Catering for fire fighting and emergency evacuation training refreshments

Closing date and time: 10 October 2026 (time not specified)

Service delivery dates: 12 and 13 October 2026

Lunch ready for distribution: 12:00 on both days

Service delivery dates: 12 and 13 October 2026. Delivery address: D.F. Malan Street, Foreshore, Cape Town. Closing date and time: 10 October 2026 (time not specified). No briefing or site visit is mentioned.

Technical enquiries

• Email: [email protected]

Supply Chain Management enquiries

• Email: [email protected]

Submission emails

• [email protected]
• [email protected]

Delivery address

D.F. Malan Street

Foreshore

Cape Town

Submission method: email

Submission emails: [email protected], [email protected]

Documents must be returned in PDF format.

Returnable forms (all must be completed and signed):

• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE preference points.
• SBD 6.2 (Declaration for Local Production and Content): required if applicable.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares no abuse of SCM systems, no fraud, no previous contract failures.
• SBD 9 (Certificate of Independent Bid Determination): certifies the bid was prepared independently, without collusion.
• B-BBEE certificate or sworn affidavit.
• SARS tax number and SARS status PIN.
• Brochures/catalogues may be submitted with the quotation.

Disqualification risks:

• Quotations received after the closing time.
• Any required form omitted or unsigned.

Required documents: B-BBEE certificate or sworn affidavit, SARS tax number and status PIN, SBD 4, SBD 6.1, SBD 6.2 (if applicable), SBD 8, SBD 9. Brochures/catalogues may be submitted. Documents should be returned in PDF.

Evaluation system: 80/20 price/preference point system.

Price points: maximum 80 points, scored using the formula Ps = 80 x (1 - (Pt - Pmin)/Pmin), where Pt is the price under consideration and Pmin is the lowest responsive quotation price.

Preference points: maximum 20 points, awarded based on B-BBEE status level:

• Level 1: 20 points
• Level 2: 18 points
• Level 3: 14 points
• Level 4: 12 points
• Level 5: 8 points
• Level 6: 6 points
• Level 7: 4 points
• Level 8: 2 points
• Non-compliant: 0 points

The order is placed with the supplier scoring the highest total adjudication points.

Scope: Supply pre-packed lunches and refreshments for 28 participants attending Fire Fighting and Emergency Evacuation Training on 12–13 October 2026.

Requirements:

• 28 pre-packed lunch boxes per day.
• All meals must be Halaal; a valid Halaal Certificate must be provided.
• Lunch must be prepared and ready for distribution at 12:00 on both days.
• Each lunch pack must include a serviette.
• Meals must be appropriately packaged for easy distribution and consumption.

Training venue: Artscape – Opera Bar

Lunch menu for 12 October 2026:

• Chicken burger
• Separate green salad
• Cold drink: Coke, Fanta or Stoney
• Sweet treat
• Serviette

Lunch menu for 13 October 2026:

• Chicken leg quarter (grilled)
• Chips
• Green salad
• Cold drink: Coke, Fanta or Stoney
• Sweet treat
• Serviette

No specific experience or qualification requirements are stated.

Quotation must indicate cost per lunch pack, total cost for 28 participants per day, total cost for both days, VAT where applicable, and confirmation of Halaal certification. All prices must be firm and VAT inclusive.

Pricing format: Quotation must clearly indicate:

• Cost per lunch pack
• Total cost for 28 participants per day
• Total cost for both training days
• VAT, where applicable
• Confirmation of Halaal certification

All prices must be firm and VAT inclusive.

B-BBEE: Preference points claimed via SBD 6.1, based on B-BBEE status level (see evaluation criteria).

Evidence required: Valid B-BBEE certificate or sworn affidavit.

Tax compliance: SARS tax number and SARS status PIN must be submitted.

Local content: SBD 6.2 (Declaration for Local Production and Content) required if applicable.

No specific CIDB grading, CSD registration, or other pre-qualification thresholds stated.

No specific health and safety requirements are stated beyond the general requirement that meals must be Halaal and appropriately packaged.

No tender-specific contractual terms are stated beyond the general conditions of contract (GCC) of July 2010, which bidders are deemed to have read and accepted.

Catering for 28 participants for both training days. All meals must be Halaal with a valid Halaal Certificate. Lunch ready at 12:00 on both days. Venue: Artscape – Opera Bar. Each lunch pack includes a serviette. Meals must be appropriately packaged.

The 80/20 price/preference point system applies. Price is scored with a maximum of 80 points using the formula Ps = 80 x (1 - (Pt - Pmin)/Pmin). Preference points (maximum 20) are awarded for B-BBEE status level: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, non-compliant = 0. The order is placed with the supplier scoring the highest total points.