Supply, installation and configuration of 1x carrier air conditioner compressor unit (12 000 btu) for the control room at TRANSNET pipelines, sasolburg

Tender briefing (compulsory): 06 November 2026 at 10:00 at Sasolburg Operations, corner Henry and Bergius Street, Sasolburg.

Closing date: 13 November 2026 at 16:00.

Tender validity: 12 weeks after the closing date.

Employer’s Agent (Procurement):

• Name: Bosco Thwala
• Role: Young Professional in Training: Procurement
• Telephone: 031 816 9698
• Email: [email protected]

Fraud and corruption reporting:

• Tip-offs Anonymous: 0800 003 056
• Email: [email protected]

Procurement Ombudsman (for bids above R5 million): [email protected]

Electronic submission only via the Transnet e-Tender Submission Portal at https://esupplierportal.transnet.net/portal/advertisedTenders.

• Register or sign in, then use the “Log an Intent” button to submit.
• Upload each returnable document against the selected tender; a maximum of 30 MB per upload, with multiple uploads permitted.
• Uploads should be completed at least one day before closing to avoid connectivity delays; Transnet is not liable for technical failures.
• Late submissions are not accepted.
• Tenders must be in English and marked with the tenderer’s name, contact details, tender number and description.
• Telephonic, telegraphic, facsimile or e-mailed offers are not accepted.
• Returnable forms to be completed, signed and uploaded:
• T2.2-01 Certificate of Attendance at the Compulsory Tender Clarification Meeting (signed by the Employer’s representative).
• T2.2-02 CIDB Registration certificate or evidence of capability to be registered.
• T2.2-03 Authority to submit tender (company, partnership, JV or sole proprietor certificate).
• T2.2-04 RFQ Declaration Form (confirms receipt of all information and discloses any relationship with Transnet).
• T2.2-05 Letter/s of Good Standing with the Workmen’s Compensation Fund.
• T2.2-06 Risk Elements (identify risks and mitigation).
• T2.2-07 Certificate of Acquaintance with Tender Documents (certifies independent pricing and no collusion).
• T2.2-08 Service Provider Integrity Pact (commits to no fraud, corruption or collusion; forms part of any resulting contract).
• T2.2-09 Supplier Code of Conduct.
• T2.2-10 CIDB SFU Annex G Compulsory Enterprise Questionnaire (declares conflicts of interest).
• T2.2-11 POPIA Agreement (compliance with the Protection of Personal Information Act).
• T2.2-12 Non-Disclosure Agreement.
• T2.2-13 RFQ Breach of Law declaration (discloses any serious breach of law in the past 5 years).
• T2.2-14 Insurance provided by the Contractor.
• C1.1 Form of Offer and Acceptance – offer portion.
• C1.2 Contract Data.
• C2.1 Activity Schedule.
• C3 Scope of Work.

Disqualification risks:

• Failure to attend the compulsory clarification meeting.
• Missing, unsigned or incomplete returnable documents.
• Submission of documents for a different tender.
• Failure to meet any pre-qualification criterion.

Pre-qualification stages:

• Stage One: Attendance at the compulsory clarification meeting by an authorised representative of the bidding entity or a proposed JV partner.
• Stage Two: CIDB registration at grading 1ME or higher, or capability to be registered before evaluation.

Evaluation stages run in parallel; passing one stage does not guarantee passing another.

Transnet may award to the highest scoring tenderer, but is not obliged to accept the lowest price.

Transnet may conduct a risk analysis on the preferred tenderer, considering unusually high or low pricing, contract data and returnable contents.

No minimum qualifying score is stated.

Supply and installation of 1 (one) air conditioner compressor unit for a Carrier air conditioner.

• Capacity: 12 000 BTU.
• Installation and configuration required.
• Location: Control room at Transnet Pipelines, Sasolburg Operations.

No specific experience requirement stated beyond the mandatory CIDB grading 1ME or higher. The employer may conduct a due diligence exercise to verify the tenderer’s professional and technical competence, financial resources, equipment, managerial capability, reliability, experience and personnel.

The activity schedule (C2.1) must be completed and submitted. Transnet reserves the right to request audited financial statements for due diligence, to reject changes to tender rates after closing, and to go to the open market if quoted rates are deemed unreasonable. No specific pricing format or payment schedule is stated.

Tender offer must remain valid for 12 weeks after the closing date.

Transnet may request an extension of the validity period on the same terms.

Transnet reserves the right to:

• Request audited financial statements or other documentation for a due diligence exercise.
• Not accept any changes to tender rates after closing.
• Go to the open market if quoted rates are deemed unreasonable.
• Terminate a contract if awarded on incorrect information later proved false.

No bid security, bonds or guarantees are stated.

CSD registration: required; provide the Transnet supplier number and unique registration reference number.

Tax compliance: provide a TCS PIN to verify tax status.

B-BBEE: valid SANAS-accredited B-BBEE certificate, or sworn affidavit for EMEs and QSEs with at least 51% black ownership confirming annual turnover and ownership level.

CIDB: contractor grading designation of 1ME or higher; attach grading certificate or evidence of capability to be registered.

Workmen’s Compensation Fund: Letter of Good Standing from the fund (for all JV members if a JV).

Bidders must not be listed on the Register of Tender Defaulters, Transnet’s restricted bidders list, or National Treasury’s tender defaulters list.

Must declare any serious breach of law in the past 5 years.

Must complete the Compulsory Enterprise Questionnaire and confirm no conflicts of interest.

Joint ventures: all members must be CIDB-registered; lead partner must be at least one grade below the required designation and possess the required recognition status; combined grading must meet the 1ME or higher requirement; provide certified copy of the signed JV agreement (and MoI within 4 weeks of contract date for incorporated JVs).

Site visit PPE requirements: safety shoes, goggles, long-sleeve shirts, high-visibility vests and hard hats. Tenderers without the required PPE will not be allowed on the site walk. Breathalyser testing is mandatory for all persons entering Transnet properties. Firearms are prohibited on Transnet premises. Attendees must carry identity documents, passports or driver’s licences for access control inspection.

Each tender is an offer which Transnet may accept or reject at its sole discretion. Transnet is not liable for incorrect contact details provided during clarification. Transnet may exclude any tenderer convicted of a serious breach of law (including Competition Act breaches) in the preceding 5 years; a declaration is required in returnable T2.2-13. Transnet may perform a risk analysis considering unduly high or low tender rates, contract data, and returnable contents.

Evaluation stages may be conducted in parallel, so passing one stage does not guarantee passing another. Transnet retains the right to award to the highest-scoring tenderer, to conduct risk analysis, and to verify information supplied by the tenderer.