Supply, delivery and repair of buildings (floor tiles, ceiling boards and roof) at rotating machines depot canteen, umbilo – RFQ TE/2026/09/3966/11891

The tender is for the supply, delivery and repair of buildings (floor tiles, ceiling boards and roof) at the Rotating Machines Depot (canteen) in Durban, on a once-off basis for a period not exceeding three months.

Technical evaluation is scored out of 100 points across three categories. A bid must reach the minimum threshold of 70 points or it will be deemed non-compliant and disqualified.

1. Project lead time (35 points)

• Measured in working days from issue of the Purchaser Order to project handover.
• More than 95 working days: 5 points
• 86–95 working days: 14 points
• 67–85 working days: 25 points
• 1–66 working days: 35 points
• Evidence: a detailed project plan in Gantt chart, schedule plan, or project schedule table format, showing milestones, durations, start and finish dates, sequencing, and overall project duration.

2. Company previous experience in general building work (35 points)

• Based on reference letters or a reference list.
• One reference: 15 points
• Two references: 25 points
• Three references: 35 points
• Non-submission: 0 points
• References must cover general building work and include client/company name, scope description, verifiable contract number, commencement and completion dates, project value, and certificate of completion, signed by the client or authorised representative.
• Reference list must follow the Annexure C template.

3. Methodology approach (30 points)

• Six topics, each worth 5 points:

1. Removal of old, damaged floor tiles
2. Installation of floor tiles
3. Preparation and painting of walls and ceiling
4. Replacing poles in the veranda
5. Preparation and painting of facia boards
6. Replacement of gutters and downpipes

• Full points are awarded for a detailed methodology covering all requirements; non-submission or insufficient detail scores 0 points.

The work involves repair of the canteen at the Rotating Machines Depot (RM Durban). The scope includes:

• Removal of old, damaged floor tiles
• Installation of floor tiles
• Preparation and painting of walls and ceiling
• Replacing poles in the veranda
• Preparation and painting of facia boards
• Replacement of gutters and downpipes

Specific specification sections referenced for each activity:

• Floor tiles: sections 3.6.2 and 3.7.2
• Walls and ceiling: sections 3.7.3, 3.5.5, 3.6.4, 3.6.1, 3.5.8, 3.3.1
• Veranda poles: section 3.7.1
• Facia boards: section 3.8.3
• Gutters and downpipes: sections 3.8.1 and 3.8.2

The methodology approach statement must comprehensively address all six topics below. Each topic is scored out of 5 points; full points are awarded for a detailed methodology as specified, and zero points for non-submission or insufficient detail.

1. Removal of old, damaged floor tiles (specification sections 3.6.2 and 3.7.2)
2. Installation of floor tiles (specification sections 3.6.2 and 3.7.2)
3. Preparation and painting of walls and ceiling (specification sections 3.7.3, 3.5.5, 3.6.4, 3.6.1, 3.5.8, 3.3.1)
4. Replacing poles in the veranda (specification section 3.7.1)
5. Preparation and painting of facia boards (specification section 3.8.3)
6. Replacement of gutters and downpipes (specification sections 3.8.1 and 3.8.2)

Bidders must demonstrate previous experience in general building work. The experience is scored based on reference letters or a reference list. To obtain full points, three references must be submitted. Only references for general building work are accepted. Each reference letter must include the client/company name, description of scope of works completed, verifiable contract reference number, commencement and completion dates, project value, and certificate of completion, signed by the client or authorised client representative. Alternatively, a reference list must be completed in the format of Annexure C of the technical evaluation criteria.

Technical evaluation criteria for the repair to canteen for RM Durban. Scoring is based on three categories: 1. Project lead time (35 points) – scored based on the number of working days from issuing of Purchaser Order to project handover; more than 95 days = 5 points, 86-95 days = 14 points, 67-85 days = 25 points, 1-66 days = 35 points. Evidence must be a detailed project plan (Gantt chart, schedule plan, or project schedule table) showing milestones, durations, start/finish dates, sequencing, and overall project duration. 2. Company previous experience in general building work (35 points) – scored based on reference letters or reference list; one reference = 15 points, two references = 25 points, three references = 35 points; non-submission = 0 points. References must include client/company name, scope description, verifiable contract number, commencement/completion dates, project value, and certificate of completion, signed by client or authorized representative. Reference list must follow Annexure C template. 3. Methodology approach (30 points) – six topics each worth 5 points: removal of old damaged floor tiles, installation of floor tiles, preparation and painting of walls and ceiling, replacing poles in veranda, preparation and painting of facia boards, replacement of gutters and downpipes. Full points awarded for detailed methodology as specified; non-submission or insufficient detail = 0 points. Total weighting = 100 points. Threshold = 70 points. If threshold not met, response is deemed non-compliant and disqualified.

Supply, delivery and repair of buildings (floor tiles, ceiling boards and roof) at the Rotating Machines Depot canteen on a once-off basis for a period not exceeding three months.

Scope of work at the Rotating Machines Depot canteen:

• Passage (Room 2): supply and install first-grade 600x600 decorative tiles at the entrance (1.56m x 1.31m); prepare and paint the wall (8.9m x 2.8m).
• Room 1: prepare and paint office walls (4m x 3m x 2.8m high); remove and replace skirting board.
• Kitchen area (Room 4): clean ceiling panels (6m x 5m); repair broken floor tiles using first-grade 600mm x 600mm tiles; clean floor and wall with tile cleaner (6m x 5m x 2.8m high).
• Counter area (Room 2): brick up kitchen counter (5.1m long x 0.9m high) using M150 concrete blocks; plaster, prime and paint with 2 coats; build counter base support every 1m; install granite top (5.1m long x 1m wide x 0.03m thick) with bullnose edges; repair cladding (9m x 3m and 3m x 4.6m x 2); clean tiles (4m x 2.8m); prepare and paint walls (3.3m x 2.8m); replace drywall, prime and paint (1.72m x 260mm x 2.8m high) with 2 coats of WAA8; paint ceiling board (8.30m x 8.2m).
• Dining area (Room 5): scrape, skim, prime and paint walls (27m long x 9m wide x 4m high) with 2 coats of WAA8; remove and replace damaged floor tiles and skirting (9m x 27m) with first-grade 600mm x 600mm tiles; prepare and paint ceiling (27m x 15m) with 2 coats of 110-10-020.
• Veranda: repair 5 steel poles (110mm diameter, 3mm thick) hot-dip galvanized per SANS 121; paint poles black Duram 52-90-001; remove and replace damaged tiles (4m x 38m) with first-grade 600mm x 600mm tiles; repair 15 damaged ceiling rhino boards (3.6m x 1200mm), skim and level with rhinolite; paint ceiling (4m x 38m) with 2 coats of white Duram 110-10-020 Wall & Ceiling Paint.
• Roof: replace 120m of gutters with bronze aluminum seamless gutter; replace 7 aluminum downpipes (7m long); repair, scrape and paint fascia board (120m); seal 50m region with membrane; seal between building and veranda (50m) with membrane; repair leaks between pillars 1-3, 4-6, and 8-9 using membrane.
• Walls: high-pressure clean external face brick walls (10m x 50m) using mild detergent.

Prices must be quoted excluding VAT. Any additional items listed with prices must be clearly marked as optional or essential.

All prices exclude VAT. Additional items listed with prices must be clearly labelled as optional or essential.

Health, safety and environmental management compliance is required (item 5.1 of the activity schedule).

Bidders must comply with health, safety and environmental management requirements as part of the activity schedule (item 5.1).

Compulsory briefing and site visit: 16 October 2026 at 10:00, at Transnet Engineering Rotating Machines Depot and Electrical Locomotives Depot, 150-152 Eel Road, Umbilo. Attendance is mandatory; bidders must wear safety shoes with steel toe caps and a reflector vest. Bring returnable T2.2-01 for signature. Late arrivals will not be accommodated.

Clarification deadline: 28 October 2026 before 12:00. Submit clarifications to [email protected] or via the eTender portal.

Closing date and time: 03 November 2026 at 16:00.

Employer's Agent / Commodity Specialist:

• Name: Sagie Naiker
• Telephone: 011 012 3709
• Email: [email protected]

Submission portal: https://esupplierportal.transnet.net/portal/

Site address: Transnet Engineering, Rotating Machines Depot and Electrical Locomotives Depot, 150-152 Eel Road, Umbilo.

Submission method: Transnet e-Tender Submission Portal (https://esupplierportal.transnet.net/portal/). Upload bids electronically; each bidder must register and submit through its own company profile. No telephonic, telegraphic, facsimile or e-mailed offers accepted. Late submissions are not accepted. Uploads limited to 30 MB per upload; multiple uploads permitted. Submit at least a day before closing to avoid technical issues.

Returnable documents (all must be completed and submitted):

• T2.2-01 Certificate of Attendance of Site Briefing (signed at the compulsory briefing)
• T2.2-02 CIDB Grading Designation Certificate
• T2.2-04 Project Lead Time schedule
• T2.2-05 Company Previous Experience (reference letters/list)
• T2.2-06 Methodology Approach
• T2.2-07 Health and safety questionnaire
• T2.2-08 Authority to submit tender
• T2.2-09 Record of addenda to tender documents
• T2.2-10 Letter of Good Standing (Workmen's Compensation Fund)
• T2.2-11 Risk Elements
• T2.2-12 Availability of equipment and other resources
• T2.2-13 Subcontracting
• T2.2-14 Site Establishment requirements
• T2.2-15 CIDB SFU Annex G Compulsory Enterprise Questionnaire
• T2.2-16 Non-Disclosure Agreement
• T2.2-17 Breach of Law declaration
• T2.2-18 RFQ Declaration Form
• T2.2-19 Certificate of Acquaintance with Tender Document
• T2.2-20 Service Provider Integrity Pact
• T2.2-21 Supplier Code of Conduct
• T2.2-23 Forecast Rate of Invoicing
• T2.2-24 Insurance provided by the Contractor
• T2.2-25 One year's audited financial statements
• T2.2-26 SBD1 Form (Transnet Vendor Registration)
• SBD 6.1 Preference Points Claim form with evidence for claimed specific goals

Disqualification risks:

• Failure to attend the compulsory briefing/site visit.
• Submitting through another company's profile.
• Late submission.
• Missing or unsigned returnable documents.
• Not wearing required PPE at the briefing/site visit.

Evaluation stages: Functionality, then Price and Preference (80/20 system).

Functionality (minimum qualifying score: 70/100):

• Project Lead Time (35 points): lead time from Purchase Order to project handover. Scoring: more than 95 working days = 5 points; 86–95 = 15; 67–85 = 25; 1–66 = 35. Evidence: detailed project plan in Gantt chart or schedule table format.
• Company Previous Experience (35 points): one reference = 15 points; two = 25; three = 35. References must cover general building work, include client name, scope, contract reference, dates, value and completion certificate, signed by client.
• Methodology Approach (30 points): detailed methodology covering removal of old floor tiles, installation of new floor tiles, preparation and painting of walls and ceiling, replacing veranda poles, preparation and painting of facia boards, and replacement of gutters and downpipes. Each topic scored out of 5; non-submission scores 0.

Price and Preference (80/20):

• Price: 80 points.
• Specific Goals (20 points): B-BBEE Level 1 or 2 contributor = 5; 50% Black Youth Owned = 5; 30% Black Women Owned = 5; Entities Owned by People with Disability = 5. Non-compliant or B-BBEE Level 3–8 = 0.

Only bidders achieving 70+ functionality points proceed to price and preference evaluation. Transnet may conduct due diligence and may award to highest scoring bidder unless objective criteria justify otherwise.

Scope: Supply, delivery and repair of buildings at the Rotating Machines Depot (Canteen), including:

• Removal of old, damaged floor tiles and installation of new floor tiles.
• Preparation and painting of walls and ceiling.
• Replacing poles in the veranda.
• Preparation and painting of facia boards.
• Replacement of gutters and downpipes.

Contract period: once-off, not exceeding three (3) months.

Site: Rotating Machines Depot, 150-152 Eel Road, Umbilo.

Contract form: NEC3 Engineering and Construction Contract (CPM 2020).

Pricing: Activity Schedule (C2.2) to be completed per pricing instructions (C2.1).

Bid security: Form of Guarantee (C1.3) required.

Insurance: Contractor must provide insurance (T2.2-24).

Financial statements: One year's audited financial statements required (T2.2-25).

Validity period: 12 weeks from closing date; may be extended on same terms if Transnet's processes are not finalised.

Transnet may request audited financial statements for due diligence and may conduct risk analysis on the preferred bidder.

CSD: Proof of registration on National Treasury's Central Supplier Database (CSD) required.

Tax: Valid Tax Clearance Certificate from SARS and a TCS PIN for verification.

B-BBEE: Valid B-BBEE certificate from a SANAS-accredited verification agency, or a sworn affidavit for EMEs and QSEs with 51% or more black ownership. Evidence required to claim specific goals.

CIDB: Registration with CIDB in grading designation 2GB or higher (or capable of being so prior to evaluation). Joint ventures: every member registered; lead partner not lower than one level below required; combined grading meets 2GB or higher; certified copy of JV agreement required.

Workmen's Compensation: Letter of Good Standing from the Workmen's Compensation Fund (or separate letters for each JV member).

Exclusions: Bidders or directors/shareholders must not be on the Register of Tender Defaulters, Transnet's restricted list, or National Treasury's Tender Defaulters list. No conflicts of interest.

Other: Compulsory Enterprise Questionnaire (T2.2-15) must be completed; no conflicts of interest.