Construction and installation of 30 led lights in ward 9 and 19 – CIDB 4ep, epwp labour-intensive contract

Closing date: 01 December 2026 at 12:00.

Advert date: 13 November 2026.

Tender validity period: 90 days after closing date.

No compulsory site visit or clarification meeting is arranged.

Technical enquiries:

• Contact: B. Tshitshi
• Email: [email protected]
• Telephone: 039 252 0131

Supply Chain Management enquiries:

• Contact: A. Ntongana
• Email: [email protected]
• Telephone: 039 252 0131

Submission address:

Tender Box

130 Main Street

Flagstaff, 4810

Municipal offices: 135 Main Street, Flagstaff, 4810 (Municipal Reception) – note the discrepancy; the tender data lists 130 Main Street for the tender box.

Submission method: hand delivery only. No faxed, couriered, emailed or telephonic tenders accepted.

Submission address: Tender Box, 130 Main Street, P.O. Box 14, Flagstaff, 4810 (Municipal Reception).

Envelope endorsement: IHLM/79/2026-27/ROADS: Construction and installation of 30 LED Lights, with the tenderer's name and address.

Closing time: 12:00 local time on 01 December 2026.

Tenders must be completed in black ink only; corrections crossed out and initialled.

Tenders must be submitted on the original bid documentation provided by the municipality; re-typed or electronic versions are not accepted.

Returnable documents (all must be completed, signed and submitted):

• MBD 1 (Invitation to Tender): bidder details and offer amount.
• MBD 2 (Tax Clearance Certificate): proof of SARS tax compliance.
• MBD 4 (Declaration of Interest): discloses any connection to state employees.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and specific goal points.
• MBD 7 (Contract Form): successful bidder signs the written contract.
• MBD 8 (Declaration of Bidder's Past SCM Practices): declares past conduct.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• Joint Venture Disclosure Form (where applicable).
• Compulsory Enterprise Questionnaire.
• Record of Addenda to Tender Documents.
• Proposed Amendments and Qualifications.
• Schedule of Subcontractors.
• Schedule of Plant and Equipment.
• Schedule of Tenderer's Experience (work not for Ingquza Hill).
• Schedule of work undertaken for Ingquza Hill Local Municipality.
• Contractor's Key Personnel and detailed CVs.
• Health and Safety Plan.
• Detailed Preliminary Programme.
• Schedule of Estimated Monthly Expenditure.
• Detailed Methodology.
• Contractor's Establishment on Site.
• Certificate of Contractor Registration (CIDB).
• Tax Clearance Certificate (MBD 2).
• Certificate of Tenderer's Visit to the Site.
• Certificate of Authority for Signature.
• Alterations by Tenderer.
• Surety and Bank Details.
• Company Composition.
• Declaration of Interests (Kinship, Relationship with persons employed by IHLM).
• Declaration of Interest (in the Service of the State) (MBD 4).
• Company Profile (include current and latest projects).
• Certified copies of identity documents for directors.
• Specific Goals.
• Declaration (Validity of Information Provided).
• Where the tendered amount inclusive of VAT exceeds R10 million: audited annual financial statements for 3 years (or since establishment), a certificate of no overdue municipal accounts, particulars of state contracts in the past 5 years, and a statement on foreign sourcing.

Disqualification risks:

• Missing any mandatory document renders the bid non-responsive.
• Late tenders are not accepted for consideration.
• Tenders not on the official forms, unsigned, or with an indecipherable bidder name are invalid.
• Bids from persons in the service of the state are not considered.
• Bids from bidders or directors listed on the Register of Tender Defaulters are not considered.

Evaluation method: Method 1 (two-stage).

Stage 1 – Functionality (100 points):

• Company Expertise: 30 points
• Contract Manager with 5+ years' experience in electrification works and NQF level 6 qualification: 10 points (CV with qualifications = 10; Trade Certificate or Eskom LV/MV Authorisation = 10).
• Electrician/linesman with 5+ years' experience in electrification works and electrical qualifications: 8 points (CV with qualifications = 8; Trade Certificate or Eskom LV/MV Authorisation = 8).
• Health and Safety Officer with 3 years' experience and SAMTRAC qualification: 12 points (CV with qualifications = 6; SAMTRAC Certificate = 6).
• No or inadequate information: 0 points.
• Project Experience: 30 points
• 3 successfully completed public lighting projects each ≥ R2,000,000: 5 points.
• 2 such projects: 4 points.
• 1 such project: 3 points.
• No or inadequate information: 0 points.
• Methodology: 10 points
• Preventative methodology with works programme and cash flow projection: 5 points.
• Preventative methodology with only works programme or only cash flow: 4 points.
• Present methodology approach only: 3 points.
• No method statement, cash flow or works programme: 0 points.
• Schedule of Plant or Equipment: 30 points
• Proof of 100% ownership of crane truck and drilling machinery (NATIS certificates): 15 points (each plant = 1 point).
• Letter of hiring for crane truck and drilling machinery (signed by both parties on lessor's letterhead): 15 points (each plant = 1 point).

Minimum qualifying score for functionality: 70 out of 100.

Stage 2 – Price and Specific Goals (80/20 system):

• Price: 80 points (formula: Ps = 80(1 - (Pt - Pmin)/Pmin), rounded to two decimal places).
• Specific Goals: 20 points
• Youth owned (up to 35 years): 7 points.
• Women owned: 4 points.
• People living with disability: 2 points.
• Black owned: 7 points.

Risk analysis: the employer will assess reasonableness of the financial offer, unit rates, contract participation goals, and the tenderer's ability to perform. No award without demonstrated resources and skills.

Scope: Construction and installation of 30 LED lights in Ward 9 and Ward 19 of Ingquza Hill Local Municipality.

Contract type: EPWP labour-intensive construction; involves learner contracting companies.

Time of completion: 3 months.

CIDB grading: minimum 4EP.

The work must maximise the use of labour-intensive construction systems to provide local employment.

A Community Liaison Officer (CLO) will be appointed; the contractor must include costs of attending monthly project progress meetings and provide office and stationery to the CLO.

The contractor must work with the Project Steering Committee (PSC) and facilitate labour recruitment through the PSC.

No price adjustments; rates and prices in the bill of quantities are final and binding.

The methodology is evaluated as part of functionality (10 points). A preventative methodology with both a works programme and cash flow projection scores 5 points; with only one of these scores 4 points; with only a methodology approach scores 3 points; no method statement, cash flow or works programme scores 0 points. The tender must include a detailed methodology and a detailed preliminary programme. The contract requires labour-intensive construction methods to maximise local employment.

Pricing: Bill of Quantities (C2.2) with pricing instructions (C2.1).

Bid security: not explicitly stated; a letter of intent from an approved insurer to provide a Performance Bond (form C1.3) is required for acceptance.

Insurance: the employer does not provide insurance; the contractor must provide full insurance cover and submit policy information and certificates before contract commencement.

Performance bond: required; format in Part C1.3.

Retention: not stated.

Payment terms: not stated.

Financial capacity: if the tendered amount inclusive of VAT exceeds R10 million, the bidder must submit audited annual financial statements for 3 years (or since establishment), a certificate of no overdue municipal accounts, particulars of state contracts in the past 5 years, and a statement on foreign sourcing.

The employer may reject a tender if rates are excessively low, high, or unbalanced, and may require amendments.

CSD registration: mandatory; valid full CSD proof of registration required.

Tax compliance: valid SARS TCS PIN printout or CSD number; each party to a joint venture must submit separate TCS/CSD.

CIDB registration: minimum grading 4EP; proof of registration required. Joint ventures: every member must be CIDB-registered, lead partner must have 4EP, and combined grading must meet the requirement.

B-BBEE: preference points claimed via MBD 6.1; specific goals as per evaluation criteria.

Compensation fund: must be registered and in good standing with the Compensation Fund or a licensed compensation insurer.

Occupational Health and Safety: must comply with OHS Act and Construction Regulations 2003; submit a Health and Safety Plan; submit OHS Agreement and letter of good standing from the Compensation Commissioner within 14 days after commencement.

Bargaining Council certificate: where applicable.

No undisputed municipal accounts overdue by more than 30 days; signed letter confirming this.

Not in service of the state; not listed on Register of Tender Defaulters.

No abuse of the employer's SCM system or failure to perform on previous contracts.

The municipality is not obliged to accept any tender and may reject any proposal. The lowest or only bid will not necessarily be accepted. Bids will only be considered from bidders not in the service of the state and not listed on the Register of Tender Defaulters. Bidders must not have abused the employer's Supply Chain Management System or failed to perform on a previous contract. Bids must be submitted on the original bid documentation provided by the municipality. The municipality's supply chain policy applies at all stages.

Functionality is scored out of 100 points: Experience 30, Expertise and capability 30, Methodology 10, and Schedule of plant 30. Bidders must score at least 70 out of 100 to proceed to the price and specific goals stage. The 80/20 system applies: price 80 points, specific goals 20 points. Specific goals: youth owned 7 points, women owned 4 points, people with disability 2 points, black owned 7 points.