Once-off marking, inspection and maintenance of four hiking trails at oliewenhuis art museum, bloemfontein

Compulsory briefing session

• Date: 03 November 2026 at 10h00.
• Venue: Oliewenhuis Art Museum, 16 Harry Smith Street, Waverley, Bloemfontein, 9301.
• Attendance is compulsory; a bidder who does not attend is disqualified.

Closing

• Date: 10 November 2026 at 12h00.
• Place: Tender Box, National Museum, 36 Aliwal Street, Bloemfontein, 9300.

Quotation validity

• Minimum 90 days from closing. A quotation showing a shorter expiry is still treated as valid for 90 days.

Enquiries

• Contact: Ms K. Tlhabatau
• Email: [email protected]

Submission address

Tender Box

National Museum

36 Aliwal Street

Bloemfontein

9300

Site address

Oliewenhuis Art Museum

16 Harry Smith Street

Waverley

Bloemfontein

9301

Submission method

• Physical deposit into the Tender Box only. Quotations sent by any other channel will not be considered.
• Delivery address: Tender Box, National Museum, 36 Aliwal Street, Bloemfontein, 9300.
• Closing: 10 November 2026 at 12h00.

Returnable documents (all compulsory)

• SBD 4 (NASMUS Bidder's Disclosure): discloses state employment, relationships with National Museum staff, interests in related enterprises and shareholding by youth, women or people with disabilities; a false declaration disqualifies the bid.
• Completed compulsory price schedule, inclusive of VAT.
• CV showing relevant experience in trail marking, hiking trail development, trail maintenance or a related field.
• Qualification or certificate in outdoor recreation, nature conservation, environmental management, trail construction, tourism or a related field.
• At least one reference letter on the client's official letterhead, signed, with contact details for verification.
• CSD supplier report confirming registration on the Central Supplier Database.
• CIPC registration documents proving an active South African-registered company.
• SARS tax compliance status PIN.
• Optional: B-BBEE certificate or completed B-BBEE declaration, submitted only to earn preference points.

Disqualification risks

• Any compulsory document missing or unsigned.
• Failure to attend the compulsory briefing session.
• Quotation not deposited in the Tender Box.
• Tax non-compliance not rectified within the 7-day grace period granted to the preferred bidder.

Stage 1 — compliance

• Quotation assessed for 100% conformance to the specifications. Only compliant bids proceed to the preference stage.

Stage 2 — preference points (80/20)

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Specific goals allocation (80/20)

• B-BBEE status: 4 points.
• Business based in the Free State: 4 points.
• Ownership by youth (at least 51%): 4 points.
• Ownership by women (at least 51%): 4 points.
• Ownership by people with disabilities (at least 51%): 4 points.

B-BBEE status scoring

• Level 1: 4 points; Level 2: 3 points; Level 3: 2 points; Level 4 and below: 1 point; non-compliant: 0 points.

Ownership scoring (youth, women, people with disabilities)

• Above 50%: 4 points; above 40%: 3 points; above 25%: 2 points; above 10%: 1 point.

Proof of claim

• Valid proof must accompany the bid for each criterion claimed.
• Missing or invalid proof does not disqualify the bid but forfeits the points for that criterion.

Scope

• Once-off professional marking, inspection and maintenance of four hiking trails at Oliewenhuis Art Museum, Bloemfontein.

Deliverables

• Mark four trails clearly in line with the museum's trail map, using durable, heat- and sun-resistant materials.
• Clean and update existing trail markings.
• Neaten the trails and clear paths of brush and overhanging vegetation.
• Secure existing steps and replace or rebuild steps where necessary.
• Create four resting spots, one per trail, each at a lookout point.
• Supply and install four 2-seater benches at the resting spots, in metal or recycled plastic.

Logistics

• The service provider transports all materials and equipment to Oliewenhuis Art Museum, 16 Harry Smith Street, Bloemfontein.

Intended outcome

• Routes must be clearly marked and easy to follow, improving visitor safety and experience and encouraging responsible use of the museum's outdoor spaces.

Pricing must be submitted on the compulsory price schedule, inclusive of VAT.

Schedule structure

• Line item: mark, clean and update hiking trails — amount in rand.
• Sub-total.
• VAT at 15%.
• Total.

Rules

• The quotation must cover the full scope; no separate or hidden charges.
• The completed price schedule must accompany the quotation in the Tender Box.
• Price earns 80 of the 100 evaluation points.

Pricing format

• All-inclusive quotation, with VAT at 15% shown where applicable.
• Complete the compulsory price schedule: service cost, sub-total, VAT at 15%, total.

Quotation validity

• 90 days from closing, even where the quotation states a shorter period.

Weighting

• Price carries 80 of the 100 evaluation points; specific goals carry 20.

Mandatory eligibility

• Registered on the Central Supplier Database (CSD); the CSD supplier report must be submitted with the quotation.
• Active company registered in South Africa, with CIPC registration documents attached.
• Tax compliant, with a SARS-issued tax PIN attached.
• Attendance at the compulsory briefing session on 03 November 2026 at 10h00.

Experience and qualifications

• CV demonstrating relevant experience in trail marking, hiking trail development, trail maintenance or a related field.
• Relevant qualification or certificate in outdoor recreation, nature conservation, environmental management, trail construction, tourism or a related field.
• At least one reference letter on the client's official letterhead, signed, with contact details for verification.

B-bbee

• Not an eligibility condition. A B-BBEE certificate or completed B-BBEE declaration earns up to 4 preference points under the 80/20 system.

Consequences of non-compliance

• Any compulsory requirement not met disqualifies the bid.
• Tax non-compliance is the only exception: the preferred bidder receives 7 days to rectify, failing which the bid is automatically disqualified.

Two-stage evaluation.

Stage 1 — compliance

• The quotation is checked for 100% conformance with the specifications. Only bids that pass proceed to the preference stage.

Stage 2 — 80/20 preference points

• Price: 80 points.
• Specific goals: 20 points, split equally at 4 points each across B-BBEE status, Free State-based business, youth ownership, women ownership and ownership by people with disabilities.

B-BBEE status points

• Level 1: 4; Level 2: 3; Level 3: 2; Level 4 and below: 1; non-compliant: 0.

Ownership points (youth, women, people with disabilities)

• Above 50%: 4; above 40%: 3; above 25%: 2; above 10%: 1.

Proof of claim

• Valid proof of claim must be submitted for each criterion. Without valid proof the bid stays in the process but scores no points for that criterion.