Supply and delivery of corporate branded attire for smt and council members at south cape tvet college

Closing date: 02 November 2026 at 11:00

No briefing session or site inspection is scheduled.

Enquiries:

• Contact: Zoliswa Matywatywa

• Role: SCM Department, Central Office

• Email: [email protected]

• Telephone: 044 884 0359

• Contact: Mzukisi Gcuwa

• Role: DP: Corporate Service, Central Office

• Email: [email protected]

• Telephone: 044 884 0359

• Contact: Marnus De Klerk

• Role: ASD: Marketing, Central Office

• Email: [email protected]

• Telephone: 044 884 0359

Submission address:

South Cape TVET College Central Office Building

Ground Floor

125 Mitchell Street

George, 6530

Submission email: [email protected]

Delivery location:

125 Mitchell Street

George, 6530

Submission method: deposit in the bid box at South Cape TVET College Central Office Building, Ground Floor, 125 Mitchell Street, George, or email to [email protected]

Closing time: 02 November 2026 at 11:00

Bids must be submitted on the official forms provided, not re-typed. Late bids will not be considered.

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the college.
• SBD 6.1 (Preference Points Claim): claims B-BBEE and specific goal points under the PPPFA.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares past SCM practices.
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion.
• Price Declaration Form: total bid price including VAT and delivery, offer held open for 60 days.
• Completed price schedule with detailed breakdown.
• Proof of authority to sign (e.g. company resolution).

Additional mandatory documents:

• Copy of valid tax PIN certificate.
• Latest municipal account or valid lease agreement.
• CIPC company registration documents (for a CC, listing all members with percentages).
• Copies of all share certificates (for a company).
• Shareholding breakdown per race, gender and percentage for shareholders who are not individuals.
• B-BBEE certificate issued by a SANAS-accredited agency or sworn affidavit (for EMEs/QSEs).
• Company profile and/or evidence of relevant experience.
• Two reference letters for supply and delivery of corporate clothing.
• Product brochures, catalogues and technical specifications.
• Warranty information.
• A sample must be provided before delivery of the full order.

Disqualification risks:

• Any mandatory document omitted or unsigned.
• Bids received after the closing time, regardless of reason.
• Bids from persons in the service of the state, or companies/CCs with directors/members in the service of the state.
• Failure to provide or comply with any of the above particulars may render the bid invalid.

Preference point system: 80/20 applies to requirements up to R50 million (all taxes included); 90/10 applies above R50 million. This tender uses the 80/20 system.

Points allocation: price 80; specific goals 10; B-BBEE 10; total 100.

Specific goals and points: Garden Route area — 10 points; Western Cape area — 5 points; outside Western Cape — 0 points.

Failure to submit proof or documentation for specific goals means those points are not claimed.

The college may require a bidder to substantiate any preference claim before adjudication or at any time subsequently.

Bidders must be registered on the Central Supplier Database (CSD) and provide a CSD number.

Bidders must have a valid SARS Tax Compliance Status (TCS) PIN or printed certificate.

Bidders must not be persons in the service of the state, nor companies/CCs with directors/members in the service of the state.

Tax matters must be in order and municipal rates/services charges not in arrears.

Scope: supply and delivery of corporate branded attire for 18 designated members (College Council Members and SMT) at South Cape TVET College.

Garments required:

• Blue puffer jackets: sizes L (qty 4), XL (qty 10), 2XL (qty 1), 3XL (qty 2), 5XL (qty 1)
• Black formal blazers: sizes L (qty 4), XL (qty 11), 3XL (qty 2), 6XL (qty 1)

Embroidery requirements:

• Front left breast: official Department of Higher Education and Training (DHET) logo.
• Front right breast: official College logo.
• Thread: high-durable, colourfast embroidery thread matching official brand guidelines.

Quality: durable, high-quality clothing.

Delivery: timely delivery to the specified location with proper handling to avoid damage; coordinate delivery schedules with on-site personnel and Central Office.

Fitting: perform thorough testing under various operational conditions; address any defects or malfunctions identified.

Warranty: six-month return warranty on defects.

No site inspection is required.

The service provider must have capacity to provide ongoing technical support, maintenance and after-sales services for the duration of the warranty and service period.

No specific methodology required beyond delivering the goods as per specifications. Variation orders up to 15% of contract value may be instructed.

Evidence of relevant experience required:

• Company profile and/or evidence of relevant experience.
• Two reference letters for supply and delivery of corporate clothing.
• Special conditions also require two years' reference letters for supplying graduation regalia at TVET colleges and universities.
• Product brochures, catalogues and technical specifications.
• Warranty information.
• A sample must be provided before delivery of the full order.

Goods must conform to standards in the bidding documents and specifications.

Pre-bidding testing is for the bidder's account.

Bidder's premises must be open for inspection by the purchaser's representative at all reasonable hours.

If inspections show goods comply, costs are borne by the purchaser; if not, by the supplier.

Non-compliant goods may be rejected; rejected goods must be removed and substituted at supplier's cost and risk.

Warranty: six-month return warranty on defects.

Pricing schedule (VAT inclusive) — Corporate wear for Council Members and SMT.

Puffer jackets:

• Blue puffer jacket (2 female + 2 male), size L, qty 4
• Blue puffer jacket (6 male + 4 female), size XL, qty 10
• Blue puffer jacket (1 female), size 2XL, qty 1
• Blue puffer jacket (1 female + 1 male), size 3XL, qty 2
• Blue puffer jacket (1 male), size 5XL, qty 1

Formal blazers:

• Black blazer (1 female + 3 male), size L, qty 4
• Black blazer (5 female + 6 male), size XL, qty 11
• Black blazer (1 male + 1 female), size 3XL, qty 2
• Black blazer (1 male), size 6XL, qty 1

Unit price and total cost per line, with subtotal, VAT at 15%, and total.

Price must be all-inclusive, covering all services as per specifications.

Pricing format: fixed price, VAT inclusive, covering all services as per specifications. No additional costs to the college.

Pricing schedule lines (unit price and total cost per line):

• Blue puffer jacket (2 female + 2 male), size L, qty 4
• Blue puffer jacket (6 male + 4 female), size XL, qty 10
• Blue puffer jacket (1 female), size 2XL, qty 1
• Blue puffer jacket (1 female + 1 male), size 3XL, qty 2
• Blue puffer jacket (1 male), size 5XL, qty 1
• Black blazer (1 female + 3 male), size L, qty 4
• Black blazer (5 female + 6 male), size XL, qty 11
• Black blazer (1 male + 1 female), size 3XL, qty 2
• Black blazer (1 male), size 6XL, qty 1

Subtotal, VAT at 15%, and total to be provided.

Offer must be held open for acceptance for 60 days from submission.

Payment: within 30 days of invoice submission (per GCC). Invoices and supporting documents must be submitted by the first business day of the month for payment by end of that month; otherwise payment by end of the following month. No penalty interest for late payment.

Payment by electronic bank transfer or other method at the college's discretion.

No bid security or performance security is specified in this RFQ.

CSD registration: mandatory; provide CSD number.

Tax compliance: valid SARS TCS PIN or printed certificate required; tax matters must be in order before award.

Municipal account: latest municipal account or valid lease agreement required; municipal rates and services charges must not be in arrears.

CIPC registration: company registration documents required; for a CC, list all members with percentages; for a company, copies of share certificates.

B-BBEE: B-BBEE certificate issued by a SANAS-accredited agency, or sworn affidavit for EMEs/QSEs, required to claim preference points.

State employment: no bids from persons in the service of the state, or companies/CCs with directors/members in the service of the state.

Reference letters: two reference letters for supply and delivery of corporate clothing (special conditions also mention two years' reference letters for supplying graduation regalia at TVET colleges and universities).

Local content: not specified.

B-BBEE certificate issued by a SANAS-accredited verification agency, or sworn affidavit for EMEs/QSEs, must be submitted to qualify for preference points.

Bidders must indicate their B-BBEE status level and whether a verification certificate or sworn affidavit is submitted.

BBBEE certification is also listed among the special conditions documents.

Preference points: B-BBEE contributes 10 points out of 100.

Warranty: six-month return warranty on defects.

Payment: invoices and supporting documents must be original, correct and complete; submitted by the first business day of the month for payment by end of that month, otherwise by end of the following month. No penalty interest for late payment. Payment by electronic bank transfer or other method at the college's discretion, subject to the college's standard Special Terms and Conditions of Contract.

General Conditions of Contract (GCC) apply, including:

• Performance security: within 30 days of contract award, if specified in Special Conditions (not specified in this RFQ).
• Inspection: goods may be inspected, tested or analysed; non-compliant goods may be rejected at supplier's cost.
• Warranty: goods must be new, unused, of current models, free from defects for 12 months after delivery or 18 months after shipment, whichever is earlier.
• Payment: within 30 days of invoice submission.
• Prices: fixed, no variation except as authorised.
• Variation orders: changes up to 15% of contract value may be instructed.
• Assignment and subcontracting: require prior written consent.
• Delays: penalties may be deducted at prime interest rate per day of delay; termination possible.
• Termination for default: for failure to deliver, perform, or corrupt/fraudulent practices; restriction from doing business with public sector up to 10 years.
• Force majeure: relieves liability if notified promptly.
• Disputes: amicable resolution, then mediation, then South African courts.
• Governing law: South African law; contract in English.
• Taxes: local supplier responsible for all taxes until delivery; no contract with bidder whose tax matters are not in order.

Special conditions documents required:

• Company registration form / corporate document (CIPC).
• BBBEE certification.
• Latest municipal account or valid lease agreement.
• A copy of the original tax clearance or printed certificate with PIN.
• CSD registration number.
• Two years' reference letters for supplying graduation regalia at TVET colleges and universities.

Remuneration conditions:

• Original, detailed, correct and complete tax invoices, monthly statements, VAT registration numbers, verification of bank details and other supporting documents must be submitted after the college acknowledges receipt in writing.
• Invoices and supporting documents must be submitted by the first business day of the month for payment by end of that month; otherwise payment by end of the following month.
• Payments only if documentation is original, correct and complete.
• No penalty interest for late payment.
• Payment by electronic bank transfer or other method at the college's discretion.
• Subject to the college's standard Special Terms and Conditions of Contract, which prevail where applicable.

Mandatory requirements:

• Provide reasonable supporting documentation demonstrating ability to meet the scope of work.
• Company profile and/or evidence of relevant experience.
• Product brochures, catalogues and technical specifications.
• Warranty information.
• Two reference letters for supply and delivery of corporate clothing.
• Provide a sample before delivering the whole order.
• Capacity to provide ongoing technical support, maintenance and after-sales services for the duration of the warranty and service period.

Enquiries:

• Zoliswa Matywatywa, SCM Department, Central Office, 044 884 0359, [email protected]
• Mzukisi Gcuwa, DP: Corporate Service, Central Office, 044 884 0359, [email protected]
• Marnus De Klerk, ASD: Marketing, Central Office, 044 884 0359, [email protected]

Bidding procedure enquiries may be directed to Zoliswa Matywatywa or Marnus De Klerk.