Tender for the supply and delivery of woodchippers to george municipality

Numbers

Tenderer Contact Details 3

Advertisement 4

Invitation to Bid 5

Details of Tenderer 6

Details of Tendering Entity’s Bank 7

Resolution taken by the Board of Directors / Members / Partners 8

Resolution taken by the Board of Directors of a Consortium or Joint

Venture 9-10

Joint Venture Information / Agreement 11

Schedule of Proposed Sub-Contractors 12

Tender Specifications 13 – 14

Pricing Schedule 15

Past Experience 16

The Tender Offer and Acceptance 17 – 19

MBD1 – Tax Compliance Information 20 – 21

MBD4 – Declaration of Interest 22 – 25

MBD6.1 – Preference Points Claim form 26 – 32

MBD8 – Declaration of Bidder’s Past Supply Chain Management Practices 33 – 34

MBD9 – Certificate of Independent Bid Determination 35 – 37

Certificate for Municipal Services 38

General Conditions of Contract 39 – 50

GMT002/26-27

Bidder contact details

This information shall be used for any correspondence or contact with the

bidder.

Please indicate whether you want to receive any correspondence via e-mail or

send to your postal address by registered mail.

Mark choice of

correspondenceName of Bidding Company: .................................................................... with X

Postal ..............................................................................................

Address:

..............................................................................................

..............................................................................................

.................................................. Postal Code: ....................

E-mail

Address: ..............................................................................................

Telephone

Number: ..............................................................................................

Cellular

Number: ..............................................................................................

Facsimile

Number: ..............................................................................................

GMT002/26-27

George municipality / george munisipaliteit

Tender number / nommer: GMT002/26-27

Tenders are hereby invited for the Appointment of a Tenders word hiermee ingewag vir die Aanstelling van

Service Provider for the Supply and Delivery (Purchase) 'n Diensverskaffer vir die Verskaffing en Aflewering

of Woodchippers, as and when required, for a period of (Aankope) van Houtsnippermasjiene, soos en

one (1) year from date of appointment. wanneer benodig, vir 'n tydperk van een (1) jaar vanaf

die datum van aanstelling.

Completed tenders in a sealed envelope, clearly marked: Voltooide tenders in ‘n verseëlde koevert, duidelik

gemerk:

Tender No. GMT002/26-27 must be placed in the tender Tender Nr. GMT002/26-27 moet voor Dinsdag, 15

box at the George Municipality on the Fifth Floor, September 2026 om 12:00 in die tender bus by die

Directorate: Financial Services, Supply Chain Management, George Munisipaliteit op die Vyfde Vloer, Direktoraat:

Civic Centre, 71 York Street, George by no later than 12:00 Finansiële Dienste, Voorsieningskanaal Bestuurseenheid,

on Tuesday, 15 September 2026. Tenders will be opened Burgersentrum, Yorkstraat 71, George geplaas word.

on the same day in the Committee Room at 12:05. Late or Tenders sal om 12:05 dieselfde dag in die Komiteekamer

unmarked tenders will not be considered. No posted oopgemaak word. Laat of ongemerkte tenders sal nie

tenders or tenders per fax or e-mail will be accepted. oorweeg word nie. Geen tenders per pos, faks of e-pos

sal aanvaar word nie.

Tender documents are available at a non-refundable Tender dokumente is verkrygbaar teen ‘n R309.35 niedeposit of R309.35 each from the Supply Chain terugbetaalbare deposito elk by die Voorsieningskanaal

Management Unit, Fifth Floor, Civic Centre, 71 York Street, Bestuurseenheid op die Vyfde Vloer, Burgersentrum,

George. Yorkstraat 71, George.

Tender documents are available on the George Tender dokumente is gratis op die George Munisipaliteit

Municipality’s website: www.george.gov.za, free of charge. se webblad beskikbaar: www.george.gov.za.

Tenders will be evaluated and awarded in terms of the Tenders sal ge-evalueer en toegeken word in terme van

Preferential Procurement Policy Framework Act (Act 5 of die Wet op die Raamwerk vir Voorkeurverkrygingsbeleid

2000. Regulations 2022; the George Municipality’s Supply (Wet 5 van 2000) Regulasies 2022; die George

Chain Management Policy as well as the George Munisipaliteit se Voorsieningskanaalbestuursbeleid sowel

Municipality’s Preferential Procurement Policy, where 80 die George Munisipaliteit se Voorkeurverkrygingsbeleid,

points will be scored for price and 20 points for B-BBEE waar 80 punte ten opsigte van die prys en 20 punte ten

status and Specific Goals. opsigte van B-BBEE status en Spesifieke Doelwitte

toegeken sal word.

For more information, contact Mrs. Sisanda Velembo / Mrs. Vir verdere inligting, kontak Mev. Sisanda Velembo /

Khanyisa Shoto at (044) 801 9488 / (044) 802 2900 or Mev. Khanyisa Shoto by (044) 801 9488 / (044) 802 2900

[email protected] / [email protected]. of [email protected] / [email protected].

The Municipality reserves the right to withdraw any invitation Die Munisipaliteit behou die reg voor om enige versoek

to tender and/or to readvertise or to reject any tender or to vir ‘n tender terug te trek en/of te her-adverteer of enige

accept a part of it. The Municipality is not bound to accept tender te verwerp of gedeeltelik te aanvaar. Die

the lowest or any tender. Munisipaliteit is nie daartoe gebind om die laagste of

enige tender te aanvaar nie.

An alternative bidder may be appointed. ‘n Alternatiewe tenderaar mag aangestel word.

A TCS PIN for bidders’ tax compliance information must be ‘n “TCS PIN” vir tenderaars se belasting nakoming

submitted with the tender document. inligting moet ingesluit wees by die tender dokument.

It will be required from the successful bidder to register on Dit sal van die suksesvolle tenderaar verwag word om op

the Central Supplier Database (CSD). die Sentrale Verskaffersdatabasis (SVD) te registreer.

Dr. Dgi o’neill dr. Dgi o’neill

Acting municipal manager waarnemende munisipale bestuurder

George municipality george munisipaliteit

George george

6530 6530

GMT002/26-27

Invitation to bid

You are hereby invited to bid for the appointment of a

Service provider for the supply and delivery (purchase) of

Woodchippers, as and when required, for a period of one (1)

Year from date of appointment

Bid number: GMT002/26-27

Closing date: 15 september 2026

Closing time: 12:00

Bid documents must be deposited in the tender box situated at:

Supply Chain Management Unit

The Civic Centre (5th Floor)

York Street

George

Bidders should ensure that bids are delivered timeously to the correct address.

If the bid is late, it will not be accepted for consideration.

The bid box is open from 07:45 until 16:30, 5 days a week. Bids must be submitted

on the Official Forms (NOT TO BE RE-TYPED).

B-BBEE certificates submitted with the tender documents MUST be a VALID

ORIGINAL B-BBEE CERTIFICATE or VALID CERTIFIED COPY OF THE B-BBEE

Certificate.

In the case of a Trust, Consortium or Joint Venture, they will qualify for points for their

B-BBEE status level as a legal entity, provided that the entity submits their B-BBEE

status level certificate.

This Bid is subject to the General Conditions of Contract (GCC) and, if applicable,

any other Special Conditions of Contract.

This Bid will be evaluated and adjudicated according to the following criteria:

1. Relevant specifications.
2. Value for money.
3. Capacity to execute the contract.
4. PPPFA Regulations 2022.

Nb: NO bids will be considered from persons in the service of

The state, provincial government or municipality.

GMT002/26-27

Details of tenderer

Name of firm / entity / enterprise

Trading as (if different from above)

Postal address

Postal Code _______

Physical address

Contact Details of the Person Name: _____________________________________

Signing the Tender:

Telephone: () __________ Fax: () __________

Cellular Number: _____________________________

E-mail address: _____________________________

Contact Details of the Senior Name: _____________________________________

Manager Responsible for

Overseeing Contract Telephone: () __________ Fax: () __________

Performance:

Cellular Number: _____________________________

E-mail address: _____________________________

Contact Details of Person Name: _____________________________________

Responsible for Accounts /

Invoices: Telephone: () __________ Fax: () __________

Cellular Number: _____________________________

E-mail address: _____________________________

GMT002/26-27

Details of tendering entity’s bank

I/We hereby authorize the Employer/Client to approach all or any of the following

bank/s for the purposes of obtaining a financial reference:

Description of bank details applicable to

Bank detail tenderer’s head office

Name of bank

Branch name

Branch code

Name of Account Holder

Account number

Type of Account

Signature of Tenderer:___________________________________

Date: ___________________________________

GMT002/26-27

The resolution taken by the board of directors /

Members / partners

RESOLUTION of a meeting of the Board of Directors / Members / Partners of

---

Name of tenderer

Held at ____________________________________ on ______________________

(Place) (Date)

Resolved that:

1. The enterprise submits a Tender to the George Municipality in respect of the

following:

Tender number: GMT002/26-27 – tender for the appointment of

A service provider for the supply and delivery (purchase)

Of woodchippers, as and when required, for a period of one

(1) year from date of appointment

2. Mr/Mrs/Ms

---

In his/her capacity as

---

and who will sign as follows: __________________________________

(Speciman signature)

be, and is hereby, authorized to sign the Tender and any and all other documents

and/or correspondence in connection with and relating to the Tender, as well as to

sign any contract, and or all documentation resulting from the award of the Tender to

the enterprise mentioned above.

Note: The resolution must be signed by all the directors or members / partners of

the bidding enterprise. Should the space provided below not be sufficient for all the

directors to sign, please provide a separate sheet in the same format below.

Name Capacity Signature

GMT002/26-27

The resolution taken by the board of directors

Of a consortium or joint venture

RESOLUTION of a meeting of the Board of Directors / Members / Partners of

---

Name of tenderer

Held at ____________________________________ on ______________________

(Place) (Date)

Resolved that:

1. The enterprise submits a Tender to the George Municipality in respect of the

following:

Tender number:

GMT002/26-27 – tender for the appointment of a service

Provider for the supply and delivery (purchase) of

Woodchippers, as and when required, for a period of one (1)

Year from date of appointment

(list all the legally correct full names and registration numbers, if applicable, of the

Enterprises forming the Consortium / Joint Venture):

---

and

---

and

---

2. Mr/Mrs/Ms ______________________________________________________

In his/her capacity as ______________________________________________

and who will sign as follows: __________________________________

(Speciman signature)

be, and is hereby, authorized to sign the Tender and any and all other documents

and/or correspondence in connection with and relating to the Tender, as well as to

sign any contract, and or all documentation resulting from the award of the Tender to

the Consortium / Joint Venture enterprise mentioned above.

3. The enterprise in the form of a consortium or joint venture accept jointly and

several liability with parties under item 1 above for the fulfillment of the

obligations of the joint venture deriving from, and in any way connected with

the contract to be entered into with the George Municipality in respect of the

project described above under item 1.

GMT002/26-27

4. The Consortium / Joint Venture enterprise chooses as its domicilium citandi

et executandi for all purposes arising from this joint venture agreement and

contract with the George Municipality in respect of the project under item 1:

(Physical Address)

---

---

Note: The resolution must be signed by all the directors or members / partners of

the bidding enterprise. Should the space provided below not be sufficient for all the

directors to sign, please provide a separate sheet in the same format below.

Name Capacity Signature

GMT002/26-27

Joint venture

Only to be completed if applicable

Name of Joint Venture:

Names of Each Enterprise:

(1) Name and Address of

Enterprise:

(2) Name and Address of

Enterprise:

(3) Name and Address of

Enterprise:

Has an original valid Tax

Clearance Certificate been YES

submitted for each

enterprise? NO

CIDB Registration

Number(s), if any:

Submit your Joint Venture Agreement together with

this annexure. If no Joint Venture Agreement is

submitted, your tender will be disqualified.

Signed on behalf of joint venture

GMT002/26-27

Schedule of sub-contractors

The Bidder shall list below the sub-contractors he/she proposes to employ for part(s)

of the works/goods/services.

If any or all of the sub-contractor/s listed hereunder are not approved subsequent

to acceptance of the Tender, it shall in no way invalidate the Tender or the

Contract, and the Tendered unit rates for the respective items of work shall remain

final and binding even if a sub-contractor/s not listed below is approved by the

Employer.

Sub-Contractor’s Name Work Activities to be Work Recently

undertaken by the Sub- Executed by Sub-

Contractor/s Contractor/s

GMT002/26-27

Tender specifications:

Section 1: special conditions of contract

1. The tender is for the supply and delivery (purchase) of woodchippers.

2. Chippers must be delivered within one hundred and twenty (120) days after the

receipt of the order.

3. The Chippers must be delivered at the George Municipal Fleet Management

office in Mitchell Street, George.

4. All reflective markings in accordance with SABS standards to be pre-applied.

5. Fully licensed, including registration, supply and delivery to George Municipality,

George, Western Cape. Chipper to be compliant with all road ordinances and

regulations across South Africa pertaining to the manufacture (accreditation and

minimum standards applicable compliant) and registration and in accordance with

road worthiness, to be registered and introduced to the NATIS system by

provider.

6. Normal SABS black number plate holder fitted without supplier branding or other

wording (applicable to rest of the chipper)

7. The supplier must provide a warranty of 12 months. (This excludes deliberate

damage to the equipment).

8. Warranty and the rust management plan must be provided on the delivery of the

unit.

9. A data sheet of the units which will be supplied must be submitted with the tender

document. Failure to submit the required data sheet with the tender

document will result in the tender being deemed non-responsive.

10. Training for the operators on the use of the chipper must be provided on the day

of delivery accompanied with an attendance certificate. If all operators are not

available on that specific date the supplier must avail himself / herself for one

more training session.

11. An alternative bidder may be appointed for each option.

Section 2: minimum specifications

Chipper 1:

Nr components description

1. Engine 35 Hp Perkins diesel
2. Fuel type Diesel
3. Cooling system Air cooled

GMT002/26-27

4. Chipper 250

capacity(mm)

5. Chipper opening 315X280

(mm)

6. In feeder hopper 1400 x 850

(mm)

7. Chipper cutting Drum with 2 x double sided blades

system (mm)

8. Discharge chute 360 Degree Hydraulic Adjusted Height and Rotation
9. Drum shaft 70

diameter (mm)

10. Hydraulic system Reversing auto-feed system
11. Weight (kg) 2360
12. Length (mm) 4630
13. Width(mm) 2130
14. Height (mm) 2695
15. Axles (kg) Single axle (3000)
16. Tyres 16
17. Toolbox Steel with lock

Chipper 2:

Nr components description

1. Engine 100 Hp Perkins diesel
2. Fuel type Diesel
3. Cooling system Air cooled
4. Chipper 300

capacity(mm)

5. Chipper opening 450X325

(mm)

6. In feeder hopper 1545 x 925

(mm)

7. Chipper cutting Drum with 4 x double sided blades

system (mm)

8. Discharge chute 360 Degree Hydraulic Adjusted Height and Rotation
9. Drum shaft 75

diameter (mm)

10. Hydraulic system Reversing auto-feed system with Hydraulic Lift & Crush

Feature

11. Weight (kg) 3100
12. Length (mm) 4750
13. Width(mm) 2080
14. Height (mm) 2800
15. Axles (kg) Double axles (2X2500)
16. Tyres 15
17. Toolbox Steel with lock

GMT002/26-27

Section 3: pricing schedule

3.1 Bidders are required to comply with the prescribed pricing schedule below. No

pricing schedules other than the pricing schedule as stated will be accepted and

failure to adhere to this section will be seen as submitting a non-responsive

bid.

3.2 All prices must be inclusive of VAT, warranty, licensing and all other costs to

supply and deliver this item.

3.3 Offered prices are firm during the tender period.

3.4 Bidders may submit offers for either one (1) or both Woodchippers.

3.5 Tender wil be evaluated on Rate per Woodchipper.

3.6 Woodchipper 1 and Woodchipper 2 in the Pricing Schedule may be awarded to

one (1) or two (2) tenderers.

Description quantity total rate per unit

(All Applicable Taxes Included)

Woodchipper 1 1 R

Woodchipper 2 1 R

GMT002/26-27