Civil and structural maintenance services at TRANSNET pipelines depots, south b region — five-year nec3 term contract

Employer's agent and enquiries

• Contact: Ms. N. Ntshona
• Role: Commodity Manager / Procurement Manager (Procurement Officer)
• Email: [email protected]
• Telephone: not stated

Address

202 Lembede Street

Durban

Submission channel

• Transnet e-Tender Submission Portal: https://esupplierportal.transnet.net/portal/

Fraud and corruption reporting

• Tip-offs Anonymous: 0800 003 056
• Email: [email protected]

Method

• Electronic submission only, through the Transnet e-Tender Submission Portal (https://esupplierportal.transnet.net/portal/).
• Tender documents may be downloaded free of charge from the National Treasury eTender Publication Portal (www.etenders.gov.za) and the Transnet portal.
• Upload limit: 30MB per upload; multiple uploads are permitted.
• Bidders should upload at least one day before the closing date to allow for bandwidth or file-size problems; Transnet accepts no liability for bidder technical difficulties.
• Telephonic, telegraphic, facsimile and emailed offers will not be accepted.
• Tenders must be in English. Alternative tender offers will not be considered.
• Each submission must relate only to this tender; documents belonging to other tenders must not be included.

Closing

• 20 November 2026 at 16:00.
• Late tenders will not be accepted.
• Tender validity: 12 weeks from the closing date; bidders may be asked to extend on the same terms if internal evaluation and approval are incomplete.

Returnable documents

• T2.2-01: CIDB registration (eligibility).
• T2.2-02: Certificate of attendance at the compulsory clarification meeting — must be signed by the Employer's representative at the meeting and submitted with the bid.
• T2.2-03: Key resources professional registration (Construction Manager, Construction Health and Safety Officer, Plumber) with valid registration certificates.
• T2.2-04: Project organogram, management and CVs.
• T2.2-05: Previous experience record.
• T2.2-06: Method statement.
• T2.2-07: Authority to submit the tender.
• T2.2-08: Record of addenda.
• T2.2-09: Letter of Good Standing with the Workmen's Compensation Fund.
• T2.2-10: Risk elements.
• T2.2-11: Schedule of proposed subcontractors.
• T2.2-12: Site establishment requirements.
• T2.2-13: CIDB SFU Annex G Compulsory Enterprise Questionnaire.
• T2.2-14: Non-Disclosure Agreement.
• T2.2-15: RFP Declaration Form.
• T2.2-16: Breach of Law declaration (serious breaches of law in the past five years, including Competition Act breaches).
• T2.2-17: Certificate of Acquaintance with the Tender Document.
• T2.2-18: Service Provider Integrity Pact.
• T2.2-19: Supplier Code of Conduct.
• T2.2-20: Domestic Prominent Influential Persons / Foreign Prominent Public Officials declaration.
• T2.2-21: POPIA agreement.
• T2.2-22: Contractor's insurance schedule.
• T2.2-23: Form of intent to provide a Performance Guarantee.
• T2.2-24: Three years of audited financial statements.
• T2.2-25: Transnet Vendor Registration Form.
• Offer portion of the Form of Offer and Acceptance, Contract Data, Forms of Securities, Pricing Instructions and Price List must be completed.

Disqualification risks

• Failure to attend the compulsory clarification meeting.
• Submission after the closing time.
• Omission or non-completion of any returnable schedule.

Evaluation sequence

• Stage 1 — eligibility: attendance at the compulsory clarification meeting by an authorised representative of the bidder, or of an entity intending to form a joint venture. Failure renders the tender unacceptable.
• Stage 2 — CIDB eligibility: contractor grading designation of 4GB/4CE or higher, or capability of being so registered before evaluation.
• Stage 3 — functionality: minimum qualifying score of 60 out of 100. Bids below the threshold are disqualified and removed from further consideration.
• Responsive bids then move to price and preference evaluation under the 80/20 or 90/10 system.
• Functionality is scored independently by no fewer than three evaluators and averaged; each criterion is scored 0, 20, 40, 60, 80 or 100 and then weighted.

Functionality weighting (100 points)

• Construction Manager's experience: 20 points.
• Construction Health and Safety Officer's experience: 20 points.
• Plumber's experience: 10 points.
• Company's project experience: 25 points.
• Method statement: 25 points.

Experience scoring bands (each key role)

• Under 2 years: 0%.
• 2 to under 3 years: 20%.
• 3 to under 4 years: 40%.
• 4 to under 5 years: 60%.
• 5 to under 6 years: 80%.
• 6 years or more: 100%.

Company project experience scoring (relevant earthworks, building maintenance or concrete projects, each with a minimum value of R2 million)

• None or none relevant: 0%.
• Fewer than 3 projects: 20%.
• 3 to under 5 projects: 40%.
• 5 to under 7 projects: 60%.
• 7 to under 9 projects: 80%.
• 9 or more projects: 100%.
• Completed projects older than one year are adjusted for inflation at 5% per annum.
• Only signed evidence of completion (completion certificates, practical completion certificates or reference letters) is accepted; purchase orders are rejected.

Method statement scoring

• 0% for no or inadequate information.
• 20% for addressing one reference point, rising by 20% for each additional reference point addressed, to 100% for all five.

Preference points

• 80/20 preference system applies where the financial value of one or more responsive tenders is at or below R50 million, inclusive of all applicable taxes.
• Bidders who do not submit a B-BBEE rating score zero preference points.
• Transnet may independently audit the B-BBEE scorecard components at any stage from close of tender to completion of the contract.

Other award considerations

• Transnet may award to the highest-scoring bidder, is not obliged to accept the lowest price, may go to the open market if rates are unreasonable, may request audited financial statements for due diligence, and will not accept rate changes after the closing date.

Scope

• Provision of civil and structural maintenance services across multiple operational depots within Transnet Pipelines, South B Region.
• Services are rendered on an "as and when" basis over a five-year period under an NEC3 Term Service Contract.
• The Employer is Transnet SOC Ltd (Reg No. 1990/000900/30), operating as Transnet Pipelines.

Key personnel required

• Construction Manager.
• Construction Health and Safety Officer (and Construction Health and Safety Manager for the CV schedule).
• Plumber.
• Each key resource must be available at service commencement; the CVs submitted set the benchmark and replacements with lesser qualifications or experience will not be accepted.

Method statement requirements — the bidder must describe how each of the following will be executed:

• Demolition and replacement of damaged concrete slabs in a petroleum manifold bunded area.
• Removal and replacement of worn-out sealants in a petroleum manifold bunded area.
• Replacement of eroded stone or aggregate surfaces in a high-voltage yard.
• Repair or replacement of leaking potable water pipes buried under a tar road.
• Repair of roof leaks and replacement of the waterproofing membrane on a concrete roof.
• A further repair task listed in the schedule (source text truncated).

Project experience evidence

• Bidders must demonstrate completed earthworks, building maintenance or concrete projects, each with a minimum value of R2 million, listing project title, client, scope, start and end dates, services provided, total capital cost excluding VAT, and the client's representative contact details.
• Independent, verifiable proof of the bidder's role and successful completion (reference letters, completion certificates or practical completion certificates) must accompany the record.

Site establishment

• Bidders must complete returnable schedule T2.2-12 setting out site establishment requirements.

Pricing

• Pricing is submitted on the NEC3 Price List (C2.2) in accordance with the Pricing Instructions (C2.1); the works are contracted under the NEC3 Term Service Contract.
• Tendered rates cannot be changed after the closing date.

Securities, guarantees and insurance

• C1.3 Forms of Securities apply.
• T2.2-23: form of intent to provide a Performance Guarantee.
• T2.2-22: insurance to be provided by the contractor.

Financial capacity

• Three years of audited financial statements must be submitted (T2.2-24).
• Transnet may request audited financial statements or other documentation for a due-diligence exercise, and may conduct a risk analysis on the preferred bidder covering unduly high or low tendered rates, contract data and returnable content.

Preference threshold

• The 80/20 preference system applies where one or more responsive tenders is valued at or below R50 million including all taxes.

Costs and validity

• Transnet does not reimburse bidders for preparatory costs.
• The tender offer remains valid for 12 weeks after the closing date and may be extended on the same terms.
• Payment terms, retention and liquidated damages are not specified in the available text.

Registration and statutory

• CSD registration: self-register on National Treasury's Central Supplier Database (https://secure.csd.gov.za/) and supply the supplier number and unique registration reference number to Transnet.
• Tax: a valid SARS Tax Clearance Certificate plus a TCS PIN to verify compliance status.
• B-BBEE: a valid certificate from a SANAS-accredited verification agency, or a sworn affidavit confirming annual turnover and level of black ownership for EMEs and QSEs with 51% or more black ownership.
• CIDB: a valid CIDB certificate in the correct designated grading (4GB/4CE or higher).
• Workmen's Compensation: a Letter of Good Standing from the Compensation Fund from the bidding entity, or separate letters from each member of a newly constituted joint venture.

Key personnel registrations (valid certificates required; missing proof disqualifies)

• Construction Manager: SACPCMP-registered Professional Construction Manager (Pr.CM).
• Construction Health and Safety Officer: SACPCMP-registered Construction Health and Safety Officer (CHSO).
• Plumber: Plumbing Industry Registration Board (PIRB) registered as a Cold-Water Technical Operator Practitioner for Plumber.

Joint ventures

• Every member must be CIDB registered.
• The lead partner must be graded not lower than one level below the required class and hold the required recognition status.
• The combined grading must meet or exceed the 4GB/4CE requirement.
• A certified copy of the signed joint venture agreement must be submitted.

Exclusion

• The bidder, its directors or shareholders must not appear on the Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act, 2004), Transnet's restricted tenderer list or National Treasury's list of Tender Defaulters.
• The Compulsory Enterprise Questionnaire (CIDB SFU Annex G) must be fully completed with no conflicts of interest.
• Bidders must declare any serious breach of law in the preceding five years, including Competition Act breaches.
• Transnet may exclude bidders convicted of a serious breach of law in the preceding five years.
• Successful bidders must comply with the Non-Disclosure Agreement and POPIA obligations.