Supply and delivery of agro chemicals for wine grapes — arc infruitec, stellenbosch

Closing

• Date: 17 November 2026
• Time: 11:00
• Method: email submission to [email protected].

Briefing / site visit

• None scheduled. No compulsory site briefing applies to this RFQ.

Information the quotation must state

• Validity period of the quotation.
• Delivery date offered.

Enquiries

• Name: Guillaume Kotze
• Email: [email protected]
• Telephone: 083 627 2444

Submission

• Method: email
• Email: [email protected]

Delivery address

ARC Infruitec

Helshoogte Road

Stellenbosch

Submission method

• Email the quotation to [email protected].
• Quotation must be on the supplier's official letterhead and duly signed.
• The quotation must state its validity period and the delivery date offered.
• Closing time: 11:00 on 17 November 2026.

Documents to accompany the quotation

• Company registration documents (e.g. CK certificate).
• Specification list completed with every item marked Yes or No, with any deviation stated.
• Valid B-BBEE certificate.
• Valid tax compliance pin.
• CSD registration number and a full CSD report.
• Completed and signed SBD forms from the RFQ pack; SBD 6.1 claims preference points for specific goals. Missing or unsigned SBD forms may disqualify the quotation.

Disqualification risks

• SBD forms not completed, signed and returned.
• No CSD registration, or the full CSD report not submitted.
• Specification list incomplete or boxes left unticked.
• Company registration, B-BBEE certificate or tax pin not supplied.

Evaluation phases

• Phase 1 — Administrative: compliance with bidding requirements and conditions; bids with obvious deviations are eliminated.
• Phase 2 — Mandatory: compliance with the terms of reference and specification.
• Phase 3 — Price and Specific Goals.

Preference point system

• 80/20 system applies: quotations from R2 000 up to below R50 000 000 (VAT included).
• Price: 80 points, with the lowest acceptable price scoring the full 80.
• Specific goals: 20 points.
• Total: 100 points.

Specific goals scoring (80/20)

• Ownership by HDIs at 51% or more: 6 points.
• Ownership by Women at 51% or more: 4 points.
• Ownership by Youth at 51% or more: 4 points.
• Ownership by People with Disabilities at 51% or more: 2 points.
• B-BBEE Status Level 1 to 4: 2 points.
• RDP goal — promotion of SMMEs: 2 points.

Notes

• Only bidders who claim specific goals are scored on the 20 preference points.
• Preference points not claimed with supporting proof at submission are regarded as not claimed.
• The ARC may call for substantiation of any preference claim before or after adjudication.

Supply and delivery of agro chemicals for wine grapes to ARC Infruitec, Helshoogte Road, Stellenbosch.

Products, required active ingredients and quantities

• Empower or equivalent — potassium phosphite 560 g/L and phosphorous acid equivalent 400 g/L: 100 L
• Protector 400 SC or equivalent — pyrimethanil 400 g/L: 10 L
• Nu-Film P or equivalent — poly-1-p-menthene 875 g/L: 10 L
• Karathane Star 350 EC or equivalent — meptyldinocap 350 g/L: 10 L
• Royal Blue or equivalent — copper hydroxide 538 g/L and copper equivalent 350 g/L: 40 L
• Folpan 80 WDG or equivalent — folpet 800 g/kg: 35 kg

Compliance

• Equivalent products are permitted, but the active ingredients must match those specified.
• Each specification line must be marked Yes or No and any deviation stated in writing.
• Delivery: a single delivery of the full order.

Price the quotation on the RFQ price schedule, giving unit price and total price per item and then subtotal, VAT and grand total.

• Empower: 100 L
• Protector 400 SC: 10 L
• Nu-Film P: 10 L
• Karathane Star 350 EC: 10 L
• Royal Blue: 40 L
• Folpan 80 WDG: 35 kg
• Delivery: 1

The schedule also requires the supplier's company name, contact person, contact number and email, and date and signature.

Pricing

• Price each line of the RFQ price schedule with unit price and total price, then subtotal, VAT and grand total.
• Currency: South African Rand, inclusive of VAT, delivery, insurance and taxes.
• No price adjustments or amendments to the quoted delivery particulars will be considered after submission.
• Prices quoted will be benchmarked and are subject to ARC due diligence.

Contractual financial terms

• The quotation must state its validity period.
• Warranty or guarantee particulars, including the period and extent of cover, must be clearly stated.
• Goods are supplied only against a purchase order issued by the ARC.
• The supplier carries full responsibility for proper execution and fulfilment of the quoted goods and services.

Mandatory documents

• Company registration documents such as a CK certificate.
• Specification list completed with all boxes ticked.
• Valid B-BBEE certificate.
• Valid tax compliance pin.
• CSD registration number and full CSD report — only bidders registered on the CSD are considered.
• Completed and signed SBD forms; SBD 6.1 is the preference points claim form for specific goals.

B-BBEE and specific goals

• B-BBEE Status Level 1 to 4 earns preference points.
• Points are claimed on ownership by HDIs at 51% or more, Women 51% or more, Youth 51% or more, People with Disabilities 51% or more, and on SMME promotion.

Contract framework

• National Treasury's General Conditions of Contract apply.
• The ARC supply chain management code of conduct applies.

Disqualification

• SBD forms not signed and returned with the quotation.
• Failure to disclose all active CSD-registered companies linked to the bidder's directors in the bidder's disclosure form.

Standard conditions applying to the award

• The quotation must state its validity period.
• Prices must be in South African Rand and include VAT, delivery, insurance and taxes.
• No price adjustments and no amendment of quoted delivery particulars will be considered.
• The supplier is fully responsible for proper execution and fulfilment of the quoted goods and services.
• The ARC may accept or reject any special terms or conditions that qualify the goods or services offered.
• Quotations must be on official letterhead and signed.
• Goods and services are supplied on receipt of an ARC purchase order.
• National Treasury's General Conditions of Contract apply.
• The ARC supply chain management code of conduct applies.
• SBD forms must be signed and returned with the quotation; non-compliance may disqualify the bid.
• The quotation must indicate the delivery date.
• The ARC may perform due diligence on quotations and may benchmark quoted prices.
• Warranty or guarantee particulars, covering both period and extent, must be clearly stated; where a service element exists, relevant experience documentation must be submitted.

No special conditions are attached to this RFQ.

Specification compliance applies: bidders mark each listed product Yes or No and state any deviation. Equivalent products are acceptable provided the active ingredients match those specified.

Three evaluation phases apply: administrative compliance, mandatory specification/terms of reference compliance, then price and specific goals. Bids with obvious deviations from the requirements are eliminated at the administrative stage.

Scoring uses the 80/20 preference system for quotations from R2 000 to below R50 000 000 including VAT: price carries 80 points (lowest acceptable price scores the maximum) and specific goals carry 20 points.

Specific goals points: ownership by HDIs at 51% or more scores 6; ownership by Women at 51% or more scores 4; ownership by Youth at 51% or more scores 4; ownership by People with Disabilities at 51% or more scores 2; B-BBEE Status Level 1 to 4 scores 2; and SMME promotion under RDP goals scores 2 — 20 points in total.

Only bidders who actually claim specific goals are scored on those 20 points, and points claimed without the required proof at submission are treated as not claimed. The ARC may require a bidder to substantiate preference claims at any time.