Routine road maintenance of national route r31 sections 2 and 3 (askham to santoy)

Closing: 11 December 2026 at 10:00 (per tender record).

Contact not clearly stated in document – refer to tender documents for SCM and technical enquiries.

Returnable documents – complete, sign and submit with the bid:

• Contract Data (C1.2.3) signed by the tenderer, authorising the named representative.
• Form A1: Confirmation of Project Submissions – list relevant/similar projects.
• SBD 1 (Invitation to Bid) as the offer cover page.
• SBD 4 (Declaration of Interest) – disclose any state employment connections.
• SBD 6.1 (Preference Points Claim) – claim B-BBEE points under PPPFA 80/20 or 90/10.
• SBD 6.2 (Declaration for Local Production and Content) with Annexes C, D, E.
• SBD 8 (Declaration of Past Supply Chain Management Practices).
• SBD 9 (Certificate of Independent Bid Determination).

Submission method: as specified in the bid documents – ensure all returnable documents are included and signed. Late submissions are disqualified.

Evaluation under PPPFA 80/20 or 90/10 preference point system. Bidders must be CSD registered and hold a valid SARS tax PIN. B-BBEE points claimed via SBD 6.1. Contract rates are fixed for the contract duration – prices must remain binding.

Scope: Routine road maintenance of National Route R31 Sections 2 and 3, from Askham (km 0.00) to Santoy (km 95.20) in Northern Cape Province (Western Cape province listed in record).

Work includes:

• Patching potholes, ruts, erosion channels and localised surface defects on unpaved roads.
• Grader blading of unpaved sections (light, heavy, wet/rain blading).
• Reshaping/reworking unpaved sections.
• Spot gravelling or regravelling.
• Pavement layer repairs (mill and pave, repair potholes/edge breaks/surface failures).
• Repair of slope failures and washaways.
• Drainage maintenance: cleaning waterway structures, culverts, concrete and earth drains; edge build-up removal.
• Roadside maintenance: fencing, collection/removal of debris and litter, shoulder repairs.
• Road traffic signs and furniture: erection/repair of R-, W-, G-series signs; guardrail erection/maintenance.
• Vegetation maintenance: shoulder mowing, general mowing.
• Emergency assistance: accident restoration, animal sheltering, fire fighting, safeguarding dangerous areas.

Response times and penalties apply per activity (e.g., pothole repair within 7 days, emergency response within 1 hour).

Contractor must maintain 24-hour emergency standby team.

Pricing: Bill of Quantities (Pricing Schedule) – rates are inclusive of all costs, VAT excluded. Rates remain fixed for contract duration.

Materials on site: payment up to 80% of value upon documented proof of ownership.

Payment certificates: monthly submission with supporting documents; one original and three A4 copies. ITIS electronic capturing program to be used.

Performance security: to be delivered within 14 days of Form of Acceptance; issued by a bank/insurer registered in South Africa.

Penalties: e.g., R500/day for late response, R5,000/day for late completion, R1,000/section for non-conformance, R10,000/day for late subcontractor appointment, R5,000/person/day for employing labour outside agreed PLC process.

CSD registration required. Valid SARS tax compliance PIN required. CIDB grading not specified in provided text. B-BBEE: complete SBD 6.1 to claim preference points; local content declaration via SBD 6.2 with Annexes C, D, E. Standard forms SBD 4, SBD 8, SBD 9 must be completed.

Evaluation per Clause 12.3 of FIDIC. Bidders must confirm project submissions (Form A1). Compliance with quality requirements for Large-area Repairs and Surface Treatments is part of evaluation.