Manufacture, fabrication and installation of 30 glass planes and display infrastructure for the nelson mandela prison house exhibition, paarl

• Advert date: 22 October 2026.
• Closing date and time: 02 November 2026 at 11:00.
• No compulsory briefing or site visit is stated.

Enquiries

• Attention: Kagiso Themba
• SCM email: [email protected]
• Technical contact: Lynn Abrahams
• Technical email: [email protected]
• Submission emails: [email protected] and [email protected]

Submission address (email submission only)

Iziko South African Museum

25 Queen Victoria Street

Cape Town

8001

Site

Nelson Mandela Prison House Museum, near the Drakenstein Correctional Facility (previously Victor Verster Prison), Paarl.

Submission method

• Email only. Quotes and supporting documentation must be emailed to [email protected] and [email protected].
• The bidder carries the risk of ensuring the complete email reaches Iziko before the closing time.
• Closing: 02 November 2026 at 11:00.

Returnable documents

• SBD 4 (Declaration of Interest): discloses whether any director, shareholder or controlling person is employed by the state or connected to anyone at Iziko; a false disclosure disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims the specific-goals points under the 80/20 system.
• Signed Request for Quotation document.
• CSD report showing supplier number, tax-compliant status and company details, plus the Tax Status Verification PIN and tax registration number, printed after the advert date.
• Detailed pricing structure on company letterhead with a full cost breakdown including VAT, disbursements and escalations.
• Valid B-BBEE certificate or sworn affidavit.
• Contract works insurance cover of R5 million.
• Company profile covering fabrication, manufacture and installation experience.
• Portfolio of evidence with at least 3 projects and verifiable reference letters from previous clients.
• CV of the senior project lead.
• Implementation plan.

Disqualification risks

• Any administrative or mandatory document omitted — the quote may not be considered and the submission may be classified non-responsive.
• Bid document not completed correctly or in full, or not complying with the specification.
• Submission received after the closing date and time.
• Not registered on the CSD, or a non-compliant tax status.
• Any alteration to the RFQ document other than the bidder's own details and price.

System: 80/20 preference points

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Specific goals — black ownership (evidence: B-BBEE certificate, company registration, identification documents, CSD report)

• 50% or more black ownership: 20 points.
• Less than 50% black ownership: 10 points.
• 0% black ownership: 0 points.
• Points not claimed with supporting proof are not awarded.

Award approach

• Award is on best value rather than lowest price alone; expertise, experience, technical proposal and organisational capacity are weighed.
• No minimum qualifying score for functionality is stated.
• The lowest or only quotation is not necessarily accepted; Iziko may accept or reject any quotation and may withdraw the procurement at any time.

Scope

• Manufacture, fabricate and install 30 glass planes and the display infrastructure for the Nelson Mandela Prison House Exhibition — 51 display infrastructure elements in total.
• Site: Nelson Mandela Prison House Museum near the Drakenstein Correctional Facility (previously Victor Verster Prison), Paarl.

Indoor displays

• 30 base units for the indoor glass display panels (Annexure A).
• Test the glass panels against the prototype base unit and against the manufactured base units.
• Install the 30 base units together with the glass panels on site.

Outdoor displays (service provider procures the steel)

• 6 x 4mm Corten steel display panels, 1700mm (h) x 700mm (w), with printed 3mm Alupanel sections applied (Annexure B).
• 15 x 4mm Corten steel "Milestone" display panels, 750mm (h) x 340mm (w), with 3mm printed Alupanel sections applied (Annexure C).

Display cases (service provider procures the steel, glass and fittings)

• 3 display cases fabricated from a 3mm Corten steel base and 6mm toughened laminated safety glass (Annexure E).
• Case dimensions and quantities: 1050mm (h) x 1100mm (w) x 500mm (d) — 2; 1200mm (h) x 500mm (w) x 500mm (d) — 1; 1800mm (h) x 500mm (w) x 500mm (d) — 1.
• 1 kitchen-counter display case in 6mm toughened laminated safety glass (Annexure F).

Installation

• Install the 30 glass panels onto the 30 manufactured base units.
• Arrange insurance cover for the glass panels during installation and until handover to the site manager.

Provided by Iziko

• Dimensioned drawings for all fabrication items.
• Detailed installation instructions, including site plans.
• Rough prototype for the base units (Annexure A).
• The 30 glass panels for installation.

Execution

• The service provider must follow all specifications and take direction from Iziko's curatorial and design project team.
• Fabrication and supply of all indoor and outdoor display infrastructure within 10 weeks of appointment: fabrication in Weeks 1–10, delivery to site and installation in Week 11.
• Intellectual property in the designs and interactive elements remains with Iziko; assets must be handed over with documentation, or directly after opening.

Delivery programme

• Weeks 1–10: fabrication of all indoor and outdoor display infrastructure in preparation for installation.
• Week 11: delivery to site and installation of all indoor and outdoor display infrastructure.
• All fabrication and supply must be completed within 10 weeks of the appointment date.

• Company profile detailing experience in fabrication, manufacture and installation.
• Portfolio of evidence with at least 3 projects, supported by verifiable reference letters from previous clients.
• CV of the senior project lead.
• Contract works insurance cover of R5 million.

Pricing schedule items to be priced (all amounts in Rand):

• Item 01 — Indoor displays: manufacture, fabricate and produce 30 base units for the indoor glass display panels (Annexure A); test the glass panels against the prototype and the manufactured base units; install the 30 base units on site. Quantity 30.
• Item 02 — Outdoor displays: 6 x 4mm Corten steel display panels 1700mm (h) x 700mm (w) with printed 3mm Alupanel sections (Annexure B); 15 x 4mm Corten steel "Milestone" panels 750mm (h) x 340mm (w) with 3mm printed Alupanel sections (Annexure C). Quantity 20.
• Item 03 — Display cases: 3 cases in 3mm Corten steel base and 6mm toughened laminated safety glass (Annexure E). Quantity 4.
• Item 04 — Display cases: 1 kitchen-counter case in 6mm toughened laminated safety glass (Annexure F). Quantity 1.
• Item 05 — Installation: install 30 glass panels onto the 30 manufactured base units. Quantity 30.
• Item 06 — Insurance against the glass panels during installation and until handover to the site manager.
• Items 07–09 — Total excluding VAT, VAT, and total including VAT.

Pricing instructions

• Payment is made against deliverables for goods received.
• Payment only for work completed satisfactorily, with invoices provided and approved by the project manager.
• Quotes remain valid for 90 days from the bid closing date.
• A formal detailed quotation must accompany the proposal; the schedule and quotation must cover all applicable costs and no variation is allowed after award.
• The bidder must state the delivery period in weeks after receiving the official order.

Pricing

• Complete the pricing schedule: indoor displays (30 units), outdoor displays (20 units), display cases (4 units), installation of 30 glass panels, and glass panel insurance; then total excluding VAT, VAT, and total including VAT.
• A formal detailed quotation must accompany the proposal; the pricing schedule and quotation must include all applicable costs.
• No variation to pricing after award.
• Quote validity: 90 days from the bid closing date.

Payment

• Payment is made against deliverables for goods received.
• Payment only for work completed satisfactorily, with invoices provided and approved by the project manager.

Insurance

• Contract works insurance cover of R5 million is required.
• Insurance against the glass panels during installation and until handover to the site manager.

No bid security or performance guarantee is stated.

Registration and tax

• CSD registration with supplier number, tax-compliant status and company details; Tax Status Verification PIN and tax registration number printed after the advert date.
• Non-registration on the CSD or a non-compliant tax status may disqualify the bid.

B-bbee

• Valid B-BBEE certificate or sworn affidavit required to claim specific-goals points.
• Black ownership determines points: 50% or more = 20 points; less than 50% = 10 points; 0% = 0 points.

Forms

• SBD 4 (Declaration of Interest): discloses state employment or relationships involving directors, shareholders or controlling persons.
• SBD 6.1 (Preference Points Claim): claims specific-goals points under the 80/20 system.
• Signed Request for Quotation document.

Experience and capacity

• Company profile detailing fabrication, manufacture and installation experience.
• Portfolio of evidence with at least 3 projects and verifiable reference letters from previous clients.
• CV of the senior project lead.
• Implementation plan.

Insurance

• Contract works insurance cover of R5 million.

Disqualification

• Bidders on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
• Omitted or unsigned returnable documents, incomplete or incorrect completion, non-compliance with the specification, late submission, or unauthorised alterations to the RFQ document may disqualify the bid.

Specific-goals points under the 80/20 system are awarded for black ownership:

• 50% or more black ownership: 20 points.
• Less than 50% black ownership: 10 points.
• 0% black ownership: 0 points.

Evidence required: B-BBEE certificate, company registration, identification documentation and CSD report.

• Points not claimed with the required proof are not awarded.

Intellectual property

• The designs and interactive elements developed for the exhibition remain the sole property of Iziko Museums, which retains all copyrights, trademarks and proprietary rights.
• All assets must be delivered with documentation handover, or directly after opening.

Formal contract

• The proposal and appended documentation form the basis of an agreement to be negotiated and concluded in a formal contract with the preferred service provider.
• Offer and acceptance alone does not create a contract.

• The lowest or only quotation received is not necessarily accepted.
• Iziko and its Council may accept or reject any quotation and may withdraw the decision to procure these services at any time.

Non-responsiveness and disqualification

• Failure to supply any stipulated administrative document may result in the quote not being considered; missing supporting documentation makes the submission non-responsive.
• A bid may be disqualified if the document is not completed correctly or in full, does not comply with the specification, is sent after the closing date and time, the supplier is not registered on the CSD, or the supplier's tax status is non-compliant.
• Any alteration to the tender document other than the bidder's own details and price automatically disqualifies the bidder.
• Emailed submissions are accepted, but the bidder must ensure the complete email reaches Iziko by the due date and time.

Award is on best value rather than lowest price alone, weighing expertise, experience, technical proposal and organisational capacity.

• Preference points follow the 80/20 system: 80 points for price and 20 points for specific goals, out of 100.
• Iziko applies the transformation objectives of the Preferential Procurement Policy Framework Act.