Round log transport of pine and gum pulp from safcol's bergvliet plantation in the north region to sappi ngodwana, using shorthaul, direct-to-mill, longhaul and handling modes over lead distances of up to 100 km. The work is volume-based with an estimated contract value of r500 000, expires once that value is reached and will not be extended, and is priced per kilometre on schedule 6 against a base date of 1 september 2026 with fuel at r30,2801 per litre. The decisive hurdle is the mandatory equipment phase: bidders must prove ownership or lease of at least three 6x4 or 6x6 rigid logger-body truck tractors with two- or three-axle logger trailers plus a three-wheel logger for loading, and proving only one of the two fails the bid. Quotations close on 16 october 2026 at 12:00 and must be emailed to [email protected] With the RFQ number in the subject line.
Key Requirements
Closing: 16 October 2026 at 12:00, email only to [email protected] with RFQ/202/139/2026 in the subject line; late or incomplete submissions are rejected and quotations stay binding for 60 days.
Mandatory equipment: at least three 6x4 or 6x6 rigid logger-body truck tractors, each with a two- or three-axle logger trailer, plus a three-wheel logger for loading; both the truck fleet and the logger must be proven or the bid fails Phase 2 and is not evaluated further.
Equipment proof: eNatis RC1 or LCO documents, proof of purchase (or original manufacturer documents for a three-wheel logger exempt from traffic authorities), or a lease/rental agreement for hired units; missing proof disqualifies the bidder.
Evaluation: 80/20 system with 80 points for price and 20 points for 51% and above black ownership; only bids passing the administrative and mandatory phases are scored, and the lowest offer is not automatically accepted.
B-BBEE evidence: SANAS-accredited verification certificate or an EME/QSE sworn affidavit signed by the EME representative and attested by a Commissioner of Oaths; no certificate means no preference points, and joint ventures must submit a consolidated certificate.
Tax and CSD: compliant SARS tax status (PIN or tax clearance) verified via CSD or e-Filing, with 7 working days to rectify before disqualification; CSD registration required, or within 7 working days of award.
Pricing: every rate per kilometre on Schedule 6 must be completed with no blank spaces, prices firm and inclusive of VAT, rates excluding handling and VAT, with fuel escalation percentages of 30% shorthaul, 19% handling, 33% direct-to-mill and 36% longhaul (no backhaul) at the base date.
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Typical Documents
5 items
Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
Recommended Certifications
Having these can improve your winning chances: RTMS (Road Transport Management System), ISO 28000 (Supply Chain Security), HACCP Certification (Food Transport)
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
RFQRFQ2021392026 ROUNDLOG TRANSPORT BERGVLIET.pdfReview complete
Description
Source: RFQ2021392026 ROUNDLOG TRANSPORT BERGVLIET.pdf
Important Dates
12 Oct
2026
PUBLICATION
Tender Published
Tender was published
16 Oct
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
10 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Provision of round log transport services from SAFCOL Bergvliet Plantation to SAPPI Ngodwana, covering pine and gum pulp. The contract is volume-based, with an estimated value of R500,000, and requires the successful bidder to have equipment available immediately after award.
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Bid-ready summary
Procurement
Round log transport service from SAFCOL's Bergvliet Plantation to Sappi Ngodwana.
Pine and gum (pulp) delivered by shorthaul, direct-to-mill, longhaul and handling modes, for lead distances up to 100 km.
Operation located in the North Region, Bergvliet Plantation.
Volume-based RFQ that expires when the value is reached and will not be extended.
Bidder obligations
Sufficient forestry-configured equipment, available immediately on receipt of the award letter from the Supply Chain Department.
All units must meet Certificate of Fitness (COF) and licence requirements.
Accredited dealer principals near the operating area are strongly recommended.
Rates to be completed on Schedule 6 with no blank spaces.
Important Dates
Source: RFQ2021392026 ROUNDLOG TRANSPORT BERGVLIET.pdf (RFQ)
Closing
16 October 2026 at 12:00.
RFQ issue date
12 October 2026.
Validity
Quotations remain binding for 60 days from the closing date.
Contact Information
Source: RFQ2021392026 ROUNDLOG TRANSPORT BERGVLIET.pdf (RFQ)
The RFQ number RFQ/202/139/2026 must appear in the subject line of the email.
Closing: 16 October 2026 at 12:00. Late submissions are not accepted.
The quotation must be on the bidder's company letterhead, with the RFQ document completed in full and signed.
Returnable documents
Fully completed and signed RFQ document.
Official quotation on company letterhead showing the total price including VAT.
Latest tax clearance or SARS tax compliance PIN.
B-BBEE certificate from a SANAS-accredited verification agency, or an EME/QSE sworn affidavit attested by a Commissioner of Oaths.
CSD report or MAAA number.
ID copies of company directors.
All SBD forms, signed and returned with the quotation.
Joint ventures must submit a consolidated B-BBEE certificate.
Disqualification risks
Late or incomplete submissions.
Non-compliant tax status at award; 7 working days are allowed to rectify, after which the bid is disqualified.
Fraudulent or inaccurate information, including non-existent memberships, B-BBEE credentials or experience.
False declarations on the Standard Bidding Documents.
Listing on National Treasury's database of restricted suppliers and defaulters.
Quoting outside the specification.
Returnable Documents
Source: RFQ2021392026 ROUNDLOG TRANSPORT BERGVLIET.pdf (RFQ)
Returnable documents
Fully completed and signed RFQ document.
Official quotation on the bidder's company letterhead.
Latest tax clearance.
Latest B-BBEE certificate from a SANAS-accredited agency, or an EME/QSE sworn affidavit.
CSD report or MAAA number.
ID copies of company directors.
All SBD forms signed and returned with the quotation.
Evaluation Criteria
Source: RFQ2021392026 ROUNDLOG TRANSPORT BERGVLIET.pdf (RFQ)
Evaluation phases
Phase 1: administrative compliance.
Phase 2: mandatory requirements (equipment).
Phase 3: price and specific goals.
Phase 1 — administrative compliance
RFQ document completed in full.
All SBD declaration forms completed.
Proof of tax compliance with SARS (PIN or tax clearance certificate).
Company registration documents (Pty, trust, CC).
B-BBEE certificate or sworn affidavit signed by the deponent and the Commissioner of Oaths; no certificate means no preference points.
CSD registration; bidders not registered must register within 7 working days of award.
ID copies of company directors.
Phase 2 — mandatory equipment
Minimum three 6x4 or 6x6 rigid logger-body truck tractors, each with a two- or three-axle logger trailer (pub/trade trailer).
Two or more wheel loggers for loading (three-wheel logger).
Both the minimum truck fleet and the three-wheel logger must be proven; proving only one of the two fails the mandatory requirement.
Ownership proven by eNatis RC1 or LCO documents or proof of purchase; a three-wheel logger exempt from traffic authorities requires original manufacturer documents or proof of purchase.
Leased equipment requires the lease or rental agreement; failure to attach it disqualifies the bid.
Bids failing the mandatory phase are not evaluated further.
Phase 3 — price and specific goals (80/20 system)
Price: 80 points.
Specific goals: 20 points.
Total: 100 points.
The scored specific goal is 51% and above black ownership, worth the full 20 points.
Proof for preference points: CIPC registration documents, B-BBEE certificate or sworn affidavit, and South African identity document.
Additional goals listed for verification of points: 30% and above black women ownership; at least 51% owned by people with disabilities (doctor's letter confirming disability); at least 51% black youth ownership; implementation of RDP goals (locality, proven by a municipal bill or letter from a recognised council confirming the business address).
Technical Specifications
Source: RFQ2021392026 ROUNDLOG TRANSPORT BERGVLIET.pdf (RFQ)
Scope
Round log (timber) transport from SAFCOL's Bergvliet Plantation in the North Region to Sappi Ngodwana.
Products: pine and gum (pulp).
Modes: shorthaul (SH), direct-to-mill (DTM), longhaul (LH) and handling (loading).
Lead distance: up to 100 km.
Volumes are determined by the rates quoted by the bidder; the RFQ is volume-based and expires when the value is reached, with no extension.
Equipment and readiness
The bidder must have sufficient equipment configured and suitable for forestry operations.
Equipment must be available immediately on receipt of the award letter from the Supply Chain Department; no lead time is allowed to source equipment.
All units must comply with Certificate of Fitness (COF) and licence requirements.
Accredited dealer principals close to the operating area are strongly recommended.
Rate schedule (Schedule 6)
Every rate per km must be completed with no blank spaces; all shaded areas must be populated for evaluation.
Fuel percentages at base date: shorthaul 30%, handling 19%, direct-to-mill 33%, longhaul (no backhaul) 36%.
Handling rates carry no monthly fuel adjustment; adjustment is annual only.
Transport rates exclude handling (loading, depot handling, offloading, sorting) and exclude VAT.
Longhaul (NBH) means longhaul with no backhaul (no return load).
Methodology
Source: RFQ2021392026 ROUNDLOG TRANSPORT BERGVLIET.pdf (RFQ)
Equipment readiness
Sufficient equipment, configured for forestry operations, must be available immediately on receipt of the award letter from the Supply Chain Department; no time is allowed to source equipment.
All units must comply with Certificate of Fitness (COF) and licence requirements.
Accredited dealer principals close to the operating area are strongly recommended.
Pricing Schedule
Source: RFQ2021392026 ROUNDLOG TRANSPORT BERGVLIET.pdf
Schedule 6 — North Region rate schedule
Base date: 01 September 2026; fuel price R30,2801 per litre.
Estimated contract value: R500 000; estimated delivered volume for the interim period to be advised.
Rates quoted per km in R/m3 and R/ton for pine and gum.
Shorthaul (SH): lead bands 0-5, 6-10, 11-15 and 16-20 km; fuel 30% at base date.
Direct-to-mill (DTM): lead bands 0-10 up to 81-90 km; fuel 33% at base date.
Longhaul (NBH): lead bands 0-10 up to 191-200 km; fuel 36% at base date.
Handling (HLG): loading, offloading, depot handling, sorting and transshipping; fuel 19% at base date.
All transport rates exclude handling and exclude VAT.
Handling rates are adjusted annually only, not monthly.
Every shaded field must be completed; blank rates are not accepted.
Financial Requirements
Source: RFQ2021392026 ROUNDLOG TRANSPORT BERGVLIET.pdf (RFQ)
Contract value
Estimated contract value: R500 000.
The RFQ is volume-based and expires when the value is reached; it will not be extended.
Pricing
Prices must be firm and inclusive of VAT where applicable.
Rates are quoted per km on Schedule 6 (North Region rate schedule) and exclude handling and VAT.
Base date for the rate schedule: 01 September 2026.
Fuel price at base date: R30,2801 per litre.
Fuel percentages at base date: shorthaul 30%, handling 19%, direct-to-mill 33%, longhaul (NBH) 36%.
Handling rates: no monthly fuel adjustment, annual adjustment only.
Estimated delivered volume for the interim contract period: to be advised.
Validity
Offers remain binding and open for acceptance for 60 days from the closing date.
Compliance Requirements
Source: RFQ2021392026 ROUNDLOG TRANSPORT BERGVLIET.pdf (RFQ)
Registration and statutory
CSD registration with National Treasury; bidders not registered must register within 7 working days of award.
Tax compliance with SARS, verified via CSD or SARS e-Filing; 7 working days to rectify a non-compliant status before disqualification.
Company registration documents (Pty, trust, CC).
ID copies of company directors.
B-bbee
B-BBEE certificate from a SANAS-accredited verification agency, or an EME/QSE sworn affidavit signed by the EME representative and attested by a Commissioner of Oaths.
Joint ventures must submit a consolidated B-BBEE certificate.
Failure to attach the certificate means no preference points are allocated.
Forms
SBD 4 (Declaration of Interest): discloses state employment or relationships of directors, shareholders or controlling persons with the procuring institution.
SBD 6.1 (Preference Points Claim Form): claims the 20 specific-goals points under the 80/20 system.
SAFCOL Supplier Code of Conduct (SCM-DOC-001): the bidder confirms it has read and will adhere to it.
Equipment compliance
Minimum three 6x4 or 6x6 rigid logger-body truck tractors with two- or three-axle logger trailers, plus a three-wheel logger for loading.
Ownership or lease documents (eNatis RC1/LCO, proof of purchase, or lease agreement) must be attached.
Disqualification
Non-compliant tax status at award.
Fraudulent or untrue information, including B-BBEE credentials and experience.
False declarations on the Standard Bidding Documents.
Listing on National Treasury's database of restricted suppliers and defaulters.
Failure to quote in line with the specification.
B-BBEE Requirements
Source: RFQ2021392026 ROUNDLOG TRANSPORT BERGVLIET.pdf (RFQ)
Preference points (80/20 system)
Specific goals carry 20 of the 100 points.
The scored goal is 51% and above black ownership, worth the full 20 points.
Proof required
51% and above black ownership: CIPC registration documents, B-BBEE certificate or sworn affidavit, South African identity document.
30% and above black women ownership: CIPC registration documents, B-BBEE certificate or sworn affidavit, South African identity document.
At least 51% owned by people with disabilities: doctor's letter confirming disability, South African identity document.
At least 51% black youth ownership: CIPC registration documents, B-BBEE certificate or sworn affidavit, South African identity document.
Implementation of RDP goals (locality): proof of residence by municipal bill or letter from a recognised council confirming the business address, plus South African identity document.
Evidence
B-BBEE certificate from a SANAS-accredited verification agency, or an EME/QSE sworn affidavit signed by the EME representative and attested by a Commissioner of Oaths.
Joint ventures must submit a consolidated B-BBEE certificate.
Failure to attach the certificate means no preference points are allocated.
Contractual Terms
Source: RFQ2021392026 ROUNDLOG TRANSPORT BERGVLIET.pdf
Personal information
SAFCOL may obtain and process bidders' personal data solely to evaluate the RFQ and award business, in line with applicable law.
SAFCOL will not alter or disclose bidders' personal data to third parties without prior written consent.
Bidders must process any personal information disclosed by SAFCOL in the bidding process on the same basis.
Special Conditions
Source: RFQ2021392026 ROUNDLOG TRANSPORT BERGVLIET.pdf (RFQ)
Award and delivery
Acceptance is communicated by an official purchase order or a promissory note signed by an authorised official.
No goods, services or works may be prepared or delivered before that purchase order or promissory note is received.
Pricing and acceptance
Quoted prices must be firm and include VAT where applicable.
SAFCOL is not obliged to accept the lowest or any offer, and may accept an offer in full or in part.
SAFCOL reserves the right not to make an appointment.
Offers remain binding for the stated validity period, calculated from the closing date and time.
The RFQ is subject to SAFCOL's general conditions of RFQ and purchase, and any special conditions of contract.
Requirements
Source: RFQ2021392026 ROUNDLOG TRANSPORT BERGVLIET.pdf (RFQ)
Conditions
The RFQ document must be completed in full and the quotation submitted on company letterhead.
Quotations must be emailed to the address given in the RFQ.
B-BBEE verification certificate from a SANAS-accredited agency, or an EME/QSE sworn affidavit attested by a Commissioner of Oaths.
Late and incomplete submissions are rejected.
A bidder who believes the specification names a specific brand must notify SAFCOL before the closing date.
All SBD documents must be signed and returned with the quotation.
Joint ventures must submit a consolidated B-BBEE certificate.
Disqualification
Non-compliant tax status at award; 7 working days to rectify, failing which the bid is disqualified.
Fraudulent, untrue or inaccurate information, including non-existent memberships, B-BBEE credentials or experience.
False declarations on the Standard Bidding Documents or misrepresented facts.
Listing on National Treasury's database of restricted suppliers and defaulters.
Quoting outside the specification.
Section
Source: RFQ2021392026 ROUNDLOG TRANSPORT BERGVLIET.pdf
Evaluation order
Phase 1: administrative compliance.
Phase 2: mandatory equipment requirements.
Phase 3: price and specific goals.
Phase 1 — administrative compliance
RFQ document completed in full.
All SBD declaration forms completed.
Tax matters in order with SARS (PIN or tax clearance certificate).
Company registration documents.
B-BBEE certificate or sworn affidavit signed by the deponent and the Commissioner of Oaths; no certificate means no points.
CSD registration, or registration within 7 working days of award.
ID copies of company directors.
Phase 2 — mandatory equipment
Minimum three 6x4 or 6x6 rigid logger-body truck tractors with two- or three-axle logger trailers.
Two or more wheel loggers for loading.
Both the truck fleet and the three-wheel logger must be proven; proving only one fails the requirement.
Ownership shown by eNatis RC1 or LCO, or proof of purchase; leased equipment requires the lease or rental agreement.
Bids that do not submit these documents are not evaluated further.
Phase 3 — price and specific goals (80/20)
Price: 80 points.
Specific goals: 20 points.
Total: 100 points.
Scored goal: 51% and above black ownership, 20 points.
Supporting proof: CIPC registration documents, B-BBEE certificate or sworn affidavit, South African identity document; for disability ownership a doctor's letter confirming disability; for locality a municipal bill or letter from a recognised council confirming the business address.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
210 Aramist Ave, Menlyn, Pretoria, 0081, South Africa
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