Design, supply, installation and commissioning of automated water and electricity metering system with billing software at king shaka international airport

Tender issue and access: 21 October 2026, with free download from the National Treasury eTender Publication Portal at http://www.etenders.gov.za.

Compulsory clarification meeting: 29 October 2026 at 11:00, in person, at King Shaka International Airport, La Mercy, KwaZulu-Natal, ACSA Reception, Ground Floor, Multi Storey Office Block, Pick-Up Zone area. Attendance is compulsory, and tenderers must sign the attendance list in the name of their entity.

Site inspection: 29 October 2026, directly after the briefing, at the same venue. It is described as non-compulsory, although the mandatory-administration criteria also require physical attendance at the briefing and site walk; bidders should clarify the attendance requirement before treating the site walk as optional.

Closing date for enquiries: 6 November 2026.

Employer response to clarification requests: by 9 November 2026.

Addenda cut-off: until 10 working days before the closing time.

Closing date and time: 23 November 2026 at 12:00 (South African time).

Public opening: after closing on 23 November 2026; the opening register will be placed on the National Treasury eTenders website.

Bidding and technical enquiries

• Name: Zamo Dlamini
• Role: Employer's Agent and contact for bidding and technical enquiries
• Email: [email protected]

Communication route

• Tender-period communication must be directed to ACSA's Supply Chain Department, not the principal agent.
• Bidders may not contact other ACSA employees on the matter. Clarification responses will also be shared with other entities that have responded to the invitation.

Submission address

King Shaka International Airport, La Mercy, KwaZulu-Natal

ACSA Reception

Ground Floor, Multi Storey Office Block

Pick-Up Zone area

Service and delivery site

King Shaka International Airport

La Mercy, KwaZulu-Natal

Submission method

• Place a physical bid in the tender box at ACSA Reception. E-mail, facsimile, telex, telegraphic and telephonic submissions are not accepted.
• Deliver during Monday-to-Friday working hours, when a receiver is available to accept the bid.

Copies and packaging

• Submit 1 printed original, 1 printed copy and the paper components on a USB flash drive.
• Seal the original and copy in separate packages marked ORIGINAL and COPY.
• Show the employer's delivery address, tender reference, tender description, bidder's name, contact details and return address on each package.
• Retain the electronic format in which documents were issued and provide an English translation of any document in another language.

Bid completion

• The person depositing the bid must complete and sign the Tender Deposit/Bid Register, recording the tendering entity's name and the depositor's contact details.
• Return the complete issued bid and contract documents with all supporting information. Do not retype the issued forms.
• Make only permitted corrections or amendments and initial every alteration.
• Submit one offer only, either as a single entity or as a joint venture covering the whole works. Alternative offers are not considered, and a joint venture must identify its lead partner.
• Keep the offer valid for 12 weeks (84 days) from the closing time.

Mandatory returnables and supporting material

• SBD 1 (Invitation to Bid): bidder and contact details, supplier and tax information, signature and authority to sign the bid.
• NEC3 ECC Form of Offer and Acceptance: signed asset-delivery offer.
• NEC3 TSC Form of Offer and Acceptance: signed operation, service and maintenance offer.
• Appendix 1 Contract Document: completed, signed and returned with the bid.
• Combined TCO pricing: complete and consistent pricing for the ECC and TSC contracts.
• Valid LOGS, signed OEM support letter on OEM letterhead addressed to the contractor, and evidence of the required CIDB grade.
• Staffing plan, key-personnel CVs and qualification certificates, track-record evidence, preliminary programme and maintenance schedule.

Disqualification and non-responsiveness risks

• Late bids, prohibited submission channels, materially incomplete or unsigned submissions, omitted requested information and failure to provide tax particulars may invalidate a bid or make it non-responsive.
• A material deviation affecting scope, quality, performance, risk allocation or competitive position makes the offer non-responsive and cannot be corrected after closing.
• A CIDB grade below 6EB/6EP is automatically non-responsive and disqualified.
• Corrupt or fraudulent conduct results in immediate disqualification.
• Only entities appearing on the compulsory-briefing attendance list will receive addenda and have tenders accepted.

Evaluation sequence

• Stage 1 — responsiveness: confirm that the bid was properly received, fully completed and signed, and complies without material deviation or qualification.
• Stage 2 — mandatory administration: apply the CIDB, LOGS, OEM, attendance and signed NEC3 requirements below. Failure on a mandatory item makes the bid non-responsive.
• Functionality: assess technical capability against a 100-point score. Only bids achieving the minimum threshold proceed to price and preference evaluation.
• Final stage — price and preference: rank offers using the combined TCO under the 80/20 preference system.

Mandatory administration criteria

• CIDB grading: 6EB/6EP or higher. Lower grades are disregarded and automatically disqualified.
• Valid letter of good standing issued by the Department of Employment and Labour, Federated Employers Mutual Assurance Company or Rand Mutual Assurance.
• Signed OEM support letter on the OEM's letterhead, addressed to the contractor.
• Physical attendance at the compulsory briefing and site-walk activities, with the tendering entity named on the attendance list.
• Completed and signed NEC3 ECC and NEC3 TSC Forms of Offer and Acceptance, supported by a combined TCO pricing submission.

Functionality threshold and weighting

• Minimum qualifying score: 60/100.
• Key-personnel resource proposal: 48 points.
• Company AMR and metering experience: 40 points.
• Project execution approach and programme: 6 points.
• Maintenance schedule and OEM compliance: 6 points.

Key-personnel scoring

• Project Manager — 10 points: 5 qualification points for a degree in Engineering or Built Environment, or a SAQA-accredited equivalent at NQF Level 7 or higher, with Pr.PM, PMP or an equivalent certification. Experience points: 8 years or more in relevant operational airport or industrial project delivery = 5; 5–7 years = 4; 3–4 years = 3; under 3 years = 0. Relevant experience must include project management, stakeholder coordination, scheduling, reporting, utility-metering projects and multiple sites.
• Smart Metering System Design and Integration Engineer — 10 points: 5 qualification points for a BEng, BSc or BTech in Electrical, Electronic, Mechatronic, Computer or Mechanical Engineering at NQF Level 7 or higher, with ECSA Pr.Eng or Pr.Tech Eng registration. Experience points: 8 years or more in relevant AMR design = 5; 5–7 years = 4; 3–4 years = 3; under 3 years = 0. The experience must cover utility-metering design, drawing approval, statutory compliance, earthing, grounding and bonding, as-built validation and design-completion approval.
• Electrical Metering Installer — 10 points: Master Installation Electrician qualification = 5 points, requiring a National Diploma or higher in Electrical Engineering at NQF Level 5 or higher, Department of Employment and Labour registration and a valid Wireman's Licence. Installation Electrician qualification = 4 points, requiring a Trade Test Certificate or SAQA-accredited equivalent at NQF Level 4 or higher, registration and a valid Wireman's Licence. Experience points: 5 years or more in metering, installation or maintenance and electrical compliance certificates = 5; 3–5 years = 4; at least 3 years = 3; under 3 years = 0.
• Assistant Electrician — 10 points: 5 education points for NQF Level 4 or higher in Electrical or Electronics. Experience points: 5 years or more in metering, meter installation, meter maintenance or LV maintenance and installation = 5; 3–4 years = 4; under 3 years = 0.
• Health and Safety Officer — 8 points: 3 qualification points for a National Diploma or equivalent Occupational Health and Safety Management qualification at NQF Level 6. Experience points: 5 years or more in HSE planning, risk assessment, permit-to-work approvals, site compliance and incident reporting = 5; 3–4 years = 4; under 3 years = 0.
• Missing qualification certificates or CVs result in zero points for the affected criterion. A missing CV scores zero for the relevant experience section.
• One person may be proposed for the Project Manager, Design Engineer and AMR System Integration Specialist roles because these positions are linked for scoring purposes.

Company experience and references

• Minimum track record: 3 years of successful AMR-system and related electrical-infrastructure delivery, including supply, installation, testing and commissioning, electrical works, integration with AMR or billing platforms and data-communication networks such as RF Mesh, Modbus, Zigbee, PLC, LTE-M, NB-IoT, GSM/GPRS, LoRaWA or fibre optics.
• Evidence must be a completion certificate or reference letter on client letterhead, stating the scope, contract value, client contact and contact details, and start and end dates. Evidence must be no more than 10 years old and is invalid if the required information is missing.
• Reference scoring: 5 or more qualifying references = 40 points; 3–4 = 20; 2 = 10; 0–1 = 0.
• Subcontracted experience may count only where the bidder proves its direct participation and the work it performed. ACSA may contact references to verify authenticity and performance.

Project execution approach and programme

• Staffing and resource schedule: 2 points for named key personnel, duties, allocations and discipline mobilisation across design, installation, software integration, testing and commissioning.
• Execution methodology: 2 points covering surveys, design, procurement, installation, testing, commissioning and handover, including design reviews, sequencing, ACSA IT and BMS integration, airside-disruption controls, stakeholder coordination, quality, risk and communication arrangements.
• Implementation programme: 2 points for a time-based Gantt chart or Excel programme covering the 12-month installation period, dependencies, critical activities, risks, mitigation and milestones for surveys, procurement, meter installation, wiring, integration, testing, commissioning, training, documentation and handover.
• Component scoring: all three components = 6 points; two = 4; one = 2; none = 0.
• The preliminary installation programme must fit a 12-month delivery period and also demonstrate alignment with the overall 60-month project period. Failure to submit it makes the bid non-responsive for this functionality criterion.

Maintenance schedule and OEM compliance

• Maintenance plan: 2 points covering preventive and corrective intervals, calibration and verification under SANS 62051 or NRS 057 or other suitable standards, data validation, software updates, communication-network checks, spare-parts strategy, OEM consumables and ACSA/contractor responsibilities.
• OEM alignment: 2 points confirming recommended service intervals and component requirements for each meter and AMR type. Third-party components must remain compatible, maintainable and covered by applicable OEM warranties.
• Five-year billing plan: 2 points covering monthly water and electricity reports and invoices, tariff optimisation, annual tariff changes and handling customer billing queries for all 5 years.
• Component scoring: all three components = 6 points; two = 4; one = 2; none = 0. A schedule lacking OEM alignment may score zero.

Price evaluation

• Submit separate priced schedules for the NEC3 Engineering and Construction Contract asset-delivery component (CAPEX) and the NEC3 Term Service Contract operation, service and maintenance component (OPEX).
• The combined final value of both contracts is the Total Cost of Ownership and the bidder's evaluated price, excluding VAT. Carry the combined TCO into the total-work-package Form of Offer and Acceptance.
• Price allocation: 80 points. Price points = 80 × [1 - (Pt - Pmin) / Pmin], where Pt is the bidder's TCO and Pmin is the lowest acceptable TCO.
• For the highest-ranked responsive offer, a conflicting amount in words overrides the figure. Specified decimal, line-item and summation errors are corrected against the relevant line total or stated tender total, and the bidder may confirm the original offer or accept the corrected total.

Preference evaluation

• Preference allocation: 20 points under the Preferential Procurement Regulations 2022.
• B-BBEE status points: Level 1 = 5; Level 2 = 4.5; Level 3 = 4; Level 4 = 3; Level 5 = 2; Level 6 = 0.5; Level 7 = 0.3; Level 8 = 0.1.
• Black youth majority ownership = 5 points; black women majority ownership = 5 points; majority ownership by people with disabilities = 5 points; non-compliant contributor = 0.
• Provide an original or certified copy of a valid sworn affidavit or a B-BBEE certificate from a SANAS-accredited rating agency, together with relevant proof for the specific ownership goals. A joint venture must provide a consolidated B-BBEE certificate from a SANAS-accredited agency.
• Failure to provide the required preference proof results in zero preference points but does not disqualify the bidder.
• Award normally goes to the highest-scoring bidder, unless objective criteria justify awarding another responsive bidder.

Installation and handover

• ACSA requires the installation, testing and commissioning of an automated meter-reading system for electricity at King Shaka International Airport, including associated smart meters, electrical wiring, integration with ACSA IT and building-management systems, testing, training, documentation and final handover.
• The installation work programme must cover site surveys, feasibility work, design, procurement, meter installation, electrical and AMR integration, testing, commissioning and handover within 12 months.
• The overall installation, operation, service and maintenance period is 60 months, comprising the 12-month delivery programme and 5-year maintenance period.

Design and installation requirements

• Include design reviews, installation sequencing, statutory compliance, earthing, grounding and bonding, approved drawings, as-built documentation and design-completion certification.
• Coordinate with airport stakeholders and minimise disruption to operations, particularly for airside activities.
• Demonstrate quality control, risk management, communication protocols and compliance with the EPCM contracting requirements.

Maintenance deliverables

• Provide a detailed plan for all installed AMR systems, associated smart and AMR meters, and related electrical and water infrastructure.
• Cover preventive and corrective maintenance, calibration and verification, data validation, software updates, communication-network checks, OEM consumables, spare-parts strategy and the allocation of ACSA and contractor responsibilities.
• Maintain compatibility and OEM warranty coverage for any third-party components.
• Generate monthly water and electricity billing reports and invoices for 5 years, address tariff optimisation and annual tariff changes, and manage customer billing queries.

Contract structure

• Package the work as an NEC3 ECC asset-delivery contract and an NEC3 TSC operation, service and maintenance contract.

Pricing structure

• Submit separate priced schedules for the NEC3 ECC asset-delivery component (CAPEX) and the NEC3 TSC operation, service and maintenance component (OPEX).
• Combine the final contract prices into the Total Cost of Ownership for all work at the airport, excluding VAT, and carry this value into the total-work-package Form of Offer and Acceptance.
• Keep all rates and prices fixed, final and binding for the full contract. No contract-price adjustments, foreign-exchange fluctuations or other price changes are permitted.
• Ensure that the ECC and TSC pricing is complete, accurate and consistent; omissions, arithmetic errors and discrepancies are handled under the stated evaluation corrections.
• Include the 5-year monthly water and electricity billing and invoicing activity within the maintenance pricing.

Offer validity

• Maintain the offer for 12 weeks (84 days) from closing. If validity expires before evaluation, the tender conditions reserve a right to review the price against the Consumer Price Index.

Pre-award security and insurance

• Submit any securities, bonds, guarantees, policies and insurance certificates prescribed by the Contract Data for ACSA's acceptance if requested before contract formation.
• Appendix 2 contains the insurance requirements and is supplied separately.

Tax and supplier status

• Provide the bidder's unique SARS tax-compliance PIN so ACSA can verify the taxpayer profile and status. A printed tax-compliance certificate may accompany the bid.
• If a tax-compliance PIN is unavailable, a bidder registered on the Central Supplier Database must provide its CSD number.
• Each member of a consortium, joint venture or subcontracting arrangement must provide its own tax-compliance certificate, PIN or CSD number.
• Failure to provide or comply with the required tax particulars may invalidate the bid.

Mandatory eligibility and standing

• Maintain CIDB grading of 6EB/6EP or higher; a lower grade is automatically non-responsive and disqualified.
• Provide a valid LOGS from the Department of Employment and Labour, Federated Employers Mutual Assurance Company or Rand Mutual Assurance.
• Provide a signed OEM support letter on OEM letterhead, addressed to the contractor.
• Have legal capacity to contract and sufficient professional, technical and financial capability to perform the work.
• Do not be under procurement restrictions, insolvent, in business rescue, receivership, bankruptcy, court administration, suspension or legal proceedings that prevent performance.
• Declare potential conflicts of interest. Corrupt, fraudulent, collusive or anticompetitive conduct may result in disqualification.
• Provide proof of authority to sign, such as a company resolution, and a fully completed and signed written contract after award.

Attendance and safety

• Attend the compulsory clarification meeting and sign the entity's attendance list. The site walk's compulsory status is inconsistent between the site-inspection description and mandatory-administration criteria and should be confirmed with ACSA.
• Appendix 3 safety and environmental information is supplied for guidance; the successful bidder must complete the required safety and environmental schedules.

Professional registrations and competence

• Project Manager: relevant degree and Pr.PM, PMP or equivalent certification.
• Design and Integration Engineer: relevant engineering degree and ECSA Pr.Eng or Pr.Tech Eng registration.
• Electrical Metering Installer: Department of Employment and Labour registration as Master Installation Electrician or Installation Electrician, plus a valid Wireman's Licence.
• Provide all qualification certificates and CVs used to claim functionality points.

B-BBEE preference

• No minimum B-BBEE level is imposed as a responsiveness condition. Failure to meet a specific goal or provide proof results in zero preference points, not disqualification.
• Provide an original or certified copy of a valid sworn affidavit or a valid B-BBEE certificate from a SANAS-accredited rating agency.
• A joint venture must provide a consolidated B-BBEE certificate from a SANAS-accredited agency.
• Supply relevant supporting evidence for claims concerning black youth majority ownership, black women majority ownership and majority ownership by people with disabilities.

Post-implementation operational and maintenance support for the AMR system at King Shaka International Airport. Quarterly preventative maintenance covering system monitoring, smart meter calibration and testing, software updates, tariff adjustments, fault detection, tenant billing management and consumption analytics. Ad-hoc repair and restoration services for faulty smart metering systems including component replacement, communication recovery, software resolution, recommissioning and verification.

Closing: 23 November 2026 at 12:00

No briefing session, site visit or other dates are stated in the document.

Scope: post-implementation management, support and preventative maintenance of an automated meter reading (AMR) system for electricity and water at King Shaka International Airport.

Duration: 5 years, running concurrently with the installation phase (CAPEX).

System coverage: all on-site smart meters (water and electricity), communication infrastructure, servers and software.

Core maintenance services (Part K):

• Quarterly preventative maintenance: system monitoring and management, reporting, calibration and testing of smart meters, software updates, annual tariff adjustments, fault detection, tenant billing administration, consumption analytics.
• Ad-hoc diagnosis, troubleshooting, repair and restoration: replacement of defective components, communication recovery, software issue resolution, recommissioning, testing, calibration verification, tenant billing updates, associated labour and reporting.

Billing support (Part L):

• Monthly generation of electricity and water utility billing reports and invoices, including analytics, alerts, dashboards and audit support.
• Investigation and resolution of tenant/customer billing queries: system logging, disputes, site visits, consumption investigation, recalculations, meter data review, tariff verification and corrections.

Call-out services (Part M):

• SLA call-out fees inclusive of travel and first hour of labour.
• Estimated quantity: 12 call-outs.

Permits and training (Part N):

• Annual lump sum: R24,600 for permits per person, vehicle parking, airside induction training, airside vehicle operator permit, general security awareness training, personnel and vehicle vetting, including 10% handling fee.

Spares (Part O):

• Full spares lump sum: R189,120 covering spare smart meters, communication devices/modules, gateways, CTs/VTs, fuses, connectors, breakers, batteries, isolators, valves and SPDs.
• Contractor to complete attached Annexure excel-sheet for critical spares.

Service level requirements:

• Emergency response: 180 minutes from fault notification.
• Urgent fault response: 24/48 hours from notification.
• Response means physical site attendance or confirmed remote intervention where resolution does not require attendance.

Defects and warranty:

• 12-month defects liability period and minimum 12-month warranty period, both running concurrently from practical completion certificate and commissioning acceptance.
• These periods do not relieve the contractor of routine maintenance obligations during the 5-year maintenance period.

Skills transfer and training included.

All labour, supervision, tools, travel, accommodation, office overheads, software licences, patches and associated resources are the contractor's cost and must be included in rates.

Quarterly preventative maintenance cycle: system monitoring, management, reporting, calibration and testing of smart meters, software updates, annual tariff adjustments, fault detection, tenant billing information management, consumption analytics.

Fault response methodology: diagnosis, troubleshooting, repair and restoration including component replacement, communication recovery, software issue resolution, recommissioning, testing, calibration verification, tenant billing updates, associated labour and reporting to restore full operational status.

Scope encompasses continuous system monitoring and performance management, contract administration, full spares provisioning and inventory management, office overheads, replacement of defective or worn components, configuration/testing/reconfiguration/calibration of smart meters and AMR system, software support including licence updates/patches/version upgrades, event log monitoring, diagnostics and reporting, skills transfer and training, plus all labour, supervision, tools, travel, accommodation and associated resources to maintain full operational performance.

Monthly billing support: electricity and water utility billing reports and invoices generation; tenant/customer billing query investigation and resolution; system logging; disputes; site visits; consumption investigation; recalculations; meter data review; tariff verification and corrections; report generation and client feedback.

Call-out fees: SLA call-out services inclusive of travel and first hour of labour.

Annual permits and training lump sum: R24,600 (permits per person, vehicle parking, airside induction training, airside vehicle operator permit, general security awareness training, personnel and vehicle vetting, 10% handling fee).

Full spares lump sum: R189,120 (spare smart meters, communication devices/modules, gateways, CTs/VTs, critical components).

5-year escalation: 6% year-on-year CPI escalation on total OPEX.

Hourly rates required: supervisor, technician, artisan, semi-labourer, labourer — normal and after-hours (weekdays, Saturdays, Sundays, public holidays).

Travel: rate per kilometre return trip.

Third-party mark-up percentages to be stated by value band.

Pricing structure: fixed annual lump sum for each of 5 years, with 6% annual escalation (CPI-based).

Year 1 OPEX components (excl. VAT):

• Part K (Preventative Maintenance, Management and System Support): to be priced by bidder
• Part L (Billing Support): to be priced by bidder
• Part M (Call-Out Fees): 12 estimated call-outs, rate per call-out to be priced by bidder
• Part N (Permits and Training): R24,600 fixed lump sum
• Part O (Full Spares): R189,120 fixed lump sum

Part P: 5-year OPEX total with 6% year-on-year escalation applied to each subsequent year.

Hourly labour rates required (normal and after-hours):

• Supervisor
• Technician
• Artisan
• Semi-Labourer
• Labourer

Rates required for: normal weekdays, Saturdays, Sundays, public holidays.

Travel: rate per kilometre (return trip) to be stated.

Third-party mark-up percentages: bidder to fill percentages for procurement value ranges:

• R0 – r2,000
• R2,001 – r5,000
• R5,001 – r10,000
• R10,001 – r50,000
• R50,001 – r100,000
• R100,001 – r200,000

Payment terms:

• Monthly compensation for billing support services based on successful provision of meter data management, validation, and generation of billing invoices and reports.
• Provisional sums: spent only upon written instruction of employer; re-measurable where applicable.

Cost inclusivity:

• All rates inclusive of unit/material price, accessories, transport to site, labour, profit and risk.
• All materials and equipment must be SABS/SANS approved.
• Spares provisioning, inventory management, software licences, patches, training and all associated costs included in rates.

Materials and equipment: SABS/SANS approval required.

Contract administration: contractor must maintain adequate spare inventory levels throughout the contract period.

No B-BBEE thresholds, CIDB grading, CSD registration, tax clearance, CIPC or professional registration requirements are stated in this document extract.

Airside operations requirements: airside induction training per person, airside vehicle operator permit, general security awareness training, personnel and vehicle vetting.

Emergency response SLA: 180-minute attendance from fault notification.

Urgent fault response SLA: 24/48-hour attendance from notification.

Remote intervention permitted where fault resolution does not require physical attendance.

12-month defects liability period and minimum 12-month warranty period, both running concurrently from practical completion certificate and commissioning acceptance date.

5-year maintenance period runs concurrently with AMR installation phase.

Contractor remains fully responsible for all maintenance services per contract requirements.

Defects liability and warranty periods do not reduce routine inspection, preventive maintenance, system support or operational assistance obligations.

All spares, replacement meters, communication modules and components for system reliability and SLA compliance included in contractor rates.

Adequate spare inventory levels must be maintained throughout contract period.

180-minute emergency and 24/48-hour urgent fault response SLA from notification.

Response: physical site attendance or confirmed remote intervention where resolution achievable without attendance.

Provisional sums: employer written instruction required; re-measurable where applicable.

Ongoing electricity billing data

• For the new energy register, record total electricity consumption over the 12-month metering programme in kWh, stating the starting and ending months and years.
• Meter-reading reports must include kWh, kVArh, kW and power factor (Pf).

Returnable document

• Annexure B1: completed six-sheet workbook containing preliminary energy and water decommissioning registers, new smart-metering asset registers, and energy and water critical-spares schedules.

Scope

• Install automated electricity meter-reading equipment at King Shaka International Airport and maintain the system for five years.
• Annexure B1 also contains water-metering registers and spares schedules, so the workbook covers both energy and water assets.

Energy decommissioning register

• Capture each asset's identifier and type, OEM or ACSA serial number, manufacturer, model, automated or manual classification, firmware and software versions, location, signage, GPS coordinates, supply circuit and connection, phase, CT and PT ratios, and comments.
• Record the final kWh reading with the month and year recorded, decommissioning date or reference, and sensor status.
• For sensors, distinguish replacement, new installation and reuse, including the ratio and status; use a dash only where sensors are not applicable.
• Record the purchase-order or invoice reference, disposal method such as recycling or scrap, disposal certificate number, and whether an asset-condition or safe-removal report with photographs and the required information from columns B–P is included.

New energy register

• Capture asset identity, make and model, firmware and software versions, automated or manual classification, installation location, signage, GPS coordinates, supply circuit, communication type such as RF, NB-IoT or PLC, installation and commissioning dates or references, phase, ratios, sensor status, and comments.
• Record whether the asset is a replacement, new installation or reused unit; a new installation is linked to a new circuit, connection and asset.
• Capture warranty start and anticipated end dates per unit, expected lifespan in years, purchase-order or invoice reference, customer number and billable status. A billable value of No identifies an ACSA load.
• Record the unit rate or current asset value and 12-month consumption information for ongoing billing.

Water decommissioning register

• Capture asset identity and type, serial number, manufacturer and model, automated or manual classification, firmware and software versions, area, precise location, installation mounting method, signage, GPS coordinates, supply circuit, estimated pipe diameter in millimetres, final kL reading and month or year recorded, decommissioning date or reference, and comments.
• Record the purchase order, disposal method, disposal certificate number, and whether an asset-condition or safe-removal report with photographs and the required information from columns B–L is included.
• Record whether existing assets are ground-mounted, installed in concrete enclosures, mounted on building walls or ceilings, or buried.

New water register

• Capture asset identity, make and model, firmware and software versions, automated or manual classification, area, location and existing installation method, signage, GPS coordinates, supply circuit, pipe diameter, installation and commissioning dates or references, and comments.
• Record replacement, new-installation or reuse status, warranty start and anticipated end dates, expected lifespan in years, purchase order, unit rate or current asset value, customer number or name, billable status, and 12-month consumption information.
• A billable value of No identifies an ACSA load.

Maintenance and reporting

• Maintain smart meters, communication infrastructure and servers, gateways, and data concentrators.
• Perform calibration and accuracy verification, cybersecurity activities, database backups, and spares management.
• Provide overall system-health assessments, calibration-status reports and ongoing meter-reading reports.

Billing data

• Energy: record total consumption over the 12-month metering programme in kWh, stating the starting and ending months and years; meter-reading reports must include kWh, kVArh, kW and power factor (Pf).
• Water: record total consumption over the 12-month programme in kL, stating the starting and ending months and years.

Schedule status

• The workbook contains headers and numbered rows only; no completed asset records, spare quantities or prices are populated.

Critical-spares pricing

• Energy metering: for each spare, provide the identifier, description, part number or make, model, number of units (a), unit rate (b), total cost excluding VAT calculated as a × b, and storage name and location.
• Water metering: provide the same priced-spares fields for each water-metering spare.
• Complete a total spare amount excluding VAT for each critical-spares schedule.

Asset values and billing

• New energy and water assets: provide the unit rate per installation or current asset value for maintenance and future-budget purposes.
• New energy assets: provide the customer number and billable status for billing.
• New water assets: provide the customer number or name and billable status for billing.
• Provide 12-month energy consumption in kWh and water consumption in kL for ongoing billing.

Preliminaries and Generals (P&G's) for the AMR project at King Shaka International Airport:

• Site establishment, mobilisation, temporary facilities, temporary services, environmental controls, demobilisation and reinstatement.
• Project management, supervision, contract administration, reporting, stakeholder coordination, security compliance, airport operational coordination, access control, permit-to-work systems and shutdown planning: 12 months.
• Health, Safety, Environmental and Quality (HSEQ) management: 12 months.
• Insurances, guarantees, bonds and statutory obligations.

Closing date and time: 23 November 2026 at 12:00.

Other dates: no briefing dates, site visit dates, or clarification deadlines stated in the extracted document.

No named contacts, telephone numbers, or email addresses appear in the extracted document.

Submission address: not stated in extracted text.

Service/delivery address: King Shaka International Airport (KSIA), KwaZulu-Natal.

Closing: 23 November 2026 at 12:00.

Returnable forms required (compress to one line each):

• SBD 1 (Invitation to Bid): cover page with bidder and contact details, signed as the offer.
• SBD 3 (Pricing Schedule): priced Bill of Quantities for this remeasurement contract.
• SBD 4 (Declaration of Interest): discloses state employment or connections to ACSA.
• SBD 6.1 (Preference Points Claim): B-BBEE points claim under PPPFA.
• SBD 6.2 (Local Production and Content): local content declaration.
• SBD 7.1/7.2 (Contract Form): purchase of goods / rendering of services.
• SBD 8 (Past Supply Chain Management Practices): disclosure of prior restrictions.
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• Authority to Sign / Board Resolution: authorises the signatory to bind the bidder.

Other mandatory submissions:

• CSD registration proof.
• Valid SARS tax compliance status (TCS PIN).
• B-BBEE certificate or qualifying sworn affidavit for preference points.
• ECSA professional registration evidence for design services.
• All equipment and materials to be SANS/SABS approved (certification to be provided).
• Performance guarantee/bond at contract start.

Submission method: not stated in the extracted document — bidders must confirm channel with ACSA SCM.

Disqualification risks:

• Unsigned or omitted returnable forms.
• Late submission.
• Failure to provide performance guarantee/bond.
• Offsite hosting of meter data without written ACSA approval.
• Missing safe disposal certificate for salvaged meters (performance bond release contingent on this).

Evaluation approach: not fully detailed in the extracted document. The following is recoverable from the source:

Preference points system: PPPFA 80/20 or 90/10 expected (standard for ACSA public entity procurement), with B-BBEE points claimed via SBD 6.1.

Mandatory pre-qualification / threshold requirements evident from scope:

• CSD registration.
• Valid tax compliance status.
• B-BBEE certificate or affidavit for preference points.
• ECSA professional registration for design services (Stages 1–3).
• All equipment SANS/SABS approved.
• Compliance with ACSA ICT policies, cybersecurity requirements, data governance standards.
• Performance guarantee/bond required at contract start.

Specific evaluation weightings and minimum qualifying score: not stated in extracted text — bidders must obtain full RFP documents from ACSA.

Scope: design, supply, install, test, commission and maintain a hybrid wireless/wired Smart Water and Electricity AMR system with billing at King Shaka International Airport, over 5 years.

Design (ECSA professional services stages):

• ECSA Stage 1 – Inception: site assessments, metering point verification, infrastructure review, coverage studies, cybersecurity baseline, risk register. Deliverables: inception report, architecture diagrams, preliminary cost estimate.
• ECSA Stage 2 – Concept and viability: meter selection and sizing (10-year life), CT/CT-VT configuration, water meter type selection, communication technology evaluation, network topology modelling, gateway and data concentrator studies, redundancy design, ICT integration strategy. Deliverables: concept design report, coverage simulation, meter schedules, single line diagrams, communication layouts, updated risk register, concept cost estimate.
• ECSA Stage 3 – Design development: final AMR design with billing, detailed metering designs, RF propagation modelling, gateway installation drawings, power supply schematics, earthing and bonding, software integration design (acquisition, validation, storage, reporting, billing), cybersecurity compliance design. Deliverables: final design report, technical specifications, equipment schedules, installation drawings, detailed BOQ.

Procurement and installation quantities:

• Single Phase Direct Connected Smart Electricity Meter (Class 0.5S/Class 1, up to 100A): 100 each.
• Single Phase CT Connected Smart Meter (Class 0.5S/Class 1): 100 each.
• Three Phase Direct Connected Smart Meter (Class 0.5S/Class 1): 100 each.
• Three Phase CT Connected Smart Meter (Class 0.5S/Class 1): 100 each.
• Bulk Revenue Smart Meter (Class 0.2S/0.5S, CT/VT compatible): 8 each.
• Industrial Communication Gateway: 8 each.
• Data Concentrator Unit (DCU): 15 each.
• RS485 Communication Cable: 450 m.
• M-Bus Communication Cable: 338 m.
• Category 6 (CAT6) Structured Cabling: 2 800 m.
• 12-Core Single Mode Fibre Optic Cable (OS2): 3 000 m.

Electrical works:

• Current Transformers (CT), Class 0.2S or 0.5S: 640 each.
• Voltage Transformers (VT), Class 0.2 or 0.5: 40 each.
• Three Phase VT Set, Class 0.2: 14 each.
• Provisional Sum for DB modifications, MCBs, SPDs, RCDs, dedicated metering circuit cabling, cable trays, trunking, conduits, supports and accessories: R 900 000.

Software and integration:

• Complete AMR Virtual Server Infrastructure, HES, MDMS, Utility Billing System, dashboards, reporting platform, cybersecurity controls, ICT integrations.
• Reporting interface: automated consumption summaries, profiles, tariff application, variance detection, reconciliation checks.
• Scalable for additional metering points, water zones, and Airport Management System integration.
• Data ownership remains with ACSA; no offsite hosting without written approval.

Testing and commissioning:

• Factory Acceptance Testing (FAT), Site Acceptance Testing (SAT), subsystem testing, integration testing, performance verification.
• Compliance records, calibration certificates, CoCs, labelling, commissioning documentation.
• As-built drawings (DWG and PDF), O&M manuals, training, asset register per Annexure B1, close-out documentation.

Decommissioning:

• Removal and handling of 280 existing energy/electricity meters.
• Buy-back revenue from disposal of 280 existing meters (negative value in BOQ — income to ACSA).
• Contractor provides safe removal and safe disposal certificates; performance bond released only upon safe disposal certificate.

Network architecture:

• Wireless-dominant at meter level (LoRaWAN/RF/NB-IoT).
• Limited wired communication within buildings and plant rooms.
• Fibre optic backbone for primary network.
• All materials SANS/SABS approved.

Operational constraints:

• Live airport environment; all access restrictions and operational constraints deemed included.
• No additional claims for access restrictions or operational constraints.
• Airport permits, security clearances, inductions, AVOP permits, personnel vetting and mandatory airport training: provisional sum R 40 000.

ECSA Stage 1 – Inception methodology:

• Site assessments and verification for AMR installation points (metering points, CT/VT panels, breakers, water chambers, bulk meters).
• Review electrical infrastructure, water reticulation, meter locations, CT/VT connections, gateways, data concentrators.
• Communication coverage studies and high-level network options.
• Cybersecurity baseline assessment.
• Identify shutdown constraints, required upgrades/modifications, and create risk register.
• Deliverables: approved inception report, high-level architecture diagrams, preliminary cost estimate.

ECSA Stage 2 – Concept and viability methodology:

• Smart meter selection and sizing (10-year lifecycle), CT and CT-VT configuration selection, water meter type selection (bulk, zonal, tenant).
• Communication technology evaluation, network topology modelling, gateway placement modelling, data concentrator studies.
• Redundancy strategy design, Airport ICT integration strategy.
• Specifications for materials and equipment.
• Deliverables: concept design report, network coverage simulation report, preliminary meter schedules, single line diagrams, communication layout drawings, updated risk register, concept cost estimate.

ECSA Stage 3 – Design development methodology:

• Final water and electricity AMR design with billing.
• Detailed electrical metering designs (direct-connected, CT-connected, CT-VT metering).
• Detailed RF propagation modelling, gateway installation drawings, power supply schematics, earthing and bonding design.
• Software integration design: data acquisition, validation, storage, reporting and billing integration.
• Cybersecurity compliance design, detailed risk mitigation.
• Deliverables: final design report, technical specifications, equipment schedules, installation drawings, detailed BOQ.

Quality and testing requirements:

• Factory Acceptance Testing (FAT), Site Acceptance Testing (SAT), subsystem testing, integration testing, commissioning and performance verification.
• Compliance records, calibration certificates, Certificates of Compliance (CoCs), labelling and commissioning documentation.
• As-built drawings in DWG and PDF formats, O&M manuals, training, asset register per Annexure B1, and close-out documentation.

Standards compliance:

• All materials and equipment SANS/SABS approved.
• Electrical works comply with SANS 10142-1, IEC 60364-5-52, IEC 61537.
• Cable trays, trunking and conduits: maximum 50% cable fill, minimum 30% spare capacity.
• Materials, corrosion protection, ingress protection and installation methods selected for environmental conditions.

Software quality:

• Compliance with ACSA ICT policies, cybersecurity requirements, data governance standards, and approved server hosting architectures.
• Data ownership remains with ACSA; no offsite hosting without written approval.

Pricing method: NEC3 ECC Option B — Priced Contract with Activity Schedule (Remeasurement Contract). Rates inclusive of unit price, accessories, transport, labour, profit and risk.

Preliminaries and Generals:

• Site establishment, mobilisation, temporary facilities, environmental controls, demobilisation and reinstatement: Sum 1.
• Project management, supervision, contract administration, reporting, stakeholder coordination, security compliance, airport operational coordination, access control, permit-to-work, shutdown planning: 12 months.
• HSEQ management: 12 months.
• Insurances, guarantees, bonds and statutory obligations: Sum 1.

Design (ECSA Stages 1–3): priced as professional fees.

Procurement and installation:

• Smart electricity meters: 408 units total (single phase direct 100, single phase CT 100, three phase direct 100, three phase CT 100, bulk revenue 8).
• Communication and cabling: gateways 8, DCUs 15, RS485 cable 450m, M-Bus cable 338m, CAT6 cabling 2 800m, 12-core fibre 3 000m.
• Electrical works: CTs 640, VTs 40, three-phase VT sets 14.
• DB modifications and accessories: provisional sum R 900 000.

Software: once-off AMR software and system integration: Sum 1.

Testing and commissioning: FAT, SAT, subsystem and integration testing, documentation, as-builts, O&M manuals, training, asset register: Sum 1 each.

Permits and training: provisional sum R 40 000.

Decommissioning:

• Removal and handling of 280 existing meters: positive quantity.
• Buy-back revenue from 280 existing meters: negative quantity (income to ACSA).

VAT: 15% on total CAPEX.

Contract form: NEC3 ECC Option B — Priced Contract with Activity Schedule (Remeasurement Contract).

Pricing basis:

• Rates inclusive of unit/material price, all accessories, transport to site, labour, profit and risk.
• All materials and equipment inclusive of accessories; must be SANS/SABS approved.

Provisional sums:

• DB modifications, MCBs, SPDs, RCDs, dedicated metering circuits, cable trays, trunking, conduits, supports and accessories: R 900 000.
• Airport permits, security clearances, inductions, AVOP permits, personnel vetting and mandatory training: R 40 000.

Bid security / guarantees:

• Performance guarantee/bond required at contract start as security for proper execution.
• Performance bond release contingent on provision of safe disposal certificate for salvaged meters.

Retention:

• Outstanding retention paid only after Defects Liability Period expires and Final Completion Certificate / Closed-Out report or similar ACSA approval obtained.

Defects, warranty and maintenance periods:

• Defects Liability Period: 12 months from Practical Completion Certificate and commissioning acceptance.
• Warranty Period: minimum 12 months for smart meters and associated equipment, concurrent with Defects Liability Period.
• Maintenance Period: 5 years, concurrent with installation period, covering operational and monthly billing support.
• Repairs under warranty do not extend Defects Liability or Maintenance Periods.

Salvage / buy-back:

• Revenue from disposal of 280 existing meters is income to ACSA (negative value in bidder's pricing).
• Bidders may indicate R0.00 for buy-back item; all removal/disposal costs deemed included in overall tender price.

VAT: 15% applicable on total CAPEX.

Payment terms: not stated in extracted document.

Registration and tax:

• CSD registration required.
• Valid SARS tax compliance status (TCS PIN) required.

B-bbee:

• Certificate or qualifying sworn affidavit required for preference points (SBD 6.1).
• Specific level threshold: not stated in extracted document.

Professional registration:

• ECSA registration required for design services (Stages 1–3).

CIDB: not mentioned in extracted document; likely required given construction/electrical scope — bidders must verify with ACSA.

Equipment and standards:

• All materials and equipment must be SANS/SABS approved.
• Electrical works must comply with SANS 10142-1, IEC 60364-5-52, IEC 61537, and the Occupational Health and Safety Act.
• Metering must comply with IEC standards and ACSA technical requirements.

ICT and data:

• Compliance with ACSA ICT policies, cybersecurity requirements, data governance standards, and approved server hosting architectures.
• Data ownership remains with ACSA.
• No meter data hosted offsite without written ACSA approval.

Local content:

• SBD 6.2 (Local Production and Content) required; specific percentage threshold not stated.

Environmental:

• Removed meters must be handled and disposed of in accordance with applicable environmental and regulatory requirements.
• Safe disposal certificate required for performance bond release.

Airport-specific:

• Airport permits, security clearances, inductions, AVOP permits, personnel vetting and mandatory airport training required for all personnel.
• Compliance with airport access control, permit-to-work systems, and shutdown planning.

Environmental and design considerations:

• RF propagation modelling and gateway installation drawings for wireless network design.
• Power supply schematics, earthing and bonding design for AMR equipment.
• Cybersecurity compliance design integrated into software and system architecture.
• Cable infrastructure: maximum 50% cable fill, minimum 30% spare capacity for future expansion per SANS 10142-1, IEC 60364-5-52 and IEC 61537.
• Materials, corrosion protection, ingress protection and installation methods selected to suit environmental conditions of each installation location.
• Decommissioned meters: contractor fully responsible for environmentally compliant handling, transport, recycling and disposal; safe disposal certificate required.

NEC3 ECC Option B contractual framework:

• Remeasurement contract based on priced activity schedule.
• Practical Completion Certificate issued by ACSA upon verified completion.
• 12-month Defects Liability Period from Practical Completion and commissioning acceptance.
• 12-month minimum Warranty Period for smart meters and equipment, concurrent with Defects Liability Period.
• 5-year Maintenance Period concurrent with installation, covering operational and monthly billing support.
• Contractor obligations for routine inspections, preventive maintenance, system support and operational assistance continue independently through Maintenance Period.
• Retention released only after Defects Liability Period expiry and Final Completion Certificate / Closed-Out report approval.
• Performance guarantee/bond required at start; released upon safe disposal certificate for salvaged meters.

Design services evaluation criteria evident from scope (specific scoring not stated):

• ECSA Stage 1 – Inception: site assessments, verification, coverage studies, cybersecurity baseline, risk register, deliverables quality.
• ECSA Stage 2 – Concept and viability: design documentation, meter selection and sizing, communication technology evaluation, network topology modelling, redundancy strategy, ICT integration strategy.
• ECSA Stage 3 – Design development: final design completeness, RF propagation modelling, power supply schematics, software integration design, cybersecurity compliance, risk mitigation.
• HSEQ management plan and compliance.
• Full compliance with ECSA stage-gate deliverables and technical reports.

Installation of an electricity AMR system at King Shaka International Airport, with a five-year NEC3 Term Service Contract covering system management, preventative maintenance and lifecycle support. The service includes spare-parts management, technical competency, service levels, site access, live-operation constraints, health and safety, and financial risk management.

Contract and service address:

1 Canelands Drive

Administration Office MSO Building

King Shaka International Airport

La Mercy

4407

Affected service location: King Shaka International Airport

Offer and contract information

• Part C1.1 Form of Offer and Acceptance: provide an authorised five-year offer stating the total price excluding VAT and accepting the contract conditions and addenda.
• Part C2 Pricing Data and Price List: complete the pricing data for the five-year NEC3 priced service.
• Part C1.2b Contractor Data: provide contractor contact details, working areas, risk-register information and proposed key personnel.
• Key-person CVs: append CVs to the tender schedule, each showing the person's job, responsibilities, qualifications and experience.
• Part C1.3 Occupational Health and Safety Agreement: conclude the agreement before any site work; an authorised Section 16(2) representative must sign it.

Pre-commencement submissions

• After receiving the completed agreement, provide all outstanding bonds, guarantees, proof of insurance and other required contract documents within two weeks. Failure is treated as repudiation.
• The contractor has five working days after receipt to notify ACSA in writing if it cannot accept the agreement; otherwise, the agreement becomes binding.

Scope

• Installation of an electricity automated meter-reading system, together with five years of system management, preventative maintenance and lifecycle support at King Shaka International Airport.
• The managed service must support the fully operational AMR system.

Service inclusions

• Site-access permits, implementation timing and logistics.
• Spare-parts management.
• Technical competency.
• Service-level requirements set out in Part C3.
• Health and safety hazards, live operations and site constraints.
• Financial risk management.

Delivery and administration

• Contract duration: five years from the date both parties sign.
• Working area: King Shaka International Airport; detailed working areas are defined in Part C3.
• The accepted Contractor's Plan and Part C3 annexes form part of the service information.
• The contractor warrants that the completed service will be fit for its intended purpose and must correct setting-out errors at its own cost.
• Submit a Task Order programme within five days after receiving a Task Order.
• Report performance against each key performance indicator every one month.

Key personnel

• Append CVs for the proposed key people to the tender schedule.
• For each person, state the name, job, responsibility, qualification and experience.

Pricing schedule

• Complete Part C2 Pricing Data and Price List under NEC3 Option A.
• Enter the total offered price for the five-year service, excluding VAT.
• Forecast the final total contract price at intervals no longer than four weeks.
• Apply CPI-based price adjustment only on each contract anniversary, using the CPI from the contract start date.

Pricing

• NEC3 Option A: priced contract using the Part C2 price list.
• Offer a total contract price in ZAR for five years, excluding VAT.
• Forecast the final total contract price at intervals no longer than four weeks.
• Adjust prices for inflation using the CPI from the contract start date, with adjustment taking effect only on each contract anniversary.

Payment

• Assessment occurs every four weeks, or monthly where the Contract Data specifies monthly intervals, before the payment certificate is issued.
• Payment is made four to six weeks after ACSA receives the tax invoice and signed payment certificate.
• Interest on late payment: Nedbank's lending rate, as varied from time to time.
• No interest is payable where late payment results from the contractor's failure to provide a correctly rendered VAT invoice.
• ACSA may deduct or set off any amount owed by the contractor against sums due to the contractor.

Security and insurance

• Performance bond: unconditional and on demand, issued by a bank or insurer accepted by the Service Manager; the amount is as stated in the Contract Data.
• Keep the bond valid through the service period and extend it at least four weeks before expiry where necessary. Failure may allow ACSA to claim the full amount and retain the proceeds as cash security.
• Parent-company guarantee: provide proof where applicable.
• Aviation liability insurance: indemnity limit of at least R300 000; submit proof before work starts and annually thereafter.
• Public liability and other suitable cover for contractor, subcontractor and employee acts must remain in force for the longer of the site-presence period or the contractual relationship.

Damages

• Low-service damages apply under the Part C3 service-level requirements.
• Delay damages: 0.05% per day, capped at 10% of the contract value.

Registrations and certificates

• Register on the Central Supplier Database.
• Provide a compliant B-BBEE certificate and a SARS tax clearance certificate annually. Failure is a material breach that may result in cancellation.

Insurance and security

• Maintain aviation liability insurance with an indemnity limit of at least R300 000 and submit proof before commencement and annually thereafter.
• Maintain public liability insurance and other suitable cover for losses or claims arising from contractor, subcontractor and employee acts.
• Provide an unconditional, on-demand performance bond from a bank or insurer accepted by the Service Manager.
• Provide proof of a parent-company guarantee where applicable.

Health and safety

• Conclude Part C1.3 before any contractor or subcontracted work starts. No site work may begin until ACSA receives the signed agreement.
• The agreement must be signed by an authorised Section 16(2) representative with written authority from the contractor's chief executive officer.
• Submit the safety checklist and the written Construction Manager appointment required by Construction Regulation 8 seven days before work starts.
• Provide proof of good standing with the Compensation Fund or a licensed insurer before site work.
• Complete a baseline risk assessment through a competent person before commencement, covering hazard identification, risk analysis and evaluation, a documented mitigation plan, safe-work procedures and monitoring and review.
• Appoint trained competent persons, supervise employees, enforce discipline, issue and require personal protective equipment, and implement written safe-work procedures.
• Do not use unsafe equipment or ACSA resources without prior written approval. Complete approved permits before permit-controlled work.
• Report incidents to the Provincial Director of the Department of Labour and to ACSA. Alcohol and intoxicating substances are prohibited on the premises.

Other mandatory compliance

• Comply with the Prevention and Combating of Corrupt Activities Act and related anti-bribery, anti-corruption and anti-money-laundering laws. A breach or a finding of corrupt practice may result in termination.
• A contractor and its subcontractors must maintain OHS Act and COID compliance, and subcontractors must be bound by equivalent written safety arrangements.

Preconditions

• A written Occupational Health and Safety Agreement must be concluded before any contractor or subcontracted work starts.
• Only a duly authorised Section 16(2) representative may sign the agreement. The contractor's chief executive officer must provide written authority for that appointment.
• Submit the safety-checklist documentation and the written Construction Manager appointment required by Construction Regulation 8 seven days before work starts.
• Provide a letter confirming good standing with the Compensation Fund or a licensed insurer before site work.
• Maintain public liability insurance and any other cover needed for possible losses or claims arising from the contractor's or its subcontractors' acts or omissions.
• The contractor is an employer and mandatory in its own right and must ensure that its work, equipment, plant, materials, employees and subcontractors comply with the OHS Act, applicable regulations and the COID Act.
• Contractors using their own subcontractors must conclude equivalent written safety agreements with them.

Risk controls

• Perform and document a baseline risk assessment through a competent person before starting work. It must identify hazards, analyse and evaluate the risks, document mitigation and safe-work procedures, and provide for monitoring and review.
• Appoint competent persons trained for the relevant OHS duties and work, and supervise work through trained employees.
• Enforce OHS discipline, issue required personal protective equipment and require its continuous use.
• Prepare and enforce written safe-working practices and precautionary measures, and ensure employees understand them.
• Do not use unsafe equipment, machinery or articles. Do not use ACSA machinery, plant, substances, personnel or personal protective equipment without prior written approval.
• Do not commence permit-controlled work until a properly completed and approved permit is available.
• Report all reportable incidents to the Provincial Director of the Department of Labour and to ACSA.
• Alcohol and intoxicating substances are prohibited; suspected persons must be removed from the premises.
• Forward any written delegation of Section 16 duties to ACSA immediately.

Consequences

• No work may start until ACSA receives the completed and signed agreement.
• Non-compliance with the safety agreement may result in immediate cancellation of the contract.

Contract framework

• NEC3 Term Service Contract, April 2013, Option A: priced contract with a price list.
• Start date: the date both parties sign. Service period: five years from the start date.
• Affected property: King Shaka International Airport.
• Governing law: South African law. Contract language: English. Contractual reply period: seven working days.
• The Service Manager is to be confirmed in the contract data.
• The Contractor's Plan must be submitted within two weeks after commencement for ACSA approval and acceptance. The accepted plan and Part C3 annexes form part of the service information.

Contract control

• Precedence: Part C3 service information and annexes; Contract Data and conditions; general conditions; pricing data; Z clauses; schedules, drawings and other documents.
• Notify the other party of inconsistencies. The Service Manager resolves them, and the resolution does not automatically increase the price or extend the service period.
• No concession, waiver or relaxation is effective unless both parties confirm it in writing.
• Qualifying changes in law or permits after the start date may support adjustment. Contractor-caused permit loss and changes relating to personal taxes, charges, duties, levies or deductions are excluded.
• The contractor is deemed to have verified the completeness, sufficiency and accuracy of the information and drawings before the start date.

Performance administration

• Submit a Task Order programme within five days after receiving the Task Order.
• Provide a performance report against each key performance indicator every one month.
• Notify a compensation event within four weeks.
• Employer written consent is required for a change of 5% or more to the design, scope or service information.
• Employer written consent is required for a completion-date extension exceeding 30 days.

Liability

• The contractor's direct liability, property-damage liability for any one event and liability for design defects are each capped at the total Prices, subject to the stated exclusions.
• Excluded liabilities include property damage, defects liability, insurance liability, death or personal injury, and intellectual-property infringement.
• Neither party is liable for the other's indirect or consequential loss; the employer's liability to the contractor is capped at R0.00.
• Insurance proceeds are excluded when calculating liability limits. Other time limits follow the Prescription Act.
• Delay damages are 0.05% per day, capped at 10% of the contract value. Low-service damages apply under Part C3.

Termination and step-in

• Business-rescue proceedings, or steps to initiate them, constitute a termination ground.
• If the contractor defaults and fails to remedy within two weeks after notification, ACSA may perform the remedial work itself or appoint a third party. The contractor bears the reasonable cost and must provide access to relevant plans, data, software, drawings, manuals and records.
• A breach of the anti-corruption obligations or a finding of corrupt practice may result in termination.

Corporate and legal conditions

• The contractor may not cede, delegate or assign its rights or obligations without the employer's written consent. The employer may assign its rights and obligations to another person or entity.
• Members of a joint venture, consortium or unincorporated grouping are jointly and severally liable. The contractor must identify a key person with authority to bind the grouping within one week after the contract date and may not materially change its composition without prior written consent.
• All contract information is confidential, subject to legal disclosure, public-domain or previously held information, and controlled disclosure to employees on a need-to-know basis. Subcontractors must be bound by equivalent obligations.
• Images of the works require the Service Manager's prior written consent, and all rights in approved images belong to ACSA.
• The contractor retains ownership of its intellectual property but grants ACSA an irrevocable, transferable, non-exclusive, royalty-free licence for operating, maintaining, repairing and constructing the works. The contractor must indemnify ACSA against intellectual-property infringement claims arising from its work, equipment or use.
• Contractor equipment used for the service must remain free of liens and encumbrances.

Dispute resolution

• Disputes proceed through adjudication under the NEC3 Adjudicator's Contract, April 2013, and arbitration where specified.
• The parties jointly nominate an adjudicator or arbitrator. If a nomination is rejected, the matter is referred to the Chair of the Johannesburg Advocates Bar Council for appointment.
• Arbitration is held in Johannesburg under the 2013 Rules for the Conduct of Arbitrations of the Association of Arbitrators (Southern Africa).
• Adjudicator and arbitrator panel:
• Adv. Ghandi Badeia — Gauteng — +27 11 282 3700 — [email protected]
• Mr. Errol Tate, Pr. Eng. — Durban — +27 11 262 4001 — [email protected]
• Adv. Saleem Ebrahim — Gauteng — +27 11 535-1800 — [email protected]
• Mr. Sebe Msutwana, Pr. Eng. — Gauteng — +27 11 442 8555 — [email protected]
• Mr. Sam Amod — Gauteng — [email protected]
• Adv. Sias Ryneke SC — Gauteng — 083 653 2281 — [email protected]
• Mr. Emeka Ogbugo, Quantity Surveyor — Pretoria — +27 12 349 2027 — [email protected]

Delivery objective

• Design and deliver an integrated AMR platform for water and electricity metering at King Shaka International Airport.
• Include billing software and the full operational cycle from design through testing, commissioning and integration.
• The contract period shown in the conditions is 12 months.

Closing and bid submissions

• Closing: 23 November 2026 at 12:00.
• Preliminary quality plan: due at closing.
• First programme for acceptance: due at closing.

Contract programme

• Starting date: four weeks after ACSA signs the agreement.
• System design: three months within the delivery programme.
• Materials procurement: one month within the delivery programme.
• Installation and testing: eight months within the delivery programme.
• Whole-works completion: 12 months after the Starting Date.
• First revised programme and design-stage acceptance: four weeks after the Contract Date.
• Further revised programmes: at intervals no longer than four weeks.

After completion

• Defects date: 12 months after completion of the whole works.
• Standard defect-correction period: two weeks.
• Billing-affecting smart-metering fault: one week.
• Full-functionality failure affecting at least 10% of tenants: one week.
• Retention period: 12 months following completion or earlier termination.

Other contractual periods

• Contract reply period: two weeks.
• Objection to a completed signed agreement: five working days after receipt.
• Post-award security and supporting documents: within two weeks after receipt of the completed agreement.
• Performance-bond extension: at least four weeks before the bond's expiry date.

Project Manager

• Name: Sipho Khumalo; the formal Contract Data name field remains TBC.
• Role: Project Manager.
• Email: [email protected]
• Telephone: 082 702 3272.

Supervisor

• Name: TBC.

Employer

• Name: Airports Company South Africa SOC Limited.
• Registration number: 1993/004149/06.

Employer and site address

King Shaka International Airport

King Shaka Drive

La Mercy

4405

Service and delivery location

King Shaka International Airport (KSIA)

Closing

• 23 November 2026 at 12:00.

Bid package

• C1.1 Form of Offer and Acceptance: signed offer with the price excluding VAT, VAT amount, total price including VAT and the bidder's particulars.
• Schedule of Deviations: include with C1.1 where deviations are proposed.
• Part C2 Pricing Data and Bill of Quantities: completed pricing submission used for assessment.
• C1.2b Contract Data provided by Contractor: bidder-completed contract information and programme commitments.
• Preliminary quality plan: due by the closing date.
• First programme for acceptance: due by the closing date.
• CIDB registration number: enter on C1.1.

Acceptance and security

• Within two weeks after receiving a completed signed agreement, the contractor must arrange delivery of the performance bond, guarantees, proof of insurance and other contractually required documents.
• Failure to provide the required security or supporting documents constitutes repudiation of the agreement.
• Unless written grounds are provided within five working days after receipt of the completed agreement, the agreement binds the contractor.

Post-award security documents

• Performance bond: an unconditional, on-demand bond for 5% of the Contract Value, issued by an accepted bank or insurer using the Annexure B pro forma.
• Parent Company Guarantee: provide where Option X4 requires it, using the prescribed form.
• Deliver the security documents and proof of insurance within two weeks after receiving the completed signed agreement; failure constitutes repudiation.

Bid framework

• Award mechanism: NEC3 Main Option B, a priced contract with a Bill of Quantities.
• Price/functionality split: not defined.
• Minimum qualifying score: not defined.
• Preference weighting: no 80/20 or 90/10 allocation is defined.

Quality and performance controls

• Preliminary quality plan: due at closing.
• Revised quality policy statement and quality plan: due within four weeks after the Contract Date.
• Key Performance Indicator reporting: monthly.
• The works must remain fit for their intended purpose.

Primary scope

• The contractor must design, supply, deliver, install, configure, test, commission and integrate an operational Automated Meter Reading system for water and electricity metering at King Shaka International Airport.
• Billing software is included in the system.
• Existing metering plant must be decommissioned and safely disposed of.
• Access is required across all KSIA sites from contract signature.

Scope discrepancy requiring clarification

• The official tender title describes electricity metering and maintenance for five years.
• The supplied NEC3 contract conditions instead describe a 12-month water-and-electricity installation, commissioning and decommissioning project.
• The two periods and service scopes are not reconciled, so bidders should clarify the duration, maintenance obligations and corresponding price before submitting.

Delivery sequence

• Design: three months.
• Procurement of materials: one month.
• Installation and testing: eight months.
• Commissioning, sign-off, handover and close-out: completed within the 12-month programme.

Quality, testing and defects

• The contractor must operate a quality management system, submit the required quality plans and obtain acceptance for plan revisions.
• Smart meters, data concentrators, gateways, communication protocols and related components must support billing without interruption.
• Defects must be corrected within two weeks, reduced to one week for billing-affecting faults or failures affecting at least 10% of tenants.

Risk register

• Availability of as-built information.
• Site access, permits, site establishment, implementation timing, routing and logistics.
• Site constraints and constructability.
• Long-lead items and procurement delays.
• Price changes and fluctuations.
• Programme and payment delays.
• Safe decommissioning and disposal of current metering equipment.
• Delivery within the required scope, cost, time and quality.

Weather records

• Keep a site diary with cumulative rainfall, days exceeding 10 mm rainfall, days below 0°C, days with snow at 09:00 and wind speeds exceeding 40 km/h.
• Obtain official 10-year historical monthly weather data from the South African Weather Service for the contract appendix.
• Reschedule outdoor metering work during unsafe wind, rain, thunderstorm or other adverse conditions.

Delivery method

• Complete system design within the first three-month stage.
• Procure materials during the one-month procurement stage.
• Perform installation and testing during the eight-month installation stage.
• Complete commissioning, sign-off, handover and close-out within the 12-month programme.
• Integrate the water and electricity AMR functions with the billing software.
• Decommission existing metering equipment and arrange safe disposal without disrupting airport operations.

Experience and personnel evidence

• No minimum experience years, reference projects, named personnel or professional registrations are specified in the supplied conditions.
• Resourcing and programme evidence: submit the first programme by closing and provide revisions at intervals no longer than four weeks.
• A joint venture, consortium or unincorporated grouping must notify ACSA of the person authorised to bind it within one week after the Contract Date and obtain consent before materially changing its membership.

Quality plan requirements

• Maintain a compliant quality management system throughout the works.
• Submit the preliminary quality plan for acceptance at closing.
• Submit the revised quality policy statement and quality plan within four weeks after the Contract Date.
• Obtain acceptance for later changes and correct non-compliance when instructed.

Payment assessment

• Progress payments are assessed every four weeks.
• Payment falls due four to six weeks after a valid tax invoice and signed payment certificate.
• Final payment is made within four weeks after final assessment.

Pricing basis

• Currency: South African Rand.
• Pricing method: NEC3 Main Option B with a Bill of Quantities; Part C2 Pricing Data, the submitted Bill of Quantities and Part C2.1 Pricing Assumptions govern measurement and remeasurement.
• VAT: 15%, shown separately from the VAT-exclusive total.

Payment

• Payment assessment: every four weeks.
• Payment period: four to six weeks after receipt of a valid tax invoice and a signed payment certificate.
• No upfront or early payment is allowed. Advances are restricted to contractually permitted cases supported by an approved Advance Payment Guarantee.
• Final payment: within four weeks after the final assessment.

Performance security

• Performance bond: 5% of the Contract Value.
• Form: unconditional and payable on demand by a bank or insurer accepted by the Project Manager and ACSA, using the Annexure B pro forma.
• The bond must remain valid through the contract period. Failure to extend it allows ACSA to claim the full amount and retain it as cash security.
• Parent Company Guarantee: required where Option X4 applies; use the Annexure B form and obtain written approval for any changes.

Retention

• Retention-free amount: R0.00.
• Retention: 5% of the Contract Value.
• Release: 2.5% at Practical Completion and the remaining 2.5% after the 12-month Defects Period.
• An accepted Retention Money Guarantee may replace cash retention.

Damages

• Delay damages: 0.05% of the Contract Value per day, capped at 10%.
• Low-performance damages: 0.1% of the Contract Value per day, capped at 10%.
• ACSA may terminate the contractor's obligation to provide the works when the delay-damages limit is reached.

Insurance

• Aviation liability insurance: minimum indemnity limit of R300 000.
• Additional cover may be required under the deductible in ACSA's insurance arrangements.
• Proof of insurance is required before work starts and annually during the project.

Liability

• Neither party is liable for indirect or consequential loss, including lost profit, income or revenue.
• The Employer's liability for the contractor's indirect or consequential loss is R0.00.
• Certain matters fall outside the general liability cap, including certain pre-certificate design defects, off-site manufacture or fabrication defects, death or injury, third-party property damage and intellectual-property infringement.
• Bond, guarantee and insurance proceeds are excluded when calculating liability limits.

Registration and contract basics

• CIDB registration number: required on C1.1; no minimum CIDB grade is identified in the supplied conditions.
• Governing law: Republic of South Africa.
• Contract language: English.
• Time is of the essence for both parties' obligations.
• The contractor remains responsible for correcting setting-out errors at its own cost.

Quality, safety and environment

• Implement and maintain the quality management system required by the Works Information.
• Submit the preliminary quality plan at closing and the revised quality policy and plan within four weeks after the Contract Date.
• The Occupational Health and Safety Agreement in Part C1.3 forms part of the contract.
• The Environmental Terms and Conditions Agreement in Part C1.4 forms part of the contract.
• Maintain site records and adjust outdoor work to prevent unsafe access and electrical work during adverse weather.

Contract conduct

• Within five days of a Project Manager request, provide satisfactory proof that subcontractor payments have been made. Failure permits direct payment to subcontractors and recovery of that amount from the contractor.
• Do not cede, delegate or assign contractual rights or obligations without ACSA's written consent.
• Joint-venture members are jointly and severally liable. Notify the person authorised to bind the consortium within one week after the Contract Date.
• Do not make materially unapproved changes to the membership of a joint venture or consortium.
• Do not engage in bribery, corruption, money laundering or other unlawful inducements. Breach permits termination and other action.
• Keep contract information confidential. Images of the works require the Project Manager's prior written consent.
• The contractor must protect ACSA's rights in intellectual property connected with the works and indemnify ACSA against infringement claims.
• Keep equipment used for the works free of liens and encumbrances and obtain equivalent waivers from subcontractors.

Adverse-weather controls

• Reschedule outdoor meter-installation work during high winds, heavy rain, thunderstorms or other conditions that could compromise safe access, electrical work, productivity or completion.
• Record cumulative rainfall, rainfall days above 10 mm, temperatures below 0°C, snow cover at 09:00 and wind above 40 km/h.
• Maintain the records in the construction-site site diary and use official South African Weather Service data for the contract appendix.

Environmental terms

• Part C1.4 contains an Environmental Terms and Conditions Agreement that forms part of the contract.

Dispute resolution

• Option W1 applies: the referring party selects an adjudicator from ACSA's panel.
• The Chairman of the Johannesburg Society of Advocates, or a nominee, serves as the nominating body.
• Disputes not resolved through adjudication proceed to arbitration under the latest Association of Arbitrators (Southern Africa) rules.
• Arbitration is seated in the South African city where the site is located.
• If the parties cannot agree on an arbitrator, the Chairman of the Association of Arbitrators, or a nominee, appoints one.

Delivery-performance damages

• Delay damages for late sectional completion: 0.05% of the Contract Value per day, capped at 10%.
• Low-performance damages for failure to follow the approved programme: 0.1% of the Contract Value per day, capped at 10%.