Supply, delivery, installation and off-loading of firearm safes – 36-Month contract

Closing date: 21 September 2026 at 10:00 am. Site visit/clarification meeting: 11 September 2026 at 10:00 via Microsoft Teams (Meeting ID: 356 340 800 009 577, Passcode: b7bJ7Vd7). The site visit is not compulsory but strongly recommended.

CCT Tender Representative: [email protected]. Tender box and address: Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town. Supplier Management Unit: 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town, Tel 021 400 9242/3/4/5.

Submit the completed tender offer, including all returnable documents, to Tender Box 188 at the Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town, before 10:00 am on 21 September 2026. Late tenders will not be considered. The tender offer must remain valid for 120 days after closing. Required returnable forms include: Schedule F.1 (Contract Price Adjustment), F.2 (Certificate of Authority for Partnerships/JVs), F.3 (Declaration for Procurement above R10 million), F.4 (Preference Points Claim Form), F.5 (Declaration of Interest – State Employees), F.6 (Conflict of Interest Declaration), F.7 (Declaration of Past SCM Practices), F.8 (Authorisation for Deduction of Outstanding Amounts), F.9 (Certificate of Independent Tender Determination), F.10 (Proposed Deviations), F.11 (List of Other Documents), F.12 (Record of Addenda), F.13 (Information to be Provided), F.13A (Mandatory Requirements), F.13B (Functionality Evidence), and F.14 (Appeal Application).

Tenderers must be registered on CCT Supplier Database and National Treasury CSD. Registration required upon request, otherwise no orders or payments. Joint venture parties must each register.

Bidders must be registered on the CCT Supplier Database and the National Treasury Central Supplier Database (CSD) when requested. Tax matters with SARS must be in order. Bidders must not be restricted under the SCM Policy, not have contravened the Competition Act, and must declare any conflicts of interest. Mandatory: valid ISO 9001/SANS 953 1:2008 (or latest edition) certificate in the name of the tendering entity or JV partner; certificates of other entities accepted only with a legally binding JV agreement or signed subcontracting undertaking. Functionality minimum score of 60 out of 100 is required to be considered responsive. Required forms include: completed Details of Tenderer, Certificate of Authority for Partnerships/JVs/Consortiums, Declaration of Interest – State Employees, Conflict of Interest Declaration, Declaration of Bidder's Past Supply Chain Management Practices, Certificate of Independent Bid Determination, Authorisation for Deduction of Outstanding Amounts, and other returnable schedules as per Annexure F.

The CCT intends to appoint two tenderers: the highest ranked (winner) and one alternative tenderer. Orders placed on a winner-takes-all basis; alternative used if main tenderer declines, fails to accept, lacks capacity, fails to meet delivery/installation programme, loses mandatory certifications, repeatedly fails performance standards, supplies non-conforming goods, or fails to rectify defects. No compensation to main tenderer for orders placed with alternative. Contract period 36 months. Functionality criteria: minimum score 60 out of 100. Industry experience (max 10 points): 1-4 safes supplied/installed = 2 points, 5-9 = 5 points, 10+ = 10 points. For each of 3 long weapon safe installations (max 20 points each): photographic evidence of secure mounting (5), serial number and SABS certification label (5), operational condition post-installation (5), installation certificate (5). Reference letter from client (max 10 points each) covering client name, project description, vehicles, certification confirmation, performance. Evidence must be tenderer's own work; third-party projects only with valid JV or subcontracting agreements.

Supply, delivery, installation and off-loading of firearm safes, including long weapon safes type B3. Contract period: 36 months from commencement date. Mandatory requirement: Valid ISO 9001/SANS 953 1:2008 (or latest) certificate in the name of the tendering entity or either partner of the Joint Venture. Samples are requested for testing purposes; samples may not be returned in the same state or may not be returned at all. Unsuccessful bidders will be advised to collect samples.

Industry experience in supply and/or installation of various safes: 1-4 safes = 2 points, 5-9 = 5 points, 10+ = 10 points. For each of 3 long weapon safe installations: photographic evidence of secure mounting (5), serial number and SABS certification label (5), operational condition post-installation (5), installation certificate (5). Reference letter from client (max 10 points each) covering client name, project description, vehicles, certification confirmation, performance. Evidence must be tenderer's own work; third-party projects only with valid JV or subcontracting agreements.

Mandatory ISO 9001/SANS 953 1:2008 (or latest) certificate in the name of the tendering entity or either partner of the Joint Venture. Certificates from other entities only accepted with legally binding JV agreement or signed subcontracting undertaking. Tenderers must cooperate with CCT's external service provider for due diligence review and risk assessment. Samples may be tested; costs of testing to demonstrate compliance may be borne by tenderer.

Pricing must follow the Price Schedule (C.4). The 80/20 preference point system applies. Arithmetical errors corrected: words over figures, line-item totals over unit rates, total of prices governs. Unacceptable rates or lump sums may require evidence and amendment.

Pricing must comply with the Price Schedule (C.4). The 80/20 preference point system applies to tenders up to R50,000,000 (all taxes included). For tenders above R10 million (VAT inclusive), the tenderer must provide on request: audited financial statements for the past 3 years, certificate of no overdue municipal payments, particulars of contracts with organs of state, and statement on foreign sourcing. Each JV/consortium entity must submit separate certificates. Arithmetical errors will be corrected: amounts in words govern over figures; line-item totals govern over unit rates; total of prices governs. Tendered rates or lump sums deemed unacceptable may require evidence and possible amendment.

CSD registration: Tenderers must be registered on the National Treasury Central Supplier Database (CSD) as a service provider; JV partners must each register. Tax compliance: Must be registered with SARS and submit a valid Tax Compliance Status PIN; CCT verifies before award; if non-compliant, bidder given 7 working days to provide proof of arrangements. B-BBEE: Preference points claim form (Schedule F.4) and supporting evidence required for specific goals. Declaration of Interest – State Employees (Schedule F.5) must be completed. Declaration of Past SCM Practices (Schedule F.7) required. Certificate of Independent Tender Determination (Schedule F.9) required. ISO 9001/SANS 953 1:2008 certificate mandatory.

Compliance with the Occupational Health and Safety Act (OHSA) and regulations is required. A Section 37(2) agreement must be signed. Tenderers must demonstrate competencies and resources to deliver goods/services in accordance with the Act, Regulations, and Health and Safety Specification. Subcontractors must sign separate health and safety agreements and comply with conditions.

Tender offer validity: 120 days after closing date, extendable to 12 months unless notified otherwise, further extension up to 6 months by mutual agreement. Withdrawal of tender after closing only at CCT's discretion; unauthorised withdrawal may result in liability for additional expenses or losses. CCT may cancel tender before award if needs change, funds unavailable, no acceptable tenders, material irregularity, or inability to negotiate market-related pricing. No liability for cancellation, but written reasons on request. Objections, complaints, disputes: Aggrieved persons may lodge written objection within 14 days. Appeals under Section 62 of Systems Act within 21 days, with reasons, to City Manager. Appeal fee R300.00, surcharge for vexatious appeals. POPIA: CCT may process personal information for tender and contract purposes. CCT may reject or revoke award if reputational risk due to poor governance, unethical behaviour, association with notorious individuals, poor performance, negative media, adverse due diligence, or employment of former state officials implicated in SCM irregularities. CCT may nominate standby bidder at award; if contract terminated, may award to standby bidder. CCT will notify successful and unsuccessful tenderers in writing of award decision. No rights accrue from notification. CCT may provide written reasons for actions taken, unless it would prejudice commercial interests or fair competition.

Eligibility criteria: tender must comply with all conditions, specifications, and pricing instructions. Must provide completed Details of Tenderer, Certificate of Authority for Partnerships/JVs, JV agreement if applicable, Declaration of Interest – State Employees, Conflict of Interest Declaration, Declaration of Past SCM Practices, Certificate of Independent Bid Determination, Authorisation for Deduction of Outstanding Amounts. Tenderer must not be restricted under SCM Policy, tax affairs in order, not an advisor/consultant to CCT, not involved with bid specification committee, not guilty of Competition Act contraventions. Mandatory requirement: Valid ISO 9001/SANS 953 1:2008 certificate in name of tendering entity or JV partner; certificates from other entities only accepted with legally binding JV agreement or signed subcontracting undertaking. For tenders above R10 million (VAT inclusive), tenderer must provide on request: audited financial statements for past 3 years, certificate of no overdue municipal payments, particulars of contracts with organs of state, statement on foreign sourcing. Each JV/consortium entity must submit separate certificates. Tax compliance: Must be registered with SARS and submit valid Tax Compliance Status PIN. CCT verifies before award; if non-compliant, bidder given 7 working days to provide proof of arrangements. Foreign suppliers must answer questionnaire.