Advisory services for finance sub-committee board

Bidders must not be listed in the Register for Tender Defaulters or the List of Restricted Suppliers. They must disclose any state employment of persons with a controlling interest. The bidder must be independent and free from collusive arrangements with competitors. The bidder must not have been involved in drafting the tender specifications.

• Any person (natural or juristic) may submit a bid.
• Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified.
• You must complete and submit the SBD4 Bidder's Disclosure form.
• The form requires declarations regarding:

• Whether the bidder or any person with a controlling interest is employed by the state.
• Any relationship between the bidder and employees of the procuring institution.
• Any interest in other related enterprises.

• You must certify that:

• The bid was prepared independently without collusion with competitors.
• There was no prior disclosure of bid terms to competitors.
• There was no improper consultation with officials of the procuring institution.

• A false declaration may result in bid rejection, reporting to the Competition Commission or National Prosecuting Authority, and restriction from public sector business for up to ten years.

• Any person (natural or juristic) may submit a bid.
• You must complete the SBD4 Bidder's Disclosure form.
• The form requires declarations regarding:

• State employment of the bidder or persons with controlling interest.
• Relationships with employees of the procuring institution.
• Interests in other related enterprises.

• You must certify the bid is independent and non-collusive.
• False declarations can lead to disqualification, legal action, and business restrictions.

• The document draws attention to general conditions applicable to government bids, contracts, and orders.
• It aims to ensure clients are familiar with the rights and obligations of all parties involved in government business.

• The General Conditions of Contract (GCC) form part of all bid documents and may not be amended.
• Special Conditions of Contract (SCC) relevant to this bid will be compiled separately and will supplement the GCC. In case of conflict, the SCC provisions prevail.
• The purchaser is not liable for any expense incurred in bid preparation and submission.
• Invitations to bid are generally published in the Government Tender Bulletin, obtainable from the Government Printer or electronically from www.treasury.gov.za.

Eligibility is governed by the GCC. Key criteria include: compliance with all bid/contract conditions; possession of a valid South African Revenue Service (SARS) tax clearance certificate prior to award (Clause 32.3); and the supplier's tax matters being in order. The supplier must not be restricted from doing business with the public sector (as per Clause 23). The contract is open nationally.

• The goods supplied must conform to the standards mentioned in the bidding documents and specifications.
• The supplier must not disclose contract documents or purchaser information without prior written consent.
• The purchaser may inspect the supplier’s records and have them audited.
• The supplier indemnifies the purchaser against third-party claims of patent, trademark, or design infringement.

• The supplier must not disclose or misuse contract documents and purchaser information without prior written consent.
• The purchaser may inspect the supplier’s records and have them audited.

• Payment method and conditions will be specified in the Special Conditions of Contract (SCC).
• The supplier must submit an invoice with a copy of the delivery note.
• Payments will be made promptly, but no later than 30 days after invoice submission.
• Payment will be in Rand unless otherwise stipulated in the SCC.
• Prices quoted in the bid may not vary except as authorized in the SCC or a bid validity extension request.

• No contract will be concluded with a bidder whose tax matters are not in order. An original tax clearance certificate from SARS must be submitted prior to award.
• The National Industrial Participation Programme (NIPP) applies to contracts subject to the NIP obligation.
• Definitions are provided for terms like 'corrupt practice', 'fraudulent practice', 'local content', and 'imported content'.
• The General Conditions of Contract apply to all bids, contracts, and orders, including for services, unless otherwise indicated.

• The National Industrial Participation Programme (NIPP) administered by the Department of Trade and Industry applies to all contracts subject to the NIP obligation.

• Clause 21 addresses delays in the supplier’s performance.
• The supplier must deliver goods and perform services according to the prescribed schedule.
• If delays occur, the supplier must promptly notify the purchaser in writing, detailing the cause and likely duration.
• The purchaser may extend the time for performance, with or without penalties.
• The purchaser may procure substitute goods or cancel the contract in case of delay.

• The General Conditions of Contract (GCC) are part of all bid documents and may not be amended.
• Special Conditions of Contract (SCC) relevant to this bid will be compiled separately and supplement the GCC.
• In case of any conflict between the GCC and SCC, the provisions in the SCC shall prevail.

All tenderers are eligible to apply, but points will be awarded based on B-BBEE ownership levels: Black Ownership (100% = 6 points, 75-99% = 3, 51-74% = 1), Women Ownership (75-100% = 6, 51-74% = 3, 1-50% = 1), Youth Ownership (75-100% = 5, 51-74% = 3, 1-50% = 1), and Companies owned by People with Disabilities (3 points). Tenderers must declare company type and registration details.

• Submit proof for Specific Goals to claim preference points.
• For Black Ownership: 6 points for 100%, 3 points for 75-99%, 1 point for 51-74%, 0 points for 50% or less.
• For Women Ownership: 6 points for 75-100%, 3 points for 51-74%, 1 point for 1-50%, 0 points for 0%.
• For Youth Ownership: 5 points for 75-100%, 3 points for 51-74%, 1 point for 1-50%, 0 points for 0%.
• For Company-owned by People with Disabilities: 3 points.
• Required documentation: Emerging Micro Enterprise (EME) and Qualifying Small Enterprise (QSE) must submit a sworn affidavit (DTI or CIPC Template). Generic entities must submit a B-BBEE certificate and CSD report.
• Complete the company/firm declaration with name, registration number, and company type.
• Signatory must certify information is true and correct.
• Fraudulent claims may result in disqualification, contract cancellation, cost recovery, blacklisting, and criminal prosecution.

• Specific Goals points awarded for Black Ownership, Women Ownership, Youth Ownership, and ownership by People with Disabilities.
• Points: Black Ownership (max 6 points), Women Ownership (max 6 points), Youth Ownership (max 5 points), Company-owned by People with Disabilities (max 3 points).
• Submit proof: EME/QSE submit sworn affidavit (DTI/CIPC template); Generic entities submit B-BBEE certificate and CSD report.
• If unclear whether 80/20 or 90/10 system applies, the organ of state must indicate points for both systems.

• Complete the company/firm declaration with name, registration number, and company type.
• Signatory must certify that information is true and correct, and preference points claimed comply with General Conditions.
• If awarded, the contractor may be required to furnish documentary proof to substantiate claims.
• Fraudulent claims or failure to fulfil contract conditions may result in: disqualification from tendering process; recovery of costs, losses, or damages; contract cancellation and damages; blacklisting of tenderer/contractor, shareholders, and directors from state business for up to 10 years; criminal prosecution.

• For disposal/leasing of state assets and income-generating procurement, price scoring may use 80/20 or 90/10 system.
• Formula: Ps = 80(1 + (Pt - Pmax)/Pmax) or Ps = 90(1 + (Pt - Pmax)/Pmax), where Ps = price points scored, Pt = your price, Pmax = highest acceptable tender price.