Appointment of a gmr2.1 (General machinery regulations competent person) for the atlantis special economic zone company

Procurement: appointment of a GMR2.1 Appointee for the Atlantis Special Economic Zone Company's Zone 1 and EGL Building (Zone 4).

Zone 1 (22 ha) fully serviced, civil works completed in 2025, includes perimeter fencing, off-grid guardhouse with boom gates, internal roads, stormwater and bulk services, solar-ready street lighting, security systems; first factory under construction, operations planned March 2026.

Zone 4 (EGL Building) single factory, electrical capacity being upgraded to 1.2 MVA.

Responsibilities: manage, inspect, maintain and operate all electrical infrastructure under ASEZCo's control in accordance with the OHSA, GMR, applicable legislation, regulatory requirements, industry standards, and ASEZCo operational requirements.

Closing date: 17 November 2026 at 16h00.

No mandatory briefing or site visit stated.

Enquiries:

• Contact: Supply Chain Management
• Email: [email protected]

General:

• Email: [email protected]
• Telephone: +27 21 495 4400
• Address: Atlantis Foundries, William Gourlay Road, Atlantis Industrial, Cape Town, South Africa, 7349

Submission method: email to [email protected] before closing date and time. Late submissions will not be considered.

Required on all quotations: company name, address, contact details (email and telephone), VAT registration number, and MAAA CSD number.

Returnable forms and documents:

• Quotation in the prescribed format (Section 5).
• CSD report or MAAA number.
• Proof of T3 or N5 qualification in Mechanical or Electrical Engineering.
• WCBD-4 form completed, stamped, signed and dated by a commissioner of oaths, within 12 months validity.
• Preference Point Claim Form (WCBD 6.1) and B-BBEE certificate or affidavit.
• Joint venture/consortium: signed agreement and power of attorney for lead partner; each party must provide WCBD-4.

Disqualification risks:

• Failure to meet any minimum requirement.
• Late or incomplete quotations.
• Failure to comply with product specifications or delivery times.

Phase 1 – Compliance checking: bids verified against all minimum requirements; non-compliant bids are non-responsive and not further evaluated.

Phase 2 – 80/20 preference points system: 80 points for price, 20 points for B-BBEE status level contributor.

B-BBEE points require WCBD 6.1 and a B-BBEE certificate or affidavit.

Highest total points wins the contract.

No minimum qualifying score stated.

Appointment of a GMR2.1 Appointee for the Atlantis Special Economic Zone Company (ASEZCo) Zone 1 and EGL Building (Zone 4).

Infrastructure under management:

• Zone 1 (22 ha): 2 x 1MVA minisubs, 1 x 800KVA minisub, 11 LV electrical kiosks.
• EGL Building (Zone 4): 1.2 MVA DB and associated electrical infrastructure.

Scope of work includes:

• Develop a comprehensive Maintenance Plan and Risk Assessment for all applicable equipment and infrastructure.
• Conduct monthly inspections of electrical installations, equipment and machinery to ensure safe operation and statutory compliance.
• Perform general electrical maintenance, repair and installation work within the permissible scope of a GMR 2.1 appointee.
• Identify, record and report electrical hazards, defects and non-compliances, and recommend corrective actions.

Quotation format (Section 5):

• Maintenance Plan and Risk Assessment: 1 report/plan.
• Monthly inspections of infrastructure: 12 months.
• General electrical work: 60 hours (hourly rate).
• Disbursements.
• Any other statutory requirements.

All work must comply with the Occupational Health and Safety Act, General Machinery Regulations, applicable legislation, regulatory requirements, industry standards, and ASEZCo operational requirements.

Bidders must hold a T3 or N5 qualification in Mechanical Engineering or Electrical Engineering; proof required.

Suitably qualified and experienced service providers are invited to perform GMR 2.1 functions.

Local labour and SMME opportunities to be considered at project scoping, including internships, job shadowing and work experience in Atlantis and surrounding areas.

Monthly inspections of electrical installations, equipment and machinery to ensure safe operation and compliance with statutory requirements.

General electrical maintenance, repair and installation work must comply with the scope permissible for a GMR 2.1 appointee.

Electrical hazards, defects and non-compliances must be identified, recorded, reported, and corrective actions recommended.

Maintenance Plan and Risk Assessment required for all applicable equipment and infrastructure.

All goods supplied must be SABS approved where applicable.

All quoted prices deemed to include VAT.

Quotations valid for 30 working days.

All delivery costs must be included in the quoted price.

No bid security, bond, guarantee, or retention requirements stated.

CSD registration with active status on or before closing date and time; CSD report or MAAA number required.

Tax compliance: successful bidder must have taxes in order; non-compliant bidders may be given 7 working days to submit SARS proof or arrangement.

T3 or N5 qualification in Mechanical or Electrical Engineering; proof required.

WCBD-4 form completed, stamped, signed and dated by a commissioner of oaths, within 12 months validity.

WCBD 6.1 Preference Point Claim Form and B-BBEE certificate or affidavit required for preference points.

SABS approval required for goods supplied where applicable.

Joint ventures/consortia: each party must be tax compliant, provide WCBD-4, submit signed agreement and power of attorney for lead partner.

All work must comply with the Occupational Health and Safety Act, General Machinery Regulations, applicable legislation, regulatory requirements, and industry standards.

Work may only commence on written instruction from ASEZCo; the successful bidder may not assign its obligations.

Immediate notification to ASEZCo's CFO of unforeseeable circumstances affecting contract execution, with full particulars and delay period.

The RFQ constitutes Special Conditions of Contract, read with National Treasury General Conditions of Contract. Special Conditions prevail on conflict.

No work may commence without a written instruction from ASEZCo; the successful bidder may not assign its obligations.

The successful bidder must immediately notify ASEZCo's CFO of any unforeseeable circumstances affecting execution, with full particulars and delay period.

ASEZCo may reject any quotation, re-invite, request additional information or samples, and may cancel the bid if budget is unavailable or needs change.

ASEZCo may award to a bidder other than the highest scoring bidder where objective criteria allow, reject the lowest acceptable bid, or cancel the bid.

Performance will be verified by the appointed contract manager or agent; both parties sign verification documentation agreeing on quantity, unit cost and total value.

ASEZCo is not liable for inaccuracies in the document; bidders must make their own investigations.

Phase 1 – Compliance checking: bids verified against all minimum requirements; non-compliant bids are non-responsive.

Phase 2 – 80/20 preference points system: 80 points for price, 20 points for B-BBEE status level contributor.

B-BBEE points allocated on submission of WCBD 6.1 and B-BBEE certificate or affidavit.

Bidder with highest total points awarded the contract.

Returnable form

• WCBD 4 (Declaration of Interests, Bidder's Past SCM Practices and Independent Bid Determination): discloses the interests of directors, shareholders and controlling-interest holders, records past supply chain conduct, and confirms the bid was arrived at independently; it must be signed by a duly authorised representative before a Commissioner of Oaths.
• The form is completed annually and the entity must notify the institution in writing if any declared detail changes during the year, before renewal, or in relation to any bid, quotation or contract.

Disqualification risks

• A declaration found to be untrue or incomplete.
• Abuse of the institution's supply chain management system, fraud or other improper conduct in relation to it.
• Failure to perform on a previous contract.
• Suspicious bids may be referred to the Competition Commission for administrative penalties or to the National Prosecuting Authority for criminal investigation, and a bidder may be barred from public-sector business for up to ten years.

Appointment of a GMR2.1 (competent person in terms of the General Machinery Regulations) for the Atlantis Special Economic Zone Company.

Registration

• Central Supplier Database (CSD) registration is required.
• Western Cape Supplier Evidence Bank (WCSEB) registration is required to transact with the Western Cape Government through the electronic Procurement Solution (ePS).

Exclusion checks

• The entity and its principals must not appear on the National Treasury Register for Tender Defaulters; institutions may not procure from listed enterprises under any circumstances.
• The entity and its principals must not appear on the National Treasury Database of Restricted Suppliers.
• No conviction for fraud or corruption in the past five years, in South Africa or elsewhere.
• No contract with an organ of state terminated in the past five years for failure to perform or comply.

Employee and interest declarations

• Any employee of the entity who is also a state employee must hold approved Remunerative Work Outside of Employment (RWOEE) authorisation.
• Family members of directors, shareholders, members, partners, trustees or controlling-interest holders who are state employees must be disclosed.
• State employees may not conduct business with an organ of state, or hold a directorship in a company that does, unless appointed in an official capacity to a PFMA Schedule 2 or 3 entity.
• The bidder must declare its position where it is employed by the institution and the bid is evaluated or adjudicated by that institution.

Returnable form

• WCBD 4 (Declaration of Interests, Bidder's Past SCM Practices and Independent Bid Determination) must be completed, signed before a Commissioner of Oaths and submitted; it is renewed annually and changes must be reported in writing.