Supply and delivery of nitrogen gas cylinder and gas – government RFQ in western cape

Closing date: 17 November 2026

Closing time: 11:00

Site briefing: none (not compulsory)

Enquiries:

• Contact: Neels Volschenk
• Email: [email protected]
• Telephone: 021 809 3166

Submission email: [email protected]

Delivery address:

ARC Nietvoorbij

R44 Klapmuts Road

Stellenbosch

Submission method: email

• Submit to: [email protected]
• Quotation must be on official letterhead, duly signed, and indicate the validity period and delivery date.
• Include the completed specification list, with every line marked Yes or No and any deviations stated.
• Include company registration documents (e.g. CK certificate), valid B-BBEE certificate, and valid tax PIN.
• Include CSD registration number and full CSD report.
• Complete and sign all Standard Bidding Documents (SBD) forms in the pack, including SBD 6.1 (preference points claim) and the Bidder's Disclosure declaration; failure to do so disqualifies the quote.
• Any quote received after the closing time will be disqualified.

Evaluation phases:

1. Administrative compliance – checks that all mandatory and essential documents are present and correctly completed.
2. Mandatory requirements of the specification – the gas cylinder must meet the stated technical requirements.
3. Price and specific goals – under the 80/20 preference point system.

Price and quality split:

• Price: 80 points (lowest acceptable price scores 80)
• Specific goals: 20 points
• Total: 100 points

Specific goals (each requires 51% or more ownership to claim points):

• Ownership by historically disadvantaged individuals (HDIs): 6 points
• Ownership by women: 4 points
• Ownership by youth: 4 points
• Ownership by people with disabilities: 2 points
• B-BBEE status level 1–4: 2 points
• Promotion of SMMEs (RDP goal): 2 points

Note: Only bidders that claim specific goals are considered for the 20 points. Missing the required proof for a claimed goal means those points are not awarded.

Deliver one (1) small gas cylinder filled with 2.2 kg nitrogen (technical grade), e.g. from Supragas or similar.

• Cylinder volume: 10 litres
• Cylinder pressure: 200 bar
• Cylinder must be refillable or exchangeable at registered outlets such as Supragas.
• The supplier must provide a certificate of conformity for the gas installation, in line with the OHS Act, Pressure Equipment Regulations 2009, Regulation 17(3).

Price schedule format:

• Item: one (1) small gas cylinder filled with 2.2 kg nitrogen (technical grade), 10L, 200 bar.
• Quantity: 1
• Unit price and total price to be entered.
• Delivery line: 1
• Subtotal, VAT, and grand total to be completed.
• Prices are in South African Rand and include VAT, delivery, insurance and taxes.
• The bidder must state the validity period and delivery date.
• The lowest acceptable price scores 80 points under the 80/20 system.

Pricing format: price schedule (item, quantity, unit price, total price) plus delivery cost.

• Prices quoted in South African Rand and include VAT, delivery, insurance and other taxes.
• Quotation must be valid for the period stated by the bidder.
• The ARC does not accept price adjustments or amendments to delivery particulars after submission.
• The lowest acceptable price will score 80 points under the 80/20 system.
• No bid security or guarantee is specified for this quotation.

Mandatory documents:

• Company registration documents (e.g. CK certificate)
• Completed and signed specification list
• Valid B-BBEE certificate (level 1–4 earns specific-goal points)
• Valid tax PIN
• CSD registration number and full CSD report – only CSD-registered bidders are considered
• Signed SBD forms (including SBD 6.1 preference points claim and Bidder's Disclosure)
• Certificate of conformity for gas installation under OHS Act, Pressure Equipment Regulations 2009, Regulation 17(3)

Standard forms:

• SBD 6.1: claims preference points for specific goals; fraudulent claims can lead to disqualification, contract cancellation, and restriction from state business for up to 10 years.
• Bidder's Disclosure: declares whether the bidder or any related party is employed by an organ of state, has a relationship with the procuring institution, and that the bid is independent; false or incomplete disclosure results in disqualification.

The supplier must hold a certificate of conformity for the gas installation in accordance with the Occupational Health and Safety Act, Pressure Equipment Regulations 2009, Regulation 17(3).

Warranty and guarantee:

• The bidder must state the period and extent of the guarantee covering the supplied goods.
• The supplier accepts full responsibility for proper execution of the order.
• The ARC reserves the right to accept or reject any special terms and conditions.
• Goods are supplied only after the ARC issues a purchase order.
• National Treasury General Conditions of Contract and the ARC supply chain management code of conduct apply.
• The ARC may conduct due diligence and benchmark quoted prices.

The supplier must hold a certificate of conformity for the gas installation under the OHS Act, Pressure Equipment Regulations 2009, Regulation 17(3).

• The gas cylinder must be refillable/exchangeable at registered outlets such as Supragas.

Evaluation follows three phases: administrative compliance, mandatory specification compliance, and price/specific goals.

• Administrative phase: all mandatory documents must be present; deviations eliminate the bid.
• Mandatory phase: the gas cylinder must meet the specified technical details.
• Price and specific goals: 80 points for price, 20 for specific goals under the 80/20 system.
• Only bidders registered on CSD are considered.