Implementation and maintenance of vmware vsphere 8 for 128 cores at ezemvelo KZN wildlife (RFQ 05/2026)

Closing date: 24 August 2026, closing time: 11:00am.

Compulsory briefing session: attendance register must be signed; failure to sign will result in disqualification. (Date, time, and venue not specified in the source.)

For compulsory briefing sessions - Bidders must ensure that during a briefing session, the attendance register is signed. Failure to sign the attendance will result in the bid being disqualified.

Bidding procedure enquiries: Kwanele Mbatha, telephone 033 845 1186, email [email protected].

Technical enquiries: Dolly Dlamini, telephone 033-845-1466, email [email protected].

General procurement email: [email protected].

Department: Supply Chain Management.

Returnable Documents:

• Quotations must be emailed to [email protected] before the closing time and date. Failure to send to the dedicated email address will result in disqualification.
• State the RFQ number as the reference number on the subject line.
• Only quotations submitted in PDF format will be considered; failure to comply will invalidate the bid.
• Quotations must be submitted in one email. If the submission is large, compress (zip) the document into one file. Submission of more than one email will result in disqualification.

The bid shall be evaluated in three phases:

• Phase 1: Administrative Compliance – CSD registration, SBD4 disclosures, authority to sign, bid submission, tax compliance, not listed on Register of Tender Defaulters, compulsory briefing attendance.
• Phase 2: Mandatory Requirements – OEM accreditation (valid VMware Confirmation Letter).
• Phase 3: Price and preference – 80/20 preference point system; 80 points for price and 20 for specific goals. Points allocated based on percentage of ownership per goal, verified on CSD. The organ of state reserves the right to negotiate the final price of bids deemed technically compliant.
• Bidders must be registered on the Central Supplier Database (CSD) at closing time; failure results in disqualification.
• Bidders must be tax compliant (provide SARS TCS PIN or CSD number).
• Bidders must not be persons in the service of the state, nor companies/close corporations with directors/members in the service of the state.
• Bidders must complete and submit SBD 1, SBD 3.3, SBD 4, SBD 6.1, and the Authority to Sign form.
• Bidders claiming preference points for specific goals must attach supporting proof (e.g., CSD report).

Scope: Supply, implement, and configure 128 VMware vSphere Standard licenses; migrate existing environment from 6-socket licensing to new infrastructure; provide support and maintenance for 12 months; ensure seamless integration into current virtual data centre and application environment.

Mandatory requirements:

• Service Provider must be accredited by VMware (OEM) and authorised to supply VMware licences, configure, implement, support, and maintain the VMware infrastructure.
• Submit a valid Confirmation Letter issued by VMware confirming accreditation and authorisation; must be valid as at the RFQ closing date.
• Failure to submit the required valid OEM Confirmation Letter will result in the bid being deemed non-responsive and disqualified.

Pricing schedule items: VMware vCenter Server 8 Standard Term License per Instance = 128 instances, 12 months; VMware vSphere 8 Standard Subscription (Supports vCenter Server 8.0.0a and above) = 128 cores. Offer valid for 90 calendar days from closing date. VAT 15% to be added.

Scope of work: Supply, implement, and configure 128 VMware vSphere Standard licenses. Migrate the existing environment from 6-socket licensing to the new infrastructure. Provide support and maintenance for 12 MONTHS. Ensure seamless integration of vSphere Standard into the current virtual data centre and application environment.

Service provider must be an accredited VMware partner authorised to sell and support VMware vSphere Foundation Suite. A valid accreditation letter is required. Must provide 128 Core VMware vSphere Standard core-based licenses, deliver a clear timeline for license delivery and implementation, perform configuration, testing, and commissioning of the new license setup, and offer 12 months of post-implementation support including updates and technical assistance.

Pricing schedule for VMware: Supply of Broadcom – VMware SITE ID – 16056371 - VMware vCenter Server 8 Standard Term License per Instance = 128 instances, EACH, 12 MONTHS; VMware vSphere 8 Standard Subscription (Supports vCenter Server 8.0.0a and above) = 128 cores. Offer to be valid for 90 calendar days from closing date. VAT 15% to be added.

Pricing schedule (SBD 3.3) for professional services must be completed. Offer must be valid for 90 calendar days from closing date. VAT 15% to be added. No other financial requirements specified.

Tax compliance: Provide SARS TCS PIN or CSD number; tax matters must be declared in order by SARS.

CSD registration: Must be registered on Central Supplier Database at closing time.

B-BBEE: B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs) must be submitted to qualify for preference points.

Foreign suppliers: Complete questionnaire if applicable.

SBD forms: SBD 1, SBD 3.3, SBD 4, SBD 6.1, Authority to Sign.

Not listed on Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act, 2004).

Not restricted from doing business with government in terms of SCM Practice Note.

Contract governed by General Conditions of Contract (GCC) and Special Conditions of Contract. Key GCC clauses: definitions, application, general (purchaser not liable for bid preparation costs), standards (goods must conform to specifications), use of contract documents and information (confidentiality, records inspection), patent rights (supplier indemnifies purchaser), performance security (within 30 days of award, amount specified in SCC, forms include bank guarantee or certified cheque), inspections and tests (pre-bidding testing for bidder's account). Fraudulent or corrupt practices may lead to disqualification, recovery of costs, contract cancellation, restriction from doing business up to 10 years, and criminal prosecution.

Mandatory requirements: The Service Provider must be accredited by the Original Equipment Manufacturer (OEM), VMware, and authorised to supply VMware licences, configure, implement, support, and maintain the VMware infrastructure. The Service Provider must submit a valid Confirmation Letter issued by VMware (OEM) confirming its accreditation and authorisation. The Confirmation Letter must be valid as at the RFQ closing date. Failure to submit the required valid OEM Confirmation Letter will result in the bid being deemed non-responsive and disqualified.