Supply and delivery of clothing, protective wear and apparel for operation vula fund beneficiaries in the harry gwala district municipality area

Closing date and time: 30 October 2026 at 12:00.

Bidding procedure enquiries

• Contact: Nicolette Napier
• Email: [email protected]

Technical enquiries

• Contact: Mthokozisi Magcaba
• Email: [email protected]

General enquiries

• Telephone: +27 31 372 3720
• Fax: +27 31 306 2547
• Email: [email protected]
• Website: www.kzngrowthfund.co.za

Submission

• Method: email
• Submission email: [email protected]
• Attention: Mthokozisi Magcaba

Physical address

3rd Floor South Towers

4 Arundel Close

Kingsmead Office Park

2 Kingsmead Boulevard

Stamford Hill

Durban 4001

Postal address

P.O. Box 1817

Durban 4001

Submission method: email only.

• Submission email: [email protected]
• Attention: Mthokozisi Magcaba
• Closing: 30 October 2026 at 12:00. Late submissions are not accepted.

Format: fixed-price quotation on company letterhead, priced separately against each of the five beneficiary quotation numbers.

Returnable documents — all mandatory; an incomplete pack is deemed non-responsive:

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director, shareholder, member or controlling-interest holder is employed by the state or connected to anyone at the procuring institution.
• SBD 6.1 (Preference Points Claim): claims the specific-goals points under the 80/20 system.
• CSD registration evidence (MAAA number) together with confirmation of tax compliance status; a SARS PIN must be supplied where the tax status is non-compliant.
• Formal bidder compliance declaration and sign-off: company name, CSD MAAA number, SARS tax PIN, contact person and cell number, bidder signature, date and official company stamp.
• Proof of authority to sign, such as a company resolution.

Disqualification risks:

• Any mandatory form or document omitted, incomplete or unsigned.
• Quotation received after the closing time.
• Bids from persons in the service of the state, or from companies or close corporations whose directors or members are in the service of the state.
• A declaration of interest found to be untrue or incomplete.

Preference point system: 80/20.

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Specific goals allocation (20 points):

• Black ownership: 51–100% = 10 points; 30–50% = 6; 5–29% = 4; 0–4% = 0.
• Black women ownership: 51–100% = 4 points; 30–50% = 2; 5–29% = 1; 0–4% = 0.
• Black youth ownership: 30–100% = 3 points; 5–29% = 2; 0–4% = 0.
• Disability: 30–100% = 3 points; 5–29% = 2; 0–4% = 0.

Specific-goals points are awarded only where the supporting proof is submitted with the quotation; without proof the points are not claimed.

The agency may require a bidder to substantiate any preference claim before adjudication or at any later stage.

Scope: supply and deliver clothing, protective wear and apparel to beneficiaries in the Harry Gwala District Municipality area under the Operation Vula Fund.

Quotations must be submitted per quotation number, priced separately for each beneficiary.

All items must comply with the relevant SABS/SANS quality standards and match the exact sizes specified.

Quotation 1 — Siphelele Samkelo Madlala: Uniform Chef Jacket Exec Men Short, size XS, quantity 2.

Quotation 2 — Mosiya Mhlonipheni: NEP Gumboot Ladies Black size 5, quantity 2; NEP Gumboot Ladies Black size 7, quantity 2.

Quotation 3 — Sanele Sibetha: NEP Gumboot Ladies Standard, quantity 2; Dromex Gloves Wrist Standard, quantity 4.

Quotation 4 — Mpumelelo Thomas Gamede: GUM/B JHN EXC BLK size 8, quantity 3; GUM/B JHN EXC BLK size 7, quantity 1.

Quotation 5 — Alyssa Alexander: 145 gsm T-shirts Standard Bulk, quantity 100.

Fixed-price quotations on company letterhead are required, inclusive of VAT and all disbursement costs.

Bidders must quote firm unit prices excluding 15% VAT for the clothing, protective wear and apparel items listed per beneficiary, showing unit price excluding VAT, total excluding VAT, 15% VAT and total including VAT.

All items must comply with the relevant SABS/SANS quality standards and the exact sizes specified.

Quotation 1 — Siphelele Samkelo Madlala: Uniform Chef Jacket Exec Men Short, size XS, quantity 2.

Quotation 2 — Mosiya Mhlonipheni: NEP Gumboot Ladies Black size 5, quantity 2; NEP Gumboot Ladies Black size 7, quantity 2.

Quotation 3 — Sanele Sibetha: NEP Gumboot Ladies Standard, quantity 2; Dromex Gloves Wrist Standard, quantity 4.

Quotation 4 — Mpumelelo Thomas Gamede: GUM/B JHN EXC BLK size 8, quantity 3; GUM/B JHN EXC BLK size 7, quantity 1.

Quotation 5 — Alyssa Alexander: 145 gsm T-shirts Standard Bulk, quantity 100.

Pricing format: fixed-price quotation on company letterhead, submitted per quotation number.

Unit prices: firm prices quoted excluding 15% VAT, with the total excluding VAT, the 15% VAT amount and the total including VAT shown for each quotation.

The quotation price must be inclusive of VAT and of all costs relating to disbursements.

CSD: registration on the National Treasury Central Supplier Database is mandatory and the MAAA number must be supplied.

Tax: confirmation of tax compliance status is required; a SARS PIN must be supplied where the tax status is non-compliant. Where consortia, joint ventures or subcontractors are involved, each party must provide a separate TCS certificate, PIN or CSD number.

SBD 1, SBD 4 and SBD 6.1 must be completed and signed.

B-BBEE: a B-BBEE certificate or a sworn affidavit is required to claim preference points.

No bid will be considered from a person in the service of the state, or from a company or close corporation whose directors or members are in the service of the state.

The successful bidder must complete and sign the SBD 7 contract form.

Specific goals carry 20 preference points, allocated as follows:

• Black ownership: 51–100% = 10 points; 30–50% = 6; 5–29% = 4; 0–4% = 0.
• Black women ownership: 51–100% = 4 points; 30–50% = 2; 5–29% = 1; 0–4% = 0.
• Black youth ownership: 30–100% = 3 points; 5–29% = 2; 0–4% = 0.
• Disability: 30–100% = 3 points; 5–29% = 2; 0–4% = 0.

Acceptable proof for a preference claim:

• B-BBEE certificate or B-BBEE affidavit.
• CSD report.
• Identity documents of the company's owners.
• Municipal account or lease agreement.
• Doctor's certificate or disability database confirmation from the relevant institution.

Every quotation must be completed and accompanied by:

• Signed and completed SBD 1, SBD 4 and SBD 6.1.
• Evidence of registration on the National Treasury Central Supplier Database (MAAA number) with confirmation of tax compliance status; a SARS PIN must be supplied where the tax status is non-compliant.

Failure to provide any of the mandatory information renders the submission non-responsive.

Preference points are awarded on the 80/20 system: 80 points for price and 20 points for specific goals.

Specific goals points (total 20):

• Black ownership: 51–100% = 10; 30–50% = 6; 5–29% = 4; 0–4% = 0.
• Black women ownership: 51–100% = 4; 30–50% = 2; 5–29% = 1; 0–4% = 0.
• Black youth ownership: 30–100% = 3; 5–29% = 2; 0–4% = 0.
• Disability: 30–100% = 3; 5–29% = 2; 0–4% = 0.

Bidders must indicate on SBD 6.1 how they claim the points, and the claim must be supported by the required proof submitted with the quotation.

The agency may call for substantiation of any claim before adjudication or afterwards.