Negotiations: if tender prices exceed available funds, Municipality may negotiate to limit work.

Joint ventures: no amendments without approval; B-BBEE points only if certificate in JV name; locality points based on lead partner address.

Warranty: 12 months after delivery/acceptance or 18 months after shipment, whichever earlier.

Payment: within 30 days of invoice.

Prices not to vary from bid.

Variation orders: up to 15% of contract value.

Assignment requires prior written consent.

Delays: penalties at prime interest rate per day of delay; termination for default possible.

Restriction: supplier may be prohibited from doing business with public sector for up to 10 years for default.

Prices fixed for period 1 July 2027 to 30 June 2028; price increases for years 2 and 3 must be well motivated with written proof from manufacturers, subject to approval of Director: Planning and Economic Development, notification before 15th of month for implementation on 1st of following month.

Proof of cost for materials exceeding R1,000 including VAT.

No minimum order quantity.

Similar approved products must be specified in tender document.

All works to conform to South African National Standards; Registered Master Installation Electrician to issue Electrical Certificates of Compliance.

Turnaround time for normal repair work 48 hours.

Site clearance and carting away: re-usable materials to Municipal Stores, building rubble to legal dumping site, delivery times specified.

Contractor must have maintenance team within Mossel Bay Municipal Area.

Non- or poor performance dealt with per Section 43 of SCM Policy.

Preferred and alternative bidder may be appointed; preferred bidder must confirm in writing within 48 hours of order; failure leads to cancellation and alternative bidder used.

Key performance indicators: supplied in terms of specifications, delivery time frame, target 100% achievement.

Bidders must be ECB registered with CIDB grading 2 EB or higher.

Tenders must be submitted on original documents and remain valid for 120 days.

Bidders must be registered on Central Supplier Database.

Tax Compliance Status Pin required.

Municipal rates and taxes must be in order.

Authorised signatory resolution required.

Letter of Good Standing from Compensation Commissioner required.

Joint venture requirements: all members registered with CIDB, lead partner with 2 EB or higher, combined grading equal or higher, joint venture agreement, individual SARS tax pins, profit/liability sharing agreement, board resolution.

Pre-evaluation on functionality: Company (or JV) Experience (45 points) and References (15 points). Minimum 48/60 to be responsive.

Responsive bids evaluated on 80/20 or 90/10 Preference Points System. Maximum 20 (80/20) or 10 (90/10) points for specific goals: 50% B-BBEE, 50% locality.

Locality points: Mossel Bay 10/5, Garden Route 6/3, Western Cape 4/2.

References scored on completion within time frame, within contract amount, satisfaction. For JV, leading partner rating used.