Supply and delivery of cleaning materials to nyda KZN offices (once-off and 6-Month monthly supply)

Procurement of cleaning materials for NYDA KZN offices. RFQ number: RFQ2026/070/06152/NYDA. Delivery areas: Durban, Richards Bay, Newcastle, Ixopo, iLembe, Mbazwana, uThukela, uMgungundlovu, Ugu, Zululand. Once-off delivery items and monthly supply for 6 months as per pricing schedule.

Closing date: 08 September 2026. Closing time: 10:00. No compulsory briefing session or site visit is mentioned in the document.

SCM and technical enquiries: Ms. Ursula Mpooa. Telephone: 087 158 6377. Email: [email protected]. Submission email: [email protected]. Physical bid box address: National Youth Development Agency, 7 Naivasha Road, Sunninghill, 2191.

Submission method: email to [email protected] or deposit in the bid box at National Youth Development Agency, 7 Naivasha Road, Sunninghill, 2191. Closing date and time: 08 September 2026 at 10:00. Late bids will not be accepted. All bids must be submitted on the official forms provided (not re-typed) or in the manner prescribed in the bid document. Returnable documents (all must be completed, signed and submitted): SBD 1 – Invitation to Bid (cover page with bidder details and signature); SBD 4 – Bidder's Disclosure (declares interest, state employment, relationships with procuring institution); SBD 6.1 – Preference Points Claim Form (claims specific goals points, requires B-BBEE certificate or sworn affidavit); Completed and signed pricing schedule using the template provided; Proof of SARS tax compliance (TCS PIN or printed TCS certificate) and CSD registration; Proof of authority to sign (e.g. company resolution). Disqualification risks: any returnable form left unsigned or omitted; bid received after closing time; outsourcing to a person or company owned by a person working for the state.

Returnable documents: SBD 1 Invitation to Bid (completed and signed), SBD 4 Bidder's Disclosure (completed and signed), SBD 6.1 Preference Points Claim Form (completed with points claimed for specific goals), B-BBEE certificate or sworn affidavit (for EMEs/QSEs), SARS tax compliance PIN or printed TCS certificate, CSD number if applicable, Pricing schedule (completed and signed using provided template), Proof of authority to sign (company resolution).

Two-stage evaluation. Stage 1 – Administrative Compliance (mandatory documents): proof of good standing with SARS (verified via CSD or SARS e-filing PIN), completed and signed SBD 1, SBD 4, and pricing schedule. Failure to provide any mandatory document renders the submission non-responsive. Stage 2 – Price and Specific Goals (80/20 PPPFA system): Price = 80 points, Specific Goals = 20 points. Specific goals allocation: Youth Owned Institutions = 10 points, Women Owned Institutions = 5 points, Ownership by persons with disabilities = 5 points. Bidders must indicate points claimed in SBD 6.1 and attach a B-BBEE certificate or sworn affidavit (for EMEs/QSEs). Failure to submit proof for specific goals means points are not claimed. Award to the bidder with the highest overall points unless objective criteria justify otherwise. NYDA reserves the right to award in full or in part. No payment without a purchase order.

Procurement of cleaning materials for NYDA KZN offices with delivery to the following areas: Durban, Richards Bay, Newcastle, Ixopo, iLembe, Mbazwana, uThukela, uMgungundlovu, Ugu, Zululand. Once-off delivery items: Toilet brush (4), Plastic window squeegee (3), Broom (19), Dust pan with extended handle (11), Dish washer sponge pack of 5 (18), Dish cloth pack of 10 large (8), Dish cloth pack of 10 small (8), Short feather duster (8), Feather duster long (8), Mop (19), Microfibre cloths 10 per colour (red, yellow, green, blue) total 240, Carpet cleaning detergent 10L (1), Pulliza plastic PP oval bucket (9), Spin mop with plastic bucket (5). Monthly supply and delivery for 6 months: 2-ply toilet rolls pack of 10 (23), 5L hand wash (3), 5L air freshener refill (1), 5L pine gel (9), 5L Handy Andy (7), 20L waste bin liners pack of 20 (10), Long sleeves cleaning gloves reusable pairs (16), 200ml air freshener (26), 5L dish washing liquid (13), Furniture polish 300ml (20), 5L toilet detergent (5), 5L thick bleach liquid (10), All purpose cleaner 5L (9), 2-ply kitchen paper towels 2 in pack (17), 2-ply toilet hand towels folded 400 in box (18), Toilet seat wipes 400 per pack with alcohol (10), 5L liquid floor polish (2), Refuse bags heavy duty black pack of 20 (21), Deo blocks 5L (3), Windolene 5L (8), Mr Muscle floor cleaner 750ml (2).

Pricing format: completed and signed pricing schedule using the provided template. Unit prices excluding VAT, totals excluding VAT, VAT amount, totals including VAT, and grand total inclusive of VAT must be shown for both once-off delivery and monthly supply (6 months). No bonds, guarantees, or insurance requirements are stated. Payment terms: no service rendered or delivery to be made without a purchase order; services rendered or goods delivered without a purchase order will not be paid for.

Mandatory compliance: CSD registration with valid SARS tax compliance status (TCS PIN or printed TCS certificate); B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to claim specific goals points; no director, shareholder, or member may be a person in the service of the state; foreign suppliers must complete the residency questionnaire in SBD 1. Returnable forms (one line each): SBD 1 – Invitation to Bid (bidder details and signed offer); SBD 4 – Bidder's Disclosure (declares interest, state employment, relationships); SBD 6.1 – Preference Points Claim Form (claims specific goals points). Proof of authority to sign (company resolution) required.

B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs) must be submitted to qualify for preference points for B-BBEE. Specific goals points: Youth Owned Institutions 10 points, Women Owned Institutions 5 points, Ownership by persons with disabilities 5 points. Bidders must indicate how they claim points for each preference point system in SBD 6.1.

Stage 1 Administrative Compliance mandatory requirements: (1) Proof of good standing with SARS verified via CSD or SARS e-filing PIN; (2) Completed and signed SBD 1 Invitation to Bid; (3) Completed and signed SBD 4 Bidder's Disclosure; (4) Completed and signed pricing schedule using provided template. Failure to provide any mandatory information renders submission non-responsive. Tax compliance: bidders must submit SARS PIN or printed TCS certificate; consortia/joint ventures/sub-contractors each must submit separate TCS/PIN/CSD. No bids considered from persons in service of the state, companies with directors in service of the state, or close corporations with members in service of the state. Outsourcing restriction: appointed service provider must not appoint a person or company owned by a person working for the state; failure leads to disqualification and cancellation of purchase order/contract.

Two-stage evaluation: Stage 1 – Administrative Compliance (mandatory documents). Stage 2 – Price and Specific Goals (80/20 PPPFA system): Price = 80 points, Specific Goals = 20 points. Specific goals allocation: Youth Owned Institutions = 10 points, Women Owned Institutions = 5 points, Ownership by persons with disabilities = 5 points. Bidders must indicate points claimed in SBD 6.1 and attach B-BBEE certificate/sworn affidavit. Failure to submit proof for specific goals means points not claimed. Award to highest overall points unless objective criteria justify otherwise. NYDA reserves right to award in full or in part. No payment without purchase order.