Construction and installation of 5 high mast lights – flagstaff wards 7, 8, 24, 26 & 29 (CIDB 4ep)

Closing date: 01 December 2026 at 12:00.

Advert date: 13 November 2026.

No compulsory briefing or site visit is arranged.

Technical enquiries:

• Contact: B. Tshitshi
• Email: [email protected]
• Telephone: 039 252 0131

Supply Chain Management enquiries:

• Contact: A. Ntongana
• Email: [email protected]
• Telephone: 039 252 0131

Submission address: Municipal Reception, 135 Main Street, Flagstaff, 4810.

Tender box address: 130 Main Street, P.O. Box 14, Flagstaff, 4810.

Submission method: hand delivery only. No faxed, couriered, emailed or electronic tenders accepted.

Submission address: Municipal Reception, 135 Main Street, Flagstaff, 4810 (tender box at 130 Main Street, P.O. Box 14, Flagstaff, 4810).

Envelope endorsement: IHLM/80/2026-27/ROADS: CONSTRUCTION AND INSTALLATION OF 05 HIGH MAST LIGHTS.

Closing time: 01 December 2026 at 12:00.

Tenders must be completed in black ink on the original issued hard copy document. Corrections must be crossed out and initialled.

Returnable documents (all must be completed, signed and submitted):

• MBD1 (Invitation to Tender): tender offer amount and supplier details.
• MBD2 (Tax Clearance Certificate): proof of SARS tax compliance.
• MBD4 (Declaration of Interest): discloses any connection to persons in the service of the state.
• MBD6.1 (Preference Points Claim): claims B-BBEE and specific goal points.
• MBD8 (Declaration of Bidder's Past SCM Practices): declares no prior supply chain abuses.
• MBD9 (Certificate of Independent Bid Determination): certifies no collusion.
• C1.1 Form of Offer and Acceptance: signed tender offer.
• C1.2 Contract Data Part 2: completed by contractor.
• C2.2 Bill of Quantities: priced and signed.
• Joint Venture Disclosure Form (if applicable).
• Compulsory Enterprise Questionnaire.
• Record of Addenda to Tender Documents.
• Proposed Amendments and Qualifications.
• Schedule of Subcontractors.
• Schedule of Plant and Equipment.
• Schedule of Tenderer's Experience (work not for Ingquza Hill).
• Schedule of work undertaken for Ingquza Hill.
• Key Personnel and detailed CVs.
• Health and Safety Plan.
• Detailed Preliminary Programme.
• Schedule of Estimated Monthly Expenditure.
• Detailed Methodology.
• Contractor's Establishment on Site.
• Certificate of Contractor Registration (CIDB).
• Certificate of Tenderer's Visit to the Site.
• Certificate of Authority for Signature.
• Alterations by Tenderer.
• Surety and Bank Details.
• Company Composition.
• Declaration of Interests (Kinship with IHLM employees).
• Company Profile.
• Certified copies of ID documents for directors.
• Specific Goals.
• Declaration (Validity of Information Provided).
• Letter of intent from an approved insurer for the performance bond.
• Signed letter confirming no undisputed municipal accounts overdue by more than 30 days, with proof.

Disqualification risks:

• Any mandatory document missing or unsigned.
• Tender not on the official issued form or re-typed.
• Tender received after closing time.
• Tender not in non-erasable ink.
• Form of Offer and Acceptance unsigned or bidder name missing/indecipherable.
• Failure to comply with CIDB grading 4EP.
• Tenderer or directors listed on the Register of Tender Defaulters.
• Tenderer in the service of the state.

Evaluation method: Method 1 (two-stage).

Stage 1 – Functionality (minimum qualifying score: 70/100):

• Company Expertise: 30 points
• Contract Manager with 5+ years' experience in electrification works and NQF level 6 qualification: 10 points (CV and certified qualifications).
• Electrician/linesman with 5+ years' experience in electrification and electrical qualifications: 8 points (CV and certified qualifications).
• Health and Safety Officer with 3+ years' experience and SAMTRAC qualification: 12 points (CV and certified qualifications).
• Project Experience: 30 points
• 3 successfully completed public lighting projects valued ≥ R2,000,000 each: 5 points.
• 2 such projects: 4 points.
• 1 such project: 3 points.
• No/inadequate information: 0 points.
• Methodology: 10 points
• Preventative methodology with works programme and cash flow projection: 5 points.
• Only works programme or only cash flow: 4 points.
• Methodology only: 3 points.
• No method statement, cash flow or works programme: 0 points.
• Schedule of Plant or Equipment: 30 points
• 100% ownership of crane truck and drilling machinery (NATIS certificates): 15 points (1 point per item).
• Hiring letters for crane truck and drilling machinery: 15 points (1 point per item).

Stage 2 – 80/20 preference point system (only for bidders scoring ≥70 on functionality):

• Price: 80 points (formula: Ps = 80(1 - (Pt - Pmin)/Pmin)).
• Specific Goals: 20 points
• Youth-owned (up to 35 years): 7 points.
• Women-owned: 4 points.
• People with disabilities: 2 points.
• Black-owned: 7 points.

Risk analysis: The employer will assess reasonableness of the financial offer, unit rates, contract participation goals, and the bidder's capacity to perform. No award without demonstrated resources and skills.

Scope: Construction and installation of 5 high mast lights in Flagstaff, wards 7, 8, 24, 26 and 29.

Contract type: General Conditions of Contract 2015.

Time of completion: 3 months.

The contract falls under the Expanded Public Works Programme (EPWP) and involves learner contracting companies.

Labour-intensive construction methods must be used to maximise local employment.

A Community Liaison Officer (CLO) must be appointed for the construction period plus 14 days prior; the contractor provides office and stationery, and includes meeting attendance costs in rates. CLO remuneration is R6,000 per month.

The contractor must work with the Project Steering Committee (PSC) for community liaison and labour recruitment.

Bidders must submit a detailed methodology covering the works programme and cash flow projection. The methodology is scored out of 10 points: preventative methodology with both works programme and cash flow earns 5 points; only one of these earns 4 points; methodology only earns 3 points; none earns 0 points. The methodology must demonstrate understanding of the works and labour-intensive construction approach.

Pricing: Fixed price. No price adjustment permitted; rates in the Bill of Quantities are final and binding for the contract period and any extension.

Performance bond: Letter of intent from an approved insurer undertaking to provide the Performance Bond (form C1.3).

Insurance: The employer does not provide insurance; the contractor must provide full insurance cover and submit policy information and certificates before commencement.

If the tendered amount inclusive of VAT exceeds R10 million, the bidder must submit:

• Audited annual financial statements for 3 years (or since establishment if younger).
• Certificate confirming no undisputed municipal accounts overdue by more than 30 days.
• Particulars of contracts awarded by organs of state in the past 5 years, including any non-compliance or disputes.
• Statement on any portion of goods/services sourced from outside the Republic and any payment expected to be transferred out of the Republic.

Tender validity: 90 days after closing date.

CLO remuneration: R6,000 per month.

CSD: Must be registered on the Central Supplier Database (CSD).

Tax: Must have a valid SARS Tax Compliance Status (TCS) PIN or CSD number. Foreign suppliers must complete the pre-award questionnaire.

CIDB: Minimum grading 4EP or higher. Joint ventures: all members registered with CIDB; lead partner must hold 4EP; combined grading must meet the requirement.

B-BBEE: Preference points claimed under the 80/20 system; specific goals as per evaluation criteria.

Compensation Fund: Must be registered and in good standing with the Compensation Fund or a licensed compensation insurer.

Bargaining Council: Where applicable, a certificate of compliance from the relevant Bargaining Council.

Occupational Health and Safety: Must comply with the OHS Act and Construction Regulations 2003. Submit a detailed Health and Safety Plan. Submit the OHS Agreement and letter of good standing from the Compensation Commissioner within 14 days after commencement.

No bids from persons in the service of the state.

No bids from persons listed on the Register of Tender Defaulters.

No undisputed municipal accounts overdue by more than 30 days.

The municipality is not obliged to accept any tender and may reject any tender. Only the lowest bid will not necessarily be accepted. Bids from persons in the service of the state, or listed on the Register of Tender Defaulters, will not be considered. Bidders must not have abused the municipality's supply chain system or failed on previous contracts. Only bids on original documentation will be considered. No faxed, couriered, emailed tenders accepted. The municipality may extend the tender period by notice. Tender validity 90 days. Contract price is fixed with no price adjustment. The contractor must provide full insurance. Claims for extras after tender submission will not be admitted. Imbalanced rates may be challenged and amended. The contract is subject to EPWP guidelines and labour-intensive construction. A Community Liaison Officer must be appointed.

Functionality (100 points) with minimum qualifying score of 70: Experience 30, Expertise and capability 30, Methodology 10, Schedule of plant 30. Bidders scoring 70+ proceed to 80/20 system: Price 80, Specific Goals 20 (youth 7, women 4, disability 2, black 7).