Supply and delivery of disaster management uniforms – umzinyathi district municipality (T2027-09)

Closing date: 30 October 2026 at 12:00.

Tender documents available from 16 October 2026 on the e-tender portal (www.etenders.gov.za) and the municipal website (www.umzinyathi.gov.za).

No compulsory briefing or site visit is stated.

Technical enquiries:

• Contact: Mr. Innocent Mngomezulu
• Email: [email protected]
• Telephone: 034 219 1500

SCM enquiries:

• Contact: Mr. Kwanda Ngubane
• Email: [email protected]
• Telephone: 034 219 1500

SCM unit general:

• Email: [email protected]
• Telephone: 034 219 1500 / 1549
• Fax: 034 218 1940

Submission address:

Princess Magogo Building

39 Victoria Street

Dundee, 3000

Submission method: sealed envelope, clearly marked with the tender reference and description, deposited in the official tender box at the reception area, Princess Magogo Building, 39 Victoria Street, Dundee, 3000.

Closing time: 30 October 2026 at 12:00.

Late bids, and bids sent by post, fax, telex, telegram or email, will not be considered.

Courier-delivered bids must be placed in the tender box, not handed to any municipal employee.

Bids must be submitted on the official bidding documents provided; retyped or incomplete forms may invalidate the bid.

Bids must remain valid for 120 days from the closing date.

Returnable documents (all must be completed and signed):

• MBD 1 (Invitation to Bid): bidder details and signed offer cover.
• MBD 3.1 (Pricing Schedule – Firm Prices): completed and stamped with company stamp.
• MBD 4 (Declaration of Interest): discloses any state employment or connection; companies listed on the CSD report must be included.
• MBD 6.1 (Preference Points Claim): claims preference points under the 80/20 system.
• MBD 8 (Declaration of Past Supply Chain Management Practices): declares past SCM conduct.
• MBD 9 (Certificate of Independent Bid): certifies no collusion and independent pricing.
• Proof of CIPC registration, or ID copy for sole proprietors.
• Original certified copy of the owner's ID (not older than six months).
• Recent municipal account or proof of residence (with affidavit or lease) for the bidder and for each director, showing no municipal arrears beyond 90 days.
• Full CSD report.
• Samples of every item (failure to submit samples makes the bid non-responsive).
• Original valid tax clearance certificate.
• Non-collusion affidavit.

Failure to submit or fully complete any compulsory document results in non-responsiveness and exclusion from the functionality stage.

Evaluation stages:

1. Functionality criteria as specified in the tender documents; bidders must score the minimum required points to proceed.
2. Thereafter, the 80/20 Preferential Point System applies.

Preference point allocation (80/20):

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Minimum qualifying score for functionality: not stated in the document.

Bids are adjudicated in terms of the Council Supply Chain Management Policy; acceptance is subject to approval by the Bid Adjudication Committee.

Supply and delivery of disaster management uniforms for uMzinyathi District Municipality. All items must be embroidered with the uMzinyathi District logo, Disaster logo and Fire logo as specified.

Quantities and items:

• Two-tone medium weight jackets (navy, water-resistant polyester, high-visibility reflective tape, padded and fully lined): 36 total (2 S, 11 M, 9 L, 6 XL, 1 XXL, 1 XXXL) plus 6 fire department jackets (3 M, 2 L, 1 XL).
• Black V-neck jerseys (100% cotton): 30 total (1 S, 15 M, 13 L, 1 XXL).
• Knitted acrylic navy beanies (one size): 30.
• Navy cricket hats (one size, with rope): 30.
• Long sleeve polycotton navy shirts (55% polyester, 45% new wool): 20 total (10 M, 6 L, 4 XL).
• Long sleeve polycotton scotch (navy blue) shirts: 14 total (8 M, 4 L, 2 XL).
• Long sleeve white polycotton blend shirts: 30 total (12 M, 12 L, 2 XL, 4 XXL).
• Short sleeve white polycotton blend shirts: 24 total (10 M, 10 L, 4 XXL).
• Navy golf T-shirts (180g, 100% combed cotton): 24 total (2 S, 12 M, 4 L, 4 XL, 2 XXL).
• White golf T-shirts (180g, 100% combed cotton): 11 total (2 M, 5 L, 3 XL, 1 XXXL).
• Black caps with Fire logo (medium): 6.
• Chelsea boots: 5 (1 size 6, 3 size 9, 1 size 10).
• Female black parabellum leather shoes: 14 (2 size 4, 4 size 5, 3 size 6, 3 size 7, 1 size 8, 1 size 10).
• Black male boots (non-steel toecap, chemical-resistant rubber soles): 9 (1 size 5, 3 size 7, 3 size 9, 2 size 8).
• Black leather belts: 13 (4 M, 8 L, 1 XL).
• Rain suits (100% polyester, water-resistant PVC, heat-sealed seams): 8 (1 S, 5 M, 2 L).
• Black socks (100% cotton): 50 pairs, one size.
• Ripstop multi-pocket trousers: 12 (1 size 30, 1 size 32, 3 size 34, 4 size 36, 2 size 38).
• Long trevira wool trousers (55% polyester): 30 (12 size 36, 8 size 38, 6 size 40, 2 size 42, 2 size 44).
• New wool black midi skirts: 22 (2 size 34, 6 size 36, 6 size 38, 4 size 40, 2 size 42, 2 size 44).

Samples of each item must be submitted; failure to do so makes the bid non-responsive.

Variation orders: the purchaser may instruct changes up to 15% of the original contract value; for measurable quantities, the supplier may be asked to reduce unit prices, with no price escalation.

Goods must conform to the standards and specifications in the bidding documents.

Pre-bidding testing is at the bidder's cost.

The purchaser may inspect, test or analyse goods at any stage; the supplier's premises must be open for inspection during reasonable hours.

If goods fail to comply, the supplier bears the cost of testing and must replace rejected goods at their own cost and risk; failure to do so allows the purchaser to procure substitutes at the supplier's expense.

Rejected goods may be held at the supplier's cost and risk.

Pricing schedule (MBD 3.1) – firm prices, must be completed and stamped.

Items and quantities:

• Jackets: 36
• Jerseys: 30
• Beanies: 30
• Golf T-shirts: 35
• Cricket hats: 30
• Shirts: 88
• Caps: 6
• Chelsea boots: 5
• Boots (female): 14
• Black boots (male): 9
• Black leather belts: 13
• Rainsuits: 8
• Pairs of socks: 50
• Trousers: 42
• Midi skirts: 22

Sub-total, VAT (15%), and total must be shown.

All delivery costs must be included in the bid price.

Pricing schedule (MBD 3.1) – firm prices, completed and stamped.

Prices must be in South African Rand and include VAT (15%).

All delivery costs must be included in the bid price.

Prices must remain valid for 120 days from the closing date.

Payment terms: payments made within 30 days of a valid invoice; conditions in GCC clause 16.3 apply.

No bid security, performance security amount, or retention is stated in the document.

Tax compliance:

• Valid tax clearance certificate (original) must be attached.
• SARS TCS PIN or CSD number must be provided; if no TCS is available, a CSD number is required.
• For consortia, joint ventures or subcontractors, each party must submit a separate TCS certificate/PIN/CSD number.
• No contract will be concluded with a bidder whose tax matters are not in order.

Municipal arrears:

• Bidder and each director must not owe municipal rates and taxes or services for more than 90 days; proof required (municipal account, affidavit, or lease agreement).

CSD registration:

• Full CSD report must be attached.

Company registration:

• Proof of CIPC registration, or ID copy for sole proprietors.

State employment:

• No bids will be considered from persons in the service of the state.

B-bbee:

• Preference points claimed via MBD 6.1 under the 80/20 system; specific goals carry 20 points. No specific B-BBEE level threshold is stated.

General Conditions of Contract (GCC) apply, covering: definitions, application, standards, use of contract documents, patent rights, performance security, inspections/tests/analyses, packing, delivery, insurance, transportation, incidental services, spare parts, warranty, payment, prices, variation orders, assignment, subcontracts, delays, penalties, termination for default, anti-dumping and countervailing duties, force majeure, termination for insolvency, dispute settlement, limitation of liability, governing language, applicable law, notices, taxes and duties, transfer of contracts, amendments, and prohibition of restrictive practices.

Key obligations:

• Goods must conform to specified standards.
• Supplier must not disclose contract documents without prior written consent.
• Performance security (if specified in SCC) must be furnished within 30 days of award notification.
• Supplier warrants goods are new, unused, and free from defects for 12 months after delivery/acceptance or 18 months after shipment, whichever ends earlier.
• Payment within 30 days of invoice.
• Prices may not vary from the bid, except for authorised adjustments.
• Variation orders up to 15% of contract value may be instructed.
• Delays attract penalties calculated at the current prime interest rate per day of delay.
• Termination for default possible; supplier may be restricted from public sector business for up to 10 years.
• Disputes: amicable resolution, then mediation, then South African courts.
• Contract governed by South African law, written in English.
• No contract with a bidder whose tax matters are not in order or who owes municipal rates/services.
• Collusive bidding is prohibited and may lead to bid invalidation, contract termination, restriction, and referral to the Competition Commission.

Bids must be valid for 120 days from closing.

Acceptance is subject to approval by the Bid Adjudication Committee.

No bids by fax, telex, telegram or email.

All prices in South African currency.

Bidders must familiarise themselves with payment conditions in GCC clause 16.3.

Successful bidder's name will be published on the municipal website.

Evaluation follows functionality criteria first; bidders scoring the minimum required points proceed to the 80/20 Preferential Point System. Price carries 80 points, specific goals 20 points, total 100 points. The minimum functionality score is not stated.