Supply, delivery, installation and commissioning of an electrical high mast light

Closing date: 30 November 2026 at 12h00

Advert date: 23 October 2026

Clarification meeting: none

Technical enquiries:

• Contact: Mr. C. Ndzungu
• Telephone: (039) 251 0230
• Email: [email protected]

Supply Chain Management enquiries:

• Contact: Mr. Z. Khala
• Telephone: (079) 886 0942
• Email: [email protected]

Submission email: [email protected]

Issuing office: Supply Chain Management Office, Winnie Madikizela-Mandela Local Municipality, P.O. Box 12, Bizana, 4800

Submission method: email only, to [email protected]

Closing time: 30 November 2026 at 12h00

Bids must be submitted on the original bid documentation issued by the municipality; re-typed or altered documents are not accepted.

Clearly mark the submission with the project name and reference number WMM-LM 21/10/26/01 HML.

No late, hand-delivered, incomplete, or facsimile bids will be considered.

Returnable forms (all must be completed, signed, and submitted):

• MBD 1 (Invitation to Bid): bidder details and bid price, signed as the offer cover page.
• MBD 4 (Declaration of Interest): discloses any connection to persons in the service of the state.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and specific-goal points under the 80/20 or 90/10 system.
• MBD 8 (Declaration of Bidder's Past SCM Practices): declares any past improper conduct, fraud, or contract defaults.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• MBD 6.2 (Local Production and Content Declaration): declares local content percentage; Annex C must be submitted.
• MBD 6.4 (Preference Points Claim for Local Content): claims points for locally manufactured products.
• MBD 7 (Contract Form): to be signed by the successful bidder.
• Authority to sign bid document: authorises the signatory to bind the bidder.
• Company registration certificate, certified ID copies of directors (not older than 3 months), proof of CSD registration.
• SARS valid PIN printout.
• Billing Clearance Certificate or Statement of Municipal Accounts confirming no undisputed municipal accounts overdue by more than 30 days, plus a signed letter confirming no outstanding accounts at closing.
• Proof of payment of municipal rates and taxes (company and directors).
• Recent CSD report.
• Valid B-BBEE status level verification certificate.
• Company profile.
• Track record and demonstrated experience forms.
• Declaration of procurement above R10 million (VAT included) if applicable.

Disqualification risks:

• Any returnable form omitted or incomplete.
• Unauthorised alterations to the BOQ or quotation.
• Failure to tender on all items.
• Submission after the closing time.

Evaluation stages:

1. Functionality assessment (minimum qualifying score: 60% to proceed to the next stage).

• Experience (40 points): three or more contracts in electrical projects or relevant construction works (appointment letters and reference letters not older than 3 months).
• Two contracts: 30 points.
• One contract: 20 points.

2. Preferential points system: 80/20 or 90/10 (price vs specific goals) as per MBD 6.1.

• Price: 80 or 90 points.
• Specific goals: 20 or 10 points (South African, Black, Women, Youth, People with Disability, Military Veterans).

Minimum qualifying score for functionality: 60% (per Terms of Reference) or 70% (per advert) — the document is inconsistent; the higher threshold applies.

Bids must be responsive to all items; failure to tender on all items disqualifies the bid.

Scope: Supply, delivery, installation, and commissioning of an electrical high mast light.

The municipality is in the Alfred Nzo District, Eastern Cape, and has a duty to provide public lighting for community safety.

All items must comply with the latest relevant SABS codes.

Delivery lead time: 4 months from date of appointment.

The municipality will provide all relevant information for successful completion.

Non-compliance with service delivery may constitute breach of contract, with the bidder liable for resulting expenses.

Experience scoring (functionality):

• Three or more contracts in electrical projects or relevant construction works (development, extension, installation, removal, renovation, alteration, or dismantling of engineering infrastructure, generation, transmission, and distribution of electricity): 40 points.
• Two contracts: 30 points.
• One contract: 20 points.

Appointment letters and reference letters (not older than 3 months) must be submitted.

Minimum functionality score to proceed: 60%.

Pricing must be submitted on the official price schedule.

Local content declaration (MBD 6.2) requires calculation per SATS 1286:2011, with Annex C submitted at closing; Annexes D and E kept for verification for at least 5 years.

The successful bidder must update local content declarations with actual values for the contract duration.

Pricing: bid price must be stated on the price schedule (MBD 3.1 or similar).

VAT: bidders with taxable turnover exceeding R2.3 million must be VAT registered; otherwise the bid may be considered non-compliant.

Local content threshold: 100% minimum for this tender.

No bid security, bonds, or guarantees are specified in the document.

CSD registration: mandatory; proof of CSD registration required.

SARS tax compliance: valid PIN printout or TCS certificate required; each JV partner must submit separately.

CIDB grading: minimum 3EP.

B-BBEE: valid B-BBEE certificate or affidavit required to claim preference points.

Local content: minimum 100% threshold; MBD 6.2 and Annex C must be submitted.

Municipal accounts: no undisputed municipal accounts overdue by more than 30 days at closing.

Restricted suppliers: must not be listed on the National Treasury's Database of Restricted Suppliers or the Register for Tender Defaulters.

Fraud/corruption: no convictions in the past five years.

State service: no persons in the service of the state may bid.

Joint ventures: each partner must submit a valid tax compliance document and a signed agreement indicating the lead partner.

The successful bidder must sign a written contract form (MBD 7).

The delivery lead time is 4 months from appointment.

All items must comply with the latest SABS codes.

Non-compliance with service delivery may lead to breach of contract, and the bidder will be liable for any expenses incurred.

The municipality reserves the right to accept part of or the full bid.

Functionality assessment: minimum 60% to proceed.

Preference points: 80/20 or 90/10 system.

Bids must be responsive to all items.