Ps 10/2026: supply and maintenance of two 18-metre mount cherry picker trailers (alfred duma local municipality)

Compulsory briefing session: 30 September 2026 at 10:00 am at Legal Services Boardroom, Lister Clarence Building, 221 Murchison Street, Ladysmith. Attendance mandatory; failure invalidates bid.

Closing date and time: 23 October 2026 at 11:00 am. Bids deposited into bid box at same building (Ground Floor, Public Entrance Door).

Bid documents available from 17 September 2026 on etenders.gov.za.

SCM contact:

• Name: S Ngumede (from email signature)
• Email: [email protected]
• Telephone: 036 631 1777

Department: Public Safety and Emergency Services (Fleet Management)

Postal address: P O Box 29, Ladysmith, 3370

Submission address: Bid box at Public Entrance Door, Ground Floor, Lister Clarence Building, 221 Murchison Street, Ladysmith.

Service/delivery address: Not specified; likely within municipality.

Submission method: Sealed hard copy only, deposited into the bid box at the Public Entrance Door, Ground Floor, Lister Clarence Building, 221 Murchison Street, Ladysmith.

• Envelope must show contract number (PS 10/2026), description, and bidder details.
• No fax or email bids accepted.
• Only official municipality bid documents accepted; must be completed in black ink, all pages initialled.
• Corrections by crossing out and initialling only; no correction fluid.
• Prices must include VAT and be legible.
• Bid remains valid for 120 days from closing.

Returnable forms (all must be signed and submitted):

• Form of Acceptance and Declaration (signed offer).
• MBD 2 – Tax Clearance Certificate (or SARS TCC).
• MBD 4 – Declaration of Interest (disclose state connections).
• MBD 6.1 – Preference Points Claim (for B-BBEE points under 80/20 system).
• MBD 7.2 – Contract Form for Goods/Services.
• MBD 8 – Declaration of Bidder's Past SCM Practices.
• MBD 9 – Certificate of Independent Bid Determination (no collusion).
• Particulars of Bidder.
• Enquiry Contact Details.
• Checklist.
• CSD Report and valid B-BBEE Certificate or Sworn Affidavit.
• Up-to-date Municipal Rates and Service Charges and Water Statements (for company location).
• Joint Venture Agreement (if applicable), specifying signatory.
• Proof of Retail Motor Industry accreditation.
• Qualification documents and reference letters for similar work.
• Company profile.
• Bank statement or Letter of Financial Intent from accredited institution (not older than 3 months).

Disqualification risks:

• Late submission.
• Missing or unsigned mandatory forms.
• Failure to attend compulsory briefing.
• Not scoring at least 60% in functionality evaluation.
• Incorrect corrections or use of correcting fluid.
• Bid submitted on non-official document or with own conditions.
• Bidders whose tax or municipal accounts are in arrears.

Two-stage evaluation:

Stage 1 – Functionality: Minimum qualifying score 60% (30/50).

• Similar work experience (max 25 pts: 5 pts per project, attach order/invoice/appointment letter and reference letter).
• Financial capacity (max 25 pts: bank statement/letter of financial intent not older than 3 months; R1 million and above = 25 pts, R500k–R999k = 20 pts).

Total functionality score = 50.

Stage 2 – Preference points (80/20 system):

• Price: 80 points.
• Specific goals: 20 points – 5 points for HDI ownership (verified via CSD and BBBEE scorecard); 15 points for being located in the Alfred Duma Local Municipality area (RDP goals).

Only bidders achieving 60% in functionality proceed to Stage 2.

Supply and delivery of two (2) mount cherry picker trailers.

• Reach: 18 metres.
• Operation: Electronic and fuel powered.
• Colour: White.
• Spare tyre included.
• Must be licensed and registered.
• Domestic built-up trailers not accepted.
• Operator training for 4 individuals; training certificates to be issued.
• 3 years' service plan included.
• Warranty required.
• Delivery and registration within 2 months from order.
• Outright purchase (not lease).

Variation orders: up to 15% of original contract value may be instructed; for measurable quantities, unit price may be renegotiated downward.

Bidders must have experience in similar work; for functionality, each reference project (max 5) earns up to 5 points. Attach order/invoice/appointment letter and reference letter.

Supplier's premises open for inspection; pre-bid testing at bidder's cost. Goods may be rejected if non-compliant; supplier must replace at own cost. Inspections may be arranged by purchaser if not originally specified.

Prices must include VAT (shown separately). No escalation; prices firm for 120 days. Supplier responsible for all taxes and duties. No contract if municipal rates/taxes in arrears.

Pricing: Completed on municipality's official pricing schedule. Prices must include VAT (indicated separately).

No bid security, performance bond, or guarantee specified in the document (though GCC mentions performance security – not specified in SCC).

Penalties for late delivery: 5% of total order value per day.

Payment terms: Not explicitly stated in the bid document, but GCC indicates payment within 30 days of invoice.

Bid validity: 120 days from closing date.

Financial capacity evidence: Bank statement or letter of financial intent from accredited institution (not older than 3 months) showing at least R1 million for maximum points (R500k–R999k earns 20 points).

No turnover requirement stated.

Mandatory registrations and accreditations:

• Central Supplier Database (CSD) registration; municipality only considers CSD-registered providers.
• Retail Motor Industry accreditation.
• Valid Tax Clearance Certificate (SARS TCC or MBD 2).
• B-BBEE compliance: Valid B-BBEE certificate or Sworn Affidavit (EME/QSE) submitted with bid.
• Company must be located in the Alfred Duma Local Municipality area to claim RDP goals points (15 of 20 specific goals).
• Up-to-date Municipal Rates and Service Charges and Water Statements (for company premises) required.
• Joint Venture Agreement (if applicable) must specify signatory.
• No contract concluded with bidders whose tax matters or municipal accounts are in arrears.

Applicable General Conditions of Contract (GCC) apply. Key: performance security may be required (not specified in SCC); payment within 30 days of invoice; inspections/tests at supplier's expense if goods non-compliant; warranty period 24 months from delivery; penalty for delay at prime interest rate per day; termination for default; disputes resolved via mediation then court; no assignment without consent; taxes and duties supplier's responsibility; no contract if tax matters not in order.

Outright purchase. Delivery within 2 months. SLA to be finalised within 14 calendar days of acceptance; if no consensus, municipality may cancel or extend. Penalty of 5% per day on order value for non-compliance with time frames. Bid valid 120 days. VAT separate. Contract may not be ceded. 14-day objection period after award (at risk for successful bidder).

As per main evaluationCriteria: functionality (50 pts, min 60%) then 80/20 preference points system. Specific goals: 5 pts HDI ownership, 15 pts local company within Alfred Duma municipality.