Supply and delivery of haberdashery, fabrics and sewing materials to eight named beneficiaries in the harry gwala municipality area (8 quotation lots)

Closing

• Date: 30 October 2026
• Time: 12:00

No compulsory briefing session or site visit is stated.

Bidding procedure enquiries

• Contact: Nicolette Napier
• Email: [email protected]

Technical enquiries

• Contact: Mthokozisi Magcaba
• Email: [email protected]

Submission

• Method: email
• Submission email: [email protected]
• Attention: Mthokozisi Magcaba

Agency address

3rd Floor South Towers

4 Arundel Close

Kingsmead Office Park

2 Kingsmead Boulevard

Stamford Hill

Durban 4001

Postal address

P.O. Box 1817

Durban 4001

General switchboard

• Telephone: +27 31 372 3720
• Fax: +27 31 306 2547
• Email: [email protected]

Delivery points

• Goods must be delivered to the designated Harry Gwala District sites.

Submission method

• Email only, to [email protected], marked for the attention of Mthokozisi Magcaba.
• Closing time: 12:00 on 30 October 2026. Late submissions will not be considered.
• Quotations must be submitted on the official forms supplied; retyped forms are not accepted.
• Quotations must be priced per quotation number (eight separate quotation lots).

Returnable documents

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Bidder's Disclosure): discloses whether any director, member or shareholder is employed by the state or connected to anyone at the procuring institution.
• SBD 6.1 (Preference Points Claim): claims the specific-goals points under the 80/20 system.
• Proof of registration on the National Treasury Central Supplier Database, quoting the MAAA number, with confirmation of Tax Compliance Status; a SARS PIN must be supplied where the tax status is non-compliant.
• Completed pricing schedule per quotation lot, with unit prices excluding VAT, line totals, lot subtotal, 15% VAT and total including VAT, plus the master recapitulation of all lots.
• Supporting proof for specific-goals points (see compliance requirements).

Disqualification risks

• Any mandatory document or information omitted renders the submission non-responsive.
• Bids received after the closing time.
• Bids from persons in the service of the state, companies with directors in state service, or close corporations with members in state service.
• The successful bidder must sign the written contract form (SBD 7).

Preference point system

• 80/20 system applies: 80 points for price and 20 points for specific goals, out of 100.
• Price is scored on the lowest acceptable quotation.
• No minimum qualifying score for functionality is stated.

Specific goals points (20 in total)

• Black ownership: 51%-100% = 10 points; 30%-50% = 6; 5%-29% = 4; 0%-4% = 0.
• Black women ownership: 51%-100% = 4 points; 30%-50% = 2; 5%-29% = 1; 0%-4% = 0.
• Black youth ownership: 30%-100% = 3 points; 5%-29% = 2; 0%-4% = 0.
• Disability: 30%-100% = 3 points; 5%-29% = 2; 0%-4% = 0.

Claiming points

• Points not claimed with supporting proof at submission are treated as not claimed.
• The agency may call for substantiation of any preference claim before or after adjudication.

Scope

• Supply and deliver haberdashery, fabrics and sewing materials for beneficiaries in the Harry Gwala Municipality area.
• Quotations are priced per quotation number; eight separate quotation lots are listed, each for a named beneficiary.
• All rates must be firm and include delivery to the designated Harry Gwala District sites.

Quotation 1 – Nolizwe Dlamini

• Three Cat Colour (5); Three Cat Brown (1); Tracksuit Triacetate (2); Tracksuit Polar Fleece (2); Nobuntu Sewing Material (1).

Quotation 2 – Thandazile Mcwayi

• Nobuhle Fancy 100 m (1); Nobuhle Single Side 100 m (1); Duchess Satin 50 m (1); 3 Cats Fancy 135 m (1); 3 Cats Brown 90 m (1); Twill 100 m (1); small zips, 20 pieces (1); Big Cotton 10 pieces (1).

Quotation 3 – Zibuyile Patience Shinga

• Roll Mini Mat-Blk (1); Roll Duchess Satin-Green (1); Roll 4 Way Stretch Green (1); Rolls P/Cotton (2); Roll Milano (1); Roll Chintz (1); Roll Twill (1); Roll Gaberdene (1); Roll Wax Prints (20).

Quotation 4 – Sibongile Desderia Phungula

• Triacetate (150); Polar Fleece (90); Fasco in green/yellow/white/blue/cream, standard (1).

Quotation 5 – Namisile Iris Msomi

• Revival 16 x 2, 3 m (1).

Quotation 6 – Ziningi Dlamini

• Buttons 19 mm (200); Bias Binding (10); Piping 200 m (1); Tape Measure (5); Back Elastic 25 mm, 2 rolls (1); Draw Cord White 1 roll (1); Scissors 12" (1); Dress Zips 55 cm (20); Mini Matt standard roll (1); Chinese Fabric standard roll (1); Plain Ties standard (1); Industrial Needles, boxes (2); D/M Pins (5); T3 Zips 20 cm (5); Mer Cox Buttons, box (1).

Quotation 7 – Sibongile Patience Ndlela

• Curtaining Material 50 m (1); Curtain Tape 50 m (1); Normal Batting 10 m (1); Compressed Batting 10 m (1); Cotton Thread (10); Overlocker Thread (4); Sheeting Material 10 m (1); 3 Cats Panels (200); 3 Cats Meters 100 m (1).

Quotation 8 – Thandaphi Desderia Radebe

• Cotton (20); Big Glass Beads in white, blue, black, red, green, orange and lime (50 each); Medium Glass Beads in white, black, blue, red, orange, green and lime (50 each); Big Plastic Beads in white, blue, black, red, orange, green, lime, pink, grey, maroon and khaki (50 each).

Pricing format

• Fixed price quotations on the bidder's company letterhead.
• Prices must be inclusive of VAT and all disbursement costs.
• Unit prices are entered excluding VAT; line totals are quantity multiplied by unit price.
• Each quotation lot requires a subtotal excluding VAT, 15% VAT and a total including VAT.
• A master recapitulation must show each lot's subtotal excluding VAT and total including 15% VAT, plus the cumulative subtotal, total VAT and cumulative grand total including VAT.
• All rates must be firm and include delivery to the designated Harry Gwala District sites.

Price validity

• The quoted pricing must remain firm, complete and valid for 90 days from the tender closing date.

No bid security, performance guarantee, retention or minimum turnover requirement is stated.

Mandatory eligibility

• Registration on the National Treasury Central Supplier Database with an MAAA number.
• Confirmation of Tax Compliance Status; a SARS PIN must be supplied where the tax status is non-compliant. Where no TCS PIN is available but the bidder is registered on the CSD, the CSD number must be provided.
• Bidders in the service of the state, companies with directors in state service, and close corporations with members in state service will not be considered.
• Consortium, joint venture or subcontractor arrangements require each party to submit a separate tax compliance certificate, PIN or CSD number.

Returnable forms

• SBD 1 (Invitation to Bid): signed cover page with bidder and contact details.
• SBD 4 (Bidder's Disclosure): declares any state employment or relationship with the procuring institution; a false disclosure disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims specific-goals points under the 80/20 system.
• SBD 7 (Contract Form): signed by the successful bidder on award.

B-BBEE and specific goals evidence

• A B-BBEE certificate or B-BBEE sworn affidavit is required to claim preference points.
• Supporting proof may include the CSD report, identity documents of the company owners, a municipal account or lease agreement, and a doctor's certificate or disability database record from the relevant institution.
• Failure to submit the required proof means the specific-goals points are not claimed.

No CIDB grading, professional registration or local-content threshold is stated.

Specific goals points (20 in total)

• Black ownership: 51%-100% = 10 points; 30%-50% = 6; 5%-29% = 4; 0%-4% = 0.
• Black women ownership: 51%-100% = 4 points; 30%-50% = 2; 5%-29% = 1; 0%-4% = 0.
• Black youth ownership: 30%-100% = 3 points; 5%-29% = 2; 0%-4% = 0.
• Disability: 30%-100% = 3 points; 5%-29% = 2; 0%-4% = 0.

Acceptable proof for claiming points

• B-BBEE certificate or B-BBEE sworn affidavit.
• CSD report.
• Identity documents of the company owners.
• Municipal account or lease agreement.
• Doctor's certificate or disability database record from the relevant institution.

Points claimed without the required proof are treated as not claimed.

Mandatory requirements

• All quotations must be completed and accompanied by signed and completed SBD 1, SBD 4 and SBD 6.1.
• Evidence of registration on the National Treasury Central Supplier Database (MAAA number) with confirmation of Tax Compliance Status; a SARS PIN must be supplied where the tax status is non-compliant.
• Failure to provide any mandatory information renders the submission non-responsive.

Quotations are evaluated on an 80/20 price/specific goals allocation: 80 points for price and 20 points for specific goals.