Construction and installation of 05 high mast lights in lusikisiki ward 19, 22, 23, 28 & 30

Closing date: 01 December 2026 at 12:00

Advert date: 13 November 2026

No compulsory briefing or site visit arranged.

Technical enquiries:

• Contact: B. Tshitshi
• Email: [email protected]
• Telephone: 039 252 0131

Supply Chain Management enquiries:

• Contact: A. Ntongana
• Email: [email protected]
• Telephone: 039 252 0131

Employer: Ingquza Hill Local Municipality, Municipal Manager, 135 Main Street, Flagstaff, 4810

Submission address: Tender Box, Ingquza Hill Local Municipality, 130 Main Street, Flagstaff, 4810

Submission method: hand delivery only. No faxed, couriered, emailed or electronic tenders accepted.

Submission address: Tender Box, Ingquza Hill Local Municipality, 130 Main Street, Flagstaff, 4810 (Municipal Reception).

Envelope endorsement: IHLM/81/2026-27/ROADS: Construction and installation of 05 high mast lights.

Closing time: 01 December 2026 at 12:00.

Tenders must be completed in black ink; corrections crossed out and initialled.

Returnable documents (all must be completed and signed):

• MBD1 (Invitation to Tender): tender offer amount and supplier details.
• MBD2 (Tax Clearance): valid SARS TCS PIN or CSD number.
• MBD4 (Declaration of Interest): discloses any connection to state employees.
• MBD6.1 (Preference Points Claim): claims B-BBEE and specific goals points.
• MBD7 (Contract Form): signed by successful bidder.
• MBD8 (Past SCM Practices): declares past supply chain conduct.
• MBD9 (Independent Bid Determination): certifies no collusion.
• C1.1 Form of Offer and Acceptance: signed, with tender price.
• C1.2 Contract Data Part 2: completed by contractor.
• C2.2 Bill of Quantities: priced and signed.
• Joint Venture Disclosure Form (if applicable).
• Compulsory Enterprise Questionnaire.
• Record of Addenda.
• Proposed Amendments and Qualifications.
• Schedule of Subcontractors.
• Schedule of Plant and Equipment.
• Schedule of Tenderer's Experience (not for IHLM).
• Schedule of work undertaken for IHLM.
• Contractor's Key Personnel and detailed CVs.
• Health and Safety Plan.
• Detailed Preliminary Programme.
• Schedule of Estimated Monthly Expenditure.
• Detailed Methodology.
• Contractor's Establishment on Site.
• CIDB Certificate of Registration.
• Tax Clearance Certificate (MBD 2).
• Certificate of Tenderer's Visit to the Site.
• Certificate of Authority for Signature.
• Alterations by Tenderer.
• Surety and Bank Details.
• Company Composition.
• Declaration of Interests (Kinship with IHLM employees).
• Company Profile.
• Certified copies of ID documents for directors.
• Specific Goals.
• Declaration (Validity of Information Provided).
• For tenders above R10 million: audited financial statements for 3 years, certificate of no overdue municipal commitments, particulars of state contracts in past 5 years, and statement on foreign sourcing.

Disqualification risks:

• Missing or unsigned returnable documents.
• Tender not on official forms (re-typed or electronic versions not accepted).
• Late submission.
• Tender price not on Form of Offer and Acceptance.
• Form not signed or bidder name missing/indecipherable.
• Failure to provide requested clarification within stated time.

Evaluation stages:

1. Functionality (100 points) – minimum qualifying score 70/100 to proceed.

• Company Expertise: 30 points
• Contract Manager: 5+ years electrification experience, NQF level 6 qualification (CV + certified qualifications = 10 points; Trade Certificate or Eskom LV/MV Authorisation = 10 points).
• Electrician/Linesman: 5+ years electrification experience, electrical qualifications (CV + qualifications = 8 points; Trade Certificate or Eskom LV/MV Authorisation = 8 points).
• Health and Safety Officer: 3+ years safety officer experience, SAMTRAC qualification (CV + qualifications = 6 points; SAMTRAC Certificate = 6 points).
• Project Experience: 30 points
• 3 completed public lighting projects ≥ R2,000,000 each = 5 points.
• 2 completed public lighting projects ≥ R2,000,000 each = 4 points.
• 1 completed public lighting project ≥ R2,000,000 = 3 points.
• Attach letters of appointment and completion certificates.
• Methodology: 10 points
• Preventative methodology with works programme and cash flow projection = 5 points.
• Only works programme or only cash flow = 4 points.
• Present methodology only = 3 points.
• No method statement or cash flow/works programme = 0 points.
• Schedule of Plant or Equipment: 30 points
• Owned plant (NATIS certificates): each of crane truck and drilling machinery = 1 point each (max 15 points).
• Hired plant (signed letters from lessor): each = 1 point each (max 15 points).

2. Price and Specific Goals (80/20 system):

• Price: 80 points, calculated as Ps = 80(1 - (Pt - Pmin)/Pmin).
• Specific Goals: 20 points
• Youth owned (up to 35 years): 7 points
• Women owned: 4 points
• People with disability: 2 points
• Black owned: 7 points

Risk analysis: employer will assess reasonableness of price, unit rates, participation goals, and bidder's capacity to perform. No award without demonstrated resources and skills.

Scope: Construction and installation of 5 high mast lights in Lusikisiki, wards 19, 22, 23, 28 and 30.

Contract type: EPWP labour-intensive construction; learner contracting companies involved.

Time of completion: 3 months.

CIDB grading: minimum 4EP.

Community liaison: contractor must work with Project Steering Committee (PSC) and appoint a Community Liaison Officer (CLO) for the construction period plus 14 days prior. CLO remuneration R6,000 per month. Contractor provides office and stationery.

Local labour: work must maximise labour-intensive methods to provide local employment.

Insurance: contractor to provide full insurance cover; employer provides none. Insurance policy information and certificates to be provided before contract commencement.

Methodology evaluated for functionality: preventative methodology with works programme and cash flow projection scores highest (5 points); only programme or cash flow 4 points; methodology only 3 points; none 0 points. Detailed methodology must be submitted as returnable document.

Pricing: Bill of Quantities (C2.2) with firm rates; no price adjustment for the contract period or any extension.

Tender validity: 90 days after closing.

Performance bond: letter of intent from approved insurer to provide Performance Bond (format in C1.3).

For tenders above R10 million (inclusive of VAT):

• Audited annual financial statements for 3 years (or since establishment if less).
• Certificate of no undisputed municipal commitments overdue more than 30 days.
• Particulars of state contracts in past 5 years, including non-compliance or disputes.
• Statement on foreign sourcing and payment transfers.

Surety and bank details required (form 2G).

No bid security amount specified.

Mandatory:

• Valid full CSD proof of registration.
• Valid SARS TCS PIN printout.
• CIDB proof of registration, grading 4EP or higher.
• Signed letter confirming no undisputed municipal accounts overdue by more than 30 days, with proof.
• Completed and signed declarations (MBD1-9).
• Signed Joint Venture Agreement where applicable.
• Registered and in good standing with Compensation Fund or licensed compensation insurer.
• Not in service of the state; no directors/shareholders in service of the state.
• Not listed on Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act, 2004).
• No abuse of employer's SCM system or failure on previous contracts.
• Bargaining Council certificate where applicable.
• Health and Safety: submit detailed Health and Safety Plan; comply with OHS Act and Construction Regulations 2003; submit OHS Agreement (C1.4) and letter of good standing from Compensation Commissioner within 14 days after commencement.
• B-BBEE: specific goals points as per evaluation criteria; no minimum level stated in document.

Contract falls under EPWP. No price adjustments; rates final and binding. Employer not obliged to accept lowest or any tender. Bids only on original documentation. No faxed, couriered, emailed tenders. Tender validity 90 days. Contractor responsible for full insurance. Community Liaison Officer required with remuneration R6,000/month. Labour-intensive construction to maximise local employment.

Functionality 100 points (experience 30, expertise/capability 30, methodology 10, schedule of plant 30). Minimum 70/100 to proceed. Then 80/20: price 80, specific goals 20 (youth 7, women 4, disability 2, black 7).