Replacement of wooden poles and live work maintenance of 11kv, 22kv, 33kv, 44kv and 132kv overhead network in the north west gemma cluster (4-Year contract)

The environmental section (Annexure C1) lists 14 mandatory KPI items. Each item is scored 0 (not submitted or fails minimum requirements) or 1 (submitted and satisfies minimum requirements).

The overall environmental section is approved only if every one of the 14 items scores 1. Any single item scoring 0 results in an overall 'Not Approved' outcome.

Scope: Provision for the replacement of wooden poles on the medium voltage and live work maintenance of 11 kV, 22 kV, 33 kV, and 44 kV and 132 kV overhead networks in the North West Gemma Cluster. Work is on an as-and-when-required basis.

Note: Although the tender record states a four-year period, this environmental document refers to a three-year period.

The environmental aspects and impacts register must be specific to the project scope of work and must include a rating methodology.

Each bidder must provide all 14 environmental KPI items listed in Annexure C1. Specific required submissions include:

• A signed company environmental policy with commitment to pollution prevention, continual improvement and compliance with environmental legislation.
• A signed company organogram showing an Environmental Responsible Person.
• A valid environmental appointment letter outlining roles and responsibilities, accepted by the appointed person.
• A communication procedure/strategy for sharing environmental events with employees.
• An environmental incidents register with an incident reporting template/form.
• An environmental aspects and impacts register specific to the project scope, including a rating methodology.
• Environmental objectives and a planning action plan addressing significant aspects.
• An environmental emergency plan (including emergency events, contact details and an emergency drill form).
• A compliance monitoring and measurement procedure with a monitoring schedule.
• A non-conformances, corrective and preventative action procedure with a non-conformance form/template.
• An environmental management plan with method statements covering: vegetation management, water management, access control, noise control, environmental human resources, environmental training, incidents management and reporting, landowner liaison, compliance obligations, wildlife interaction on site (snakes and bees), and ablution facilities on site.
• A waste management plan with method statements for storage, transportation and disposal; a register of possible waste; waste separation; waste minimisation; handling/storage/disposal of hazardous waste; and records of waste quantities disposed.
• A certified environmental law certificate accompanied by a certified ID copy.
• A training schedule and training matrix indicating trained resources, dates trained, and scheduled dates for planned environmental training.

Mandatory environmental submissions (Annexure C1) – each must be submitted and satisfy minimum requirements:

• Signed environmental policy with commitment to pollution prevention, continual improvement and legal compliance.
• Signed organogram including an Environmental Responsible Person.
• Valid environmental appointment letter (roles and responsibilities accepted by the appointee).
• Communication procedure/strategy for sharing environmental events with employees.
• Environmental incidents register with incident reporting template/form.
• Environmental aspects and impacts register specific to scope, including rating methodology.
• Objectives and action plan linked to significant aspects.
• Emergency plan incl. emergency events, contact details and drill form.
• Compliance monitoring and measurement procedure with schedule.
• Non-conformances, corrective and preventative action procedure incl. form/template.
• Environmental management plan with method statements for: vegetation management, water management, access control, noise control, environmental HR, training, incidents, landowner liaison, compliance obligations, wildlife (snakes/bees), ablution facilities.
• Waste management plan incl. handling, storage, disposal; register of possible waste; separation; minimisation; hazardous waste handling/storage/disposal; records of quantities disposed.
• Certified environmental law certificate with certified ID copy.
• Training schedule and matrix (resources trained, dates, planned training).

The environmental section is scored against the 14 KPIs in Annexure C1. Each KPI is scored 0 or 1. Overall approval requires a score of 1 on every KPI; any 0 results in 'Not Approved'.

Supply and delivery of replacement wooden poles and live-work maintenance on 11kV, 22kV, 33kV overhead network in North West OU (Gemma cluster), on as-and-when-required basis for 4 years.

Closing date: 9 December 2026. Closing time: not stated in available text; tender record indicates 08:00 (SAST) but use Tender Data.

• Compulsory site visit/clarification: details in Tender Data; attendance compulsory if identified. Not specified in available text.

Enquiry contacts: not stated in available text.

• Eskom Representative is the only authorised contact; all communication in writing.
• Submission address: tender box at address stated in Tender Data (not available here).

Submission method: paper or e-tender.

• For paper: submit one original and one complete paper copy, each in separate envelopes marked “ORIGINAL” and “COPY”.
• For e-tender: upload and finalise via Eskom Tender Bulletin site on the Eskom E-tendering page before closing. No tender box deposits for e-tender.
• Official tender box address and email (if allowed) must be confirmed from Tender Data; Eskom does not accept late tenders for any reason.
• Returnable forms must be complete, signed, and submitted by closing. Missing or unsigned mandatory returnables disqualify.
• Acknowledgement Form must be completed and submitted.
• Proof of authority to act as agent required if submitting on behalf of a principal.
• All tenders must be in English, written in ink, and signed by an authorised representative.
• Mark outer envelope “Confidential” with tender number, tenderer name, physical address, email, and contact phone.
• Tenders must be held valid for acceptance within the validity period; extensions may be requested.

Evaluation stages (per Eskom standard):

• Basic compliance: all mandatory documents and signed originals.
• Pre-qualification criteria if stipulated; CIDB grading and B-BBEE level may be pre-qualification.
• Functionality (if applicable): scored, must meet minimum threshold in Tender Data.
• Financial analysis (if applicable): statements reviewed for risk; disqualification if risk too high.
• Price and Specific Goals: 80/20 or 90/10 PPPFA split; Pricing and Specific Goals added to rank.
• B-BBEE level scored from certificate/affidavit/CSD; missing or invalid earns zero points but not automatically disqualified.
• Specific Goals: zero points if not supported by proof by closing.
• No criterion is double-counted across phases.

Scope: replacement of wooden poles on medium voltage and live-work maintenance of 11kV, 22kV and 33kV overhead networks in the North West operating unit (Gemma cluster).

• As-and-when required basis for 4 years.
• 100% sub-contracting not permitted.
• Work must comply with Eskom SHEQ requirements and relevant legislation.

No explicit quality management requirements beyond SHEQ (Safety, Health, Environment, Quality) proof and compliance.

• Eskom standard conditions require SHEQ systems in place; all associated costs included in tender.

Pricing: include all duties, taxes, VAT, levies. Prices fixed and in ZAR.

• Correction of arithmetical errors per standard rules (words prevail, line-item totals prevail for multiplication errors).
• Eskom may request breakdown; no changes to substance except for error correction.

Pricing:

• Rates and prices fixed for contract duration; no price adjustment unless stated.
• All duties, taxes (including VAT), and levies applicable 14 days before closing must be included.
• Prices in South African Rand.
• Eskom may request breakdown of rates; arithmetical errors handled per standard rules (amount in words prevails).
• Security for performance: if required, indicate at least two financial institutions.
• Financial analysis: Eskom may review financial statements; if risk too high and no mitigation, bidder not considered.
• No mention of bid security or bonds in available text.

Mandatory compliance:

• CSD registration (proof via CSD report or number).
• Tax compliance status valid for entire tender validity.
• B-BBEE: certificate/affidavit or CSD number; if pre-qualification, proof required at closing or disqualification.
• CIDB: if stipulated, registration mandatory at closing (proof or application proof; actual by contract award).
• Also comply with: National Treasury instructions, PPPFA, Amended B-BBEE Codes, COIDA, OHS Act, local content requirements.
• SHEQ: proof that systems and capabilities are in place; costs included in tender.
• SDL&I Undertaking must be completed and submitted by contract award.
• Designated material and thresholds information due by contract award.

SHEQ compliance mandatory:

• Provide proof of safety, health, environmental, and quality systems at closing or contract award.
• Comply with OHS Act, COIDA, and Eskom SHEQ requirements.
• Costs for SHEQ must be reflected in tender.
• Failure may lead to disqualification.

Contract duration: 4 years.

• Eskom may negotiate with selected tenderers; reserves right to accept or reject any tender, cancel before contract.
• Tender validity: must remain open for acceptance; extension may be requested.
• Confidentiality: all matters confidential.
• Site visit/clarification: compulsory if stated; failure to attend disqualifies.
• Insurance: Eskom cover may be insufficient; seek advice.
• Arithmetical errors corrected per standard rules; non-correction leads to rejection.
• B-BBEE level scoring per PPPFA; false information reported to B-BBEE Commission.

Evaluation per Eskom standard:

• Basic compliance, pre-qualification, functionality (if any, with minimum threshold), financial analysis, price and specific goals (PPPFA 80/20 or 90/10), ranking by total points.
• Not double-count criteria.
• Objective criteria under PPPFA section 2(1)(f) may be applied if stipulated, but functionality/B-BBEE not permitted as objective criteria.

The scope covers AS-AND-WHEN-REQUIRED replacement of wooden poles on the medium voltage network and live work maintenance of 11kV, 22kV and 33kV overhead lines in the Northwest OU Gemma Cluster, for a period of 4 years. Contract form is NEC3 Engineering and Construction Contract (ECC3). Pricing schedule/BOQ is attached.

Closing date: 09 December 2026 at 10:00

Clarification meeting (non-compulsory): 25 November 2026 at 10:00

Venue: Main Boardroom, Klerksdorp Main Building, 181 Golden Avenue, Klerksdorp

Clarification queries deadline: 5 working days before the tender submission deadline

Tender validity: 180 days from closing date

Eskom Representative:

Name: Ofentse Matlhatlhana

Email: [email protected]

Telephone: 051 404 2630

Procurement Manager signature:

Name: Max Simelane

Fraud hotline:

Telephone: 0800 11 2722

Email: [email protected]

Submission: via Eskom E-tendering site

Submission method: Eskom E-tendering site (Eskom Tender Bulletin). Upload documents into folders labelled Technical, Commercial, Financial, and Other. All documents in PDF format; price list in PDF and Excel. No ZIP files, no hard copies. Max upload per document: 500 MB; total submission: 4 GB. If resubmitting, the latest submission replaces all previous; ensure the status shows 'complete'. Bids are considered non-responsive if not uploaded by the closing time. Returnable forms (must be completed, signed where required, and submitted at closing — disqualifiable if missing):

• Annexure A – Authorisation Form: certifies the signatory's authority to bid.
• Annexure B – Acknowledgement Form: confirms receipt of the ITT and any addenda.
• Annexure C – Tenderer's Particulars: provides bidder details.
• Annexure D – Integrity Declaration Form: commits to the Supplier Integrity Pact.
• Annexure E – CPA Requirements for Local Goods/Services (if applicable).
• Annexure F – CPA(IG) for Foreign Goods/Services (if applicable).
• Annexure G1–G4 – SBD 6.2 Declaration Certificate for Local Production and Local Content and supporting schedules (only if designated materials are included).
• Annexure H – SBD 1 Invitation to Bid: bidder and contact details, signed as the offer cover page.
• Annexure I – SBD 6.1 Preference Points Claim Form (PPPFA 2022) — scored, but failure to submit does not disqualify; scores zero.
• Annexure J – SBD 4 Bidders Disclosure: declares any interest with the state; false disclosure disqualifies.
• E-tendering Help Manual acknowledgement form.
• Additional for JV/consortium: letter of intent or valid JV agreement stating joint and several liability, profit-sharing ratios, single business entity confirmation, and a single designated bank account.
• CIDB proof of grading (EP Level 4) must be submitted at closing or within 21 working days of tender closing if agreed.
• Tax clearance: certified copy required if not verifiable via CSD/SARS PIN.
• Employment Equity Act compliance proof for designated employers (SA tenderers only).

Disqualification risks:

• Missing or unsigned disqualifiable returnables.
• Late submission – late tenders are rejected.
• Submitting more than one tender individually or as part of a JV.
• Tenders signed by unauthorised persons.
• Subcontracting 100% of the scope of work.
• Conflict of interest, restriction by Treasury/Eskom, or being on the Tender Defaulters list.

Evaluation stages:

1. Eligibility and mandatory compliance (disqualifying):

• Must meet eligibility criteria: no restrictions, no sanctions nationality, no conflict of interest, not on any restricted lists, not subcontracting 100%.
• Mandatory returnables: Authorisation, Acknowledgement, Tenderer's Particulars, Integrity Pact, CPA forms, SBD 1, SBD 4, SBD 6.1, E-tendering acknowledgement.
• Mandatory compliance: OHRVS Level 4 with validation letter, CIDB grading 4EP or higher, CSD registration and full CSD report.

2. Functionality (threshold 90%) – scores: Desktop Evaluation 1000%, Site Evaluation 100%. Bidders not meeting the 90% threshold are disqualified.
3. Price – scored out of 80 points. Prices evaluated inclusive of VAT, corrected for arithmetical errors, adjusted for variations, and compared on Net Present Value. Unconditional discounts count; conditional discounts only applied at payment.
4. Specific Goals (B-BBEE) – scored out of 20 points under PPPFA 80/20 system. Failure to submit evidence scores zero, but not disqualified.

Tie-breaking: highest B-BBEE points; then highest functionality; then drawing of lots.

Contract award: Eskom intends to award to more than one tenderer; the contract is for the whole scope.

Scope of work: Replacement of wooden poles on the medium voltage network and live work maintenance of the 11kV, 22kV and 33kV overhead network in the Northwest OU Gemma Cluster, on an as-and-when-required basis for 4 years.

Contract type: NEC3 Engineering and Construction Contract (ECC3).

Pricing: Pricing Schedule/BOQ to be submitted in PDF and Excel.

No alternative tenders are allowed.

The tender is for the whole contract; multi-award is anticipated.

Potential requirement for cataloguing: successful tenderer may need to provide cataloguing information and label materials per Eskom specifications; a line item for cataloguing must be priced if required.

Pricing Schedule/BOQ must be submitted in PDF and Excel; pricing must include a line item for cataloguing if required. Prices are evaluated inclusive of VAT, corrected for arithmetical errors, and compared on Net Present Value. Unconditional discounts are considered; conditional discounts applied at payment.

Payment terms:

• Contracts below R50,000,000 (incl. VAT): payment within 30 days of undisputed invoices.
• Contracts above R50,000,000 (incl. VAT): payment within 60 days of undisputed invoices.

No bid security or performance security stated (N/A).

Financial analysis is compulsory for CIDB-related transactions from R30,000 excluding VAT. Must submit latest approved annual financial statements (not draft, not management accounts) of the tendering company, including signed director's report, auditor's/reviewer's/compiler's report, financial position, comprehensive income, changes in equity, cash flows, and notes. For South African entities not audited: signed public interest score and ITA34C for current and previous years.

For unincorporated JV or SPV, each partner must submit its own financial statements.

Mandatory requirements at closing (disqualifying if not met):

• OHRVS Level 4 with validation letter.
• CIDB grading 4EP or higher (EP = electrical engineering works).
• CSD registration (CSD number and full CSD report).

Additional contractual requirements (must be met before award):

• COIDA certificate of good standing (SA tenderers only).
• Quality, safety (SHE), and environmental documents as attached in the tender bulletin.
• Financial statements as described in financial requirements.
• Tax clearance: certified copy required if not verifiable via CSD/SARS PIN.
• Employment Equity Act compliance proof for designated employers.

B-BBEE: Proof of B-BBEE status level (certificate or sworn affidavit as per Codes). SBD 6.1 claim is required for preference points.

Joint ventures: every JV member must be registered with CIDB; lead partner must have CIDB grading of 1EP or higher, or not lower than one level below the required grading. JV must be registered or capable of being registered within 21 working days from closing.

Eskom discourages subcontracting with subsidiaries; if done, must be declared.

COIDA certificate of good standing (or proof of application) required for SA tenderers. Quality, SHE, and environmental documents must be attached in the tender bulletin under the respective files.

Payment terms: below R50m incl. VAT – 30 days; above R50m – 60 days from undisputed invoices. Eskom reserves the right to negotiate with preferred bidders. Main contractors are discouraged from subcontracting with subsidiaries; must be declared if done.

Functionality is applicable with Desktop Evaluation (1000%) and Site Evaluation (100%); threshold is 90%. Price is scored out of 80 points; Specific Goals out of 20. Preference system is 80/20. If two or more tie, award goes to highest B-BBEE; then highest functionality; then drawing of lots.

Replacement of wooden poles on the medium voltage overhead network, and live work maintenance of 11 kV, 22 kV, 33 kV, 44 kV and 132 kV overhead lines and substations, in the North West Gemma Cluster, on an as-and-when-required basis.

Quality management evaluation — bidders must either provide a valid ISO 9001 certificate (Option 1) or documented evidence of a compliant QMS (Option 2):

• Option 1 (score 4): Certificate must be issued by an accredited body, cover the relevant services, be valid at submission, and be internationally accredited.
• Option 2 (score 7): Provide a QMS manual, approved quality policy and objectives, and documented controls for document control, nonconforming outputs, corrective action, and internal audits (as per ISO 9001:2015 clauses).

Additional required deliverables (each scored 1):

• Organisation chart and responsibility matrix including quality management roles.
• Process for evaluating, selecting, monitoring, and re-evaluating external providers, with supporting evidence.
• Draft Contract Quality Plan specific to the scope.
• Example Inspection and Test Plan (ITP) or Quality Control Plan (QCP) on similar previous work.
• Completed and signed Form A.
• Method Statement.

The work comprises the replacement of wooden poles on the medium voltage overhead network, and live work maintenance of 11 kV, 22 kV, and 33 kV (and as per the document header also 44 kV and 132 kV) overhead lines and substations, in the North West Gemma Cluster, on an as-and-when-required basis. The initial tender title notes a four-year period, while the document text states a three-year term — the discrepancy should be clarified with the buyer.

A Method Statement is a required deliverable and will be evaluated as part of the quality requirements. It must be completed and signed before submission.

Quality management deliverables are evaluated as a pass/fail indicator. Bidders must achieve the required score on either Option 1 (ISO 9001 certificate) or Option 2 (documented QMS) and must provide all additional required deliverables: draft Contract Quality Plan, example ITP/QCP, completed Form A, and a Method Statement.

Eskom North West Operating Unit requires contractors for replacement of wooden poles under live work conditions, live work maintenance, and associated projects on 11 kV, 22 kV and 33 kV overhead networks. The contract is for 60 months on an 'as and when required' basis. The document sets minimum technical evaluation criteria for live work contractors, covering human resources, vehicles, tools, PPE, live work equipment, lifting gear, expertise, business premises, quality management systems, safety risk process, and OHS Act compliance.

Closing date: 9 December 2026 at 08:00 (from tender record).

No briefing session or site visit dates are stated in this document.

No contact details are provided in this document. Refer to the main tender invitation for SCM and technical enquiry contacts.

Returnable documents for the desktop evaluation:

• Proof of employment affidavits for all Persons Who May Perform Live Work (PtPs) and Persons in Charge (PiCs), signed by the employee and commissioned by SAPS only.
• Sworn statement stating each employee's position within the company.
• Live work appreciation course certificate/training, or proof of current/previous authorisation for the employer.
• Planned job/task observation certificate or training for the employer.
• Organogram of the organisation.
• Crane operator: crane operating certificate together with Live Work Appreciation course, or crane operating certificate together with Live Work authorisation.

Submission method: Not specified in this document. Refer to the main tender invitation for submission channel and address.

Disqualification risks:

• Sharing of resources between bidders is not allowed and leads to disqualification.
• Failing to achieve the minimum 90% threshold in the desktop evaluation.
• Failing the all-or-nothing site evaluation.
• Submissions received after the closing time (refer to tender invitation).

Evaluation process has two stages:

1. Desktop evaluation (mandatory/gatekeeper criteria, then functionality scored out of 100%).

• Minimum qualifying score: 90% to proceed to site evaluation.
• Mandatory requirements include: proof of employment affidavits for all PtPs and PiCs, sworn statements of position, live work appreciation course certificate or authorisation for the employer, planned job/task observation certificate, organogram, and crane operator certificates.

2. Site evaluation (all or nothing).

• Tools and equipment must be available on site for inspection by the Technical Evaluation Team (TET) at the supplier's business premises or central place.
• Live work team must be available; Portfolio of Evidence per team member is checked.
• Only original certificates accepted on site.

Scoring weights (desktop, Annex A):

• Vehicles: 40% (Live work truck 15% + electrical test certificates 10% + mechanical/load test 5% + acoustic test 5% + LDV 5%)
• Administration: 15% (on-job observations 6%, local live work meeting 3%, Distribution Live Work Operational Committee 3%, safety meetings 3%)
• Requirements for live workers: 45% (individual certificates, logbooks, experience, etc.)

Sharing of resources is not allowed and leads to disqualification.

Scope of work:

• Replacement of rotten Class 3 and Class 4 wooden poles on Medium Voltage (MV), 11 kV, 22 kV and 33 kV overhead networks.
• Live work maintenance identified in line inspections for 11 kV, 22 kV and 33 kV overhead networks.
• Work executed under live conditions using the Gloving Method, per approved Eskom Live Work task manuals and technical instructions.
• Contract period: 60 months on an 'as and when required' basis.

Key requirements:

• Eskom supplies poles, hardware and equipment; contractor transports them from contractor's site to place of work.
• Work issued via Maximo work orders; work orders closed weekly by the appropriate CNC after inspection.
• Eskom may conduct onsite inspections for quality, safety and scope adherence without prior arrangement.
• Poles stored, transported and managed per Eskom procedure 240-75881496.
• Holes excavated per Eskom standard 240-75883906; no holes left open or opened in advance.
• Compacting per Eskom specification 240-75883148.
• No concrete at bottom of poles (promotes rot); concrete waver may be used as a ring.
• Conductor height per standard 240-75883906 must be maintained.
• No work where conductor smaller than Fox is installed.
• Non-live workers operating vehicle-mounted crane must have attended Live Work Appreciation Course.
• Poles numbered with original identification per standard 240-120804300.
• No pole cut to desired length; use correct length.
• Oil spillage kit on site; environmental incidents reported to Eskom within 24 hours.
• Inform landowners per standard 240-80605256 (access to private property).
• No overtime rates claimed; overtime due to contractor's fault is for contractor's account.
• Standing time remuneration only if Eskom is at fault (e.g., material shortage).
• Configuration replacements: Wishbone and Horizontal replaced with Delta bird-friendly structures with 1.7m steel X-arm and suspension insulators; T-top Delta replaced with steel X-arm; H-pole replacements per drawing.

Task manuals (Gloving method) include but are not limited to: pole replacement, cross-arm replacement, insulator changes, conductor splicing, tree pruning, bird flapper installation, stay insulator replacement, surge arrestor installation, and conversion of structures.

Experience and qualifications for live workers (per team, desktop evaluation):

• OHS Act Overview/Health and Safety at Work/Safety Rep certificate (L2C 05).
• First Aid Level 2.
• ORHVS (HV 04) with Eskom validation.
• Line Construction Training/Line Mechanic with Eskom validation.
• Basic Rigging/Slinging.
• Live work logbook completed/signed off.
• One year Eskom-related live work experience recorded in PoE/Logbook.
• Fire Fighting course.
• Task observations (3 per year from Eskom OTS/S.S).
• FAS training.
• Person in Charge training (for PiC).
• 100 hours active live work experience.
• Lifting gear inspection course (LMI approved).
• Declarations and risk assessments of at least four different task manuals.
• Medical certificate from occupational practitioner.
• HIRA/Pre-task Planning and Risk Assessment.
• Electrical measuring instruments or Electrical Trade Test (if not qualified electrician/technician).
• Fundamentals of Electricity (L2C 01) or Electrical Trade Test.
• Equipotential earthing (OL2 002) with Eskom validation.
• Supervision in electrical hazardous areas (ELW 001) for PiC.
• MEWP certificate (247272).
• Proof of Gloving training.
• Proof of PiC training (for PiC).
• Recommendation letter from facilitator.
• Previous gloving authorisation.

Quality management requirements:

• ISO 9001 Quality Management Systems is a normative reference.
• Compliance with Eskom standards for care, inspection, maintenance and testing of insulating gloves, sleeves, hoses, blankets, covers, lifting equipment, MEWPs, and high voltage operating sticks.
• All live work equipment must be in serviceable condition, have unique serial/asset numbers, and be inspected daily and three-monthly.
• Lifting equipment must have bi-annual inspection and annual test certificate from accredited LMI.
• Only approved products (LAP) allowed.

No bid security, bonds, guarantees, retention, or payment terms are stated in this document.

Overtime: No overtime rates can be claimed; overtime due to contractor's fault is for contractor's account.

Standing time: Remuneration for standing time only allowed if Eskom is at fault (e.g., material shortage).

Mandatory compliance:

• Proof of employment affidavits for all PtPs and PiCs, signed by employee and commissioned by SAPS only.
• Sworn statement stating position of employee within company.
• Live work appreciation course certificate/training or proof of current/previous authorisation for employer.
• Planned job/task observation certificate or training for employer.
• Organogram of organisation.
• Crane operator: crane operating certificate plus Live Work Appreciation course, or crane operating certificate plus Live Work authorisation.

Site evaluation compliance:

• All vehicles roadworthy per National Road Traffic Act, Eskom Vehicle and Driver Safety Management Procedure (240-62946386), and Eskom Vehicle Safety Specification (32-345).
• Aerial devices (MEWPs) must meet standard 240-142701257 (Minimum Requirements for Manufacturing of Live Work Insulating MEWPs).
• Tools and equipment must comply with Eskom standards and be on the List of Approved Products (LAP).
• Lifting equipment must have bi-annual inspection and annual test certificate from accredited Lifting Machine Inspector (LMI).
• Only original certificates accepted on site.

Quality management:

• ISO 9001 Quality Management Systems referenced as normative.
• Compliance with various Eskom standards for live working, insulating equipment, lifting equipment, and high voltage systems.

Health and safety requirements:

• Compliance with OHS Act.
• All vehicles roadworthy per National Road Traffic Act, Eskom Vehicle and Driver Safety Management Procedure (240-62946386), and Eskom Vehicle Safety Specification (32-345).
• Aerial devices (MEWPs) must meet standard 240-142701257.
• Emergency procedure display on MEWP.
• Safe working load displayed on crane, hook with punch mark and safety latch, foot plate and earth spike, 'Working under live line' notice displayed.
• PPE per person: safety spectacles, helmet with chin strap, SABS-approved safety boots, FAS, safety gloves, sun block, 100% cotton safety clothing (no short pants or short sleeve shirts), chainsaw PPE.
• First aid kit (valid and fully equipped) and 9kg fire extinguisher per vehicle.
• Regular safety meetings with staff (3 latest meeting minutes required).
• Task observations: at least 3 per year per live worker by employer.
• HIRA/Pre-task planning and risk assessment certificates required.

The evaluation does not guarantee contract award. Any actions taken by the supplier due to the evaluation are for the supplier's account, and liability is not transferable to Eskom. The Technical Evaluation Team has no authority in contract placement decisions, and its statements do not create liability for Eskom.

Additional evaluation criteria:

• Desktop evaluation: mandatory criteria first, then functionality scored out of 100%. Minimum 90% to proceed.
• Site evaluation: all or nothing; tools and equipment inspected at supplier's premises; live work team must be available; Portfolio of Evidence per team member checked.
• Sharing of resources not allowed.
• Only original certificates accepted on site.
• No modifications on tools and equipment unless approved by Dx. LWOC.

The eTendering system is an Eskom web portal at https://eTendering.eskom.co.za that replaces physical submission of tender documents. Suppliers must register on the portal, receive an OTP on cellphone and email, then upload required documents under the correct categories. Access requires a CSD number.

System support: contact the buyer responsible for the published tender for any problems with Tender Bulletin, eTendering, or OpenText systems.

Returnable documents: none are named in the document.

Submission method: upload via the Eskom eTendering system at https://eTendering.eskom.co.za.

Access: a CSD number is required to use the system.

Process: register on the system, verify the email, upload tender documents under the correct category (technical, commercial, finance), then click "Finalize Submission" and "Finalise and Close Submission" to complete.

File limits: individual file up to 50 MB; total of all files up to 900 MB.

After finalising, the system records the submission timestamp; an email with the submission ID is sent and should be saved for enquiries.

No evaluation criteria are stated in the provided document.

The document is an Eskom eTendering help manual, not the tender specification. It describes an online system that replaces physical tender submission. Scope of the underlying tender (replacement of wooden poles and live-work maintenance of 11kV, 22kV and 33kV overhead networks in the Northwest OU Gemma cluster, four-year period) is not detailed in this manual.

CSD registration: bidders must have a valid CSD number to access the eTendering system.

The scope is the replacement of wooden poles and live work maintenance on 11kV, 22kV, and 33kV overhead networks in the Northwest Operating Unit (Gemma Cluster), on an as-and-when-required basis for a period of four years. The BOQ covers preliminaries, transport, general labour, excavations, materials, and activities.

Contact: Nthabeleng Mefane

Role: Contract Manager / Project Manager

No email, telephone, or address provided in the document.

Returnable documents: The contractor must acknowledge the rates submitted in the bill of quantities by completing the acknowledgement block on the BOQ (company legal representative name, company name, designation, signature, and date).

Submission method: Not stated in the document.

Closing time: 08:00 on 9 December 2026 (from the tender record).

The document does not specify evaluation criteria, scoring, or preference point systems. The only stated requirement is that the contractor acknowledges the rates submitted in the BOQ.

Scope: Replacement of wooden poles and live work maintenance on 11kV, 22kV, and 33kV overhead networks in the Northwest Operating Unit (Gemma Cluster), on an as-and-when-required basis for a period of four years.

Key activities (with estimated quantities over 4 years):

• Pole top inspection: 3,476 each
• Strain insulator (remove and replace): 5,793 each
• Pin/post insulator (remove and replace): 11,586 each
• Intermediate insulator (remove and replace): 23,172 each
• Replace cross arm (remove and replace): 11,586 each
• Pole replacing (excluding transformer): 11,586 each
• Replacement of horizontal or delta poles to bird-friendly: 3,476 each
• Pole change and conversion of wishbone configuration to bird-friendly: 8,111 each
• Changing intermediate poles on vertical and staggered to bird-friendly: 3,476 each
• Replacement on a single pole on an "H" pole structure: 5,793 each
• Replace "H" pole structure: 3,476 each
• Converting intermediate to strain pole: 232 each
• Replace jumpers: 6,952 each
• Sagging repair per span per phase: 695 each
• Replace or install mid-span joints: 116 each
• Repair conductor with sleeve: 116 each
• Installation of dropout fuse link: 2,897 each
• Replacement of dropout fuse link: 2,897 each
• Tree pruning: 348 per metre
• Stringing new lines under energised line: 811 per phase
• Stringing new lines over energised line: 116 per phase
• Live work construction of a T-off / customer connection: 347 each
• Outage cancellation when on site: 1 per day
• Penalty for late start of outage: 1 per day

Excavation works:

• Hand excavation: 100 each
• Mechanical excavation (soft): 150 each
• Hard (auger drilling): 1,159 each
• Drilling hard rock: 10,427 each

Transport requirements (estimated quantities):

• LDV 4x2 (with diff lock): 36,000 km
• LDV 4x4: 36,000 km
• Minibus 13-seater: 36,000 km
• Minibus 23-seater: 25,000 km
• Truck 5-8 ton: 20,000 km
• Truck 5-8 ton with crane: 38,950 km
• Truck 9-14 ton: 20,000 km
• Truck 9-14 ton with crane: 20,000 km
• Live line truck: 28,200 km
• Drill truck: 20,000 km
• TLB: 28,200 km

General labour (estimated hours):

• Person in charge (PIC): 6,064 hours
• PIC Sundays & holidays: 2,880 hours
• Person to perform (PTP): 6,064 hours
• PTP Sundays & holidays: 2,880 hours
• Crane operator: 5,760 hours
• Crane operator Sundays & holidays: 2,880 hours
• General worker (T05): 6,064 hours
• General worker Sundays and holidays: 2,880 hours

Materials: Eskom supplies materials. Where Eskom cannot supply, the contractor supplies at cost plus 10% handling fee, with prior authorisation by the project manager and proof of purchase.

Quality management system compliance is required as part of the preliminaries. The contractor must comply with the quality management system specification. Specific quality standards or certifications are not detailed in the document.

Pricing is via a bill of quantities (BOQ) with rates for each item. The BOQ summary includes sections for preliminaries & general, transport, general labour, excavations, materials, and activities. VAT at 15% is added to the total. Quantities are estimates only and do not represent actual contract quantities; they are for guidance in establishing the contract value.

The contractor must acknowledge the rates submitted by completing the acknowledgement block on the BOQ.

Pricing: Bill of quantities (BOQ) with rates for each item. The BOQ summary includes sections for preliminaries & general, transport, general labour, excavations, materials, and activities. VAT at 15% is added to the total.

Quantities are estimates only and do not represent actual contract quantities; they are for guidance in establishing the contract value.

Site establishment: Paid only when instructed/agreed upon, with proof of agreement.

Sleeping out allowance: Paid per person per day for distances exceeding 100 km radius, with prior authorisation by the Programme Manager or Project Manager.

Transport: Authorised by Programme Manager or Project Manager; contractor submits invoice with a written task order stating duration and distance.

Materials supplied by contractor: Cost plus 10% handling fee, authorised by project manager, with proof of purchase.

The document does not specify CSD registration, tax clearance, B-BBEE, CIDB, or other pre-qualifications.

Safety and compliance obligations (from preliminaries):

• Provide personal protective equipment (PPE).
• Comply with risk assessment procedures, quality management system, health and safety specification, environmental plan, safety inspections, and OHSA appointments.
• Maintain safety compliance: first aid boxes and consumables, fire extinguishers inside the armoured carrier, and safety-related training.
• Transport of resources to and from site must comply with the OHS Act and Construction Regulations Clause 21(2)(a) and (i), and adhere to Eskom Life Saving rules.

Health and safety obligations:

• Provide personal protective equipment (PPE).
• Comply with risk assessment procedures, health and safety specification, safety inspections, and OHSA appointments.
• Maintain safety compliance: first aid boxes and consumables, fire extinguishers inside the armoured carrier, and safety-related training.
• Transport of resources to and from site must comply with the OHS Act and Construction Regulations Clause 21(2)(a) and (i), and adhere to Eskom Life Saving rules.

The document does not specify evaluation criteria beyond the requirement to acknowledge the rates. No scoring or preference point system is mentioned.

Returnable documents:

• Supplier Declaration of Interest (Eskom template): signed under oath by an authorised signatory, disclosing any conflicts of interest involving Eskom employees or directors. A false declaration allows Eskom to take action against the supplier or the signatory personal.

Bidders must submit the signed Supplier Declaration of Interest as a returnable. The declaration is part of the bid evaluation; failure to provide true and correct information may result in action by Eskom.

The document is a Contract Quality Plan (CQP) template intended to assist the supplier in identifying and planning for meeting the client's/contract's quality management expectations and requirements. It provides a structured format covering definitions, scope of work, communication, organisation, interfacing documents, supplier management, quality control, records, non-conformance, and post-delivery activities.

Returnable documents:

• Contract Quality Plan (CQP) template: must be completed, including the supplier/contract name and Eskom enquiry/contract number, and signed by the tenderer's representative and the owner of the organisation.
• The CQP must be compiled and approved as indicated in the template.
• No other returnable forms are specified in the provided document.

The tenderer must complete the Contract Quality Plan template as part of the bid. The CQP must be compiled and approved as indicated. No other evaluation criteria (e.g., price, functionality, B-BBEE) are stated in the provided document.

The Contract Quality Plan (CQP) template is to be used by the supplier to identify and plan for meeting the client's/contract's quality management expectations and requirements. The CQP must address the following sections:

• Scope of work: full description of the works information as per NEC or FIDIC documents.
• Communication channels between supplier and Eskom: define responsibilities, contacts, and reporting (e.g., emails, minutes of meetings, weekly progress meetings).
• Organogram: include contract-related organogram showing roles, responsibilities, and QA/QC functions.
• Index of interfacing documents: list of processes, standards, codes, specifications, work instructions, and drawings applicable to the scope.
• List of suppliers and sub-suppliers: for materials, components, and outsourced activities.
• Monitoring of suppliers and contractors: describe how suppliers/sub-contractors will be monitored post-award.
• Interface of sub-suppliers with the supplier's QMS.
• Index of items to be manufactured, refurbished, or newly purchased.
• Related items/activities requiring QCP/ITP (offsite and onsite).
• Scope areas requiring special controls (e.g., welding, NDT/NDE).
• Index of documented information to be submitted to Eskom during the project.
• How records will be controlled and retained.
• Concession and non-conformance management.
• Databook management process.
• Management of working tools and equipment (including calibration/maintenance status).
• Dealing with customer property.
• Product preservation.
• Identification and traceability.
• Commissioning and post-delivery activities (including warranty, technical support, defect correction).

No specific compliance requirements (e.g., CSD registration, tax clearance, B-BBEE level, CIDB grading) are stated in the provided document.

The contract covers replacement of wooden poles on medium voltage and live work maintenance of 11kV, 22kV, 33kV, and 44kV and 132kV overhead networks and substations in the North West Gemma Cluster. The service is required on an as-and-when-required basis for a period of three years (as per the form), while the tender record states four years.

The tenderer must accept Eskom's Supplier Quality Requirements as defined in specification 240-105658000 and the ISO 9001 standard. The completed Form A (Category 2) must be signed by the tenderer's quality representative. Selected quality clauses include pre-contract award quality requirements, contract execution, supplier quality performance monitoring, Eskom rights of access and information, preservation, quality audits, management of nonconformities, and special processes.

The tenderer must accept and sign the quality requirements. No specific evaluation criteria or scoring are stated in this document.

Replacement of wooden poles on medium voltage and live work maintenance of 11kV, 22kV and 33kV overhead network in the Northwest Operating Unit Gemma Cluster, on an as and when required basis for 4 years.

Project Manager:

• Name: Frans Ratau
• Email: [email protected]
• Telephone: +27 14 565 1154
• Address: 14-16 Kgwebo Street, Waterval East, Mabe Business Park, Rustenburg

Returnable documents:

• Form of Offer and Acceptance: must be completed and signed, including the Schedule of Deviations (if any).
• Tenderer's CIDB registration number (if applicable).

Submission method: not stated in the document.

Submission address: not stated in the document.

Closing time: 09 December 2026 at 08:00 (from tender record).

The offer is valid until the end of the validity period stated in the Tender Data, or as agreed.

Any deviations from the tender documents must be recorded in the Schedule of Deviations; otherwise they are not valid.

The contract is a rate-based contract (as and when required).

Pricing data: rates are provided per task order.

Price adjustment for inflation applies after the first 12 months (Option X1).

Evaluation criteria: not stated in the document.

Minimum qualifying score: not stated.

Scope of work:

• Replacement of wooden poles on the medium voltage and live work maintenance of 11kV, 22kV and 33kV overhead network.
• Location: Northwest Operating Unit Gemma Cluster.
• Basis: as and when required.
• Duration: 4 years.

Contract type: NEC3 Engineering & Construction Contract (ECC3), Main Option B (priced contract with bill of quantities).

Contract is rate-based; rates are submitted per task order.

Price adjustment for inflation: rates apply for the first 12 months after the base date; thereafter adjusted using SEIFSA tables (65% labour rates, 20% transport rates, 15% non-adjustable).

Delay damages: R1,000.00 per day, up to a maximum of 10% of the task order value.

Limitation of liability: Contractor's liability for indirect or consequential loss is R0.00; total liability limited to the total of the Prices (except certain excluded matters).

Payment: within 30 days of submission of a tax compliant invoice to finance shared services.

Interest rate: publicly quoted prime rate of Standard Bank of South Africa.

Contractor must provide insurances as per Insurance Table A (not detailed in the text).

B-BBEE status must be maintained; any change in status must be notified to the Employer within 7 days, and updated verification certificate submitted within 30 days.

Failure to notify may lead to termination.

Compliance with Construction Regulations 2014 (under OHSA 85 of 1993) is required.

Contractor must comply with all applicable environmental laws.

VAT: if registered, must include Employer's VAT number 4740101508 on each invoice.

Contractor must not take any prohibited action (coercive, collusive, corrupt, fraudulent, obstructive) and must cooperate with investigations.

The tender covers the replacement of wooden poles on the medium voltage network and live work maintenance of 11kV, 22kV, 33kV, 44kV and 132kV overhead lines and substations in the North West Gemma cluster, on an as-and-when-required basis for four years.

Returnable documents:

• Annexure B: signed acknowledgement of Eskom's OHS legal and other requirements.
• Health and Safety Plan addressing the scope of work OHS risks, aligned with the health and safety specification.
• Detailed and itemised costing for OHS management (not a lump sum).
• Baseline OHS Risk Assessment (BRA) with methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, complying with OHS Act Section 7.
• OHS competency certificates with training service accreditation and registration.
• Refer to Annexure A for supplier risk category explanatory notes.

OHS tender returnables are evaluated prior to contract award. Each returnable is marked Y (Yes), N (No), or N/A (Not applicable). The tenderer is recommended or not recommended based on submission of all required OHS documents. Missing or non-compliant OHS returnables may lead to disqualification.

Scope of work: replacement of wooden poles on medium voltage and live work maintenance of 11kV, 22kV, 33kV, 44kV and 132kV overhead network and substations in the North West Gemma cluster. Contract period: four (4) years, as and when required.

OHS compliance requirements:

• Valid COIDA Letter of Good Standing or equivalent.
• OHS policy signed by CEO, compliant with OHS Act Section 7.
• OHS competency certificates with training service accreditation and registration, including:
• 16(1) Legal liability training
• Construction Manager registered with SACPCMP
• Construction Supervisor
• Incident Investigator
• Risk Assessor
• First Aider (CI)
• Excavation Supervisor
• Fire Fighter
• SHE Officer registered with SACPCMP
• Working at heights and rescue
• Fall protection planner
• Electrical installation inspector
• Electrical machinery inspector
• Truck mounted crane operator