Procurement of women's day high tea, paint and gifts – RFQ in kwazulu-natal

Closing date: 26 August 2026 at 12:00. No late bids will be accepted.

KZN Growth Fund Agency (KZN GFA). Contact person: The Procurement Office / SCM Unit, email: [email protected]. Physical address: 1 University Road, Richelieu, Durban, 4001. For technical enquiries during the tender period, contact Sibusiso Dlamini at [email protected] or 031 444 8234.

Submit proposals via email to [email protected] by 26 August 2026 at 12:00. Bids must include completed SBD forms, tax compliance status (TCS PIN or CSD number), and be valid for at least 90 days. Late submissions will not be considered.

Bids will be evaluated on functionality (including B-BBEE specific goals), price, and compliance. Specific goals points are allocated for B-BBEE status level contributions. Bidders must submit supporting documentation for claims. The contract award will be based on the 80/20 preference point system.

Supply, delivery, installation, testing and commissioning of a computer lab.

quality services and better pricing.

Tax Compliance Status

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs pin is available but the bidder is registered on the central supplier database (csd), a

Csd number: maaa

CSD Report

Csd number

Csd number must be provided

Central Supplier Database (MAAA) which

Central supplier database (csd), a

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a

Csd number must be provided.

VAT registration

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

Points Allocation: 80 points

B-BBEE Details: ............

1. Purpose

The Kwazulu-Natal Growth Fund Agency (KZNGFA) invites quotations from suitable service providers to

submit proposals for the procurement of Women’s Day high tea and paint, with gift.

1. Background

Kwazulu-Natal Growth Fund Agency (KZNGFA) is an Agency, established and capitalised by the

Provincial Government to provide debt and equity. The main objective of the KZNGFA is to provide

support for creating and enabling environment for activities that create jobs and accelerate the economic

development of KZN whilst promoting Broad Based Black Economic Empowerment (B-BBEE).

2.1 Procurement Philosophy

It is the policy of KZNGFA, when purchasing goods and obtaining services to follow a course of optimum

value and efficiency by adopting best purchasing practices in supply chain management, ensuring that

open and fair competition has prevailed, with due regard being given to the importance of:

a) The promotion, development and support of businesses from disadvantaged communities (small,

medium, micro enterprises, as well as established businesses within those communities) in terms

of its BEE Policy;

b) The promotion of national and regional local service providers and agents before considering

overseas service providers and;

c) The development, promotion and support for the moral values that underpin the above, in terms

of KZNGFA Business Ethics and Guidelines which requires that all commercial conduct be based

on ethical and moral values and sound business practice. This value system governs all

commercial behaviour within KZNGFA.

The KZNGFA wishes to engage with service providers who are equally committed to maintain high-

quality services and better pricing.

2. Scope of services required

KZN Growth Fund Agency (KZNGF

1. Purpose

The Kwazulu-Natal Growth Fund Agency (KZNGFA) invites quotations from suitable service providers to

submit proposals for the procurement of Women’s Day high tea and paint, with gift.

1. Background

Kwazulu-Natal Growth Fund Agency (KZNGFA) is an Agency, established and capitalised by the

value and efficiency by adopting best purchasing practices in supply chain management, ensuring that

open and fair competition has prevailed, with due regard being given to the importance of:

a) The promotion, development and support of businesses from disadvantaged communities (small,

medium, micro enterprises, as well as established businesses within those communities) in terms

of its BEE Policy;

b) The promotion of national and regional local service providers and agents before considering

overseas service providers and;

c) The development, promotion and support for the moral values that underpin the above, in terms

of KZNGFA Business Ethics and Guidelines which requires that all commercial conduct be based

on ethical and moral values and sound business practice. This value system governs all

commercial behaviour within KZNGFA.

I, the undersigned, (name)............................................................................... in submitting the

accompanying bid, do hereby make the following statements that I certify to be true and complete in every

respect:

3.1 I have read and I understand the contents of this disclosure;

3.2 I understand that the accompanying bid will be disqualified if this disclosure is found not to be true and

complete in every respect;

3.3 The bidder has arrived at the accompanying bid independently from, and without consultation,

communication, agreement or arrangement with any competitor. However, communication between

partners in a joint venture or consortium2 will not be construed as collusive bidding.

3.4 In addition, there have been no consultations, communications, agreements or arrangements with any

competitor regarding the quality, quantity, specifications, prices, including methods, factors or formulas

used to calculate prices, market allocation, the intention or decision to submit or not to submit the bid,

bidding with the intention not to win the bid and conditions or delivery particulars of the products or services

to which this bid invitation relates.

3.4 The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or

indirectly, to any competitor, prior to the date and time of the official bid opening or of the awarding of the

contract.

3.5 There have been no consultations, communications, agreements or arrangements made by the bidder with

any official of the procuring institution in relation to this procurement process prior to and during the bidding

process except to provide clarification on the bid submitted where so required by the institution; and the

bidder was not involved in the drafting of the specifications or terms of reference for this bid.

3.6 I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive

practices related to bids and contracts, bids that are suspicious will be reported to the Competition

Commission for investigation and possible imposition of administrative penalties in terms of section 59 of

the Competition Act No and or may be reported to the National Prosecuting Authority (NPA) for

criminal investigation and or may be restricted from conducting business with the public sector for a period

not exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act No or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the tender, qualifies the company/

firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated

in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the

satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any other

remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result

of having to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors,

or only the shareholders and directors who acted on a fraudulent basis, be

restricted from obtaining business from any organ of state for a period not

exceeding 10 years, after the audi alteram partem (hear the other side) rule

has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ............................................................... 16

...............................................................

to be awarded

Relative competitiveness of the price 80

Specific Goals (see the below table) 20

Total Price and B-BBEE Points 100

Specific goals table

Specifc goal points

51% - 100 % 10

30% - 50% 6

Black Ownership 5% - 29% 4

0% - 4% 0

51% - 100 % 4

30% - 50% 2

Black Women 5% - 29% 1

Ownership 0% - 4% 0

30% - 100 % 3

Black Youth Ownership 5% - 29% 2

0% - 4% 0

30% - 100 % 3

Disability 5% - 29% 2

0% - 4% 0

Total points 20

The following may be used as proof for claiming preference points

• BBBEE Certificate or BBBEE Affidavit
• CSD Report
• ID Documents of the owners of the company
• Municipal Account or Lease Agreement
• Doctors Certificate / disability database from relevant institutions (for more research)

4. The information required

You are required to provide the KZNGFA with a proposal, by no later than 12:00pm on 26 August

2026

5. Submission details

▪ Submissions must be emailed to [email protected] attention Benita Fortein by no later than

the stipulated time above.

Approved by

Bonga ______________________Khuzwayo 2026-08-20 (Electronic)

Bonga Khuzwayo

Human Resources Manager

Annexure A

Name of bidder: __________________________________________________________

Offer to be valid for 90 days from the closing date of RFQ.

Description Quantity Pricing

1 25

Canvas Painting hosted by R

female artist.

Canvas subject will be pre-printed

onto the canvas. Each lady will

select their own colours and

painting style

2 25 r

Tea and cakes including coffee

and mineral water

3 25 r

Gift: A5 Leather Cover with A5

notebook and first name of

employees embroidered.

Sub-total r

VAT r

Grand total r

Tenderers signature..............................

Company stamp

Sbd 1

Part a

Invitation to bid

You are hereby invited to bid for requirements of the (name of department/ public entity)

BID NUMBER: KZNGFA- RFQ 2026 – 11 CLOSING DATE: 26 August 2026 CLOSING TIME: 12h00pm

Description procurement of women’s day high tea and paint, with gift

Bid response documents may be deposited in the bid box situated at (street address)

Via email to [email protected]

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

CONTACT PERSON Sijabulile Ntshangase CONTACT PERSON Precious Mbambo

Telephone number telephone number

Facsimile number facsimile number

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier tax central

Compliance status compliance or supplier

SYSTEM PIN: DATABASE No: MAAA

B-bbee status tick applicable box] b-bbee status level sworn [tick applicable box]

Level verification affidavit

CERTIFICATE Yes No Yes No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN

Order to qualify for preference points for b-bbee]

ARE YOU THE ACCREDITED Yes Yes No

No ARE YOU A FOREIGN BASEDREPRESENTATIVE IN SOUTH

Supplier for the goods [if yes, answer the

Africa for the goods [if yes enclose questionnaire below ] /services /works offered?

/Services /works offered? Proof]

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

System pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted

For consideration.

1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or in the manner

Prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the

Preferential procurement regulations, 2017, the general conditions of contract (gcc) and, if

Applicable, any other special conditions of contract.

1.4. The successful bidder will be required to fill in and sign a written contract form (sbd7).

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to

Enable the organ of state to verify the taxpayer’s profile and tax status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a

Separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a

Csd number must be provided.

2.7 NO bids will be considered from persons in the service of the state, companies with directors who

Are persons in the service of the state, or close corporations with members persons in the service

Of the state.”

Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ...................................................

Sbd 4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line

with the principles of transparency, accountability, impartiality, and ethics as enshrined in the

Constitution of the Republic of South Africa and further expressed in various pieces of legislation,

it is required for the bidder to make this declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted

Suppliers, that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state

employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or

any person having a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State

institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is

employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest in the enterprise have any interest in any other related enterprise

whether or not they are bidding for this contract? YES/NO

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively,

the person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise.

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................