Tender documents can be downloaded on DBSA website from 10 november 2026: htt...

Enquiries contact:

• Name: Luleka Qata
• Email: [email protected]
• Role: SCM contact

Submission requests:

• Email: [email protected] (to request OneDrive link)

Tender documents download:

• Website: https://www.dbsa.org/procurement

Submission method: email to [email protected] to request a OneDrive link for submission. Do not email the tender submission itself. The link must be requested before the closing date. Closing time for OneDrive submissions: 23:55 (Telkom Time) on 2 December 2026.

Returnable documents (all must be completed, signed and submitted):

• Form of Offer and Acceptance: must be signed and priced (price in numbers or words).
• SBD 4 (Declaration of Interest): discloses any state employment or relationships with the procuring institution.
• SBD 6.1 (Preference Points Claim): claims preference points for specific goals.
• SBD 6.2 (Local Content Declaration) with Annex C: declares local content percentage.
• Declaration of Default and Termination: declares any defaults or terminations with DBSA in the last 5 years.
• CSD registration summary report.
• SARS Tax Compliance Status Pin.
• CIDB contractor grading designation 2GB or higher.
• Valid COIDA letter of good standing.
• Proof of Public Liability Insurance or letter of intent (minimum R1,000,000 per claim).
• Proof of Contract Works Insurance or letter of intent (minimum R1,000,000 per claim).
• Letter of intent for Performance or Construction Guarantee (10% of contract sum).
• SANAS B-BBEE certificate or affidavit (consolidated for JVs/consortiums).
• Evidence of completed building project (letter of appointment/purchase order and completion certificate, or reference letter).

Disqualification risks:

• Late or incomplete submissions.
• Missing or unsigned returnable documents.
• Failure to adhere to clarification response times (48 hours for most, 7 days for CSD).
• Deviations, qualifications or alternatives to the standard conditions.
• Fraudulent or untrue information.
• Not registered on CSD.

Evaluation stages:

1. Stage 1: Responsiveness (pre-qualifiers and mandatory documents)
2. Stage 2: Financial Offer and Preference Evaluation (80/20 system)
3. Stage 3: Risk Analysis and Objective Criteria

Stage 1 – Pre-qualifiers (disqualification if not met):

• Attendance of compulsory online briefing via MS Teams.
• Completed and signed Declaration of Default and Termination.
• Minimum one completed building project in the last 5 years with contract award value of R400,000 or more. Evidence: letter of appointment/purchase order on client letterhead, dated and signed, plus completion certificate/letter; or a reference letter on client letterhead stating contract value and confirming successful execution.
• Form of Offer signed and priced.

Stage 1 – Responsiveness criteria (with clarification response times):

• Adherence to standard conditions of tender (no deviations, qualifications or alternatives) – 48 hours.
• Returnable documents completed and signed – 48 hours.
• CSD registration summary report – 7 days.
• SARS Tax Pin – 48 hours.
• Valid and active CIDB grading 2GB or higher – 48 hours.
• Valid COIDA letter of good standing – 48 hours.
• Public Liability Insurance (min R1,000,000 per claim) – 48 hours.
• Performance/Construction Guarantee letter of intent (10% of contract sum) – 48 hours.
• SANAS B-BBEE certificate or affidavit – 48 hours.
• Contract Works Insurance (min R1,000,000 per claim) – 48 hours.

Stage 2 – Financial Offer and Preference (80/20 system):

• Price: 80 points.
• Specific Goals: 20 points (Geographical Localisation with B-BBEE Status Level of Contributor).
• Total: 100 points.
• Preference points: Geographic Localisation (5 points under 80/20, 10 under 90/10); B-BBEE Status Level 1-3 (5 points under 80/20, 10 under 90/10).
• Price formula: Ps = 80(1 - (Pt - Pmin)/Pmin).
• Bidders must submit the DBSA BOQ/Pricing Schedule; failure to complete it leads to disqualification.

Stage 3 – Risk Analysis:

• Tax compliance status re-checked at recommendation.
• CSD registration must be fully compliant.
• No misrepresentation in tender information.
• Not listed on Register of Tender Defaulters.
• Completed Compulsory Enterprise Questionnaire, no conflicts of interest.
• No fraud/corruption convictions.
• No removal from a contract with an organ of state for non-performance.
• No tender award terminated by DBSA for non-performance in the 18 months preceding closing date.
• No written notice of non-performance in the 12 months preceding award.
• Financial health may be assessed (ratios: accounts receivable/payable turnover, liquidity, solvency).
• Unduly high or low tendered rates may lead to disqualification (CIDB Inform Practice Note #5).
• PEP Check and Procure Check may be initiated; negative results may lead to exclusion.
• Authenticity of documents may be verified; failure to provide evidence within 48 hours may render bid non-responsive.

Oral presentations may be required at DBSA's option; costs borne by bidder.

Scope: Appointment of a contractor to execute and complete the remaining defect works at Isivunguvunqu School Facility in KwaZulu-Natal, on behalf of the Department of Basic Education (DBE).

Work categories (as per BOQ):

• Alterations
• Site clearance
• Earthworks
• Roof covering
• Carpentry and joinery
• Ironmongery
• Metalwork
• Plumbing and drainage
• Glazing
• Paintwork
• Bulk excavations
• Ramps, aprons and walkways
• Stormwater channels
• Water tanks and stands

Contract period: 2 months from site handover date.

Contractor responsible for health and safety compliance, building regulations compliance, quality control and assurance.

Minimum one completed building project in the last 5 years with contract award value of R400,000 or more.

Evidence required: letter of appointment/purchase order on client letterhead (dated and signed) and completion certificate/letter; or reference letter on client letterhead stating contract value and confirming successful execution.

Where value differs between documents, the value on the completion certificate is used.

Bidders must not have had a tender award terminated by DBSA for non-performance in the 18 months preceding closing date, or received a written notice of non-performance in the 12 months preceding award.

Bidders must declare all project defaults and/or terminations with DBSA within the last 5 years.

Contractor responsible for quality control and assurance as detailed in the Tender Scope.

Must comply with building regulations standards.

Detailed outstanding items will be outlined in the BOQ/Drawings and snag list issued by the PSP upon appointment.

Mandatory use of DBSA BOQ/Pricing Schedule (Bill of Quantities) as appended; failure to complete leads to disqualification.

All prices in South African Rand (ZAR).

Detailed cost breakdown of each deliverable required.

Total cost on DBSA Price Schedule must match detailed cost breakdown; if discrepancy, higher amount used for evaluation.

Price formula: Ps = 80(1 - (Pt - Pmin)/Pmin).

Bidders must price in full; unpriced items may be clarified but not amended.

DBSA may disqualify unrealistic price offers (CIDB Inform Practice Note #5).

Pricing format:

• Mandatory use of DBSA BOQ/Pricing Schedule (Bill of Quantities) as appended; failure to complete leads to disqualification.
• All prices in South African Rand (ZAR).
• Detailed cost breakdown of each deliverable required.
• Total cost on DBSA Price Schedule must match detailed cost breakdown; if discrepancy, higher amount used for evaluation.

Bid security / guarantees:

• Performance or Construction Guarantee: 10% of contract sum, letter of intent from a bank or insurance company.
• Public Liability Insurance: minimum R1,000,000 per claim.
• Contract Works Insurance: minimum R1,000,000 per claim.

Financial capacity thresholds:

• DBSA may not award to bidders with cumulative order book exceeding R60m (Level 6) or R120m (Level 7) as per CIDB classification.
• DBSA may not award to bidders with five or more active awards/orders with outstanding value exceeding 10%.
• Financial health may be assessed (ratios: accounts receivable/payable turnover, liquidity, solvency).

Additional:

• DBSA reserves right to disqualify unrealistic price offers (CIDB Inform Practice Note #5).
• DBSA may negotiate for value for money.
• DBSA may award scope in full or part, subject to budget availability.

Mandatory registrations and certificates:

• CSD registration (National Treasury Central Supplier Database) – required to do business with DBSA.
• Valid and active SARS Tax Compliance Status Pin – must be submitted with tender; failure leads to disqualification.
• CIDB contractor grading designation 2GB or higher (application in progress acceptable if update in progress).
• Valid COIDA letter of good standing.
• SANAS B-BBEE certificate or affidavit (consolidated for JVs/consortiums).
• CIPC registration (for geographic localisation evidence).

B-BBEE requirements:

• Preference points for B-BBEE Status Level 1-3 (5 points under 80/20, 10 under 90/10).
• Level 4-8 score 0 points.
• Evidence: SANAS-accredited B-BBEE certificate, sworn affidavit (section 9 of B-BBEE Act), or CIPC affidavit.

Local content requirements (SBD 6.2):

• Minimum local content thresholds for designated items: Cement, Doors, Mirrors, Paint, Ironmongery, Plaster sand – all 100%.
• Local content declaration (Annex C) must be submitted; failure leads to disqualification.
• Local content calculated per SATS 1286:2011.

Other:

• Not listed on Register of Tender Defaulters or List of Restricted Suppliers.
• No conflicts of interest; complete Compulsory Enterprise Questionnaire.

Contractor responsible for health and safety compliance as detailed in the Tender Scope.

Valid COIDA letter of good standing required.

Public Liability Insurance of at least R1,000,000 per claim required.

Contract Works Insurance of at least R1,000,000 per claim required.

DBSA's General Conditions of Purchase apply to any purchase order.

A Service Level Agreement will be entered into with the successful bidder.

Late and incomplete submissions will not be accepted.

Bidders must declare all project defaults and/or terminations with DBSA within the last 5 years.

Failure to provide required securities, bonds, guarantees, proof of insurance and other documentation at contract commencement constitutes repudiation of the agreement.

DBSA reserves the right to award one bidder per RFQ across RFQ062/2026, RFQ063/2026 and RFQ064/2026; if a bidder is successful in one, they must withdraw their other bids.

Award decisions consider value for money, risk allocation and risk profile.

DBSA may not award to bidders with cumulative order book exceeding R60m (Level 6) or R120m (Level 7).

DBSA may not award to bidders with five or more active awards/orders with outstanding value exceeding 10%.

DBSA may disqualify unrealistic price offers (CIDB Inform Practice Note #5).

DBSA may negotiate to ensure value for money.

DBSA may award scope in full or part; partial awards may be retendered.

Bidders must adhere to pricing instructions; unpriced items may be clarified but not amended.

Bidders may not propose resources allocated to another DBSA project less than 85% complete (conditions xii and xiii are marked NOT APPLICABLE in this tender).

Evaluation stages: Stage 1 Responsiveness, Stage 2 Financial Offer and Preference, Stage 3 Risk Analysis.

Stage 1 pre-qualifiers: compulsory briefing attendance, signed Declaration of Default and Termination, completed building project evidence, signed and priced Form of Offer.

Stage 1 responsiveness criteria with clarification response times (48 hours for most, 7 days for CSD).

Stage 2: 80/20 system – Price 80 points, Specific Goals 20 points (Geographical Localisation with B-BBEE Status).

Preference points: Geographic Localisation (5/10), B-BBEE Level 1-3 (5/10).

Price formula: Ps = 80(1 - (Pt - Pmin)/Pmin).

Stage 3 risk analysis includes tax compliance re-check, CSD compliance, no misrepresentation, no tender defaulters, no fraud/corruption, no non-performance terminations, financial health assessment, unrealistic price check, PEP/Procure checks, document authenticity verification.