Supply and delivery of cleaning materials (re-advert) – umsobomvu local municipality

Closing date: 11 September 2026 at 12:00.

No briefing session is scheduled (marked NA).

SCM enquiries: Mr. A. Khalankomo and Mrs. N. Dyantyi, tel (051) 753 0040, fax (086) 403 4554 or (051) 753 0574, email [email protected] and [email protected].

Technical enquiries: A. Khalankomo, tel (051) 753 0040, email [email protected].

Bidding procedure enquiries: N. Dyantyi, tel (051) 753 0040, fax (051) 753 0574, email [email protected].

Submission address: Tender box, main reception, Umsobomvu Local Municipality, 21A Church Street, Colesberg, 9795.

Submission method: sealed written quotations, completed in black ink, marked "SUPPLY AND DELIVERY OF CLEANING MATERIALS", placed in the tender box at Umsobomvu Municipality, 21A Church Street, Colesberg, 9795, by 12:00 on 11 September 2026.

Late, electronic, faxed and incomplete quotes will not be considered.

Quotations must be submitted on the official forms (not retyped) and signed by an authorised signatory. Missing pages or unauthorised alterations disqualify the bid.

Returnable documents: formal quotation on company letterhead; valid original Tax Clearance certificate or PIN; certified ID copies (not older than 6 months); CIPC registration/founding statement; certified B-BBEE certificate or sworn affidavit; certificate confirming no undisputed municipal arrears (or lease agreement/tribal authority letter); proof of CSD registration; municipal account not older than 3 months; samples of the offered products.

The municipality's address and VAT number 4700193941 must appear on the quote.

Bids must remain valid for 90 days after closing.

Bidders in the service of the state will not be considered.

After bid opening, bidders must not contact the municipality regarding their bid until award; any additional information must be submitted in writing.

80/20 preference point system: 80 points price, 20 points specific goals (10 for 100% women-owned, 10 for 100% youth-owned). The municipality may waive requirements and does not bind itself to the lowest bid.

Bidders must submit all required documentation and complete all MBD forms (MBD1, MBD4, MBD6.1, MBD8, MBD9) and the Authority of Signatory form. Trusts, consortia or joint ventures must submit their agreement and each member must submit individual tax clearance and municipal account proof.

Supply and delivery of cleaning materials as per the pricing schedule. Items include: pine gel (5kg, 25 units), thick bleach (5L, 20), bleach liquid (5L, 15), all-purpose cleaner cream (5L, 20), floor wax polish lavender (5L, 25), dish washing detergent green (5L, 20), hand soap liquid (5L, 15), toilet paper rolls 1-ply 500 sheets (48 packs of 40), blue foam polishing pads 425mm (10), dish washing tea towels 40x40cm (8 packs, 10), dish washing terry swabs (10 packs, 10), hygiene brooms soft 300mm (15), heavy duty cotton floor mops with wooden handle 1.5m (10), sweeper mops complete 80cm (10), feather dusters long and short (10 each), dust pans (10), yellow duster cloths 40x40cm (30 packs), toilet brushes (10), tank blocks blue (4 boxes of 200), air freshener quick dry 750ml (40), furniture polish spray 750ml (30), multi-insect killer odourless spray 450ml (40), heavy duty toilet plungers 125mm (5), telescopic window cleaner tool with 3 heads and extension pole 176cm (6), cleaner deodoriser heavy duty 5L (15).

Delivery to Colesberg.

Products must be SABS approved.

Bidders must quote on all items in the bill of quantities. The municipality may adjust quantities up or down after award.

The municipality requires one service provider meeting the specification; no additional fees beyond the priced items are allowed.

Goods must conform to standards in the bidding documents and specifications. Products must be SABS approved. Inspections and tests may be carried out; non-compliant supplies may be rejected and replaced at supplier's cost.

Pricing schedule lists 26 items with quantities; bidders must quote on all items. Prices firm and inclusive of VAT. Bidders must indicate VAT vendor status. Delivery to Colesberg. No additional fees allowed. The municipality may award in full or part.

Prices must be firm and inclusive of VAT. Non-firm prices (including exchange-rate variations) will not be considered.

Bidders must indicate VAT vendor status; if not a VAT vendor, both columns (excluding and including VAT) must show the same amount.

Payment will be made within 30 days of a valid invoice accompanied by a delivery note.

Payment in Rand.

The municipality may negotiate with the successful bidder to limit work if prices exceed available funds.

Pricing schedule lists 26 items with quantities; bidders must quote on all items. No additional fees allowed. The municipality may award in full or part.

CSD registration: mandatory; proof of valid CSD registration report must be submitted.

Tax compliance: valid Tax Compliance Status PIN or certificate from SARS must accompany the bid; verified on SARS website. For consortia/JVs, each member must submit separately.

Municipal arrears: bidders in arrears with any municipality for more than 3 months without a settlement arrangement before closing will be unsuccessful; settlement arrangement must be submitted with the bid.

B-BBEE: certified B-BBEE status level certificate (SANAS/IRBA accredited) or sworn affidavit for EMEs/QSEs must be submitted; validity and format requirements apply.

CIPC: valid company registration/founding statement required.

Identity documents: certified copies of IDs of members/shareholders/directors (stamp not older than 6 months).

Trust/Consortium/JV: agreement, tax clearance for each member, profit/liability sharing agreement, and board resolution required.

SABS approval: products must be SABS approved.

Returnable forms: MBD 1 (Invitation to Bid), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), Authority of Signatory, and Contract Form (MBD 7).

The General Conditions of Contract (GCC) apply; Special Conditions of Contract (SCC) prevail in conflict.

Performance security may be required within 30 days of award, amount specified in SCC (not stated in this document).

Warranty: goods must be new, unused, and free from defects for 12 months after delivery or 18 months after shipment, whichever ends earlier.

Payment within 30 days of invoice.

Penalties for late delivery at prime interest rate per day.

Termination for default, insolvency, or corrupt/fraudulent practices; restriction from doing business with the public sector up to 10 years possible.

Disputes: amicable resolution, then mediation, then South African courts.

Contract in English, governed by South African law.

Supplier must not assign obligations without written consent.

Subcontracts must be notified in writing.

Non- or poor performance will be dealt with under the SCM Policy.

Penalties for late delivery: calculated at the current prime interest rate per day of delay on the delivered price of delayed goods, per GCC clause 22.

A preferred and alternative bidder may be appointed. The preferred bidder must confirm in writing within 24 hours of receiving an order that the required quantity can be delivered; failure results in order cancellation and the alternative bidder being used.

The first alternative bidder must also confirm within 24 hours; failure leads to a new procurement process.

Payment per GCC clause 16: within 30 days of invoice and delivery note.

Pricing schedule must be completed in black ink, no correction fluid, alterations crossed out and initialled.

Only firm prices accepted.

Quotations must be signed and stamped.