Supply and delivery of 36 desktop computers and 15 laptops – KZN public works (zntu 20261 w)

Closing date: 29 September 2026 at 11h00. Briefing session: Not applicable. The notice and invitation to bid is advertised for 21 working days.

Briefing session: Not applicable. No site inspection is required.

Bidding procedure enquiries: Mr. S Zungu, tel 071 523 0403, fax 035 874 2519, email [email protected]. Technical enquiries: Mr. S Kumalo, tel 072 960 0219, fax 035 874 2519, email [email protected]. Submission address: KZN Department of Public Works and Infrastructure, Zululand District Office, 709 Wombe Street, Unit A, Ulundi, 3838.

Submit the completed bid in a sealed envelope to the bid box at KZN Department of Public Works and Infrastructure, Zululand District Office, 709 Wombe Street, Unit A, Ulundi, 3838, by 11h00 on 29 September 2026. Late, telegraphic, telephonic, telex, facsimile, e-mail or post-delivered bids will not be accepted. Bids must be submitted on the official forms only — retyping or redrafting is prohibited; photocopies are allowed but must carry an original signature. Each page must be initialled. The envelope must show the bidder's name and address, the bid number (ZNTU 20261 W) and the closing date. Bids must be complete and include all required forms. The following returnable forms are required: SBD 1 (Invitation to Bid), SBD 3.1 (Pricing Schedule – Firm Prices), SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim Form), SBD 7 (Contract Form – to be signed by the successful bidder), and proof of authority (e.g. company resolution). Bids not complying with these instructions may be disqualified.

Bid response documents may be deposited in the bid box situated at KZN Department of Public Works and Infrastructure, Zululand District Office, 709 Wombe Street, Unit A, Ulundi, 3838. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. All bids must be submitted on the official forms provided – (not to be re-typed) or in the manner prescribed in the bid document. The successful bidder will be required to fill in and sign a written contract form (SBD7).

Evaluation is phased: Phase 1 – SCM Administrative Compliance (correctness of bid documents, compliance with bid regulations, quoting for all items, price indicated on pricing schedule); failure results in rejection. Phase 2 – Mandatory Requirement: bidder must be on the SITA RFB 740 Transversal Contract; otherwise non-responsive. Phase 3 – Specific Goals: 80/20 preference point system applies. Price – 80 points; Specific Goal – Ownership by Black People – 20 points. Documentary proof required: Sworn Affidavit signed and dated by Commissioner of Oaths. Bidders must indicate points claimed on Section G; non-indication means no points claimed. The department reserves the right not to award to the lowest bidder and may conduct a detailed risk assessment prior to award.

Supply and delivery of 36 Enterprise Standard Desktop Computers (All-in-One) and 15 Enterprise Standard Laptops to the Department of Public Works and Infrastructure, North Coast Region – Ulundi. Detailed specifications are in Section L 'Terms of Reference/Specification' – Annexures A & C. The offer must indicate the warranty period as specified. All delivery costs must be included in the bid price. Delivery destination is the prescribed destination (Ulundi).

No specific methodology or execution plan is required beyond completing the pricing schedule and complying with the specification.

No specific experience or qualifications are required beyond mandatory CSD registration and being on the SITA RFB 740 Transversal Contract.

Detailed specifications are in Section L 'Terms of Reference/Specification' – Annexures A & C. The offer must indicate the warranty period as specified. No other quality management requirements are stated.

Pricing must be submitted on the SBD 3.1 Pricing Schedule – Firm Prices. Items: 36 Enterprise Standard Desktop Computers (All-in-One) and 15 Enterprise Standard Laptops. The offer must be valid for 90 days from the closing date. The bid price must include VAT at 15% and all applicable taxes. All delivery costs must be included in the bid price. The schedule must show unit prices, total prices, sub-total, VAT, and grand total. Only firm prices are accepted.

Pricing must be on the SBD 3.1 Pricing Schedule – Firm Prices. Only firm prices will be accepted; non-firm prices (including those subject to exchange rate variations) will not be considered. The bid price must include VAT at 15% and all applicable taxes. Offer must be valid for 90 days from the closing date. The pricing schedule must show unit prices and total prices for each item, sub-total, VAT, and grand total. A separate pricing schedule is required for each delivery point if different delivery points influence pricing. No bonds or guarantees are specified.

CSD registration: All bidders must be registered on the Central Supplier Database (CSD) at the time of bid closing; non-registration leads to disqualification. SITA RFB 740 Transversal Contract: Mandatory – bidder must be a SITA accredited supplier on RFB 740; otherwise non-responsive. Tax compliance: Bidders must submit their SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate; each party in a consortium/JV/sub-contracting arrangement must submit a separate TCS certificate/PIN/CSD number. B-BBEE: Bidders must submit a B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points. State employees: No bids will be considered from persons in the service of the state, or companies/close corporations with directors/members in the service of the state. Required forms: SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim Form), SBD 7 (Contract Form – for successful bidder), and proof of authority (e.g. company resolution).

No specific health and safety requirements are stated in the tender document.

No specific environmental requirements are stated in the tender document.

The bid is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations, 2022, the General Conditions of Contract (GCC) and any Special Conditions of Contract. The successful bidder must sign a written contract form (SBD 7). The offer must indicate the warranty period as per the specification. All delivery costs must be included in the bid price. The department reserves the right not to award to the lowest bidder and may conduct a detailed risk assessment prior to award. Fraudulent claims for preference points may lead to disqualification, recovery of costs, cancellation of contract, restriction from doing business with the state for up to 10 years, and criminal prosecution.

The department reserves the right not to award to the lowest bidder and may conduct a detailed risk assessment prior to award. Late submissions will not be accepted. Telegraphic, telephonic, telex, facsimile, e-mail and late tender proposals will not be accepted. The notice and invitation to bid is advertised for 21 working days.

All bidders must be registered on the Central Supplier Database. Bidders must be on the SITA RFB 740 Transversal Contract. Bidders must comply with tax obligations and submit a SARS TCS PIN or printed TCS certificate. Each party in a consortium/JV/sub-contracting arrangement must submit a separate TCS certificate/PIN/CSD number. No bids from persons in the service of the state or companies with directors/members in the service of the state. Failure to provide or comply with any of these may render the bid invalid.

Evaluation is phased: Phase 1 – SCM Administrative Compliance; Phase 2 – Mandatory Requirement (SITA RFB 740); Phase 3 – Specific Goals. The 80/20 preference point system applies. Points: Price – 80; Specific Goals (Ownership by Black People) – 20; Total – 100. Bidders must indicate points claimed on Section G.