Footpaths and stormwater control in b extension and curnick ndlovu, ward 55 (ethekwini)

Compulsory clarification meeting

• Date and time: Monday, 20 October 2026 at 9:00am.
• Venue: Ottawa Community Hall, 51 Maharaj Road, Ottawa, Verulam, 4043 (GPS 29°40'14.38"S; 31°01'58.48"E).
• A site visit follows the meeting.
• Attendance is compulsory.

Clarification responses

• Answers to questions will be posted online on 23 October 2026 at 16h00.

Closing

• Friday, 30 October 2026 at 11h00 (hard copy delivery and electronic JDE submission).

Employer's Agent's Representative (queries on the tender documents)

• Name: Sidesh Sirputh
• Telephone: 031 309 5831
• Email: [email protected]

JDE System general queries

• Name: Lindo Dlamini
• Telephone: 031 322 7133 / 031 322 7153
• Email: [email protected]

JDE System technical queries

• Name: Kgopotso Maja
• Telephone: 031 322 3808
• Email: [email protected]

Hard copy delivery address

The Tender Box in the foyer of the Municipal Building

166 KE Masinga Road

Durban

Clarification meeting venue

Ottawa Community Hall

51 Maharaj Road

Ottawa

Verulam, 4043

Submission channels

• Hard copy: deliver the Tender Offer to the Tender Box in the foyer of the Municipal Building, 166 KE Masinga Road, Durban.
• Electronic: upload the same offer on the eThekwini Municipality JDE System (ESP Module).
• Both the hard copy and the electronic submission must be completed by the closing time. The hard copy is the ruling version; an offer is only valid if the hard copy has been delivered.
• Offers sent by any other means, including facsimile or email, are rejected.
• Bidders must resolve all JDE access and submission problems before the closing time.

Closing

• Closing date and time: Friday, 30 October 2026 at 11h00.
• Late offers are returned unopened. Proof of posting is not proof of delivery.

Packaging

• Submit one offer only, as a single entity or as a joint venture.
• Complete all returnable documents in full, in non-erasable ink or electronically as issued.
• Seal the original and each copy as separate packages marked "ORIGINAL" and "COPY", showing the employer's address and identification details plus the bidder's name and contact address on the outside; seal these together in an outer package marked only with the employer's details.
• Sign the original and all copies; all signatories are held liable on behalf of the bidder. Joint venture signatories must name the lead partner.
• The employer accepts no responsibility for misplacement or premature opening if the outer package is not sealed and marked as required.

Returnable forms and documents

• SBD 4 (Declaration of Interest): discloses any director, shareholder or controlling-interest holder employed by the state or connected to the department; a false disclosure disqualifies the bid.
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently with no collusion or price disclosure.
• MBD 5: audited financial statements and a listing of contracts awarded to the bidder in the past 5 years, including any material non-compliance or disputes.
• Declaration of Municipal Fees: certifies no undisputed municipal services arrears.
• Compulsory Enterprise Questionnaire.
• Joint Venture Agreement form, where applicable.
• Pricing schedule and Bill of Quantities, completed in full.
• Proof of CSD registration, eThekwini Supplier Portal registration and JDE System registration.
• Valid Tax Compliance Status PIN, CIDB registration and B-BBEE certificate or affidavit.

Disqualification risks

• Any returnable document omitted, incomplete or unsigned.
• Offers received after the closing time.
• Failure to attend the compulsory clarification meeting.
• Submission through a channel other than those stated.
• Material deviation from the tender terms, conditions or specifications.

Preference point system

• The 80/20 Price Preference Point System applies, as set out in the eThekwini SCM Policy: Section 52 (Preferential Procurement).
• Preference points are awarded in terms of the Tender Data: C.3.11.

Evaluation sequence

• Open and record offers.
• Check completeness and responsiveness against the Conditions of Tender and tender documents.
• Evaluate responsive offers using the criteria and weightings in the Tender Data, by a panel of at least three persons.
• Check for grounds for disqualification and confirm acceptability of the preferred bidder.
• Prepare and confirm the tender evaluation report.

Responsiveness

• An offer must conform to all terms, conditions and specifications without material deviation.
• Non-responsive offers are rejected and cannot be made responsive afterwards.
• Arithmetical errors are corrected: amounts in words govern over figures; line-item totals govern over unit rates where a decimal point is misplaced; the tendered total governs where there is an addition error.

Eligibility gate

• CIDB contractor grading designation of 3 CE or higher is required.

Scope

• Construction of footpaths and associated stormwater control as incremental services to informal settlements in the Northern Region, at B Extension and Curnick Ndlovu (Ward 55).
• Contract period: 18 weeks.

Works elements

• Footpaths, including new footpath sections and footpath reconstruction.
• Stormwater control associated with the footpaths.
• Precast concrete retaining walls, in 1000mm and 1500mm widths.
• Dry-stack retaining walls.
• Precast concrete steps and staircases.
• Bollards and handrails.
• Kerbs.

Standards and drawings

• Work is executed under the GCC 2025 conditions and the project, standard and particular specifications in the procurement document.
• Construction is per the contract and standard drawings; the Bill of Quantities carries its own page numbering.
• Site information includes a locality plan, conditions on site and test results.
• Materials testing and frequency requirements apply, including for precast and cast-in items.

Pricing

• Rates and prices must be fixed for the contract duration and stated in Rand, with VAT shown separately as an addition to the tendered total.
• All duties, taxes (excluding VAT) and levies applicable 14 days before closing must be included in the rates and prices.
• Pricing is by Bill of Quantities and pricing schedule.

Financial statements

• Audited financial statements are required where the tender offer exceeds R10 million (incl. VAT), submitted with MBD 5.

Payment

• Payment is against a Payment Certificate or invoice supported by a quantities summary.
• Final payment is against a Final Payment Certificate or invoice with a quantities summary, plus a Completion Certificate.

Tender validity

• Offers remain valid for 12 months after the expiry of the original tender validity period, unless the Municipality is notified in writing otherwise.
• The Municipality may request confirmation of validity at any time during that period.
• If the validity period lapses before evaluation, the contractor may review the price based on the Consumer Price Index.

Cost of tendering

• The employer does not compensate bidders for tender preparation costs.

Registration

• Register on the National Treasury Central Supplier Database (CSD) at https://secure.csd.gov.za (a MAAA number is issued).
• Register on the eThekwini Municipality Supplier Portal via www.durban.gov.za (Business > Supply Chain Management > Accredited Supplier and Contractor Database) before submitting.
• Register on the eThekwini Municipality JDE System by emailing [email protected] with a copy of the director's ID.

CIDB

• Minimum grading: 3 CE or higher.
• CIDB registration and status must be valid at closing and before final award.
• This contract is not part of a Targeted Development Programme; Potentially Emerging status provisions do not apply.

Tax and B-BBEE

• A valid Tax Compliance Status PIN is required, valid at closing and before final award.
• A valid B-BBEE certificate or affidavit is required to claim preference points, valid at closing and before final award.
• Tax compliance, CIDB status and B-BBEE level are verified on the CSD; bidders must keep their CSD data current.

Municipal rates and taxes

• The bidder must have no undisputed municipal services arrears. If arrears exist under a formal offset agreement, the agreement must be in place at closing and proof of payment under it must be submitted.

Joint ventures

• Each JV member must submit a separate Tax Compliance Status PIN.
• Documentation requirements apply to each JV member.
• A Joint Venture Agreement form must be submitted as proof of formalisation, or of agreement to formalise on award.

Complaints and objections

• A non-refundable tariff per approved Council tariffs is payable by the complainant, with proof of payment attached to the complaint.

Retaining wall construction requirements shown on the drawings:

• Dry-stack retaining walls are built from concrete blocks with cells filled and reinforced; a 50mm PVC pipe is cast in at the base.
• Walls are founded on a workable base, with the base and toe detailed on the typical wall sections.
• Exposed faces are to be grassed or landscaped after construction.
• Reinforcement mesh is placed in the first row and bent into the nib as detailed.
• Block strength, base dimensions and slope tolerances are as shown on the typical details.