Supply and delivery of fina certified 50m swimming lane ropes and storage wheels – tender in western cape

The quotation is for the supply and delivery of World Aquatics (FINA) certified 50-meter swimming lane ropes and storage wheels/reels to George Municipality. Quotation documents are available at a non-refundable deposit of R70.15 each from the Supply Chain Management Unit, Fifth Floor, Civic Centre, 71 York Street, George, or free of charge on the George Municipality website (www.george.gov.za).

Closing date and time: Monday, 23 November 2026 at 12:00

Quotation opening: Monday, 23 November 2026 at 12:05 in the Committee Room

No briefing or site visit is stated.

Enquiries:

• Contact: Mr. Granville Campher
• Telephone: (044) 801 9488

Submission address:

George Municipality

Fifth Floor, Directorate: Financial Services

Supply Chain Management Unit

Civic Centre

71 York Street

George

Submission method: sealed envelope, clearly marked with quotation number GMQ017/26-27, deposited in the tender box at the George Municipality, Fifth Floor, Directorate: Financial Services, Supply Chain Management Unit, Civic Centre, 71 York Street, George, by no later than 12:00 on Monday, 23 November 2026. Quotations will be opened on the same day at 12:05 in the Committee Room. Late or unmarked quotations will not be considered. No posted, faxed or emailed quotations will be accepted.

Returnable documents (all must be completed, signed and submitted with the quotation):

• MBD 1 (Tax Compliance Information, Parts A and B): provides TCS PIN or CSD number and tax compliance details.
• MBD 4 (Declaration of Interest): discloses any connection to state employees or conflicts of interest.
• MBD 6.1 (Preference Points Claim Form): claims B-BBEE and locality preference points.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares past SCM practices.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• TCS PIN for tax compliance information.
• Valid SARS tax clearance certificate (for transactions exceeding R30 000).
• Certified copies of identity documents of directors and owners.
• Status of municipal accounts.
• Certificate for Municipal Services.
• Board resolution authorising the signatory (all directors/members/partners must sign).
• Joint venture agreement (if applicable); failure to submit results in disqualification.
• Past experience schedule (compulsory).

Disqualification risks:

• Quotations from persons in the service of the state, provincial government or municipality.
• Quotation documents not completed in black ink; corrections not crossed out and signed; use of correction fluid.
• Dismembering the quotation document or inserting documents between pages.
• Failure to quote in every line and column of the pricing schedule.
• Failure to submit any required returnable document.

Evaluation and award under the Preferential Procurement Policy Framework Act (Act 5 of 2000) Regulations 2022, the George Municipality Supply Chain Management Policy and Preferential Procurement Policy.

Preference point system: 80/20 (for quotations above R30 000 and up to R300 000, VAT included).

• Price: 80 points
• B-BBEE status level of contributor: 10 points
• Specific goals (locality): 10 points

B-BBEE points (80/20 system):

• Level 1: 10 points
• Level 2: 9 points
• Level 3: 7 points
• Level 4: 6 points
• Level 5: 4 points
• Level 6: 3 points
• Level 7: 2 points
• Level 8: 1 point
• Non-compliant contributor: 0 points

A valid original B-BBEE certificate or valid certified copy must be attached; otherwise no B-BBEE points are awarded.

Locality points (specific goals):

• Office within George Municipality boundaries: 10 points
• Office within Garden Route District Municipality: 6 points
• Office within Western Cape: 4 points
• Office outside Western Cape: 2 points

Proof of address (municipal account plus affidavit, rental/lease agreement, or affidavit) must be attached; otherwise no specific-goals points are awarded. George Municipality may conduct site visits to verify a local staffed and operational office.

The successful provider is the one scoring the highest total points.

Supply and delivery of World Aquatics (FINA) certified 50-meter swimming lane ropes and storage wheels/reels.

Swimming lane ropes:

• Quantity: 9 complete assembled FINA-approved lane ropes
• Length: 50 meters each
• Disc diameter: wave-damping discs with minimum diameter of 150mm
• Compliance: full World Aquatics (formerly FINA) certification mandatory; discs must independently rotate to absorb and disperse wave energy
• Material: discs molded from high-density, UV-stabilized, chemical-resistant polypropylene or polyethylene to withstand chlorine and sunlight
• Core cable: marine-grade stainless steel wire cable (Grade 316), minimum 4mm diameter, vinyl-coated to prevent snagging and friction
• Tension mechanism: heavy-duty stainless steel take-up reel (ratchet mechanism) at one end, safety tension springs at the other end to prevent over-tightening
• Colour configuration: official World Aquatics colour-coding sequences for competition setups
• Outside lanes (Lanes 1 and 9): green ropes
• Inside lanes: alternating sections of blue, yellow and red
• Distance markers: distinctly coloured floats (solid red) placed exactly 5 meters from each end-wall to indicate turn zones

Storage wheels/reels:

• Quantity: 4 high-capacity storage reels
• Frame construction: fully welded, commercial-grade 316 stainless steel or powder-coated structural aluminium chassis for corrosion resistance in humid, chlorinated pool environments
• Capacity: each wheel must accommodate a minimum of 3 x 50m lane ropes without binding or overlapping damage
• Mobility: minimum of 4 heavy-duty, non-marking, 360-degree swivel castors
• Brake system: at least 2 castors per wheel with foot-operated lock/brake mechanism
• Steering and handling: integrated, ergonomic stainless-steel push/pull handlebars on both sides of the frame for single-operator manoeuvrability

Quality assurance, warranty and delivery:

• Certification proof: valid World Aquatics / FINA approval certificates and manufacturer data sheets must be submitted with the bid
• Warranty: minimum 3-year comprehensive warranty covering structural integrity, UV colour-fading, mechanical parts and rust
• Delivery scope: price must include all necessary line anchors, hook connectors, wall clamps, protective lane rope covers and on-site assembly instructions

The Past Experience schedule is compulsory. Bidders must provide details of similar works/services satisfactorily completed in the past, including a description of the work, contract value, duration and completion date, and employer contact number. The schedule must be signed and dated.

Bidders must submit valid World Aquatics / FINA approval certificates and manufacturer data sheets with the bid. A minimum 3-year comprehensive warranty covering structural integrity, UV colour-fading, mechanical parts and rust is required. The price must include all necessary line anchors, hook connectors, wall clamps, protective lane rope covers and on-site assembly instructions.

The pricing schedule requires unit prices and quantities for swimming lane ropes (9) and storage wheels (4), with sub-total excluding VAT, 15% VAT, and total price including all applicable taxes. Bidders must quote a price in each line and column; indicate R0.00 if no charges apply. Failure to do so means the quotation will not be considered for evaluation. Only one contractor will be appointed; an alternative bidder may be appointed.

Pricing format: firm prices, valid for at least 60 days from the date of offer.

Pricing schedule must be completed in full:

• Swimming lane ropes: unit price x 9
• Storage wheels: unit price x 4
• Sub-total (excluding VAT)
• 15% VAT
• Total price (all applicable taxes included)

Bidders must quote a price in each line and column; indicate R0.00 if no charges apply. Failure to do so means the quotation will not be considered for evaluation.

Tax clearance: all transactions exceeding R30 000 must be accompanied by a valid SARS tax clearance certificate.

Only one contractor will be appointed. An alternative bidder may be appointed.

CSD registration: successful bidders must register on the Central Supplier Database (CSD).

Tax compliance: TCS PIN must be submitted with the quotation; a valid SARS tax clearance certificate is required for transactions exceeding R30 000.

B-BBEE: valid original B-BBEE certificate or valid certified copy must be submitted to claim preference points; otherwise no B-BBEE points are awarded. Trusts, consortia or joint ventures may qualify for B-BBEE points as a legal entity if they submit their B-BBEE status level certificate.

Municipal accounts: status of municipal accounts must be submitted.

Identity documents: certified copies of identities of directors and owners must be attached.

No quotations will be considered from persons in the service of the state, provincial government or municipality.

Returnable forms (each must be completed and signed):

• MBD 1 (Tax Compliance Information)
• MBD 4 (Declaration of Interest)
• MBD 6.1 (Preference Points Claim Form)
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices)
• MBD 9 (Certificate of Independent Bid Determination)
• Board resolution authorising the signatory
• Joint venture agreement (if applicable)

The quotation offer must remain valid for 60 days from the closing date and time. The contract is governed by South African law. If the bidder withdraws the quotation within the validity period or fails to fulfil the contract, the municipality may recover any additional expense incurred from the bidder, including by set-off against any amounts due or any guarantee or deposit. Acceptance of the quotation may be communicated by letter or order sent by certified or registered mail. The bidder must choose a domicilium citandi et executandi in South Africa. The bidder accepts full responsibility for proper execution of the contract and agrees that any action arising from the contract may be instituted against it. The bidder must declare whether it has participated in any other quotation for the same supplies/services. The contract comes into effect when the supplier receives a fully completed original copy of the acceptance document; unless the supplier notifies the employer in writing within five working days of any reason it cannot accept the contents, the agreement becomes binding. The municipality reserves the right to withdraw the invitation, readvertise, reject any quotation, accept a part of it, or appoint an alternative tenderer; it is not bound to accept the lowest or any quotation.

Evaluation uses the 80/20 preference point system: 80 points for price, 10 points for B-BBEE status level, and 10 points for specific goals (locality). B-BBEE points are awarded per the table (Level 1 = 10, Level 2 = 9, Level 3 = 7, Level 4 = 6, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, non-compliant = 0). Locality points: within George Municipality = 10, within Garden Route District = 6, within Western Cape = 4, outside Western Cape = 2. Proof of B-BBEE certificate and proof of address must be submitted to claim points. The successful provider is the one scoring the highest points.