Eight (8) month contract - full youth driver’s license program

Closing date and time: 03 November 2026 at 12:00.

Compulsory briefing session: 20 October 2026 at 10:00 at KV Challenor Street, Eshowe. Attendance mandatory; certificate required. Only 15 minutes lenience allowed.

Tender document availability: 05 October 2026 to 19 October 2026 (Mon-Fri 08:30-14:30 at Financial Services Revenue Section, Hutchinson Street, Eshowe).

Payment deadline for tender documents: 19 October 2026 at 16:00 (EFT to FNB Account 52191090523, Branch 2ale20230).

Bid validity period: 90 days from closing date.

Mandatory objection period: 14 days after award notification (Section 62 Municipal Systems Act).

Technical enquiries:

• Contact: Zamokwakhe Yimba
• Role: Technical/Community Services
• Telephone: +27 35 473 3300 (Ext 3353) / 073 594 0257
• Email: [email protected]

SCM enquiries:

• Contact: Sanele Duma
• Role: SCM
• Telephone: +27 35 473 3300 (Ext 3457)
• Email: [email protected]

SCM Database registration enquiries:

• Telephone: 035 473 3300 ext 3445

Submission address (hand delivery):

Tender Box, Municipal Buildings, KV Challenor Street, Eshowe, 3815

Postal address:

Municipal Manager, uMlalazi Municipality, P O Box 37, Butcher Street, 3815 ESHOWE, 3815

SCM offices:

KV Challenor Street (Industrial Areas), Eshowe, 3815

Municipal Manager:

Mr N.N. Shandu

Submission method: Hand delivery only. Sealed envelope endorsed with tender number and description (KZN ULM 12/26/27 - EIGHT (8) MONTH CONTRACT - FULL YOUTH DRIVER'S LICENSE PROGRAM) must be placed in the Tender Box at Municipal Buildings, KV Challenor Street, Eshowe.

Closing: 03 November 2026 at 12:00. Late tenders, electronic submissions, faxed, or computer-edited tenders will not be accepted.

Compulsory briefing: 20 October 2026 at 10:00 at KV Challenor Street, Eshowe. Attendance certificate required. Only 15 minutes lenience permitted.

Tender documents: Available on E-Tenders Portal at no cost. Physical documents collectable at Financial Services Revenue Section, Hutchinson Street, Eshowe, Mon-Fri 08:30-14:30 from 05 October to 19 October 2026 at R1 000 non-refundable. EFT payment to FNB Account 52191090523, Branch 2ale20230, reference company name, by 16:00 on 19 October 2026. Proof of payment required.

Returnable documents (all must be completed, signed, and each page signed):

• A. Proof of purchase of tender document (if purchased directly from municipality)
• B. Certificate of Attendance of Compulsory Briefing Session
• C. Valid Tax Clearance Certificate (original) valid as at closing date
• D. Company/CC/Trust/Partnership/JV registration certificates and certified ID documents of directors/owners/members/shareholders; JV agreement and power of attorney if applicable
• E. Proof of CSD registration
• F. Rates and Municipal Services Clearance Certificate
• G. Workmen's Compensation Registration
• H. Audited Annual Financial Statements (if offer > R10 million)
• I. Certified copy of Provisional Driving School Operator's Certificate
• J. Preference Points Claim Form (MBD 6.1) per Preferential Procurement Regulations 2022
• K. Supporting documents for preferential procurement goals points
• L. Declaration of Interest (SBD 4)
• M. Declaration of Bidder's Past SCM Practices (SBD 8)
• N. Certificate of Independent Bid Determination (SBD 9)
• O. MBD5 Declaration for procurement above R10 million (if applicable)
• P. Agreement in terms of Section 37(2) of OHS Act (for contract purposes)
• Q. Record of Addenda to Tender Documents
• R. Certificate of Authority to Sign Documents
• S. Amendments or Qualifications by Tenderer (if applicable)

Disqualification risks: Missing or unsigned returnable documents; late submission; non-attendance at compulsory briefing; fraudulent practices; canvassing; municipal rates arrears >3 months; unsatisfactory past performance in last 5 years.

Evaluation system: 80/20 preference point system (Preferential Procurement Regulations 2022).

Stage 1: Compliance with returnable documents and eligibility (registered driving school).

Stage 2: Functionality evaluation (minimum qualifying score not explicitly stated in document). Criteria and weights:

• Experience of bidder: 15 points
• Experience of full-time instructor: 15 points
• Driving school's registered vehicles for Code 08 training: points not specified in extracted text
• Driving school's registered vehicles for Code 10 training: points not specified
• Methodology: 20 points

Stage 3: Price and specific goals (80/20 split). Specific goals and weights:

Ownership Goals (max 10 points):

• BBBEE Level 1 (100% black ownership): 10 points
• BBBEE Level 1 (60% black ownership): 6 points
• BBBEE Level 2 (20% black ownership): 2 points
• BBBEE Level 3 and below: 0 points

Reconstruction & Development Programme Goals (max 4 points):

• Enterprise located within uMlalazi Municipality: 4 points
• Enterprise located within King Cetshwayo District Municipality: 2 points
• Enterprise located within KwaZulu-Natal Province: 1 point

SMME Development (EME/QSE) (max 4 points):

• EME/QSE 100% black owned: 4 points
• EME/QSE 51% black owned: 2 points
• EME/QSE 25-50% black owned: 1 point

Combination of other goals (max 2 points):

• EME/QSE 100% owned by Black Youth, Women, Disabled, or Military Veterans residing in uMlalazi Municipality: 2 points

Bidders must submit B-BBEE certificate or sworn affidavit to claim points. EMEs (≤R10m turnover) may submit sworn affidavit; QSEs (≤R50m) must comply with QSE scorecard unless ≥51% black-owned; entities >R50m must submit valid B-BBEE certificate. B-BBEE improvement/retention plan required within 30 days of contract signing: Level 4 bidders must reach Level 3 by end Year 1; Level 5-8/non-compliant must reach Level 4 by end Year 1.

Contract duration: 8 months.

Scope: Train 56 youth in 2026/27 financial year within uMlalazi Municipality on Youth Full-Driver's License Program to acquire Learner's License, driving skills, and Driver's License.

Training venue: Eshowe CBD.

Service provider obligations:

• Develop institutional training schedule and records.
• Design schedules accommodating learners' needs.
• Demonstrate sound experience in driver's license training and facilitation.
• Compile and present quarterly progress reports (or as required).
• Pay booking fees for each learner for both Learner's and Driver's License tests (two attempts each).
• Arrange transport for learners to licensing office (including outside municipal boundaries).
• Communicate training instructions clearly to learners.
• Supply learning materials, writing materials, and ID photos for all 56 learners.
• Achieve minimum 85% pass rate (learners obtaining Driver's License).
• Attend all contract administration meetings at own cost with senior delegates.
• Notify municipality immediately of circumstances preventing contract completion.
• Invite municipal official for inspection and certification of work.
• Provide learner driver vehicles registered under company name:

• 2-3 light vehicles for Code 08 learners

• 4 mini trucks for Code 10 learners

Monitoring and reporting:

• Regular performance monitoring; progress reports submitted with invoices.
• Municipality may introduce additional performance measures.
• Inspections: service provider premises, material quality, workmanship, project milestones.
• Formal approvals in writing (hardcopy); ad-hoc communication via fax/email.
• Contract administration meetings chaired by municipality; minutes recorded.

Minimum resources:

• Four qualified driving instructors with driver's license training competency.
• 3 light vehicles and 4 trucks (as tools of trade).
• Qualified and experienced personnel mandatory; unqualified personnel may only assist.
• Provisional Driving School Operator's Certificate required.

Methodology (20 functionality points): Service provider must develop institutional training schedule/records; design learner-accommodating schedules; manage booking at licensing office (fees, two attempts); arrange learner transport; supply learning materials and ID photos; communicate instructions; achieve 85% pass rate; provide 2-3 light vehicles (Code 08) and 4 mini trucks (Code 10) registered to company; employ four qualified driving instructors.

Experience requirements: Bidder experience in driver's license training (15 functionality points). Full-time instructor experience (15 points). Driving school must have registered vehicles for Code 08 and Code 10 training (points not specified). Minimum resources: Four driving instructors with driver's license training competency; 3 light vehicles; 4 trucks. Provisional Driving School Operator's Certificate required. Qualified and experienced personnel mandatory; unqualified personnel may only assist. Sound experience in driver's license training and facilitation required.

Quality requirements: Regular performance monitoring with progress reports submitted with invoices. Municipality may impose additional performance measures. Inspections cover service provider premises, material quality, workmanship, project milestones. Performance measured against set indicators/specifications. Written progress reports required. Formal approvals in hardcopy; ad-hoc via fax/email. Contract administration meetings with minutes. Minimum 85% learner pass rate. Qualified and experienced personnel mandatory; unqualified personnel may only assist. Key personnel maintained throughout contract.

Pricing schedule items: 1) Full Learner's License (study material, lessons, second attempt); 2) Full Driver's License Code ? (study material, lessons, second attempt); 3) Full Driver's License Code ? (study material, lessons, second attempt); 4) Transport costs to/from testing facility. Total excl VAT, VAT 15% (if registered), total incl VAT. Re-measurement contract: quantities estimated, payment on actual work. Purchase orders issued as needed at accepted unit rates. Payment within 30 days of invoice (submitted month-end with supporting docs). Performance security 10% of contract value. Penalties 10% of invoice for delays.

Pricing format: Complete pricing schedule (re-measurement contract - scheduled quantities are estimates; actual work measured for payment). Items:

1. Full Learner's License (study material, lessons, second attempt)
2. Full Driver's License Code ? (study material, lessons, second attempt)
3. Full Driver's License Code ? (study material, lessons, second attempt)
4. Transport costs to/from testing facility (where required)

Total excl VAT, VAT 15% (if VAT registered), total incl VAT carried to Form of Offer.

Price must be unconditional; non-VAT vendors treated as such.

Purchase orders issued as needed based on accepted unit prices; no work without official order.

Payment terms:

• Payment via electronic transfer within 30 days of valid tax invoice date.
• Invoice due last day of each month with signed monthly reports, travel logbooks, job cards/municipal timesheets.
• Progress claims in same format with original tax invoice.
• Municipality may withhold payment for incomplete/disputed services.

Performance security: 10% of contract value within 30 days of award notification.

Penalties: 10% of current invoice amount for delayed services; termination for gross breach.

Force majeure provisions apply.

Financial capacity: Audited annual financial statements required if offer exceeds R10 million.

MBD5 Declaration required if tender value > R10 million.

Municipal rates and taxes must not be in arrears >3 months (Section 38 SCM Policy).

Eligibility: Registered driving schools only.

Mandatory registrations and certificates:

• CSD registration (preferred before submission; mandatory for award).
• Valid Tax Clearance Certificate (original) valid at closing date.
• Company/CC/Trust/Partnership/JV registration certificates and certified ID documents of all directors/owners/members/shareholders; JV agreement and power of attorney if applicable.
• Rates and Municipal Services Clearance Certificate.
• Workmen's Compensation Registration.
• Provisional Driving School Operator's Certificate (certified copy).
• Audited Annual Financial Statements (if offer > R10 million).

Returnable forms (all compulsory unless noted):

• Preference Points Claim Form (MBD 6.1) per Preferential Procurement Regulations 2022.
• Supporting documents for specific goals points.
• Declaration of Interest (SBD 4).
• Declaration of Bidder's Past SCM Practices (SBD 8).
• Certificate of Independent Bid Determination (SBD 9).
• MBD5 Declaration for procurement > R10 million (if applicable).
• Agreement in terms of Section 37(2) of OHS Act (for contract).
• Record of Addenda to Tender Documents.
• Certificate of Authority to Sign Documents.
• Amendments or Qualifications by Tenderer (if applicable).
• Proof of Purchase of Tender Document (if purchased from municipality).
• Certificate of Attendance of Compulsory Briefing Session.

B-BBEE requirements:

• Specific goals as per evaluation criteria (Ownership, RDP, SMME, Combination goals).
• B-BBEE certificate or sworn affidavit required to claim points.
• EMEs (≤R10m turnover): qualifying sworn affidavit acceptable.
• QSEs (≤R50m): applicable certificate or qualifying affidavit.
• Entities >R50m: valid B-BBEE certificate required.
• B-BBEE improvement/retention plan within 30 days of contract signing.
• Level 4 bidders must reach Level 3 by end Year 1.
• Level 5-8/non-compliant bidders must reach Level 4 by end Year 1.
• Affidavit must contain ownership and revenue info; deponent and Commissioner of Oaths sign same date; Commissioner independent.

Other:

• Municipal rates/services not in arrears >3 months.
• No unsatisfactory performance on state contracts in last 5 years after written notice.
• No CIDB requirement (non-construction).

Health and safety: Agreement in terms of Section 37(2) of Occupational Health and Safety Act required for contract. Transport arrangements for learners to testing facilities. Vehicles must be registered and roadworthy (implied). No detailed safety plan requirements specified in extracted text.

Contract period: 8 months. Performance security: 10% of contract value due within 30 days of award. Penalties: 10% of invoice for delays; termination for gross breach. Force majeure provisions. Termination for default, dispute resolution in final contract. Bid document terms form part of contract. Draft SLA provided. Patent rights indemnification. No insurance/warranty requirements. Inspections: site any time, premises as required, testing at Licensing Department. Mandatory objection period: 14 days post-award. No upward price adjustment permitted. Tenderer bears bid costs; withdrawal after acceptance incurs re-advertising costs. Alternative bids allowed additional to specifications. Confidentiality obligations. Key personnel fixed without written approval. Quality maintenance required. Municipal rates arrears >3 months disqualifies. Unsatisfactory past performance in last 5 years disqualifies.

Additional evaluation details: Specific goals for 80/20 preference points as per Preferential Procurement Regulations 2022. Ownership Goals (BBBEE levels), RDP Goals (location), SMME Development (black ownership), Combination Goals (designated groups in uMlalazi). Functionality criteria: Experience of bidder (15), Experience of full-time instructor (15), Driving school's registered vehicles for Code 08 and Code 10 training (points not specified in extracted text), Methodology (20). Minimum functionality threshold not stated.