Panel of grocery suppliers – samrc western cape sites

• Closing date: 04 December 2026 at 09:00.
• Briefing session (non-compulsory, virtual on MS Teams): 26 November 2026 from 11:00 to 12:00.
• Enquiries deadline: 16:00 on 27 November 2026.
• Bid documents available for download from 12 November 2026 to 04 December 2026.

No specific contact person or telephone number is provided.

• Submission address: Medical Research Council, Tender Box No. 1, Francie van Zijl Drive, Parow Valley, Tygerberg, 7580, Western Cape.
• Website for bid documents: http://www.mrc.ac.za/Tenders/tenders.htm
• Enquiries: all technical and other enquiries must be submitted in writing (quoting the bid number) by the deadline; no telephonic enquiries will be responded to.

Submission method: hand delivery or mail to Medical Research Council, Tender Box No. 1, Francie van Zijl Drive, Parow Valley, Tygerberg, 7580, Western Cape, or online via the SAMRC website (Current Tenders | South African Medical Research Council (samrc.ac.za)).

• Closing time: 09:00 on 04 December 2026.
• One original hard copy of the completed bid document plus one USB flash drive containing the full bid in PDF format must be submitted.
• Late, faxed or emailed bids will not be accepted.
• Returnable forms: standard bid documents, including CSD registration details (submit CSD supplier number and unique CSD number).
• Non-compliance with any submission requirement may lead to disqualification.
• Documents and USB drives submitted on time will not be returned.

Evaluation is a two-stage process:

• Stage 1: Functionality evaluation (bidder must meet functional requirements).
• Stage 2: 80/20 preference point system under the Preferential Procurement Policy Framework Act and Preferential Procurement Regulations, 2017.
• Minimum qualifying score for functionality is not specified in the document.
• Preference points: price (80 points) and B-BBEE (20 points).

Supply and delivery of groceries to SAMRC Western Cape Sites on an as-and-when-required basis.

• Bidders must have an operational office in the Western Cape and specific experience as per the scope of work.
• Bidders must be able to supply all required items as indicated in the bid specifications.

Bidders must demonstrate specific experience relevant to the scope of work (supply and delivery of groceries) and must have an operational branch in the Western Cape to satisfy SAMRC requirements.

• The bid document should contain details of required experience and key personnel qualifications.

Pricing must be submitted in the prescribed pricing schedule. The bid document will include a pricing structure for commonly procured items.

• Post-award negotiations with successful bidders may be held to standardise pricing; bidders must agree to participate.
• No pricing format (e.g., schedule of rates or bill of quantities) is explicitly stated in the advert.

Pricing structure: standardised pricing for commonly procured items. By submitting a bid, bidders agree to participate in post-award negotiations to achieve fair, reasonable and market-related pricing.

• No bid security, guarantees, or deposit requirements are specified.
• Payment terms are not stated in the document.

CSD registration: bidders must be registered as prospective suppliers on the Central Supplier Database (CSD). Submit the CSD supplier number and unique CSD number with the bid. SAMRC may not award any bid to a supplier not registered on CSD.

• B-BBEE: bidders must submit a B-BBEE certificate or affidavit to claim preference points (details in the bid document).
• All bidders must meet the 'specific experience' requirement and have a branch in Western Cape.

Responsive bids are first evaluated on functionality, then scored on an 80/20 preference point system.