11.2(14) The following matters will be included in 1.) Outage date changes, outage access

the Risk Register constraints and outage interface constraints

affecting planned Task Order work.

2.) Availability and coordination of the

Employer’s appointed NDT service provider.

3.) Interfaces with Others working on or

affecting the Affected Property during outage

periods.

11.2(15) The Service Information is in Part C3: Scope of Work, C3.1 Employer’s

Service Information, Annexure A: Technical

Specification, and all documents and drawings

to which C3.1 Employer’s Service Information

makes reference.

12.2 The law of the contract is the law of the Republic of South Africa

13.1 The language of this contract is English

13.3 The period for reply is One (1) week, unless another period is stated in

the Contract Data, Service Information, a Task

Order or an instruction issued in accordance

with the contract

2 The Contractor’s main Data required by this section of the core

responsibilities clauses is also provided by the Contractor in

Part 2 and terms in italics used in this section

are identified elsewhere in this Contract Data

21.1 The Contractor submits a first plan for

acceptance within Two (2) weeks of the Contract Date

The first plan is the overall plan for managing

and Providing the Service during the service

period. A separate Task Order programme is

submitted for each Task Order in accordance

with Option X19

3 Time

30.1 The starting date is. The Contract Date

30.1 The service period is Five years, being 60 months from the starting

date.

4 Testing and defects There is no reference to Contract Data in this

section of the core clauses and terms in italics

used in this section are identified elsewhere in

this Contract Data

5 Payment

50.1 The assessment interval is 25th day of each successive month.

Part c1 agreements and contract data of 97 c.1.2A Contract data part 1

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Onsite machining, welding and associated services at gariep hydroelectric power station for a

Period of 5 years

51.1 The currency of this contract is the South African Rand

51.2 The period within which payments are Thirty days (30) after receipt by the Employer

made is of:

 the Service Manager’s payment

certificate; and

 a correct and valid tax invoice

complying with the requirements of the

contract.

Where the Contractor submits an incorrect,

incomplete or non-compliant tax invoice, the

payment period commences when the Employer

receives the corrected tax invoice

51.4 The interest rate is the publicly quoted prime rate of interest

(calculated on a 365 day year) charged by from

time to time by the Standard Bank of South

Africa Limited (as certified, in the event of any

dispute, by any manager of such bank, whose

appointment it must not be necessary to prove)

for amounts due in Rands and

(ii) the LIBOR rate applicable at the time for

amounts due in other currencies. LIBOR is the

6 month London Interbank Offered Rate quoted

under the caption “Money Rates” in The Wall

Street Journal for the applicable currency or if

no rate is quoted for the currency in question

then the rate for United States Dollars, and if no

such rate appears in The Wall Street Journal

then the rate as quoted by the Reuters Monitor

Money Rates Service (or such service as may

replace the Reuters Monitor Money Rates

Service) on the due date for the payment in

question, adjusted mutatis mutandis every 6

months thereafter (and as certified, in the event

of any dispute, by any manager employed in the

foreign exchange department of The Standard

Bank of South Africa Limited, whose

appointment it must not be necessary to prove.

6 Compensation events There is no reference to Contract Data in this

section of the core clauses and terms in italics

used in this section are identified elsewhere in

this Contract Data

7 Use of Equipment Plant and There is no reference to Contract Data in this

Materials section of the core clauses and terms in italics

used in this section are identified elsewhere in

this Contract Data

8 Risks and insurance

80.1 These are additional Employer's risks Discovery during disassembly or Employer

inspection of additional defects, concealed

defects, or actual conditions of the existing

plant which were not reasonably apparent to an

experienced Contractor at the Contract Date

Part c1 agreements and contract data of 97 c.1.2A Contract data part 1

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Onsite machining, welding and associated services at gariep hydroelectric power station for a

Period of 5 years

and which materially change the instructed

repair extent

9 Termination There is no reference to Contract Data in this

section of the core clauses and terms in italics

used in this section are identified elsewhere in

this Contract Data.

10 Data for main Option clause

A Priced contract with price list

20.5 The Contractor prepares forecasts of the

final total of the Prices for the whole of the

service at intervals no longer than As Requested by Service Manager.

11 Data for Option W1

W1.1 The Adjudicator the person selected from the ICE-SA Division

(or its successor body) of the South African

Institution of Civil Engineering Panel of

Adjudicators by the Party intending to refer a

dispute to him. (see www.ice-sa.org.za). If the

Parties do not agree on an Adjudicator the

Adjudicator will be appointed by the Arbitration

Foundation of Southern Africa (AFSA).

W1.2(3) The Adjudicator nominating body is: the Chairman of ICE-SA a joint Division of the

South African Institution of Civil Engineering

and the Institution of Civil Engineers (London)

(see www.ice-sa.org.za ) or its successor body.

W1.4(2) The tribunal is: Arbitration

W1.4(5) The arbitration procedure is the latest edition of Rules for the Conduct of

Arbitrations published by The Association of

Arbitrators (Southern Africa) or its successor

body.

The place where arbitration is to be held is Cape Town, South Africa

The person or organisation who will

choose an arbitrator

• if the Parties cannot agree a choice or the Chairman for the time being or his nominee
• if the arbitration procedure does not of the Association of Arbitrators (Southern

state who selects an arbitrator, is Africa) or its successor body.

12 Data for secondary Option

clauses

X1 Price adjustment for inflation

X1.1 The base date for indices is Month before the month in which the enquiry

closed.

The proportions used to calculate the proport linked to index Index prepared by

Price Adjustment Factor are: ion for

0.85 Cpi seifsa

0.15 non-adjustable

1.00

Part c1 agreements and contract data of 97 c.1.2A Contract data part 1

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Onsite machining, welding and associated services at gariep hydroelectric power station for a

Period of 5 years

X2 Changes in the law There is no reference to Contract Data in this

Option and terms in italics are identified

elsewhere in this Contract Data.

X17 Low service damages

X17.1 The service level table is in: Table Below

Value Of Low Service Limit Of Low Service

Low Service Damage Description

Damages Damage

Failure to mobilise the required personnel,

2% of the affected

supervision, tools and Equipment and to

Task Order value for 10% of affected Task

commence the instructed work by the Task starting

each calendar day of Order value

date or mobilisation date stated in the Task Order,

delay

where the delay is attributable to the Contractor.

Failure to submit mandatory pre-start documents

by the date required by the Service Information or 0.5% of the affected

Task Order, including the Task Order programme, Task Order value for 5% of affected Task

QCP, welding procedures, Equipment assurance each calendar day of Order value

information and other submissions required before delay

starting the applicable work.

Failure to submit the required Task Order 0.5% of the affected

Databook, handover records or close-out Task Order value for 5% of affected Task

documentation by the date stated in the Task each calendar day of Order value

Order. delay

Failure to submit a recovery plan or revised Task

1% of the affected

Order programme within the period instructed by

Task Order value for 5% of affected Task

the Service Manager where actual or forecast

each calendar day of Order value

progress indicates that the Task Completion Date

delay

may not be achieved.

1% of the affected

Failure to submit the daily progress report required

Task Order value for 10% of affected Task

during outage execution within the reporting period

each calendar day of Order value

stated by the Service Manager or Task Order.

failure

Failure to submit the required response and 1.5% of the affected

proposed corrective action for an NCR within three Task Order value for 10% of affected Task

working days after issue of the NCR, unless a each calendar day of Order value

different period is stated by the Service Manager. delay

X18 Limitation of liability

X18.1 The Contractor’s liability to the Employer

for indirect or consequential loss is limited

to R0.0 (zero Rand)

X18.2 For any one event, the Contractor’s the amount of the deductibles relevant to the

liability to the Employer for loss of or event

damage to the Employer’s property is

limited to

X18.3 The Contractor’s liability for Defects due to The greater of

his design of an item of Equipment is limited

to  the total of R 7 000 000.00

and

 the amounts excluded and unrecoverable

from the Employer’s insurance (other than

the resulting physical damage to the

Part c1 agreements and contract data of 97 c.1.2A Contract data part 1

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Onsite machining, welding and associated services at gariep hydroelectric power station for a

Period of 5 years

Employer’s property which is not excluded)

plus the applicable deductibles

X18.4 The Contractor’s total liability to the the total of the Prices other than for the

Employer, for all matters arising under or additional excluded matters.

in connection with this contract, other than

the excluded matters, is limited to The Contractor’s total liability for the additional

excluded matters is not limited.

The additional excluded matters are amounts

for which the Contractor is liable under this

contract for

 Defects due to his design, plan and

specification,

 Defects due to manufacture and fabrication

outside the Affected Property,

 loss of or damage to property (other than

the Employer’s property, Plant and

Materials),

 death of or injury to a person and

 infringement of an intellectual property

right.

X18.5 The end of liability date is 12 months after the end of the service period.

X19 Task Order

X19.5 The Contractor submits a Task Order Two (2) working days of receiving the Task

programme to the Service Manager within Order.

The Task Order programme complies with Option

X19, the Service Information and the relevant Task

Order. The Contractor does not commence work

under the Task Order until the Task Order

programme has been accepted and the applicable

pre-start requirements stated in the Service

Information and Task Order have been satisfied.

Z The additional conditions of contract

are Z1 to Z14 always apply.

Z1 Cession delegation and assignment

Z1.1 The Contractor does not cede, delegate or assign any of its rights or obligations to any person

without the written consent of the Employer.

Z1.2 Notwithstanding the above, the Employer may on written notice to the Contractor cede and

delegate its rights and obligations under this contract to any of its subsidiaries or any of its

present divisions or operations which may be converted into separate legal entities as a result

of the restructuring of the Electricity Supply Industry.

Z2 Joint ventures

Z2.1 If the Contractor constitutes a joint venture, consortium or other unincorporated grouping of two

or more persons or organisations then these persons or organisations are deemed to be jointly

and severally liable to the Employer for the performance of this contract.

Part c1 agreements and contract data of 97 c.1.2A Contract data part 1

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Onsite machining, welding and associated services at gariep hydroelectric power station for a

Period of 5 years

Z2.2 Unless already notified to the Employer, the persons or organisations notify the Service

Manager within two weeks of the Contract Date of the key person who has the authority to bind

the Contractor on their behalf.

Z2.3 The Contractor does not alter the composition of the joint venture, consortium or other

unincorporated grouping of two or more persons without the consent of the Employer having

been given to the Contractor in writing.

Z3 Change of Broad Based Black Economic Empowerment (B-BBEE) status

Z3.1 Where a change in the Contractor’s legal status, ownership or any other change to his business

composition or business dealings results in a change to the Contractor’s B-BBEE status, the

Contractor notifies the Employer within seven days of the change.

Z3.2 The Contractor is required to submit an updated verification certificate and necessary

supporting documentation confirming the change in his B-BBEE status to the Service Manager

within thirty days of the notification or as otherwise instructed by the Service Manager.

Z3.3 Where, as a result, the Contractor’s B-BBEE status has decreased since the Contract Date the

Employer may either re-negotiate this contract or alternatively, terminate the Contractor’s

obligation to Provide the Service.

Z3.4 Failure by the Contractor to notify the Employer of a change in its B-BBEE status may

constitute a reason for termination. If the Employer terminates in terms of this clause, the

procedures on termination are P1, P2 and P4 as stated in clause 92, and the amount due is A1

and A3 as stated in clause 93.

Z4 Confidentiality

Z4.1 The Contractor does not disclose or make any information arising from or in connection with

this contract available to Others. This undertaking does not, however, apply to information

which at the time of disclosure or thereafter, without default on the part of the Contractor, enters

the public domain or to information which was already in the possession of the Contractor at the

time of disclosure (evidenced by written records in existence at that time). Should the

Contractor disclose information to Others in terms of clause 25.1, the Contractor ensures that

the provisions of this clause are complied with by the recipient.

Z4.2 If the Contractor is uncertain about whether any such information is confidential, it is to be

regarded as such until notified otherwise by the Service Manager.

Z4.3 In the event that the Contractor is, at any time, required by law to disclose any such information

which is required to be kept confidential, the Contractor, to the extent permitted by law prior to

disclosure, notifies the Employer so that an appropriate protection order and/or any other action

can be taken if possible, prior to any disclosure. In the event that such protective order is not,

or cannot, be obtained, then the Contractor may disclose that portion of the information which it

is required to be disclosed by law and uses reasonable efforts to obtain assurances that

confidential treatment will be afforded to the information so disclosed.

Z4.4 The taking of images (whether photographs, video footage or otherwise) of the Affected

Property or any portion thereof, in the course of Providing the Service and after the end of the

service period, requires the prior written consent of the Service Manager. All rights in and to all

such images vests exclusively in the Employer.

Z4.5 The Contractor ensures that all his subContractor abide by the undertakings in this clause.

Z5 Waiver and estoppel: Add to core clause 12.3:

Part c1 agreements and contract data of 97 c.1.2A Contract data part 1

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Onsite machining, welding and associated services at gariep hydroelectric power station for a

Period of 5 years

Z5.1 Any extension, concession, waiver or relaxation of any action stated in this contract by the

Parties, the Service Manager or the Adjudicator does not constitute a waiver of rights, and does

not give rise to an estoppel unless the Parties agree otherwise and confirm such agreement in

writing.

Z6 Health, safety and the environment: Add to core clause 27.4

Z6.1 The Contractor undertakes to take all reasonable precautions to maintain the health and safety

of persons in and about the execution of the service. Without limitation the Contractor:

 accepts that the Employer may appoint him as the “Principal Contractor” (as defined and

provided for under the Construction Regulations 2014 (promulgated under the Occupational

Health & Safety Act ) (“the Construction Regulations”) for the Affected Property;

 warrants that the total of the Prices as at the Contract Date includes a sufficient amount for

proper compliance with the Construction Regulations, all applicable health & safety laws

and regulations and the health and safety rules, guidelines and procedures provided for in

this contract and generally for the proper maintenance of health & safety in and about the

execution of the service; and

 undertakes, in and about the execution of the service, to comply with the Construction

Regulations and with all applicable health & safety laws and regulations and rules,

guidelines and procedures otherwise provided for under this contract and ensures that his

Subcontractors, employees and others under the Contractor’s direction and control,

likewise observe and comply with the foregoing.

Z6.2 The Contractor, in and about the execution of the service, complies with all applicable

environmental laws and regulations and rules, guidelines and procedures otherwise provided for

under this contract and ensures that his Subcontractors, employees and others under the

Contractor’s direction and control, likewise observe and comply with the foregoing.

Z7 Provision of a Tax Invoice and interest. Add to core clause 51

Z7.1 Within one week of receiving a payment certificate from the Service Manager in terms of core

clause 51.1, the Contractor provides the Employer with a tax invoice in accordance with the

Employer's procedures stated in the Service Information, showing the amount due for payment

equal to that stated in the payment certificate.

Z7.2 If the Contractor does not provide a tax invoice in the form and by the time required by this

contract, the time by when the Employer is to make a payment is extended by a period equal in

time to the delayed submission of the correct tax invoice. Interest due by the Employer in terms

of core clause 51.2 is then calculated from the delayed date by when payment is to be made.

Z7.3 The Contractor (if registered in South Africa in terms of the companies Act) is required to

comply with the requirements of the Value Added Tax Act, no (as amended) and to

include the Employer’s VAT number 4740101508 on each invoice he submits for payment.

Z8 Notifying compensation events

Z8.1 Delete the last paragraph of core clause 61.3 and replace with:

If the Contractor does not notify a compensation event within eight weeks of becoming aware of

the event, he is not entitled to a change in the Prices.

Z9 Employer’s limitation of liability

Z9.1 The Employer’s liability to the Contractor for the Contractor’s indirect or consequential loss is

limited to R0.00 (zero Rand)

Part c1 agreements and contract data of 97 c.1.2A Contract data part 1

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Onsite machining, welding and associated services at gariep hydroelectric power station for a

Period of 5 years

Z9.2 The Contractor’s entitlement under the indemnity in 82.1 is provided for in 60.1(12) and the

Employer’s liability under the indemnity is limited to compensation as provided for in core

clause 63 and X19.11 if Option X19 Task Order applies to this contract.

Termination: Add to core clause 91.1, at the second main bullet point, fourth sub-bullet

Z10

point, after the words "against it":

Z10.1 or had a business rescue order granted against it.

Z11 Ethics

For the purposes of this Z-clause, the following definitions apply:

Affected Party means, as the context requires, any party, irrespective of whether it is the Contractor

or a third party, such party’s employees, agents, or Subcontractors or subContractor’s

employees, or any one or more of all of these parties’ relatives or friends,

Coercive means to harm or threaten to harm, directly or indirectly, an Affected Party or the

Action property of an Affected Party, or to otherwise influence or attempt to influence an

Affected Party to act unlawfully or illegally,

Collusive means where two or more parties co-operate to achieve an unlawful or illegal

Action purpose, including to influence an Affected Party to act unlawfully or illegally,

Committing means, as the context requires, the Contractor, or any member thereof in the case of

Party a joint venture, or its employees, agents, or Subcontractors or the subContractor’s

employees,

Corrupt Action means the offering, giving, taking, or soliciting, directly or indirectly, of a good or

service to unlawfully or illegally influence the actions of an Affected Party,

Fraudulent means any unlawfully or illegally intentional act or omission that misleads, or attempts

Action to mislead, an Affected Party, in order to obtain a financial or other benefit or to avoid

an obligation or incurring an obligation,

Obstructive means a Committing Party unlawfully or illegally destroying, falsifying, altering or

Action concealing information or making false statements to materially impede an

investigation into allegations of Prohibited Action, and

Prohibited means any one or more of a Coercive Action, Collusive Action Corrupt Action,

Action Fraudulent Action or Obstructive Action.

Z11.1 A Committing Party may not take any Prohibited Action during the course of the procurement

of this contract or in execution thereof.

Z11.2 The Employer may terminate the Contractor’s obligation to Provide the Services if a

Committing Party has taken such Prohibited Action and the Contractor did not take timely and

appropriate action to prevent or remedy the situation, without limiting any other rights or

remedies the Employer has. It is not required that the Committing Party had to have been

found guilty, in court or in any other similar process, of such Prohibited Action before the

Employer can terminate the Contractor’s obligation to Provide the Services for this reason.

Z11.3 If the Employer terminates the Contractor’s obligation to Provide the Services for this reason,

the amounts due on termination are those intended in core clauses 92.1 and 92.2.

Z11.4 A Committing Party co-operates fully with any investigation pursuant to alleged Prohibited

Action. Where the Employer does not have a contractual bond with the Committing Party, the

Contractor ensures that the Committing Party co-operates fully with an investigation.

Part c1 agreements and contract data of 97 c.1.2A Contract data part 1

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Onsite machining, welding and associated services at gariep hydroelectric power station for a

Period of 5 years

Z12 Insurance

Z 12.1 Replace core clause 83 with the following:

Insurance cover 83

83.1 When requested by a Party, the other Party provides certificates from his insurer

or broker stating that the insurances required by this contract are in force.

83.2 The Contractor provides the insurances stated in the Insurance Table A from the

starting date until the earlier of Completion and the date of the termination

certificate.

Insurance table a

Insurance against Minimum amount of cover or minimum limit of

Starting date: Contract Date. Service period: Five years (60 months) from the starting date. Assessment interval: 25th day of each successive month. Payment period: Thirty days (30) after receipt by the Employer of the Service Manager's payment certificate and a correct and valid tax invoice. Period for reply: One (1) week unless another period is stated. First plan for acceptance: within Two (2) weeks of the Contract Date. Base date for indices (Option X1): Month before the month in which the enquiry closed.

Engineering Contract Strategies: Tel 011 803 3008, Fax 086 5391902, www.ecs.co.za. Adjudicator: ICE-SA Division of the South African Institution of Civil Engineering (www.ice-sa.org.za). Arbitration: Association of Arbitrators (Southern Africa), Cape Town, South Africa.

Complete the Form of Offer and Acceptance (Part C1.1) and submit the signed tender. Provide key person details (CVs) as required in Contract Data Part 2. Submit a first plan for acceptance within two weeks of the Contract Date. Notify the Service Manager within two weeks of the Contract Date of the key person authorised to bind the Contractor. Submit an updated B-BBEE verification certificate within thirty days of any change in B-BBEE status. Provide a tax invoice within one week of receiving a payment certificate. Submit mandatory pre-start documents (Task Order programme, QCP, welding procedures, Equipment assurance information) by the date required in the Service Information or Task Order.

B-BBEE Minimum Level: 2. The tender is evaluated on the basis of the B-BBEE status level and price. The contract is a priced contract with a price list (Option A) and secondary Option X19: Task Order. No minimum quantities are guaranteed; payment is only for work instructed via Task Orders. Low service damages apply for failure to mobilise personnel, supervision, tools, and Equipment by the Task start date (2% of affected Task Order value per calendar day of delay, up to 10% of affected Task Order value) and for failure to submit mandatory pre-start documents (0.5% of affected Task Order value per calendar day of delay, up to 5% of affected Task Order value).

The service involves onsite machining, welding, and associated services at Gariep Hydroelectric Power Station. The scope includes welding repair activities (SMAW, GTAW, weld build-up on carbon/structural steel and stainless/martensitic stainless steel), defect excavation and weld preparation, removal of defective weld metal, parent material preparation, coating and corrosion removal, spiral casing liner weld repair, stay vane weld repair, draft tube liner weld repair, turbine runner blade/component weld repair, pre-heating, PWHT, post-weld bake-out, inspection and quality services (visual, dimensional, PMI, thickness verification, weld maps, NDT coordination), and off-site workshop mobilisation and transport of Employer components. The contract uses NEC3 TSC Option A (priced contract with price list) and secondary Option X19 (Task Order). The Price List is a schedule of tendered rates; no minimum quantities are guaranteed. Rates include all necessary costs (wages, supervision, overheads, profit) unless otherwise stated. Labour rates are paid only for actual authorised productive time. Equipment rates apply only where expressly identified as separately payable. NDT is performed by the Employer's appointed NDT service provider unless otherwise stated in the Task Order.

2 Name:

Job

Responsibilities:

3 Available from Engineering Contract Strategies Tel 011 803 3008 Fax 086 5391902 or www.ecs.co.za

Part c1 agreements and contract data of 97 c.1.2B Contract data part 2

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Onsite machining, welding and associated services at gariep hydroelectric power station for a

Period of 5 years

CV's (and further key person's data including

CVs) are in .

A Priced contract with price list

11.2(12) The price list is in Part C2.2 – The Price List

11.2(19) The tendered total of the Prices is R Not applicable – Rates Based

Part c1 agreements and contract data of 97 c.1.2B Contract data part 2

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Project or contract title

Onsite machining, welding and associated services at gariep hydroelectric power station for a

Period of 5 years

Part 2: Pricing Data

TSC3 Option A

Document Title No of

reference pages

C2.1 Pricing assumptions: Option A 3 (23-25)

C2.2 The price list 2 (26-27)

Part c2 pricing data of 97 tsc3 option a

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Project or contract title

Onsite machining, welding and associated services at gariep hydroelectric power station for a

Period of 5 years

C2.1 Pricing assumptions: Option A

How the service is priced

The contract uses main Option A: Priced contract with price list together with secondary Option X19: Task

Order.

The Price List in C2.2 is a schedule of tendered rates and percentages used for pricing work instructed

through Task Orders.

No Employer quantities are stated in the Price List at tender stage. The Tenderer completes the Rate column

for each item in the Price List.

The inclusion of an item in the Price List does not constitute an instruction to carry out the work and does not

guarantee any minimum quantity, frequency, duration, number of Task Orders or value of work during the

service period.

The Contractor is paid only for work instructed in accordance with the conditions of contract and Provided in

accordance with the Service Information and the applicable Task Order.

Pricing of Task Orders

When a Task Order is prepared, the applicable work is priced using the tendered rates and percentages

contained in C2.2.

The priced list for a Task Order identifies, as applicable:

a. the relevant Price List item number and description;

b. the applicable unit;

c. the quantity, duration, number of hours, days, kilometres, cycles, tests, items or other measurable unit

applicable to the Task;

d. the applicable tendered rate; and

e. the resulting Price.

Where an applicable tendered rate exists, the Price for the item is calculated by multiplying the applicable

quantity or duration by the tendered rate.

Where an instructed item is not covered by an applicable tendered rate, the item is priced and assessed in

accordance with Option X19 and the applicable provisions of the conditions of contract.

No work outside an issued Task Order is payable merely because a rate for that work appears in the Price

List.

Function of the Price List

Information in the Price List is not Service Information.

The Contractor Provides the Service in accordance with:

a. the conditions of contract;

b. the Service Information;

c. Annexure A: Technical Specification;

d. the applicable drawings and technical information;

Part c2 pricing data of 97 c2.2 Option a price list

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Project or contract title

Onsite machining, welding and associated services at gariep hydroelectric power station for a

Period of 5 years

e. the Accepted Plan;

f. the accepted Task Order programme;

g. the accepted quality and technical submissions; and

h. the relevant Task Order.

The descriptions in the Price List are pricing descriptions and do not prescribe the Contractor's method,

sequence, number of personnel, resource allocation, Equipment, shift arrangements or Subcontracting

arrangements.

The Contractor determines the resources required to Provide the Service and remains responsible for

complying with all requirements of the contract.

Rates

Unless the Price List expressly states otherwise, each tendered rate includes everything necessary and

incidental to complete the item described in accordance with the contract, including, as applicable:

a. wages, employment costs and ordinary labour-related costs;

b. normal supervision associated with carrying out the item;

c. administration and coordination associated with the item;

d. ordinary hand tools;

e. ordinary personal protective equipment;

f. ordinary minor consumables associated with carrying out the activity;

g. preparation, protection, housekeeping and ordinary reinstatement associated with the activity;

h. Contractor overheads; and

i. profit.

An item is not paid more than once.

Where a composite activity rate is used, the Contractor is not additionally paid for labour, supervision,

Equipment, travel, consumables or other resources already included in that activity rate unless the relevant

Task Order expressly identifies the resource as separately payable.

Labour, management, supervision and Equipment rates contained in the Price List are used only where they

are expressly identified as separately payable in the relevant Task Order, including for variable, additional or

unforeseen work for which an appropriate composite activity rate is not available.

Labour rates

Labour rates are tendered for the time categories stated in the Price List.

The applicable labour rate is paid only for actual authorised productive time or other time expressly identified

as payable in the Task Order and supported by the records required by the Service Information.

Labour rates include the Contractor's employment-related costs, overheads and profit.

Normal supervision associated with the labour activity is included in the labour rate unless the Task Order

expressly identifies a dedicated management, supervisory, technical or quality resource as separately

payable.

Part c2 pricing data of 97 c2.2 Option a price list

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Project or contract title

Onsite machining, welding and associated services at gariep hydroelectric power station for a

Period of 5 years

Contractor's Equipment rates

Contractor's Equipment rates apply only where the Equipment is expressly identified as separately payable

in the relevant Task Order.

Unless the Price List expressly states otherwise, an Equipment rate includes the cost of providing,

transporting where applicable, operating, maintaining, inspecting and controlling the Equipment.

Where an operator is included in the Equipment rate, the operator is not separately paid under a labour-rate

item.

Where an operator is expressly excluded from an Equipment rate, the applicable labour rate may be

separately included in the Task Order.

Ordinary hand tools and Equipment normally required by a person to carry out an activity are included in the

applicable activity or labour rate and are not separately payable.

Mobilisation, travel, accommodation and subsistence

Mobilisation, transport, travel, accommodation and subsistence are paid only where the applicable item is

expressly included in the relevant Task Order.

The Contractor does not receive duplicate payment for travel, transport, mobilisation, accommodation or

subsistence already included in another Price List item.

Additional journeys, accommodation or mobilisation arising from the Contractor's own resource planning,

replacement of personnel, correction of Defects, failure of Contractor's Equipment or failure to complete an

instructed attendance are not separately payable unless the conditions of contract provide otherwise.

Ndt

The Employer's appointed NDT service provider performs the NDT identified in the Service Information and

Annexure A: Technical Specification unless the relevant Task Order states otherwise.

The Contractor's tendered rates include its obligations for NDT readiness, preparation, coordination,

inspection requests, identification, traceability, access assistance, review of NDT reports and incorporation of

the NDT records into the applicable Task Order Databook where these obligations form part of the priced

activity.

NDT performed by the Employer's appointed NDT service provider is not separately payable to the

Contractor.

Plant, Materials and consumables

Plant and Materials expressly included in a tendered activity rate are not separately payable.

Ordinary minor consumables normally associated with performing an activity are included in the applicable

tendered rate.

Plant and Materials, welding filler materials, welding consumables, gases, specialist products or other

materials specifically required for an instructed Task and not included in an applicable tendered rate are

priced using the applicable Plant and Materials item in the Price List where authorised by the Service

Manager.

A cost already included in another tendered rate is not recovered again through a Plant and Materials or

specialist-service item.

Part c2 pricing data of 97 c2.2 Option a price list

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Project or contract title

Onsite machining, welding and associated services at gariep hydroelectric power station for a

Period of 5 years

Cost-plus items

Cost-plus items are used only for Plant and Materials, specialist Subcontracted services or third-party

services:

a. required by an instructed Task Order;

b. not already included in another applicable tendered rate; and

c. accepted by the Service Manager for procurement under the applicable Price List item.

The applicable tendered percentage is applied to the accepted net cost excluding VAT and after deduction of

all discounts, rebates, credits and similar benefits.

The Contractor provides the supporting quotation, order, invoice, proof of cost and other records required by

the Service Manager.

No further fee, handling charge, procurement charge, administration percentage or mark-up is added to an

item already subject to the applicable tendered percentage.

Records supporting payment

The Contractor keeps and submits sufficient records to substantiate the quantities, durations and other units

claimed under each Task Order.

Where an item is priced per hour, day, kilometre, cycle, test, item or other measurable unit, payment is

based on the supported quantity actually Provided and accepted for assessment under the relevant Task

Order.

Preparation and submission of a quotation for a Task Order is not separately payable unless the Price List

expressly provides otherwise.

Price adjustment

Option X1 applies to the tendered rates in the Price List in accordance with the Contract Data.

Option X1 does not apply to verified net supplier, Subcontractor or third-party costs reimbursed under a cost-

plus item because those costs are assessed using the accepted current net cost.

The tendered percentage applied to a cost-plus item remains the percentage tendered unless changed in

accordance with the conditions of contract.

Changes to the Prices

The rates and percentages in the Price List are changed only in accordance with the conditions of contract

.

Part c2 pricing data of 97 c2.2 Option a price list

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Project or contract title

Onsite machining, welding and associated services at gariep hydroelectric power station for a

Period of 5 years

C2.2 the price list

1. P&G's / General Task Order Costs

Item

Description Unit Rate

nr

1.1 Task Order planning and pre-start coordination ea R

1.2 Task Order programme preparation and submission ea R

1.3 Task-specific QCP preparation and submission ea R

1.4 Task-specific technical submissions required before commencement ea R

1.5 Mobilisation to Gariep Hydroelectric Power Station ea R

1.6 Site establishment ea R

1.7 Demobilisation and de-establishment ea R

1.8 Contractor / Task Order Manager H R

1.9 Task Supervisor / Site Supervisor H R

International Welding Engineer / International Welding Technologist

1.10 H r

(Iwe/iwt)

1.11 Quality Controller – Level 2 SAIW Inspector H R

1.12 Health and Safety Officer, where specifically required by the Task Order H R

1.13 Document Controller / Quality Records Coordinator H R

1.14 Transport – light vehicle km R

1.15 Transport – truck / component transport vehicle km R

1.16 Accommodation p.p.p.n R

1.17 Subsistence / living-out allowance p.p.p.d R

2. Bill 1 – Welding and Repair Activities

Item

Description Unit Rate

nr

2.1 SMAW repair welding H R

2.2 GTAW repair welding H R

2.3 Carbon / structural steel weld build-up H R

2.4 Stainless / martensitic stainless steel weld build-up H R

2.5 Defect excavation and weld preparation by mechanical means H R

2.6 Removal of defective weld metal and affected parent material H R

2.7 Parent material preparation prior to welding H R

2.8 Coating and corrosion removal necessary for welding preparation H R

2.9 Spiral casing liner weld repair H R

2.10 Stay vane weld repair H R

2.11 Spiral casing mandoor, flange and sealing surface weld repair H R

2.12 Draft tube liner weld repair H R

2.13 Draft tube mandoor, flange and sealing surface weld repair H R

2.14 Turbine runner blade / runner component weld repair H R

Part c2 pricing data of 97 c2.2 Option a price list

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Project or contract title

Onsite machining, welding and associated services at gariep hydroelectric power station for a

Period of 5 years

2.15 Stainless-steel pickling and passivation m2 R

3. Bill 2 – Machining, Grinding and Surface Restoration

Item

Description Unit Rate

nr

3.1 General in-situ machining setup ea R

machine

3.2 General in-situ machining R

H

machine

3.3 General off-site workshop machining R

H

3.4 Grinding H R

3.5 Blending H R

3.6 Polishing H R

3.7 Profiling and profile restoration H R

3.8 Turbine runner blade profile restoration H R

3.9 Machining / restoration of mandoor or flange sealing surfaces H R

3.10 Final finishing of sealing surfaces to the specified surface finish m2 R

4. Bill 3 – Heat Treatment and Thermal Processes

Item

Description Unit Rate

nr

4.1 Pre-heating setup ea R

4.2 Pre-heating and interpass temperature control H R

4.3 Resistance heating Equipment day R

4.4 Induction heating Equipment day R

4.5 PWHT setup ea R

4.6 PWHT cycle including temperature monitoring and recording cycle R

4.7 PWHT Equipment – additional retention / utilisation day R

4.8 Post-weld bake-out setup ea R

4.9 Post-weld bake-out cycle cycle R

4.10 Heat-treatment technician / operator H R

4.11 Task-specific PWHT method statement ea R

4.12 Thermocouple installation and removal point R

5. Bill 4 – Inspection, Quality and Technical Services

Item

Description Unit Rate

nr

5.1 As-found visual inspection and report ea R

5.2 As-found dimensional inspection and report ea R

5.3 Positive Material Identification (PMI) test and report test R

5.4 Material thickness verification and record location R

5.5 Weld map preparation ea R

5.6 Weld map updating and finalisation ea R

5.7 NDT inspection request preparation and coordination request R

Part c2 pricing data of 97 c2.2 Option a price list

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Project or contract title

Onsite machining, welding and associated services at gariep hydroelectric power station for a

Period of 5 years

5.8 NDT report review and traceability verification report R

5.9 Final visual inspection and report ea R

5.10 Final dimensional inspection and report ea R

5.11 Task Order quality records compilation ea R

5.12 Task Order Databook compilation and submission ea R

5.13 Revised Databook submission following Employer comments ea R

5.14 Task Order handover and close-out documentation ea R

6. Bill 5 – Welding Procedures and Qualifications

Item

Description Unit Rate

nr

6.1 Qualification of additional WPS/WPQR – carbon / structural steel ea R

Qualification of additional WPS/WPQR – stainless / martensitic stainless

6.2 ea R

steel

6.3 Qualification of overlay welding WPS/WPQR ea R

6.4 Additional welder qualification – SMAW ea R

6.5 Additional welder qualification – GTAW ea R

6.6 Additional welding operator qualification ea R

Independent AIA / examiner involvement specifically required for an

6.7 H r

additional qualification

Note: Rates in this Bill apply only where an additional qualification is required for an instructed Task and the

requirement is not already part of the Contractor's tendered capability or existing accepted WPS/WPQR and welder

qualification obligations.

7. Bill 6 – Labour Rates

7.1 Normal Time

Item

Description Unit Rate

nr

7.1.1 Qualified GTAW Welder H R

7.1.2 Qualified SMAW Welder H R

7.1.3 Qualified Boilermaker H R

7.1.4 Machinist / Fitter and Turner H R

7.1.5 Grinding / blending / profiling Artisan H R

7.1.6 Heat-treatment Technician H R

7.1.7 Semi-skilled Mechanical Assistant H R

7.1.8 General Assistant / Labourer H R

7.2 Overtime

Item

Description Unit Rate

nr

7.2.1 Qualified GTAW Welder H R

7.2.2 Qualified SMAW Welder H R

7.2.3 Qualified Boilermaker H R

Part c2 pricing data of 97 c2.2 Option a price list

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Project or contract title

Onsite machining, welding and associated services at gariep hydroelectric power station for a

Period of 5 years

7.2.4 Machinist / Fitter and Turner H R

7.2.5 Grinding / blending / profiling Artisan H R

7.2.6 Heat-treatment Technician H R

7.2.7 Semi-skilled Mechanical Assistant H R

7.2.8 General Assistant / Labourer H R

7.3 Sundays and Public Holidays

Item

Description Unit Rate

nr

7.3.1 Qualified GTAW Welder H R

7.3.2 Qualified SMAW Welder H R

7.3.3 Qualified Boilermaker H R

7.3.4 Machinist / Fitter and Turner H R

7.3.5 Grinding / blending / profiling Artisan H R

7.3.6 Heat-treatment Technician H R

7.3.7 Semi-skilled Mechanical Assistant H R

7.3.8 General Assistant / Labourer H R

8. Bill 7 – Contractor's Equipment

Item

Description Unit Rate

nr

8.1 Welding machine complete with normal leads and accessories day R

8.2 Additional welding machine complete with normal leads and accessories day R

8.3 Welding consumable holding / drying oven day R

8.4 PMI / XRF analyser day R

8.5 Portable / in-situ machining Equipment day R

8.6 Specialised grinding, blending and profiling Equipment day R

8.7 Resistance heating unit day R

8.8 Induction heating unit day R

8.9 PWHT power and control unit including recorder day R

8.10 PWHT heating pad package day R

8.11 Calibrated temperature-measuring Equipment day R

8.12 Calibrated dimensional measuring Equipment package day R

8.13 Low-voltage / 24 V compliant temporary electrical supply arrangement day R

8.14 Low-voltage / 24 V compliant power tool package day R

Contractor-provided material-handling Equipment where specifically

8.15 H r

instructed

9. Bill 8 – Off-site Work and Component Transport

Item

Description Unit Rate

nr

9.1 Off-site workshop mobilisation / establishment ea R

9.2 Transport of Employer component from Gariep to off-site facility km R

9.3 Return transport of Employer component from off-site facility to Gariep km R

Part c2 pricing data of 97 c2.2 Option a price list

Qualifications:

Experience:

2 Name:

Qualifications:

3 Available from Engineering Contract Strategies Tel 011 803 3008 Fax 086 5391902 or www.ecs.co.za

Part c1 agreements and contract data of 97 c.1.2B Contract data part 2

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Period of 5 years

Experience:

CV's (and further key person's data including

CVs) are in .

80.1 These are additional Employer's risks Discovery during disassembly or Employer

inspection of additional defects, concealed

defects, or actual conditions of the existing

plant which were not reasonably apparent to an

experienced Contractor at the Contract Date

Part c1 agreements and contract data of 97 c.1.2A Contract data part 1

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Period of 5 years

Z14.2 Upon written request by the Contractor, the Employer certifies that these conditions prevail. All

measurements and reporting are effected by an independent, competent, and certified

occupational hygiene inspection body, i.e. a SANAS accredited and Department of Employment

and Labour approved AAIA. The Contractor may perform Parallel Measurements and related

control measures at the Contractor’s expense. For the purposes of compliance the results

generated from Parallel Measurements are evaluated only against South African statutory limits as

detailed in clause Z14.1. Control measures conform to the requirements stipulated in the AAIA-

approved asbestos work plan.

Z14.3 The Employer manages asbestos and ACM according to the Standard.

Z14.4 In the event that any asbestos is identified while Providing the Services, a risk assessment is

conducted and if so required, with reference to possible exposure to an airborne concentration of

above the AL for asbestos, immediate control measures are implemented and relevant air

monitoring conducted in order to declare the area safe.

Z14.5 The Contractor’s personnel are entitled to stop working and leave the contaminated area forthwith

until such time that the area of concern is declared safe by either Compliance Monitoring or an

inspection requests, identification, traceability, access assistance, review of NDT reports and incorporation of

the NDT records into the applicable Task Order Databook where these obligations form part of the priced

activity.

nr

1.1 Task Order planning and pre-start coordination ea R

1.2 Task Order programme preparation and submission ea R

1.3 Task-specific QCP preparation and submission ea R

1.4 Task-specific technical submissions required before commencement ea R

1.5 Mobilisation to Gariep Hydroelectric Power Station ea R

1.6 Site establishment ea R

1.7 Demobilisation and de-establishment ea R

1.8 Contractor / Task Order Manager H R

1.9 Task Supervisor / Site Supervisor H R

1.10 H r

(Iwe/iwt)

1.11 Quality Controller – Level 2 SAIW Inspector H R

1.12 Health and Safety Officer, where specifically required by the Task Order H R

1.13 Document Controller / Quality Records Coordinator H R

1.14 Transport – light vehicle km R

1.15 Transport – truck / component transport vehicle km R

1.16 Accommodation p.p.p.n R

1.17 Subsistence / living-out allowance p.p.p.d R

2. Bill 1 – Welding and Repair Activities

nr

4.1 Pre-heating setup ea R

4.2 Pre-heating and interpass temperature control H R

4.3 Resistance heating Equipment day R

4.4 Induction heating Equipment day R

4.5 PWHT setup ea R

4.6 PWHT cycle including temperature monitoring and recording cycle R

4.7 PWHT Equipment – additional retention / utilisation day R

4.8 Post-weld bake-out setup ea R

4.9 Post-weld bake-out cycle cycle R

4.10 Heat-treatment technician / operator H R

4.11 Task-specific PWHT method statement ea R

4.12 Thermocouple installation and removal point R

5. Bill 4 – Inspection, Quality and Technical Services

nr

5.1 As-found visual inspection and report ea R

5.2 As-found dimensional inspection and report ea R

5.3 Positive Material Identification (PMI) test and report test R

5.4 Material thickness verification and record location R

5.5 Weld map preparation ea R

5.6 Weld map updating and finalisation ea R

5.7 NDT inspection request preparation and coordination request R

Part c2 pricing data of 97 c2.2 Option a price list

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Period of 5 years

5.8 NDT report review and traceability verification report R

5.9 Final visual inspection and report ea R

5.10 Final dimensional inspection and report ea R

5.11 Task Order quality records compilation ea R

5.12 Task Order Databook compilation and submission ea R

5.13 Revised Databook submission following Employer comments ea R

5.14 Task Order handover and close-out documentation ea R

6. Bill 5 – Welding Procedures and Qualifications

Station for a period of 5 years

Contents: No of

pages

Part C1 Agreements & Contract Data 20 (2–21)

Part C2 Pricing Data 9 (22–31)

Part C3 Scope of Work 64 (32-96)

CONTRACT No. [Insert at award stage]

Tsc3 of 97 cover page

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _________

Value Added Tax @ 15% is Rates Based

The offered total of the amount due inclusive of VAT is1 Rates Based

(in words) Rates Based

Part C1 Agreements and Contract Data, (which includes this Form of Offer and Acceptance)

Part C2 Pricing Data

Part C3 Scope of Work: Service Information

and drawings and documents (or parts thereof), which may be incorporated by reference into the above listed

11.2(12) The price list is in Part C2.2 – The Price List

11.2(19) The tendered total of the Prices is R Not applicable – Rates Based

Part c1 agreements and contract data of 97 c.1.2B Contract data part 2

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Period of 5 years

Part 2: Pricing Data

TSC3 Option A

reference pages

C2.1 Pricing assumptions: Option A 3 (23-25)

C2.2 The price list 2 (26-27)

Part c2 pricing data of 97 tsc3 option a

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Period of 5 years

C2.1 Pricing assumptions: Option A

The Price List in C2.2 is a schedule of tendered rates and percentages used for pricing work instructed

through Task Orders.

a. the conditions of contract;

b. the Service Information;

c. Annexure A: Technical Specification;

d. the applicable drawings and technical information;

Part c2 pricing data of 97 c2.2 Option a price list

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

expressly identifies a dedicated management, supervisory, technical or quality resource as separately

payable.

Part c2 pricing data of 97 c2.2 Option a price list

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

specialist-service item.

Part c2 pricing data of 97 c2.2 Option a price list

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Option X1 applies to the tendered rates in the Price List in accordance with the Contract Data.

Option X1 does not apply to verified net supplier, Subcontractor or third-party costs reimbursed under a cost-

plus item because those costs are assessed using the accepted current net cost.

.

Part c2 pricing data of 97 c2.2 Option a price list

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

nr

2.1 SMAW repair welding H R

2.2 GTAW repair welding H R

2.3 Carbon / structural steel weld build-up H R

2.4 Stainless / martensitic stainless steel weld build-up H R

2.5 Defect excavation and weld preparation by mechanical means H R

2.6 Removal of defective weld metal and affected parent material H R

2.7 Parent material preparation prior to welding H R

2.8 Coating and corrosion removal necessary for welding preparation H R

2.9 Spiral casing liner weld repair H R

2.10 Stay vane weld repair H R

2.11 Spiral casing mandoor, flange and sealing surface weld repair H R

2.12 Draft tube liner weld repair H R

2.13 Draft tube mandoor, flange and sealing surface weld repair H R

2.14 Turbine runner blade / runner component weld repair H R

Part c2 pricing data of 97 c2.2 Option a price list

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

6.7 H r

additional qualification

Note: Rates in this Bill apply only where an additional qualification is required for an instructed Task and the

requirement is not already part of the Contractor's tendered capability or existing accepted WPS/WPQR and welder

qualification obligations.

7. Bill 6 – Labour Rates

7.1 Normal Time

nr

7.2.1 Qualified GTAW Welder H R

7.2.2 Qualified SMAW Welder H R

7.2.3 Qualified Boilermaker H R

Part c2 pricing data of 97 c2.2 Option a price list

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

nr

9.1 Off-site workshop mobilisation / establishment ea R

9.2 Transport of Employer component from Gariep to off-site facility km R

9.3 Return transport of Employer component from off-site facility to Gariep km R

Part c2 pricing data of 97 c2.2 Option a price list

Payment terms: The Employer pays within thirty days (30) after receipt of the Service Manager's payment certificate and a correct and valid tax invoice. If the tax invoice is incorrect, incomplete, or non-compliant, the payment period commences when the corrected invoice is received. Interest on late payments: the publicly quoted prime rate of interest (calculated on a 365-day year) charged by Standard Bank of South Africa Limited for amounts due in Rands; for other currencies, the LIBOR rate. The contract is rates-based; the tendered total of the Prices is not applicable. Price adjustment for inflation (Option X1) applies to tendered rates using 0.85 CPI (SEIFSA) and 0.15 non-adjustable. VAT is 15% and is rates-based.

B-BBEE Minimum Level: 2. The Contractor must notify the Employer within seven days of any change in B-BBEE status and submit an updated verification certificate within thirty days. If B-BBEE status decreases, the Employer may re-negotiate or terminate. The Contractor must comply with health, safety, and environmental laws, including the Construction Regulations 2014 and Asbestos Regulations. The Employer may appoint the Contractor as Principal Contractor. The Contractor must comply with confidentiality obligations (Z4), intellectual property provisions (Z13) where Foreground IP vests in the Employer, and asbestos management (Z14). The Contractor must not alter the composition of a joint venture without written consent. The law of the contract is South African law; language is English. Insurance is provided by the Employer as per Insurance Table B (Assets All Risk, Contract Works, Environmental Liability, General and Public Liability, Transportation, Motor Fleet, Terrorism, Cyber Liability, Nuclear Material Damage).

signature of Date

witness

Note: If a tenderer wishes to submit alternative tenders, use another copy of this Form of Offer and

service period, requires the prior written consent of the Service Manager. All rights in and to all

such images vests exclusively in the Employer.

Z4.5 The Contractor ensures that all his subContractor abide by the undertakings in this clause.

Z5 Waiver and estoppel: Add to core clause 12.3:

Part c1 agreements and contract data of 97 c.1.2A Contract data part 1

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

not give rise to an estoppel unless the Parties agree otherwise and confirm such agreement in

writing.

Z6 Health, safety and the environment: Add to core clause 27.4

Z6.1 The Contractor undertakes to take all reasonable precautions to maintain the health and safety

of persons in and about the execution of the service. Without limitation the Contractor:

 accepts that the Employer may appoint him as the “Principal Contractor” (as defined and

provided for under the Construction Regulations 2014 (promulgated under the Occupational

Health & Safety Act ) (“the Construction Regulations”) for the Affected Property;

 warrants that the total of the Prices as at the Contract Date includes a sufficient amount for

proper compliance with the Construction Regulations, all applicable health & safety laws

and regulations and the health and safety rules, guidelines and procedures provided for in

this contract and generally for the proper maintenance of health & safety in and about the

execution of the service; and

 undertakes, in and about the execution of the service, to comply with the Construction

regulations published in GNR February 2002, under the Occupational Health and Safety

Act, 1993 (Act ) (“Asbestos Regulations”). The OEL for asbestos is 0.2 regulated

asbestos fibres per millilitre of air as a 4-hour TWA, averaged over any continuous period of four

hours, and the short term exposure limit of 0.6 regulated asbestos fibres per millilitre of air as a 10-

minute TWA, averaged over any 10 minutes, measured in accordance with HSG248 and

monitored according to HSG173 and OESSM.

Part c1 agreements and contract data of 97 c.1.2A Contract data part 1

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

statement however other clauses may also use the same data.

3. Where a form field like this [ ] appears, data is required to be inserted relevant to the option

selected. Click on the form field once and type in the data. Otherwise complete by hand and in ink.

guidelines and procedures otherwise provided for under this contract and ensures that his

Subcontractors, employees and others under the Contractor’s direction and control,

likewise observe and comply with the foregoing.

Z6.2 The Contractor, in and about the execution of the service, complies with all applicable

environmental laws and regulations and rules, guidelines and procedures otherwise provided for

under this contract and ensures that his Subcontractors, employees and others under the

Contractor’s direction and control, likewise observe and comply with the foregoing.

Z7 Provision of a Tax Invoice and interest. Add to core clause 51

Z7.1 Within one week of receiving a payment certificate from the Service Manager in terms of core

clause 51.1, the Contractor provides the Employer with a tax invoice in accordance with the

if applicable.

Z14.6 The Contractor continues to Provide the Services, without additional control measures presented,

on presentation of Safe Levels. The contractually agreed dates to Provide the Services, including

the Completion Date, are adjusted accordingly. The contractually agreed dates are extended by

the notification periods required by regulations 3 and 21 of the Asbestos Regulations, 2001.

Z14.7 Any removal and disposal of asbestos, asbestos containing materials and waste, is done by a

registered asbestos Contractor, instructed by the Employer at the Employer’s expense, and

conducted in line with South African legislation.

Part c1 agreements and contract data of 97 c.1.2A Contract data part 1

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

The contract is NEC3 TSC Option A (priced contract with price list) with secondary Option X19 (Task Order). The Employer provides insurance as per Insurance Table B. Intellectual Property: Foreground IP vests in the Employer; the Contractor retains Background IP. The Contractor must provide Foreground IP documents to the Employer before/on completion. The Contractor indemnifies the Employer against third-party IP infringement claims. Asbestos: The Employer manages asbestos; the Contractor may stop work if asbestos is identified. The Contractor must comply with the Asbestos Regulations. Low service damages apply for late mobilisation and late submission of pre-start documents. The Adjudicator is selected from the ICE-SA panel; arbitration is held in Cape Town under the Association of Arbitrators rules. The law of the contract is South African law.

c. provides a design of equivalent quality or modify such affected item or design so

as to make it non-infringing without affecting the quality.

The document is Eskom's Supplier Quality Management specification (240-105658000, Rev 3), which sets minimum quality requirements for all Eskom suppliers. It requires suppliers to develop, implement, maintain and continually improve a quality management system (QMS) based on ISO 9001, and to adhere to these requirements throughout the contract duration. The specification applies to all Eskom divisions, subsidiaries, suppliers and sub-suppliers, and forms part of all RFIs, RFQs and RFPs.

{"closingDate":"17 October 2021"}

Bidders must complete and sign Form A (Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58 and Quality Requirements for ISO 9001 Standard). Depending on the quality category selected, bidders must hold a valid ISO 9001 certificate (Categories 1 and 2) or demonstrate a developed QMS compliant with ISO 9001 (Categories 2, 3 and 4). Bidders must submit the required quality documentation as listed in the List of Tender Returnables (240-12248652). Sub-suppliers must also comply with the QMS requirements. Eskom reserves the right to assess sub-supplier facilities. The document does not specify other eligibility criteria such as CSD registration, tax clearance, B-BBEE level, CIDB grading, or local content requirements.

Title: Supplier Quality Management: Document Identifier: 240-105658000

Alternative Reference QM 58

Number:

Area of Applicability: Eskom Holdings SOC Ltd

Functional Area: Quality Management

Revision: 3

Total Pages: 28

Next Review Date: October 2024

Disclosure Controlled Disclosure

Classification:

Compiled by Supported by Functional Authorized by

Responsibility

SA Sambo P Dondashe L Meyer K Pather

Chief Advisor Middle Manager Acting Senior General Manager

Quality Quality Manager Quality Risk and

Management Management Management Sustainability

Date: 15/10/2021 Date: 15/10/2021 Date: 15/10/2021 Date: 17 October 2021

EDC TN Formatted 15.10.2021

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

Content

. Introduction ............................................................................................................................... 3

2. Supporting Clauses .................................................................................................................. 3

2.1 Scope ............................................................................................................................... 3

2.1.1 Purpose ................................................................................................................. 3

2.1.2 Applicability ........................................................................................................... 3

2.1.3 Effective date ......................................................................................................... 3

2.2 Normative/Informative References ................................................................................... 3

2.2.1 Normative .............................................................................................................. 3

2.2.2 Informative............................................................................................................. 3

2.3 Definitions ........................................................................................................................ 4

2.4 Abbreviations ................................................................................................................... 5

2.5 Roles and Responsibilities ............................................................................................... 6

2.6 Process for Monitoring ...................................................................................................... 6

2.7 Related/Supporting Documents ........................................................................................ 6

3. Pre-Contract Award: Quality Requirements .............................................................................. 7

3.1 Supplier and Sub-Supplier Quality Management System Requirements .......................... 7

3.2 Quality Plan ...................................................................................................................... 8

3.3 Contract Quality Plan........................................................................................................ 8

3.4 Quality Control Plan ....................................................................................................... 10

3.5 Pre-Contract Award: Quality Requirement ...................................................................... 13

3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment ........................... 16

3.7 Post-Contract Award ...................................................................................................... 17

3.7.1 Contract Execution .............................................................................................. 17

3.7.2 Supplier Quality Performance Monitoring Phase ................................................. 18

3.7.3 Supplier Quality Audit .......................................................................................... 18

3.8 Standard Conditions ....................................................................................................... 19

3.8.1 Rights of Access .................................................................................................. 19

3.8.2 Eskom Rights to Information ................................................................................ 20

3.8.3 Preservation ........................................................................................................ 21

3.8.4 Quality Audits Related Conditions ....................................................................... 25

3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by

Eskom ................................................................................................................. 25

3.8.6 Special Processes ............................................................................................... 26

4. Acceptance ............................................................................................................................. 27

5. Revisions ................................................................................................................................ 27

6. Development Team ................................................................................................................ 27

7. Acknowledgements ................................................................................................................ 28

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

The intention of this specification is to specify and describe the minimum quality requirements for all

existing and potential Eskom suppliers and define the quality criteria for the selection, evaluation,

position is to partner with suppliers who fully demonstrate commitment to the development,

implementation, and maintenance of a quality management system (QMS) that conforms to the

requirements of ISO 9001 standard. The priority is to encourage suppliers to continually improve

their QMS and enhance service delivery by implementing and conforming to the standard.

2. Supporting Clauses

2.1 Scope

2.1.1 Purpose

The purpose of this specification is to outline the requirements according to which suppliers shall

develop,

implement,

maintain, and

continually improve

a quality management system (QMS) based on ISO 9001, which should form the basis for conformity

to Eskom quality requirements and continually adhere to them throughout the duration of a contract

2.1.2 Applicability

This specification shall apply throughout Eskom Holdings Limited divisions, its subsidiaries,

suppliers, and sub-suppliers and shall form part of all Eskom requests for information (RFI)/ requests

for quotation (RFQ)/ requests for proposal (RFP), including contracts for the procurement of products

and services.

2.1.3 Effective date

Date of authorisation of the specification

2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

[1] ISO 9001 Quality Management Systems Requirements

[2] ISO 10005 Quality Management Systems Guidelines for Quality Plans.

2.2.2 Informative

[3] ISO 9000 Quality Management Systems Fundamentals and Vocabulary

[4] 32-727: Safety, Health, Environment, and Quality (SHEQ) Policy

[5] ISO 10006 Quality Management Systems Guidelines for Quality Management in Projects

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

[6] ISO 9004 Quality Management Quality of an Organisation Guidance to Achieve Sustained

Success

[7] 32-

[8] 32-

[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. )

[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions

[11] 240-12248652 Supplier Quality Management: List of Tender Returnables

[12] IAEA Safety Standard GS-R-3.1 Application of the Management System for Facilities and

Activities

[13] SANS 10845-1 Construction Procurement Part1: Processes, Methods and Procedures

2.3 Definitions

The vocabulary of ISO 9000 and the following definitions apply in the application of this specification.

2.3.1 Component: a constituent part of the product or sub-assembly of the product. The product

may comprise multiple individual components

2.3.2 Contract Quality Plan:

process for delivering quality.

Purpose of a CQP is to outline how the results defined in the specifications will be achieved.

2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/

manufacturing shall not proceed without the attendance of, and written authorisation of, an

Eskom representative or Eskom inspection agency, whichever is applicable.

2.3.4 Intervention Points: those control points indicated by the various controlling bodies

concerned with the implementation of a specific QCP/ ITP. These can be in the form of

inspection, hold points, surveillances, witnesses, reviews and verifications.

2.3.5 Inspection Agency: an organisation or person appointed by Eskom for the purpose of

performing quality assurance/ quality control, monitoring, inspection and/ or expediting

services.

2.3.6 Level 1 Plant Items: equipment, whose failure has an effect on personnel safety and/ or

health, causes an environmental incident, cause a huge production loss or major equipment

damage. Equipment that are safety/ redundancy/ protective device or covered by statutory

regulations requirements.

2.3.7 Level 2 Plant Items: equipment, whose failure impacts plant availability and/or reliability,

causes significant costs or secondary damage.

2.3.8 Level 3 Plant Items: equipment that does not impact on personnel safety and/ or health,

environmental, cost, availability and/ or reliability of plant.

2.3.9 Nonconformity: a deficiency in material, composition, characteristic, or performance that

renders the quality of an item, component, or product unacceptable or indeterminate. The

term also covers a deficiency in, or deviation from/non-adherence to, the quality management

system requirements, prescribed production processes, and/or related documentation such

as procedures and instructions.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

2.3.10 Quality Plan: specification of the actions, responsibilities and associated resources to be

applied to a specific object.

2.3.11 Quality Control Plan: a document specifying the activities to be inspected throughout the

execution of the project, inclusive of test methods, procedures, and acceptance criteria (This

term is equivalent to QIP and ITP).

2.3.12 Requirement: the need or expectation that is stated, generally implied, or obligatory.

Requirements are generally specified in the purchase order and/or contract documentation,

but may not be limited to these.

2.3.13 Primary Plant (Power Plant): primary plant include High Voltage equipment situated inside

the control room (breakers, bus- .

2.3.14 Secondary Plant (Control Plant): secondary plant includes all equipment used to control

and protect the HV equipment on the primary plant side. (Protection, metering, AC/DC and

tele-control).

2.3.15 Special Process: is any production or service process which generates products or services

which cannot be measured, monitored, or verified prior to delivery and use.

2.3.16 Supplier: is a current or potential supplier, vendor, contractor, consultant, or service provider.

A supplier may be a natural or legal person and includes any employee acting within the

course and scope of his/her employment or any agent or manager acting for, or on behalf of,

or in the interests of, the person registered as supplier on the Eskom supplier database.

2.3.17 Sub-supplier: an organisation that provides a product/service to the supplier and/or that

enters into a subcontract and assumes some of the obligations of the supplier or prime

contractor.

2.3.18 Witness Point: a predetermined stage in the quality control plan where and inspection

activity will take place. Work may proceed, provided Eskom or its inspection agency has been

formally notified and confirmed that inspection is waived.

2.4 Abbreviations

Abbreviation Explanation

AIA Approved Inspection Authority

CA Corrective Action

CQP Contract Quality Plan

FIDIC Federation Internationale Des Ingenieurs- Conseils

FMECA Failure Mode, Effects and Criticality Analysis

HAZOP Hazard and Operability Study

ISO International Organisation for Standardisation

ITP Inspection and Test Plan

NC Nonconformity

NDT Non Destructive Testing

PMI Positive Material Identification

QCP Quality Control Plan

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

Abbreviation Explanation

QMS Quality Management System

PQP Project Quality Plan

RFI Request for Information

RFQ Request for Quotation

RFP Request for Proposal

SHEQ Safety, Health, Environment, and Quality

SETA Skills Education Training Authorities

WPS Welding procedure specifications

WQR Qualification Record

2.5 Roles and Responsibilities

Eskom Quality representative/ professional will select applicable requirements for existing and

potential Eskom suppliers using Form A (Tender and Contract Quality Requirements for Supplier

Quality Management: Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001

Standard).

The existing and/ or potential suppliers must complete, sign and return Form A with the other

returnable as listed in the List of Tender Returnable document (240-12248652). Other roles and

responsibilities for this standard are defined within the text of this specification.

2.6 Process for Monitoring

The application of this specification throughout Eskom shall be audited as per the management

system audit schedule.

2.7 Related/Supporting Documents

The documents superseded by this specification: all divisional and business unit supplier quality

requirements standards and/or specifications.

Forms and templates:

[1] 240-68099512 Tender and Contract Quality Requirements for Supplier Quality Management

Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001 Standard (Form

A)

[2] 240-109253698 Template for a Typical Contract Quality Plan

[3] 240-109253302 Quality Control Plan/Inspection and Test Plan

[4] 240-126469599 Method Statement Template.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

3. Pre-Contract Award: Quality Requirements

The quality assessment criteria and Form A of this specification will be selected and completed by

an Eskom Quality representative/ professional who will identify the applicable supplier quality

requirements to be met.

Form A of this specification must also be completed and signed by the supplier responding to an

Eskom invitation to tender, in order to acknowledge and accept Eskom Supplier Quality requirements

as per this specification and ISO 9001 Standard or any additional quality requirements specific to

the scope of work.

3.1 Supplier and Sub-Supplier Quality Management System Requirements

3.1.1 The supplier and sub-supplier shall develop, implement, maintain and improve a formal QMS

that conforms to the latest ISO 9001 standard or any applicable standard of QMS (latest

applicable revision) and in accordance with the requirements of this specification.

3.1.2 Such a formal system shall consist of the appropriate documented information required by

ISO 9001 and may include a quality manual, quality plans, work procedures, work

instructions, method statements, work flow documentation, etc., as the case may be. This

requirement constitutes the most basic QMS requirements.

3.1.3 Unless specifically excluded from the quality list of tender returnable, as per the categories of

quality requirements (Category 1, 2, 3, or 4), such a QMS shall carry a valid ISO 9001

certificate from an accredited certification body, as indicated in the applicable Eskom

invitation (this requirement applies equally to both the supplier and any/ all manufacturing

third-party organisations mentioned above).

3.1.4 Unless specifically excluded in the quality list of tender returnable, as per the categories of

quality requirements (Category 1, 2, 3, or 4), the supplier shall have a fully developed,

documented, implemented, reviewed and maintained QMS that complies with the

requirements of ISO 9001 standard or any applicable standard of QMS. In the event that the

main supplier invariably requires the assistance of a sub-supplier in order to realise its own

supply obligations. The aforementioned requirement applies equally in all cases where any

such sub- cludes the provision of any of the following

activities, namely, design and development, manufacturing, maintenance, testing, storage,

delivery, installation, commissioning, and project management, or in the cases the supplier

name changes, mergers, acquisitions and/ or cessions. Eskom Quality department must

ensure that the changed entity can still fulfil the requirements as set out in the contract

documentation.

3.1.5 Eskom reserves the right to request and perform necessary assessments at sub-supplier

facilities.

3.1.6 The main supplier shall be responsible for defining and managing the specific quality

assurance and control elements applicable to the respective sub-

work/supply and ensure that its sub-supplier(s) quality programmes support Eskom

requirements.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

3.1.7 The supplier shall inform Eskom of any proposed changes to the QMS or staff that will affect

the quality system prior to implementation of these changes.

3.1.8 The main supplier shall develop and implement a performance management programme for

their sub-supplier. The programme shall include, but not limited to:

Verification of the QMS

Audits and surveillances

Regular assessment of the CQPs and reviews of QCPs.

NC and Defect Management

Inspection and test plans

Risk management

3.2 Quality Plan

The information in this section constitutes the minimum requirements for a quality plan.

3.2.1 Where specified in the Evaluation Criteria and/ or quality list of tender returnables , as per the

categories of quality requirements (Category 1, 2, 3, or 4); all individual products, services

and processes shall have a documented, implemented, reviewed and maintained contract

quality plan and/or quality control plan (inspection and test plan).

3.2.2 Where specified in the evaluation criteria and/ or quality list of tender returnables. All

production and/ or service provision shall be carried out in accordance with a documented

and agreed contract quality plan (CQP) and/ or quality control plan (QCP)/ inspection and test

plan (ITP).

3.2.3 The supplier shall plan for the required quality-related activities and interfaces within the

meeting specified Eskom requirements.

Note 1: Contract Quality Plan should address the quality assurance elements related to the scope

of work and/ or technical specification.

Note 2: Quality Control Plan (QCP)/ Inspection and Test Plan (ITP) should address the quality

control elements related to the scope of work and/ or technical specification.

3.3 Contract Quality Plan

The main supplier shall require sub-suppliers to submit project quality plans (PQPs)/ contract quality

plans (CQPs) and associated documentation in accordance with the requirements of project QMS

processes applicable to the sub-

The supplier shall, where applicable, based on scope of work criticality, ensure that procurement

documents clearly and unambiguously require sub-supplier submission of a sub-supplier CQP for

supplier and Eskom review.

The main supplier shall ensure that sub-supplier CQPs are developed and implemented in

accordance with the ISO 10005 Quality Management System Guidelines for Quality Plans. In

include the following (as applicable):

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

3.3.1 The management of records, including material tests, positive material identification (PMI)

testing, material certification, etc.

3.3.2 The provision for free and uninhibited access by the supplier and/or personnel at the time of

inspection.

3.3.3 The proposals for submission of final documentation, the final manufacturing data book, prior

to shipment.

3.3.4 The special processes related to welding:

(WQR), welding procedure specifications (WPS), and procedures qualification records (PQR)

that will be used in the performance of work for supplier review and acceptance prior to

commencing manufacture. Welders shall be qualified to the specified Codes of Construction

for the applicable procedures. The requirements for qualification shall be specified by the

supplier, and welder records shall be maintained by sub-suppliers performing the work.

3.3.5 The special installation procedures and other required fabrication or manufacturing

procedures (that is, those required for post-weld heat treatment, tube rolling, coatings, etc.)

that will be used in the performance of work shall require supplier review and acceptance

prior to commencing manufacture. The personnel carrying out special processes (for

example, NDE, welding, coating, heat treatment, etc.) where the results cannot be fully

verified by subsequent inspection and test shall be suitably qualified and, where applicable,

registered with statutory bodies as legally required, that is, as radiographic workers to conduct

radiography. The requirements for the qualification shall be specified, and personnel records

shall be maintained in accordance with the Project Quality Personnel Qualification

Specification and, where applicable, legal requirements.

3.3.6 The personnel required to perform special processes shall be certified competent through a

and competency control procedures or an external certification body (for example, NDT)

through an accredited service provider as per Skills Education Training Authorities (SETA)

requirements.

3.3.7 All personnel who perform activities that affect quality shall have their training needs identified

and documented. The required training shall be implemented in accordance with the

certificates shall meet the SETA requirements in terms of having the unit standard completed

and the accreditation number of the service providers.

3.3.8 Instructions and requirements for equipment and materials storage, preservation, and

maintenance, including identification of materials required for preservation and maintenance,

are to be provided sufficiently prior to receipt (prior to shipment or earlier) to ensure that

appropriate resources are available at the time of delivery.

3.3.9

sub-suppliers by Eskom or it agent.

3.3.10 The CQP information need to include, but not limited to:

Spells out the aspects of the QMS to be applied within a specific Eskom project, and the

methods to be utilised to ensure quality.

Outline the resources, the communication channels, applicable documents and records to be

generated.

Management Authority and Responsibility from both supplier and client need to outline in the

Cqp.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

List of documents and records that will be used and submitted during the execution of the

project.

Communications channels should include contact person and contact details

Monitoring & measurement procedures for activities need to be indicated.

3.3.11 The main supplier and sub-supplier CQPs shall comply with the Eskom Quality Requirements

Specifications and shall be submitted prior to the initial scope of work kick-off or initial pre-

fabrication meeting and prior to commencement of manufacturing, whichever is earlier.

3.3.12 The Eskom template for CQP provided shall be used as guideline, where the supplier does

not have a CQP template.

3.4 Quality Control Plan

The supplier shall develop and implement processes and procedures that efficiently and effectively

monitor, verify and document the quality of the scope of work for deliverables.

The main supplier shall ensure that sub-supplier QCPs/ ITPs are prepared at a level of detail

sufficient to address all quality-control-related activities in a chronological order, from contract review

through materials verification, manufacturing, fabrication, assembly, final testing, commissioning,

hand-over documentation, and certification. In addition, the supplier shall ensure compliance with

the following requirements:

3.4.1 All stages of manufacturing, fabrication, assembly and installation shall be controlled by a

performed and special attention to controls related to critical products and services.

3.4.2 QCP/ ITP shall be reviewed and accepted by Eskom, its inspection authority or agency, and

they shall allow for the insertion of Eskom specific requirements, including hold and witness

points prior to the commencement of work.

3.4.3 Subsequent changes to the Eskom accepted QCP/ ITP shall require Eskom, its inspection

affected by such changes.

3.4.4 The ITPs should cover materials certification, fabrication works, in-process inspections, final

acceptance tests, packaging and pre- shipment/ transportation, shipping/ transportation

inspections where contracted, preservation, site acceptance tests, construction and erection

works, and pre-commissioning and commissioning tests.

3.4.5 All sub-supplier QCP/ ITP activity shall be performed using an Eskom-accepted supplier

Qcp/ itp.

3.4.6 All applicable codes, standards, and relevant acceptance criteria documents are available at

the work location, and Eskom representatives on site shall have on-going access to this

information. Workplace documentation shall be available in English and in any workforce-

appropriate language.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

3.4.7 Where activities subject to inspection and test procedures are to be undertaken by a sub-

supplier, the QCP/ ITP shall make reference to this fact and shall include descriptive details

of the sub- -

supplier scope of work.

3.4.8 The supplier shall be ultimately accountable and responsible for the development and proper

implementation of all sub-supplier QCPs/ ITPs, including those reviewed or developed by

sub-suppliers.

3.4.9 Eskom reserves the right to select intervention points on QCPs/ ITPs for Eskom oversight of

selected functions and to perform surveillance or audits of the work.

3.4.10 Once signed, the ITPs and QCPs become addendums to the main contract. These ITPs can

other risks.

3.4.11 A QCP/ ITP shall contain the following information:

Eskom contract number and title

Identification of the area of works/contract

Description of the work, with components, item number, and activity date

QCP/ITP unique number

A list of the sequence of operations, including inspection and tests

The identification of the specification, drawing number, or procedure for each operation,

with reference to the relevant criticality risk rating

The acceptance criteria, with reference to the technical specification, in-house, national, or

international standard, with the relevant clause number for each operation

The inspection and test activities that the supplier has nominated for its intervention points

Provision for the inclusion of intervention points nominated by Eskom and/or its authority/

agency

Provision for intervention point acceptance by date and signature for all parties having

intervention in the plan

Inspection and test records to be generated by the supplier for each operation and an

indication of records to be provided to Eskom (as applicable)

3.4.12 The main supplier shall require sub-suppliers to submit QCPs/ ITPs and associated

documentation applicable to the sub-supplier scope of work. Any changes made to the QCP

after submission must be resubmitted to Eskom for further review. The supplier shall ensure

that all sub-supplier QCPs/ ITPs are in compliance with the Eskom Quality Requirements

Specifications, including, but not limited to, the following requirements:

Clear and unambiguous description of the equipment and location(s) at which each activity

will take place, including facility location(s)

Identification of quality verification activity and stage

The details of reference documents, procedures, or method statements to be utilised in

performance of the activity, including specific reference to actual sections and pages of

procedures, standards, instructions, specifications, etc.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

Definition of acceptance criteria

Listing of certifying or verifying documents generated to provide evidence of compliance

with specified requirements; documents are to be provided using the proper Eskom

document numbering requirements

Identification of main supplier and sub-supplier (where applicable) third-party/approved

inspection authority (AIA) and Eskom inspection activities defined in terms of witness, hold,

document review, and verification monitoring points and provision for sign-off of each of the

above-mentioned parties for each intervention point

Qualification requirements for quality control inspectors, including any third-party/AIA

inspectors

Listing of all proposed test procedures

Acceptance criteria for each inspection or test in alignment with specified tolerances

A section for signed acceptance of the QC/ITP by the supplier, sub-supplier (where

applicable), and Eskom prior to commencement of work

Inspection or testing intervention points, including, but not limited to, factory acceptance test

and package acceptance test, witness, and hold points

3.4.13 A quality kick-off meeting will be held at the start of the contract and, if required, at the start

of each subsequent phase.

The supplier shall arrange coordination meetings with Eskom prior to placement of orders

for items or equipment to ensure that all technical and commercial requirements are clear

Supplier inspection personnel, including inspection agency personnel, shall be competent

and qualified to perform inspection and testing assignments. Mobilisation of all such

personnel shall be in compliance with the Project Quality Personnel Qualification

Specification.

3.4.14 Where QCP/ ITP is applicable, the supplier shall ensure that sub-suppliers are provided with

comprehensive, clearly written, and unambiguous inspection and testing protocols, including

processes, procedures, and methods that shall include, but not be limited to, the following:

Requirements for inspection checklists and inspection assignments, with lists of items to be

inspected

An inspection and testing report format, report content, schedule for report processing and

distribution, and report retention requirements

Inspection and test report results response tracking (log) and resolution of nonconformity in

inspection and test processes, procedures, or methods and nonconformity identified in

inspection and test results

Associated Failure Mode, Effects and Criticality Analysis (FMECA) reports relating to the

equipment and sub-systems (if applicable)

Hazard and Operability Study (HAZOP) report, as applicable

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

3.4.15 The supplier shall establish processes and procedures for formal assessment of sub-supplier

inspection and testing programmes. These shall include review of sub-supplier inspection

reports and other quality control documentation. Additional formal assessment of

manufacturing, fabrication, and assembly facility operations shall be conducted by the

supplier to ensure continuing suitability, adequacy, and effectiveness of the sub-

inspection and testing programmes. Assessment frequency shall be established in

consideration of the sub-supplier scope of work, criticality of scope of work deliverables, and

performance information. The assessment scope and schedule shall be developed in

consultation with Eskom.

3.4.16 Supplier processes and procedures for verification of supplier and sub-supplier purchased

product compliance with specifications shall obtain document return/review status prior to

implementation.

3.4.17 The objective is to finalise any outstanding procedural or other issues before proceeding to

deliver the works.

3.4.18 Eskom, in consultation with the supplier, develops an agenda for the meeting, and Eskom will

keep minutes of these meetings.

3.4.19 Mandatory pre-inspection meetings will be convened by Eskom or its inspection agency or

representatives who will be involved in the works, and records are to be kept.

3.4.20 Eskom reserves the right to appoint resident quality inspectors who can be based at the

sub-

supplier is expected to provide workspace at no cost to Eskom for the inspector, as required.

3.4.21 Eskom may appoint any organisation it prefers to perform quality assurance and quality

control activities, either in the capacity as an AIA or inspection agency, on the works

contracted to the supplier, and the supplier or its sub-suppliers may not object, prevent,

hinder, undermine, circumvent, question, discredit, or in any way make it impossible for such

organisation to carry out its work on behalf of Eskom.

3.4.22 The Eskom template for QCP/ ITP provided shall be used as guideline, where the supplier

does not have a QCP/ ITP template.

3.5 Pre-Contract Award: Quality Requirement

3.5.1 Main Supplier and Sub-supplier Categories

Eskom supplier quality requirements for all existing and potential suppliers and sub-suppliers are

classified into four categories (category 1, 2, 3 and 4). Suppliers must prepare and submit quality

documentation as per the tender selected category (indicated in Form A) using the list of tender

returnables document.

NOTE: Only one (1) category must be applicable per procurement process e.g. [Eskom requests for

information (RFI)/ requests for quotation (RFQ)/ requests for proposal (RFP), including contracts for

the procurement of products and services].

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

The following are the minimum returnable documentation for Categories 1 to 4:

3.5.2 Category 1: Quality Requirements

The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

The supplier shall submit a valid copy of ISO 9001 or any applicable certificate of a QMS (the

latest applicable revision). The QMS

The supplier shall submit the latest copy of the management system internal and external

audit reports. The audit reports must include, if applicable, nonconformity identified, and the

resulting remedial actions (correction and/ or corrective action reports).

The supplier shall submit a draft contract quality plan that is specific to the scope of work as

described in the tender documents. The plan must address the minimum requirements as per

Iso 10005.

Where applicable; the supplier shall submit a draft, or an example of an inspection and test

plan (ITP) or quality control plan (QCP) on similar and/ or previous work done.

The supplier shall submit documented information for Control of Externally Provided Processes,

Products and Services.

The supplier shall submit a copy of documented information for roles, responsibilities and

authorities in relation to the QMS. Examples of relevant documented information are;

organization charts, job descriptions, work instructions, duty statements, manuals, procedures.

The supplier shall submit documented information retained (records) of management review

meetings that include agenda, meeting minutes, attendance registers, reports, presentations,

etc.

Note: specific requirements per tender will be selected using the List of Tender Returnable

documents (240-12248652).

3.5.3 Category 2: Quality Requirements

The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

The supplier shall submit objective evidence of a developed, implemented and maintained QMS

that complies with ISO 9001 or any applicable standard of quality management system (the latest

applicable revision). The following documents (approved/ signed copies) shall be submitted:

Quality Management System manual or a documented information that have defines and

describes the QMS and its scope

(documented information)

Quality Objectives (documented information)

Control of documented information (both maintain and retain documented information )

Internal audit procedure (documented information)

Control of nonconforming outputs (documented information)

Nonconformity and Corrective action procedure (documented information)

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

The supplier shall submit the latest copy of the management system internal audit reports. The

audit reports must include, if applicable, nonconformity identified, and the resulting remedial

actions (correction and/ or corrective action reports).

The supplier shall submit a draft contract quality plan that is specific to the scope of work as

described in the tender documents. The plan must address the minimum requirements as per

Iso 10005.

Where applicable; the supplier shall submit an example of inspection and test plan (ITP) or

quality control plan (QCP) on similar or previous work done.

The supplier shall submit documented information for Control of Externally Provided Processes,

Products and Services.

The supplier shall submit a copy of documented information for roles, responsibilities and

authorities in relation to the QMS. Examples of relevant documented information are;

organization charts, job descriptions, work instructions, duty statements, manuals, procedures.

The supplier shall submit documented information retained (records) of management review

meetings that include agenda, meeting minutes, attendance registers, reports, presentations,

etc.

Note: specific requirements per tender will be selected using the List of Tender Returnable

document (240-12248652).

3.5.4 Category 3: Quality Requirements

The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

The supplier shall submit objective evidence of a developed QMS that complies with ISO 9001

(or the latest applicable revision). The following documented information (approved/ signed

copies) shall be submitted:

o Quality management system manual or a (documented information) that have

defines and describes the QMS and its scope

o Quality P

information)

o Quality Objectives (documented information)

o Control of documented information (both maintain and retain documented

information )

o Internal audit procedure (documented information)

o Control of nonconforming outputs (documented information)

o Nonconformity and Corrective action procedure (documented information)

et on a consistent basis.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

The supplier shall submit a draft contract quality plan that is specific to the scope of work as

described in the tender documents. The plan must address the minimum requirements as per

Iso 10005.

Where applicable; the supplier shall submit an example inspection and test plan (ITP) or

quality control plan (QCP).

The supplier shall submit documented information for Control of Externally Provided Processes,

Products and Services.

The supplier shall submit a copy of documented information for roles, responsibilities and

authorities in relation to the QMS. Examples of relevant documented information are;

organization charts, job descriptions, work instructions, duty statements, manuals, procedures.

NB: specific requirements per tender will be selected using the List of Tender Returnables

document (240-12248652).

3.5.5 Category 4: Quality Requirements

The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

The supplier shall submit a quality method statement based on ISO 9001 and specific to the

scope of work.

The quality method statement

direction). (documented information)

The supplier shall submit a copy of quality objectives. (documented information)

The supplier shall submit documented information for Control of Externally Provided Processes,

Products and Services.

The supplier shall submit a copy of the documented information for roles, responsibilities and

authorities, specific to the project/ scope of work/ technical requirements. Examples of relevant

documented information are; organization charts, job descriptions, work instructions, duty

statements, manuals, procedures.

Note: specific requirements per tender will be selected using the List of Tender Returnables

document (240-12248652).

3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment

Supplier capability and capacity assessments shall be performed prior to contract award on potential

suppliers participating in Eskom Holdings procurement process to:

provide products and services with high risk to operational sustainability

work on critical plant and equipment

supply of critical plant items or components

provide special processes

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

All sub-suppliers used by the main supplier/ contractor, performing work on Eskom critical plant

equipment, supplying commodities and providing specialised services shall be subjected to the

capability and capacity assessment.

Critical plant includes the following:

Generation Level 1 & 2 plant

Transmission and Distribution Power Plant & Control Plant

Mega Projects

All potential quality risks identified will be included in the assessment report provided for the tender

evaluation.

Note: Form A (Enquiry/ Contract/ Quality Requirements for Supplier Quality Management:

Specification 240-105658000/ QM 58 and ISO 9001) will be used to select and indicate whether

capability and capacity assessment will be conducted.

3.7 Post-Contract Award

3.7.1 Contract Execution

The supplier shall submit the following documents within 30 days or as per stated timeline after the

contract date, prior to the commencement of work, for acceptance by Eskom:

The supplier shall complete a QCP before contract award. This shall be reviewed and

signed off by Eskom within 30 days or as per stated timeline after contract award.

The supplier shall complete a quality control plan and ITP(s) for review and acceptance by

Eskom prior to the commencement of any work, inclusive of subcontracted work, within 30

days or as per stated timeline after contract award.

The sub-supplier QCP/ ITP shall be submitted for review and comment by the supplier and

by Eskom within 30 days or as per stated timeline after the award of the tender. All supplier

and Eskom comments shall be resolved prior to commencing work.

The equipment lists and an indication of pressurised components and systems.

Note:

discussed with, and approved by, Eskom prior to any work commencing.

Correspondence shall be directed to the project manager, and periodic quality review

meetings shall be convened by Eskom with the supplier.

The mandatory quality review meetings are to be convened by the nominated project quality

manager or his/her representative for the contract.

Monthly quality performance and management reports are to be prepared by the supplier

during contract execution. The content of these reports shall be agreed by Eskom when

submitted to Eskom on a monthly basis.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

3.7.2 Supplier Quality Performance Monitoring Phase

During the contract execution phase, suppliers shall be monitored by Eskom for performance on

quality-related aspects.

The outcomes of such monitoring will enable Eskom to take any appropriate actions pertaining to

the supplier.

The monitoring shall be carried out periodically by Eskom or at predetermined intervals during the

execution of a contract using agreed key performance indicators. The monitored key performance

areas include the following:

CQP and QCP /ITP

Delivery

Design

Cost

Management system

Subsequent key performance indicators associated with these areas will include the following:

Nonconformity monitoring

Audit and assessment evaluation scoring

Management system compliance and accreditation

Achievement of delivery targets as per contractual agreements

Process improvements

Correction and corrective action response and closure

3.7.3 Supplier Quality Audit

3.7.3.1 Quality audits and related quality performance reviews are intended to provide an objective

evaluation of compliance with performance expectations defined in this specification, in the

supplier contract quality plan (CQP), and in any other project scope of work specification.

3.7.3.2 Quality audits and related quality performance reviews include, but are not limited to, any

quality or other project functional area audits, assessments, verification of compliance

reviews, surveillance, inspections, or other interim or final assessments of scope of work

deliverables provided by the supplier or sub-suppliers

3.7.3.3 Quality audits and related quality performance reviews are intended to provide an objective

evaluation of compliance with performance expectations defined in this specification, in the

supplier contract quality plan (CQP), and in any other project scope of work specification.

3.7.3.4 Quality audits and related quality performance reviews include, but are not limited to, any

quality or other project functional area audits, assessments, verification of compliance

reviews, surveillance, inspections, or other interim or final assessments of scope of work

deliverables provided by the supplier or sub-suppliers.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

3.7.3.5 Quality audits and related quality performance reviews shall be carried out by trained,

accredited, and experienced personnel in accordance with procedures documented in the

Cqp.

3.7.3.6 The supplier shall submit, for Eskom review, documented processes for conducting project

scope of work quality audits and related quality performance reviews. Supplier quality audits

and related quality performance review processes shall be designed to address evaluation

of progress towards completion of project functional area deliverables as well as final

deliverable quality.

3.7.3.7 The supplier shall provide a schedule of anticipated quality audits covering all functional

areas and related quality performance reviews at the time of first post-contract award CQP

submission.

3.8 Standard Conditions

3.8.1 Rights of Access

Eskom:

3.8.1.1 shall be granted electronic and hard-copy access to all quality plans, procedures,

documentation, and other quality records relating to the work, including, but not limited to,

data extracts;

3.8.1.2

as any documentation, materials, or equipment associated with the work, at any time or

project work location; and

3.8.1.3 reserves the right to carry out assessments and audits on all new suppliers and sub-

suppliers.

The supplier:

3.8.1.4 shall

the work at any time;

3.8.1.5 shall cooperate with Eskom requests for documentation, records, and inspection and

witnessing. Eskom participation in audits, appraisals, assessment of plans, and verification

shall be conducted at no extra cost to Eskom;

3.8.1.6 shall ensure that a sub-supplier provides access to Eskom to all work procedures, records,

and supporting documentation through provision of access to view and photocopy, as

required, to support verification of scope of work requirements. Access shall include the

ability to photograph Eskom equipment, systems, system components, materials, etc.;

3.8.1.7 shall provide access to all quality-related information pertaining to activities performed by

itself or sub-suppliers, where Eskom might not have participated in the witnessing of their

quality assurance or control (this refers to inspections, audits, etc. performed by the supplier

on its own sub-suppliers);

3.8.1.8 shall allow Eskom to assess, audit, approve, or reject any sub-suppliers employed by

3.8.1.9 shall ensure that the above requirements flow down to sub-suppliers.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

3.8.2 Eskom Rights to Information

3.8.2.1 To expect that the works will be conducted in accordance with the contract between the

parties.

3.8.2.2

3.8.2.3

selected audits as an observer and by assessing the supplier during key work stages.

Eskom will coordinate with the supplier to develop an oversight schedule aligned with the

3.8.2.4 To obtain access to any audit reports of audits performed by the supplier reflected in the

audit programme.

3.8.2.5 To conduct independent quality audits during all phases of the contract, and the supplier

shall provide all resources to support these activities.

3.8.2.6 Eskom shall have the right to participate in, or request that, a technical investigation be

risk to Eskom products or service deliverables is identified.

3.8.2.7 To participate in, and/or lead, investigations related to incidents involving its products.

3.8.2.8 To require from suppliers to be responsible for the cost of re-inspections.

3.8.2.9 To withhold payment from suppliers as a result of outstanding nonconformities, irrespective

of the agreed payment schedule and in accordance with the conditions of contract.

3.8.2.10 Shall be granted electronic and hard-copy access to all quality plans, procedures,

documentation, and other quality records relating to the work, including, but not limited to,

data extracts.

3.8.2.11 Reserves the right to review, inspect, and audit an

well as any documentation, materials, or equipment associated with the work, at any time or

project work location.

3.8.2.12 Shall carry out assessments and audits on all new suppliers and sub-suppliers.

3.8.2.13 Reserves the right to

or sub-

3.8.2.14 Reserves the right to select intervention points within all developed supplier QCPs/ ITPs

for Eskom oversight of selected functions and to perform surveillance or audits of the work.

3.8.2.15 Shall be given access at all reasonable times before, during, and after manufacture and

before delivery, construction, erection, and commissioning to measure, test, and inspect the

pr

3.8.2.16 Reserves the right to suspend any pending deliveries by the issuing of a cease delivery

order at any time and for any portion of the work that is not being performed in accordance

with the specified/agreed requirements.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

3.8.3 Preservation

The supplier shall develop and implement a comprehensive preservation programme consisting of

plans, processes, procedures and actions undertaken for the purpose of planning for and

maintenance of material deliverables quality. The supplier preservation programme scope includes,

but is not limited to, the following:

3.8.3.1 Engagement of personnel suitably qualified for oversight of, and (as required) direct

implementation of, preservation programme requirements.

3.8.3.2 Development and implementation of preservation programme training appropriate to work

need.

3.8.3.3 Eskom may make use of its appointed service provider tasked to provide a full suite of

services encompassing an online monitoring system and asset tracking during, but not

limited to the following stages: inspections, testing, shipping, transportation, storage, and

commissioning. The supplier is to enable full access during all of these stages in order to

allow the installation of the devices on Eskom-identified products and equipment, which

include the sub-

deemed important towards effective and efficient quality control.

3.8.3.4

provider in ensuring seamless installation of the device and other associated installations.

Moreover, there is also a need to integrate data flows and systems between Eskom and the

supplier. Further details are included in the Eskom specifications and works information.

3.8.3.5 Review and tracking of compliance with Eskom and supplier engineering specification of

preservation requirements.

3.8.3.6 Review and tracking of compliance with sub-supplier provided preservation requirements

and recommendations.

3.8.3.7 Evaluation of prospective temporary and longer-term material storage sites for consistency

with preservation programme expectations.

3.8.3.8 Preservation work plan development and plan execution performance evaluation of all

parties engaged for provision of material transportation, handling, or storage services.

3.8.3.9 Oversight of material quality preservation plan preparation and plan execution performance

at all work locations.

3.8.3.10 Development of a preservation programme records management process, in compliance

with Eskom information management requirements, which comprehensively addresses

generation, maintenance, and ready access by Eskom to all preservation programme

records.

3.8.3.11 The supplier shall deploy a clearly defined documented programme providing for

identification of all physical asset pre-operation preservation of quality requirements. In this

including consumable items, equipment systems, system components, and any other

procured or supplied materials or equipment transferred to project control, but not deployed

for operational purposes.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

3.8.3.12 Where the project responsibility for equipment and materials management has been

preservation programme shall ensure clear and

unambiguous communication of pre-operation preservation of goods quality requirements

to sub-suppliers.

3.8.3.13

processes and procedures for efficient and effective monitoring of compliance with

programme requirements.

3.8.3.14 Compliance monitoring shall commence with ensuring comprehensive consideration of

preservation requirements in the engineering instruction and subsequent inclusion of said

instruction in procurement documentation and shall be applicable until such time as

equipment or materials have been incorporated in an operating or operational system or

structure.

3.8.3.15 Compliance evaluation frequency shall anticipate transfer of tactical-level responsibility for

management of preservation responsibilities between project functional areas, for example,

procurement to logistics, logistics to fabrication, fabrication to logistics, logistics to

construction, etc., and shall, in similar fashion, anticipate transfer of support for tactical-level

responsibility between various subcontracted service providers.

3.8.3.16 Supplier engineering shall ensure that preservation requirements for scope of work

systems, system components, equipment, materials, and other procured goods are clearly

and unambiguously documented and that preservation requirements are efficiently and

effectively communicated to project procurement, logistics, construction management,

quality, security, and other project functional areas, as required, for efficient and effective

implementation of preservation requirements. This shall take the form of a preservation

programme applicable to all systems, system components, equipment, materials, customer-

supplied materials, and other goods procured or managed under the scope of work.

3.8.3.17

address temporary, long-term, and in-transit preservation requirements, including, but not

limited to:

requirements for protection against, or insulation from, atmospheric conditions,

sunlight, temperature, soil, dust, humidity, salt spray, corrosive atmospheres, or

other physical environment conditions;

detailed procedures for application, use, monitoring, and maintenance of coatings,

coverings, fasteners, lines, and other components for internal and external weather

proofing;

requirements for electrical grounding or isolation;

requirements for internal or external environment creation, for example, inert gas

charging, heating, cooling, etc., inclusive of gas storage, electric power supply, etc.;

detailed procedures for initial set-up, charging, activation, and maintenance of

internal atmosphere generation, regeneration, monitoring, and relieving systems, for

example, inert gas management systems;

requirements for protection against, or insulation from, vibration or long-period

cyclical motion in transit, for example, wave-generated movement during sea

transport;

internal and external structural integrity protection, for example, internal and external

bracing, padding, framing, chocking, etc.;

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

support structure requirements, for example, stools, pads, or other devices,

substrates, or support required to ensure in-storage and in-transit stability of

systems, system components, equipment, and material, or other discrete units or

items;

provision for physical separation and/or barriers to prevent airborne or direct

transmittal of contaminants between work areas or between work areas and storage

areas, for example, prevention of carbon steel grinding or cutting debris impact on

stainless steel elements, airborne drift of blast aggregate into vessels or machinery,

etc.;

provision for, and final disposition of, temporary and longer-term storage or transit

required supports and related binding devices, for example, stools, stands, sea

fasteners, platforms, chocks, spacers, cabling, etc.;

provision of requirements for temporary work platforms or other support structures

required to ensure provision of preservation services, for example, provision of a

self-elevating work platform for periodic access to elevated fittings, gauges, man-

ways, etc.;

requirements for protection against, or insulation from, contact with other objects, for

example, padding or other protection for external tubing, fittings, or other impact-

sensitive structures or components;

clear physical delineation of temporary and longer-term storage areas supplemented

by hard and soft barriers, as required, to maintain a protective perimeter;

documented agreements with storage facility and transportation provider

management regarding security management, including, but not limited to, facility

access and egress control and control of access to project goods and materials

within facility boundaries or aboard vehicles or vessels; and

detailed procedures for inspection and testing to verify performance of preservation

procedures and to provide for timely notice and corrective action to maintain

preservation status.

3.8.3.18

management of preservation requirements, from initial transfer of ownership or management

responsibility to project scope of responsibility, through any period of temporary or longer-

term storage and through any period of transit, including transit for final delivery at point of

active use or installation.

3.8.3.19

address processes and procedures to ensure that storage and control of materials are

accomplished in accordance with manufacturer recommendations, specifications, and

project-specific requirements.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

3.8.3.20

to address preservation and control of valves, electrical motors and components,

mechanical and rotating equipment, piping and fittings, instrumentation, flange faces,

gaskets, coatings, insulation, and other materials. Special precautions include, but are not

limited to, supplier-specified maintenance procedures related to engines, electric motors,

pumps, compressors, etc., such as periodic shaft rotation, engine turnover, lubrication, etc.

3.8.3.21 The supplier shall ensure that clear and unambiguous requirements for preservation of the

system, system components, equipment, materials, and other procured goods are clearly

and unambiguously documented in purchase orders, work authorisations, and other

communications between the supplier and sub-suppliers.

3.8.3.22 Where sub-supplier expertise is utilised in determination of the preservation protocol,

supplier procurement processes shall ensure clear and unambiguous documentation of sub-

supplier input into preservation management programme requirements.

3.8.3.23 Supplier procurement shall ensure that preservation requirements for scope of work

systems, system components, equipment, materials, and other procured goods are clearly

and unambiguously documented and that preservation requirements are efficiently and

effectively communicated to project logistics, construction management, quality, security,

and other project functional areas, as required, for efficient and effective implementation of

preservation requirements.

3.8.3.24 The supplier shall ensure comprehensive, clear, and unambiguous designation of sub-

supplier responsibility for execution of all preservation management programme elements,

including, but not limited to, all systems, processes, procedures, methods, ready access to

records, and provision of equipment, tools, or services essential to efficient and effective

execution of the preservation management programme.

3.8.3.25 The supplier shall ensure that preservation management programme responsibilities are

clearly and unambiguously defined within the project team and efficiently and effectively

implemented at all project scope of work locations. Inclusion of supplier and sub-supplier

scope of work in the development and implementation of a preservation management

programme shall be considered essential to efficient and effective preservation

management programme execution.

3.8.3.26 The supplier shall ensure clear and unambiguous designation of project team responsibility

for oversight and management of preservation management programme elements during

every stage of project development.

3.8.3.27 The supplier shall ensure that Eskom has free and unrestricted access to all preservation

records for inspection and audit.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

3.8.4 Quality Audits Related Conditions

3.8.4.1 The supplier shall maintain an accurate quality audit and related quality performance review

schedule and shall incorporate the current schedule as an attachment to the supplier CQP.

3.8.4.2 it and related quality performance review schedule development

process shall be designed to incorporate consideration of information generated by

previously conducted audits and reviews, by input from project risk management evaluations

(risk register), or from Eskom or sub-supplier subject matter expertise.

3.8.4.3 Eskom reserves the right to oversee supplier audit programmes by participating in selected

audits as an observer and by assessing the supplier during key work stages. Eskom will

coordinate with the sup

audit schedule.

3.8.4.4 Eskom will have the right to obtain access to any audit reports of audits performed by the

supplier reflected in the audit programme.

3.8.4.5 Eskom reserves the right to conduct independent quality audits, scheduled and

unscheduled, during all phases of the contract. The supplier shall provide all resources to

support these activities.

3.8.4.6 Eskom shall be given access at all reasonable times before, during, and after manufacture

and before delivery, construction, erection, and commissioning to measure, test, and inspect

.

3.8.4.7 The supplier shall obtain access for Eskom to measure, test, witness tests, and inspect

products that are being manufactured by any sub-supplier. This includes surveillances.

3.8.4.8 The assessments and audits shall be carried out on all new suppliers and their sub-

suppliers.

3.8.4.9 Eskom shall have the right to participate in, or request that, a technical investigation be

risk to Eskom products or service deliverables is identified.

3.8.4.10 Qualification requirements for supplier and sub-supplier personnel engaged in conducting

quality audits and related quality performance reviews shall be defined in the supplier CQP

and shall be in compliance with the Project Quality Personnel Qualification Specification.

3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by Eskom

3.8.5.1 Nonconformity reports raised by Eskom and issued against the supplier shall be investigated

by the supplier as a matter of urgency in order to determine the root cause, corrective action

measures, as required, with implementation time frames.

3.8.5.2 A formal response shall be prepared in respect of the defined criteria and submitted to

Eskom for its review, evaluation, and acceptance, within a maximum of 14 calendar days

from the date of issue of the nonconformity and should be aligned with the site

requirements/procedure.

3.8.5.3 Eskom may, at its discretion, request a response sooner and, in any case, before the

supplier proceeding with any pending/further intervention or corrective action, as may be

required by Eskom.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

3.8.5.4 Should Eskom or its inspection authority/agency identify any nonconforming products during

the conduct of its audits/surveillances/inspections, the supplier shall be deemed to be in

breach of contract and shall be held liable for any repair, rework, and/or associated

replacement costs. The supplier may, in such instances, also be held liable for the full costs

associated with the conducting of follow-up audits/surveillances/inspections.

3.8.5.5 The nature, magnitude, and/or frequency of nonconformity and inspection defect/rejection

reports raised by Eskom or its appointed inspection authority/agency shall form the basis of

.

3.8.5.6 Nonconforming outputs identified by Eskom shall be documented via a NC Report and

issued to the suppliers via the contract communication protocol. The suppliers shall

investigate the matter and respond in writing to Eskom of disposition within the stated

contractual conditions.

Note: The dates for the disposition should align to contractual conditions.

3.8.5.7

shall notify the supplier of the trends. Eskom can initiate an internal audit to highlight the

system failures. The supplier with raise a Corrective Action Report and undertake Root

Cause Analysis. In such cases, QMS rectification and/ or update measures shall be taken

immediately.

3.8.5.8 Should the Supplier fail to respond and rectify nonconforming products within stipulated

contractual conditions. The Project Manager should apply contractual remedies in

accordance with Fidic/ NEC contract.

3.8.5.9 Repeated Nonconformities; if there are any identified repeat nonconformities from the same

supplier within a period of 6 months or less. This must then be escalated to the management

review committees of the BU/ OU/ Cluster/ or Divisions for adjudication. If not resolved, then

the matter must be escalated to the supplier review committee for recommendation.

3.8.6 Special Processes

The following requirements shall be applicable as well as additional requirements as specified in the

scope of work for the provision of the following special process services:

3.8.6.1 The supplier shall ensure that all processes which require that procedures be pre-qualified

or work methods and operators tested and qualified are controlled and all steps followed

before the work can commence.

3.8.6.2 This typically covers such activities as welding, non-destructive testing, special fabrication

techniques, coating, painting, etc.

3.8.6.3 All special processes (procedures and processes) shall be submitted for review and

acceptance by Eskom, accredited or certified agency. No work shall commence until these

are accepted.

3.8.6.4 Where applicable, a relevant Management System for the special process shall be certified

or approved by an accredited body and proof of certification shall be submitted to Eskom for

review. An example for this will be the Welding Management System based on ISO 3834.

3.8.6.5 Where samples are required for acceptance, these shall be submitted to Eskom for review

and acceptance.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

3.8.6.6 The supplier shall ensure that all operators are suitably qualified for these processes in

accordance with the procedures, processes and/ or applicable standards/ codes.

3.8.6.7 The records of qualification of procedures, processes and operators shall be maintained by

the supplier in accordance with the applicable procedure or code and these made available

to Eskom at all times.

4. Acceptance

This document has been seen and accepted by:

Name Designation

Kerseri Pather General Manager: Risk and Sustainability

Lenock Meyer Acting Senior Manager: Quality Management

Pamela Dondashe Middle Manager: Quality Assurance

Mandla Mkhwanazi Middle Manager: SHEQ Procurement and Supply Chain Management

Suzette Manthe Senior Advisor: Quality Performance and Planning

Lorna Ndlela Middle Manager: Eskom Document and Records Management

5. Revisions

Date Rev. Compiler Remarks

October 2021 3 SA Sambo Specification was due for revision and in addition, to

align the requirements with the latest Eskom business

processes and systems.

October 2018 2 SA Sambo Specification reviewed to be aligned with the

requirements of ISO 9001:2015

March 2016 1 SA Sambo Specification was due for revision and also to

repackage the requirements and tender returnable

documents into four categories.

December 2011 0 A Hunter New document

6. Development Team

The following people were involved in the development of this document:

Andrew Else

Bongi Tshabalala

Feziwe Mogamisi

Lesego Garegae

Patrick Thwane

Xolani Zuma

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

7. Acknowledgements

Eskom Operational Quality Forum Members

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

The supplier must implement a documented preservation programme that includes: review and tracking of compliance with Eskom and supplier engineering specifications; evaluation of storage sites; preservation work plan development and performance evaluation; oversight of material quality preservation at all work locations; development of a records management process; and identification of all physical asset pre-operation preservation requirements, including consumables, equipment systems and components not yet deployed.

Quality audits and related quality performance reviews must be carried out by trained, accredited and experienced personnel in accordance with procedures documented in the contract quality plan. The supplier must submit documented processes for conducting quality audits and reviews, and provide a schedule of anticipated quality audits covering all functional areas at the time of first post-contract award CQP submission.

The supplier must develop, implement, maintain and improve a formal QMS conforming to the latest ISO 9001 standard. Unless excluded by the selected quality category, the QMS must carry a valid ISO 9001 certificate from an accredited certification body. The supplier must have a fully documented and implemented QMS, and must inform Eskom of any proposed changes to the QMS or staff that affect quality. The supplier must also manage sub-supplier quality through verification of QMS, audits, surveillance, assessment of contract quality plans, nonconformity and defect management, inspection and test plans, and risk management. Where specified, the supplier must provide a contract quality plan and/or quality control plan (inspection and test plan).

The specification references Eskom's Safety, Health, Environment and Quality (SHEQ) Policy (32-727) and the IAEA Safety Standard GS-R-3.1 for application of management systems. No specific OHS requirements beyond these references are detailed in the provided text.

The supplier must implement a preservation management programme covering valves, electrical motors, mechanical and rotating equipment, piping, instrumentation, flange faces, gaskets, coatings, insulation and other materials. Preservation requirements must be documented in purchase orders and work authorisations, and communicated to sub-suppliers and project functions. The supplier must clearly designate sub-supplier responsibilities for preservation execution, ensure preservation responsibilities are defined within the project team, and give Eskom free and unrestricted access to all preservation records for inspection and audit.

The tenderer must complete and sign Form A (Tender and Contract Quality Requirements) to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001. The form requires the tenderer to indicate applicability of pre-contract award quality requirements (Category 1, 2, 3 or 4) and post-contract award clauses including contract execution, supplier quality performance monitoring, Eskom rights of access and information, preservation, quality audits, management of nonconformities, and special processes. The form also requires the tenderer to indicate applicability of each ISO 9001 clause (4 to 10) and each quality principle (1 to 7).

The tender is for provision of welding, machining and associated services at Gariep Power Station, Gariep Dam, Free State, for a period of 5 years. Scope includes provision of manpower, consumables, tools, and equipment such as welding, general machining, and heat treatment. PPE compliance is mandatory for all contractor employees and Eskom Peaking employees. Contract custodians must ensure PPE standard is included in pricing schedules/BoQs, identify minimum PPE requirements, and enforce compliance. Contractor companies must issue PPE based on risk assessments, ensure PPE complies with Eskom PPE Standard, inspect PPE, provide training, and apply consequence management. Safety Department must include PPE costs in tender pricing, create awareness, and conduct audits. Non-compliance with PPE results in work stoppage and consequence management.

{"closingDate":"04 February 2026","briefingSession":"{"date":null,"time":null,"venue":"ion reports to the relevant management.","is_compulsory":false}"}

{"name":null,"email":null,"phone":"+27 21 941 5800","department":"Date: 04 February 2026","address":"ntifier"}

Bidders must be registered with the Compensation Commissioner and provide a valid Letter of Good Standing (COID). They must sign the Acknowledgement Form for Eskom OHS legal and other requirements (Annexure B). A Section 37(2) agreement must be signed. The contractor must comply with all applicable South African legislation (OHS Act, BCEA, NEMA, National Road Traffic Act, etc.) and Eskom standards. No specific B-BBEE level, CIDB grading, or financial turnover thresholds are stated in the provided documents. The contractor must demonstrate the process and selection criteria for appointing subcontractors and provide references/testimonials upon Eskom's request.

Scope of work: provision of manpower, consumables, tools, and equipment for welding, general machining, and heat treatment services at Gariep Power Station, Gariep Dam, Free State. Contract duration: 5 years.

Key personnel must have understanding of ISO 45001, minimum 2 years work experience, and an OHS Diploma (applicable to 3-5 year contracts).

Substance abuse: Eskom enforces a zero-tolerance policy (0% alcohol/drug level). Contractors must follow Eskom's Substance Abuse Procedure 32-37, which is Life-saving Rule 4 ("Be Sober"). Alcohol testing may be conducted on site. Disputes or procedure requirements are escalated to the Eskom project manager.

Mandatory OHS compliance: The supplier must understand and comply with all Eskom OHS requirements listed in the tender, including but not limited to: OHS specification, Incident Management procedure 32-95, Working at Height standard 32-418, Substance Abuse procedure 32-37, Life Saving Rules 240-62196227, Risk Assessment procedure 32-520, Contractor Health and Safety Requirements 32-136, PPE standard 240-441, Emergency Planning 32-123, and PPE Compliance Memorandum. Penalties will be enforced for non-conformance. All employees must undergo Eskom induction. The main contractor must manage subcontractors: demonstrate selection criteria, notify Eskom before appointment, ensure adequate resources, monitor via audits, and deal with non-conformances directly. Eskom may request references and contact details of previous similar work. An acknowledgement form (Annexure B) must be signed confirming understanding of OHS requirements.

Mandatory OHS compliance: The supplier must comply with all listed Eskom OHS documents including OHS specification, Incident Management procedure 32-95, Working at Height standard 32-418, Substance Abuse procedure 32-37, Life Saving Rules, Risk Assessment procedure 32-520, Contractor Health and Safety Requirements 32-136, PPE standard 240-441, Emergency Planning 32-123, and PPE Compliance Memorandum. Penalties apply for non-conformance. All employees must undergo Eskom induction. PPE compliance is mandatory: employees not complying must stop work immediately and leave site. PPE must be issued free of charge. Contract custodians must include PPE standard in pricing schedules/BoQs. Contractor companies must issue PPE based on risk assessments, ensure compliance with Eskom PPE Standard, inspect PPE, provide training, and apply consequence management. Safety Department must include PPE costs in tender pricing, create awareness, and conduct audits.

The contractor must meet all requirements pertaining to local authorities, municipal by-laws, and environmental legislation as applicable.

The main supplier must monitor contractors/suppliers through audits and assessments for OHS compliance during work execution. Grounds for termination of subcontractor work must be provided by the main supplier. All non-conformances by subcontractors (all tiers) are dealt with directly with the main contractor under performance and penalty processes. Eskom reserves the right to verify compliance and may request copies of testimonials/references and contact details of previous clients (including Eskom) for similar work.

The document mentions a High Risk Safety File Evaluation Checklist as part of OHS requirements, but no scoring or evaluation criteria are provided.

{"name":"__________________________________________________________","email":null,"phone":null,"department":null,"address":null}

Returnable documents: Annexure M (E-Tendering Training Acknowledgement Form) must be fully completed and submitted to Eskom within the prescribed period. Failure to do so renders the tenderer non-responsive and disqualified.

Submission of the fully completed E-Tendering Training Acknowledgement Form is mandatory. Failure to submit it within the prescribed period will result in disqualification.

Mandatory returnable: Annexure M (E-Tendering Training Acknowledgement Form) – tenderer must acknowledge self-training on the e-Tendering Solution (via Noddy Guide, video, or clarification meeting) and confirm ability to operate the system.

Document No

151A/3037

1.1.19 NEC or other Contract Annexure O Y

See attached

NEC3 Term

Service Contract

(Tsc)

1.1.20 Pricing Schedule/BOQ (if not contained in Contract) Annexure O Y

PDF and a copy in excel format. The upload size per

document is 500 megabytes and total submission is See attached

restricted to 4 gigabytes. NEC3 Term

Service Contract

(Tsc)

1.1.21 Technical Evaluation Strategy Annexure P Y

1.1.22 SDL&I Strategy Setting Template for Bidders Annexure Q Y

1.1.23 Quality Tender Returnables Annexure R Y

1.1.24 Occupational Health and Safety OHS Tender Annexure S Y

Returnables

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 62

File name: Invitation to Tender (ITT) Rev. 28 - 21 April 2026

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Invitation to Tender/ Request Identifier

for Proposal Effective Date 07 April 2026

Review Date April 2031

1.2 Tender Data

The Tender Data makes several references to the Eskom Standard Conditions of Tender and in those

instances, the clause numbers are referenced hereunder. If the Eskom Standard Conditions of Tender are not

attached to the Invitation to Tender/Request for Proposal, then tenderers are required to download this from

www.eskom.co.za. The “Tender Data” as detailed herein shall take precedence over the Standard Conditions

of Tender in the event of any ambiguity or inconsistency between the two documents.

Clause Number from Standard

Tender Data

Conditions of Tender

1.1 Parties The Employer is Eskom Holdings SOC Ltd

The Eskom Representative

Name: Chevon Goldstone-May

Tel: 021 522 1899

E-mail: [email protected]

1.3 Tender documents The Invitation to tender number is: E3377GXPOU

See the content list above for the tender documents.

1.4 Type of Invitation to Tender This Invitation to Tender is:

1. An open Invitation to Tender

1.6 Eskom's right to accept or reject The tender shall be for the whole of the contract.

any tender

2.1 Eligibility Tenderers (whether a single company or an incorporated or

unincorporated joint venture or consortium) must meet the eligibility

criteria stated in the Tender Data. The tenderer, or any of its

principals, must not be under any restriction to do business with

Eskom or State-Owned Companies.

Tenderers are ineligible to submit a tender if:

1. Tenderers have the nationality of a country on any international

sanctions list. A tenderer shall be found to have the nationality

of a country if the tenderer is a national or is constituted,

incorporated, or registered and operates in conformity with the

provisions of the laws of that country. This criterion shall also

apply to the determination of the nationality of proposed

subcontractors or suppliers for any part of the Contract including

related services.

2. Tenderers submit more than one [tender/proposal] either

individually or as a partner in a joint venture (JV) or consortium,

except on an E-Tendering system where there is a limit size

(The upload size per document is 500 megabytes and total

submission is restricted to 4 gigabytes).

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 62

File name: Invitation to Tender (ITT) Rev. 28 - 21 April 2026

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Invitation to Tender/ Request Identifier

for Proposal Effective Date 07 April 2026

Review Date April 2031

Clause Number from Standard

Tender Data

Conditions of Tender

3. Tenders submitted by a joint venture or consortium where the

JV/consortium agreement does not explicitly state that the

parties of the JV or consortium shall be jointly and severally

liable for the execution of the Contract in accordance with the

Contract terms.

4. A Tenderer must not have a conflict of interest. All Tenderers

found to have a conflict of interest shall be disqualified. Prima

facie evidence that a tenderer has a conflict of interest with one

or more parties in this [tendering/RFP] process is:

(a) they have a controlling partner or majority shareholder in

common; or

(b) they have a relationship with each other, directly or through

common third parties, that puts them in a position to have

access to information about or influence on the tender of

another tenderer, or to influence the decisions of the

Employer regarding this bidding process;

5. Tenders signed by non-authorised persons.
6. Any tenderer that is restricted by National Treasury.
7. Any tenderer on the Tender Defaulters list.
8. Any tenderer and/or its director/s that is restricted by Eskom.
9. A tenderer that sub-contracts 100% of the Scope of Work

Eskom will disqualify tenderers that are found not to have met

the eligibility criteria.

2.2 - 2.5 Tender Closing The deadline for Tender submission is:

Date 14 September 2026

Time 10h00

Late Tenders will not be accepted.

Tenders are uploaded via Eskom Tender bulletin site on the

Eskom E- tendering .7 - 2.11 Submitting a tender For Electronic Tender Submissions:

 The tenderer must upload the tender via Eskom Tender bulletin

site on the Eskom E- tendering page. The documents need to

be uploaded under the folders:

 Technical

 Commercial

 Financial

 Other

 All documents need to be submitted in a PDF format (The

upload size per document is 500 megabytes and total

submission is restricted to 4 gigabytes).

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 62

File name: Invitation to Tender (ITT) Rev. 28 - 21 April 2026

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Invitation to Tender/ Request Identifier

for Proposal Effective Date 07 April 2026

Review Date April 2031

Clause Number from Standard

Tender Data

Conditions of Tender

 The price list needs to be submitted in PDF and a copy in excel

format.

 No Zip/condense files can be uploaded.

 No hard copy will be accepted.

If for some reason you resubmit your tender, then the latest version of

the tender submitted will only be accepted and all previous

submission/s will be null and void.

Please ensure that the submission status is indicated as complete.

Supplier Help Manual guide and video can be found on Eskom E-

Tendering .12 Tender Validity Period The tender validity period is 12 Weeks from the closing date and

time.

2.15 Site visit and/or clarification A non-compulsory clarification meeting with representatives of

meeting Eskom will take place as follows:

Date: 8 September 2026

Time: 14h00

Venue: Platform - Microsoft Teams

Link to meeting - Join the meeting now

Meeting ID - 355 407 249 896 449

Passcode - hR6cy7BF

Tenderers must confirm their intention to attend with the Eskom

Representative, stating the name, position and contact details of each

proposed attendee.

Please note that if the tender stipulates that a site/clarification meeting

is mandatory/compulsory, then tenderers must attend such meeting.

Tenderers that do not attend such mandatory/compulsory meetings

will be disqualified and will not be evaluated.

2.16 Seeking clarification The tenderer will notify Eskom of any clarifications required before the

closing time for clarification queries, which is 3 working days before

the deadline for tender submission.

2.22 Alternative tenders Alternative tenders are not allowed.

If alternative tender(s) are allowed, it may be based only on the

following criteria and subject to acceptance by Eskom:

1. A different completion date;
2. A different payment method;
3. Different technical methods and specifications; and/or

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 62

File name: Invitation to Tender (ITT) Rev. 28 - 21 April 2026

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Invitation to Tender/ Request Identifier

for Proposal Effective Date 07 April 2026

Review Date April 2031

Clause Number from Standard

Tender Data

Conditions of Tender

4. A different main option and other combinations of secondary

option clauses, acceptable to Eskom as the Employer, selected

from the NEC Engineering and Construction Contract.

2.33 Cataloguing The successful tenderer may be required to provide the cataloguing

information per item after contract award and will need to ensure that

all materials delivered to Eskom are labelled in line with Eskom’s

labelling specifications as may be stipulated by Eskom. Where

cataloguing is a requirement, the Pricing Schedule must also include

a line item for cataloguing, which tenderers are required to quote for.

Eskom will pay for the cataloguing.

2.34 Provision of Security for Not Applicable

Performance

3.4 Tender Opening For E-tendering. There will be no public opening of tenders. Tenders

will be downloaded electronically.

3.5 Tender Prices Prices will not be read-out.

3.9 Basic Compliance Basic compliance with this Invitation to Tender requires a tenderer to

meet all the following requirements:

Basic compliance for this invitation to tender are:

1. Meet the eligibility criteria for a tenderer
2. Submit a complete tender with commercial, financial and

technical information

3. Submission of the mandatory commercial tender returnables

as at stipulated deadlines.

For E-Tendering, a tenderer’s failure to have submitted/uploaded

tender documents will render the tender non-responsive.

3.10 Mandatory tender returnables A tenderer that does not submit mandatory documents by or the

complete information required in mandatory documents by the

deadlines stipulated in the Tender Returnable section of the

respective Invitation to Tender will be deemed non-responsive.

3.13 Functionality requirements Functionality requirements are applicable

The following criteria will be applicable for this transaction under

functionality criteria:

Criteria Weight

Proof of Qualified WPS and 85%

Wpqr

Capabilities – Experience and 13%

Closing date and time: 14 September 2026 at 10h00. Tender validity period: 12 weeks from closing date. Clarification meeting (non-compulsory): 8 September 2026 at 14h00–15h00 via Microsoft Teams (Meeting ID 355 407 249 896 449, Passcode hR6cy7BF). Attendance must be confirmed with the Eskom Representative. Clarification queries must be submitted 3 working days before the tender deadline.

Eskom Representative: Chevon Goldstone-May, Tel 021 522 1899, Email [email protected]. Procurement Manager: Ms. Zodidi Mvume (signatory on ITT). Fraud/corruption reporting: 0800 11 2722 / [email protected].

Submit electronically via the Eskom E-tendering site (Eskom Tender bulletin) by 14 September 2026 at 10h00. Upload documents under folders: Technical, Commercial, Financial, Other. All documents in PDF; price list in PDF and Excel. No zip files, no hard copies. Upload limit: 500 MB per document, 4 GB total. If resubmitting, only the latest version is accepted; previous versions are null and void. Ensure submission status is marked complete. Late tenders are not accepted. Mandatory returnables (disqualifiable if missing): Annexure A Authorisation Form, Annexure B Acknowledgement Form, Annexure C Tenderer's Particulars, Annexure D Integrity Declaration, Annexure E CPA for local goods/services, Annexure G1-G4 SBD 6.2 local content declarations, Annexure H SBD 1, Annexure I SBD 6.1 Preference Points Claim, Annexure J SBD 4 Bidders Disclosure, E-tendering Help acknowledgement form, CSD registration proof. Non-disqualifiable returnables (5 working days to submit if missing): Tax Evaluation questionnaire, Employment Equity proof (if designated employer), CIDB grading proof, additional documents (ECSA/permits/licenses), financial statements if applicable. Specific Goals evidence is non-disqualifiable but scores zero if not submitted.

Evaluation uses the 80/20 preferential point system (PPPFA 2022). Functionality is scored first with a minimum threshold of 70%. Functionality criteria weights: Proof of Qualified WPS and WPQR 85%, Capabilities – Experience and Quality Control 13%, Deviations 2%. Tenderers scoring below 70% on functionality are not evaluated further. Price is scored out of 80 points. Price evaluation: inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for acceptable variations, NPV comparison, unconditional discounts considered, conditional discounts applied at payment. Specific Goals scored out of 20 points; failure to submit evidence results in 0 points for that goal but not disqualification. Ranking: price + specific goals scores added, highest ranked. Detailed evaluation criteria in Annexure P (Technical Evaluation Document No 151A/3037A - Table 4).

Scope: Provision of welding, machining and associated services at Gariep Hydroelectric Power Station for 5 years. Detailed technical requirements in Annexure N (Technical Specification Document No 151A/3037) and Annexure P (Technical Evaluation Document No 151A/3037A). Quality obligations: maintain compliance with applicable ISO standards, ASME IX and/or BS EN 15614-7. Contract is NEC3 Term Service Contract (TSC).

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 62

File name: Invitation to Tender (ITT) Rev. 28 - 21 April 2026

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Invitation to Tender/ Request Identifier

for Proposal Effective Date 07 April 2026

Review Date April 2031

Clause Number from Standard

Tender Data

Conditions of Tender

Deviations 2%

Total 100%

Threshold 70%

Tenderers are required to score at least 70% or more to pass

functionality.

A detailed Evaluation Criteria is attached – See Annexure P

Technical Evaluation Document No 151A/3037A -Table 4

Tenderers who do not meet the threshold for functionality scoring will

not be evaluated further.

3.15 Evaluation of Price Prices will be evaluated as follows:

1. Inclusive of VAT;
2. Corrected for arithmetical errors;
3. Excluding contingencies in any bill of quantities or activity

schedule’

4. Adjusted for any other acceptable variations, deviations, or

alternative tenders submitted; and

5. Making a comparison of the Net Present Value of each adjusted

tender based on the tendered programme (if provided) and

prices, on the estimated effect of Price Adjustment Factors and

rate of exchange fluctuations (if applicable) and on other

evaluation parameters relating to uncertainty and risk, where

applicable.

6. Unconditional discounts will be taken into account for evaluation

purposes.

7. Conditional discounts will not be taken into account for

evaluation purposes but will be implemented when payment is

effected.

Prices will be scored out of 80 points

3.18 Evaluation of Specific Goals Specific goals will be scored out of 20 points in accordance with the

PPPFA.

If a tenderer fails to submit evidence of its points claim for a Specific

Goal, it will not be disqualified. However, it will be awarded 0 points

for that Specific Goal.

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 62

File name: Invitation to Tender (ITT) Rev. 28 - 21 April 2026

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Invitation to Tender/ Request Identifier

for Proposal Effective Date 07 April 2026

Review Date April 2031

Clause Number from Standard

Tender Data

Conditions of Tender

3.19 Ranking of tenders Tenderers will be ranked by applying the preferential point scoring for

the 80/20 system. Eskom will add the score from Pricing and Specific

Goals together and rank the suppliers from the highest to the lowest.

3.20 Objective Criteria Objective criteria are not applicable.

3.21 Reverse e-auction Not applicable

3.22 Contractual Requirements Mandatory Contractual Requirements that must be included in all

tenders is the following: -

 Proof of CSD registration

Additional Contractual Requirements that may be included if

applicable:

 Valid BBB-EE

 SHEQ requirements

 Financial viability (submission of financial statements) /

(financial analysis is compulsory as a contractual requirement

for CIDB-related transactions from R30 000 excluding VAT);

and/or

Contractual Requirements are not evaluation criteria. They will

be assessed after the evaluation and ranking of the tenders.

Proof that the tenderer recommended for award has met the

stipulated contractual requirements must be submitted prior to

contract award.

Failure to meet stipulated Contractual Requirements by the

stipulated deadlines may result in the tenderer being regarded

as non-responsive and ineligible for contract award.

3.23 Sign form of Agreement/ The conditions of the contract are the NEC3 Term Service Contract

Contractual Conditions (TSC)

CIDB Contract skills development goals (CSDG) are applicable –

6ME at 0.25% - See Attached Annexure Q SDLI Strategy Setting

Template for Bidders:

 The recommended supplier shall submit all the documentation

(Annexure A-Targeted Enterprise Declaration Affidavit;

Project Interim Report, Project Completion Report and

Declaration) that may be required as returnables after contract

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 62

File name: Invitation to Tender (ITT) Rev. 28 - 21 April 2026

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Invitation to Tender/ Request Identifier

for Proposal Effective Date 07 April 2026

Review Date April 2031

Clause Number from Standard

Tender Data

Conditions of Tender

award and as stipulated by Clause 3.3 of the Standard for

Indirect Targeting for Enterprise Development through

Construction Works Contract (published in GN 1779,

Government Gazette No. April 2023)

2.24 CIDB Requirements CIDB Requirements are applicable

Mechanical Engineering Works (ME) and estimated CIDB

grading of 6ME or higher is applicable.

2.25 CIDB Requirements (where CIDB Requirements are applicable

applicable for Engineering and

Construction Works Contracts) 1. It is estimated that tenderers must have a Construction

Industry Development Board (CIDB) contractor grading of

6ME or higher

Joint ventures are eligible to submit tenders provided that: -

2. every member of the Joint venture (JV) is registered with

the CIBD.

3. the lead partner has a contractor grading designation in

Mechanical Engineering Works (ME) and estimated CIDB

grading of 5ME or higher is applicable of construction work;

or not lower than one level below the required grading

designation in the class of construction works under

consideration and possesses the required recognition

status;

4. the combined contactor grading designation calculated in

accordance with the CIBD regulations is equal to 6ME or

higher than a contractor grading designation determined in

accordance with the sum tendered for a or ME class of

construction work or a value determined in accordance with

Regulations 25 (1B) or 25 (7A) of the CIBD Regulations.

[Please note that only those tenderers that are registered with

the Construction Industry Development Board or are capable of

being so registered within twenty-one (21) working days from the

closing date for submission of tenders in a contractor grading

designation as stipulated in the tender data and determined in

accordance with the best estimated value of the scope of works

are eligible to submit tenders.

Eskom must, within 21 working days from date when contractors

offer to perform a construction works contract is accepted in

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 62

File name: Invitation to Tender (ITT) Rev. 28 - 21 April 2026

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Invitation to Tender/ Request Identifier

for Proposal Effective Date 07 April 2026

Review Date April 2031

Clause Number from Standard

Tender Data

Conditions of Tender

writing, register and publish the award of all contracts equal to

or exceeding R10 M inclusive of VAT.]

2.26 Contract Skills Development The CSDG is applicable to this tender in terms of NEC3 Term

Goals (CSDG) is applicable Service contract and must be achieved in one of the following ways:

See detailed Annexure Q for a detailed SDL&I Strategy Setting

Template for Bidders

2.27 Contract Participation Goals Not applicable

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 62

File name: Invitation to Tender (ITT) Rev. 28 - 21 April 2026

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Invitation to Tender/ Request Identifier

for Proposal Effective Date 07 April 2026

Review Date April 2031

Please note:

Tenderers are requested to bear in mind Eskom's standard payment terms as stipulated hereunder when

submitting tenders and concluding contracts with Eskom:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

Suppliers within 30 days of receipt of undisputed invoices.

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

suppliers within 60 days of receipt of undisputed invoices.

Eskom reserves the right to negotiate with preferred bidders after a competitive bidding process or price

quotations should the tendered prices not be market-related.

Main contractors/ suppliers are discouraged from subcontracting with their subsidiary companies as this

may be interpreted as subcontracting with themselves and / or using their subsidiaries for fronting.

Where a main contractor subcontracts with a subsidiary, this must be declared in its tender documents.

A report containing a list of potential sub-contractors may be drawn by accessing the following link:

www.csd.gov.za

“proof of B-BBEE status level of contributor” means-

(a) the B-BBEE status level certificate issued by an authorised body or person; or

(b) a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; or

(c) any other requirement prescribed in terms of the Broad-Based Black Economic Empowerment Act

1.3 Tender returnables

The tenderer must submit the returnable set out hereunder as part of its tender at the stipulated deadline.

Note the following: -

• Returnables required at Tender closing (disqualifiable): -

These returnables are required to be completed, signed (if required on the returnable) and submitted with

the tender at Tender closing date and time. If not completed, signed (if required on the returnable) and/or

submitted by tender closing, the tenderer will be disqualified.

** Returnable required at Tender closing (non-disqualifiable): -

These returnables are required to be completed, signed (if required on the returnable) and submitted with

Tender at Tender closing date and time; however, if not submitted by Tender closing, or submitted with

incomplete information or without a required signature, the Procurement Practitioner will, in writing,

request the tenderer to submit the returnable within 5 working days. If the returnable is not completed,

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 62

File name: Invitation to Tender (ITT) Rev. 28 - 21 April 2026

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Invitation to Tender/ Request Identifier

for Proposal Effective Date 07 April 2026

Review Date April 2031

signed if required and/or received by the Procurement Practitioner within 5 working days of the request,

the tenderer will be disqualified.

The 5 working days period does not apply to CIDB proof of grading. Refer to the returnable table the

prescribed period for CIDB proof of grading.

Returnables required at Tender Closing date and time for evaluation: -

These returnables are required to be submitted at tender closing date and time. These returnables will

not be requested by the Procurement Practitioner. A tenderer that does not submit the required returnable

at stipulated deadline or submits an incomplete returnable; will not be disqualified but will score zero.

Returnable required prior to Contract Award.

Returnables that are mandatory for contract award must be submitted prior to award, completed if

completion is a requirement and signed if signature is a requirement.

Reference Returnable From Suppliers at at **

closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)

to Tender Returnable Returnable Returnable

Basic Compliance Electronic copy of the tender in a PDF format. The √

price list needs to be submitted in PDF and/or a copy

in excel format (The upload size per document is 500

megabytes and total submission is restricted to 4

gigabytes)

Annexure A Authorisation Form √

Annexure B Acknowledgement Form √

Annexure C Tenderers Particulars √

Annexure D Integrity Pact Declaration form √

Annexure E CPA for local goods/services (if applicable) √

Annexure F CPA(IG) for imported goods/services (if applicable) √

Annexure G1-G4 SBD 6.2 -Declaration certificate for local production √

and content and Annexures G2,G3,G4

Annexure H SBD 1- to be completed and submitted by all √

tenderers.

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 62

File name: Invitation to Tender (ITT) Rev. 28 - 21 April 2026

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Invitation to Tender/ Request Identifier

for Proposal Effective Date 07 April 2026

Review Date April 2031

Reference Returnable From Suppliers at at **

closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)

to Tender Returnable Returnable Returnable

(applicable for all

suppliers including

Foreign suppliers)

Annexure I SBD 6.1- Preference Points Claim Form in terms of √

PPPFA 2022 regulations

Annexure J SBD 4 – Bidders Disclosure √

Reverse e-auction √

training

acknowledgement

form (if applicable)

E-tendering Help √

Manual

acknowledgement

form

Additional Letter of intent to form a JV/consortium or Valid joint √

Documents required venture agreement confirming the rights and

in the event of JV: - obligations of each of the joint venture partners and

their profit-sharing ratios.

Separately written confirmation that the joint venture √

will operate as a single business entity (incorporated)

for the duration of the contract or this may be included

as an obligation within the JV agreement.

Details and confirmation of a single designated bank √

account in the name of the JV and independent of the

individual JV partners, as set out in the joint venture

agreement.

Specific Goals A tenderer’s failure to submit proof that it meets the √

specific goals will not result in its disqualification.

The tenderer will, however, be scored zero for

Specific Goals for purposes of PPPFA scoring and

ranking.

Tax Clearance A certified copy of a tax clearance certificate is √

Certificates required from foreign tenderers (with a footprint in

South Africa but that are not registered on CSD and

have not provided a SARS pin number) and local

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 62

File name: Invitation to Tender (ITT) Rev. 28 - 21 April 2026

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Invitation to Tender/ Request Identifier

for Proposal Effective Date 07 April 2026

Review Date April 2031

Reference Returnable From Suppliers at at **

closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)

to Tender Returnable Returnable Returnable

tenderers (that have not provided their SARS e-filing

PIN number for verification by Eskom and/or their

CSD profile / CSD number).

Foreign suppliers with no footprint in South Africa must

complete the SBD1 document; however, no proof of

tax compliance is required.

Tax Evaluation Evaluation questionnaire to determine whether a √

Questionnaire (if company, close corporation (CC) or Trust is a personal

services contract service provider for purposes of PAYE

and was included as

annexure)

Compliance with To the extent that the tenderer falls within the definition √

Employment Equity of a “designated Employer” as contemplated in the

Act Employment Equity Act , the tenderer is

required to furnish the Employer with proof of

compliance with the Employment Equity Act, including

proof of submission of the Employment Equity report

to the Department of Labour. (South African tenderers

only)

CIDB (where Valid proof of the required CIDB grading designation √

applicable) for the main contractor; JV and /or sub-contractor as

may be required in the tender data at tender closing

deadline or within 21 working days from the closing

date of submission of tenders if this is agreed with the

Employer

NEC or other NEC or other Contract, completed. √

Contract

Pricing schedule Completed pricing schedule (if not already submitted √

in the NEC or other Contract).

For e-tendering the price schedule needs to be

submitted in PDF.

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 62

File name: Invitation to Tender (ITT) Rev. 28 - 21 April 2026

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Invitation to Tender/ Request Identifier

for Proposal Effective Date 07 April 2026

Review Date April 2031

Reference Returnable From Suppliers at at **

closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)

to Tender Returnable Returnable Returnable

And a copy in excel format. The upload size per √

document is 500 megabytes and total submission is

restricted to 4 gigabytes.

Additional √

documents required

(Ecsa/

SACPCMP/CVs/

permits/licenses/

specific registration

documents

(if applicable to

scope of work)

Mandatory contractual requirements

Supporting evidence

Mandatory CSD Registration (CSD number/CSD Report) √

Contractual

Proof of Qualified WPS and 85%

Wpqr

Capabilities – Experience and 13%

Quality Control

Quality The supplier will be expected to comply with supplier √

quality management specification:

 Quality management specification 240-

105658000 (previously called QM58)

 ISO 9001 requirements as per the relevant

Category 3 from 240-10565800

 And other Eskom Holdings SOC Limited’s

(Tsc)

1.1.20 Pricing Schedule/BOQ (if not contained in Contract) Annexure O Y

option clauses, acceptable to Eskom as the Employer, selected

from the NEC Engineering and Construction Contract.

2.33 Cataloguing The successful tenderer may be required to provide the cataloguing

information per item after contract award and will need to ensure that

all materials delivered to Eskom are labelled in line with Eskom’s

labelling specifications as may be stipulated by Eskom. Where

cataloguing is a requirement, the Pricing Schedule must also include

a line item for cataloguing, which tenderers are required to quote for.

3.19 Ranking of tenders Tenderers will be ranked by applying the preferential point scoring for

the 80/20 system. Eskom will add the score from Pricing and Specific

Pricing schedule Completed pricing schedule (if not already submitted √

in the NEC or other Contract).

Pricing schedule/BOQ to be submitted in PDF and Excel (Annexure O). Prices inclusive of VAT. Financial viability: submission of annual financial statements (compulsory for CIDB-related transactions from R30 000 excluding VAT). Financial statements must be of the tendering company (not parent), including signed director's report, auditor's/reviewer's/compiler's report, statement of financial position, comprehensive income, changes in equity, cash flows, notes. Public interest score and ITA34C required for South African entities not audited. For unincorporated JV/SPV, each partner must submit its own financial statements. No performance security required.

CSD registration: mandatory (CSD number/CSD report). Tax clearance: certified copy required from foreign tenderers without SARS PIN and local tenderers without CSD profile. B-BBEE: valid B-BBEE certificate required (contractual requirement). CIDB: contractor grading 6ME or higher (Mechanical Engineering Works). JV members must each be CIDB registered; lead partner 5ME or higher; combined grading 6ME or higher. Employment Equity: designated employers must provide proof of compliance. Local content: SBD 6.2 declarations (Annexures G1-G4) required if designated materials included. Tax Evaluation questionnaire (Annexure K) required to determine personal service provider status. CIDB Contract Skills Development Goals (CSDG) applicable: 6ME at 0.25%.

(Tsc)

1.1.21 Technical Evaluation Strategy Annexure P Y

1.1.22 SDL&I Strategy Setting Template for Bidders Annexure Q Y

1.1.23 Quality Tender Returnables Annexure R Y

1.1.24 Occupational Health and Safety OHS Tender Annexure S Y

applicable:

 Valid BBB-EE

 SHEQ requirements

 Financial viability (submission of financial statements) /

(financial analysis is compulsory as a contractual requirement

for CIDB-related transactions from R30 000 excluding VAT);

and/or

Construction Works Contract (published in GN 1779,

Government Gazette No. April 2023)

2.24 CIDB Requirements CIDB Requirements are applicable

Mechanical Engineering Works (ME) and estimated CIDB

grading of 6ME or higher is applicable.

2.25 CIDB Requirements (where CIDB Requirements are applicable

applicable for Engineering and

Construction Works Contracts) 1. It is estimated that tenderers must have a Construction

Industry Development Board (CIDB) contractor grading of

Safety The following tender returnables are required and are √

contained in Annexure S

 Annexure C 1

 Annexure B - Is the acknowledgement of

form signed and submitted by the tenderer.

 Occupation Health and Safety Plan- must

address the project /scope of work OHS

risk(s) and aligned with the health and safety

requirements.

 Costing for Health and Safety management-

for Proposal Effective Date 07 April 2026

Review Date April 2031

Reference Returnable From Suppliers at at **

closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)

to Tender Returnable Returnable Returnable

for OHS (the cost should be broken down not

provided as a lump sum).

 Baseline OHS Risk Assessment (BRA)-

of OHS risks related to the scope of work. The

methodology used for the risk assessment

must be provided together with the BRA

 Valid Letter of Good Standing (COIDA or

equivalent)

 OHS policy signed by CEO - The submitted

policy must comply to OHS Act Section 7

 OHS Competency- CV’s and

qualifications/certificates

for Occupational Health and Safety (OHS) Tender

for Proposal Effective Date 07 April 2026

Review Date April 2031

Reference Returnable From Suppliers at at **

closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)

to Tender Returnable Returnable Returnable

Other safety/quality See complete list of requirements and supporting √

documents as documents for safety & quality:

required per scope  Annexure S for Occupational Health and

of works Safety (OHS) Tender Returnables

 Annexure R for Quality Tender Returnables

Environmental Detailed Environmental requirements are contained √

within the NEC3 TSC draft contract – Annexure O:

will need to include the identification of possible

waste streams – recyclable, general and

hazardous waste if applicable, temporary

storage and disposal options for each waste

type, and contingency plans in the case of any

environmental incident. A Safety Data Sheet

must be supplied for all chemical or hazardous

/ potentially hazardous material brought onto

site.

 Waste management: The Contractor shall

dispose of all waste generated off-site at a

permitted waste disposal and /or recycling

facility and submit the waste records to Eskom.

 satisfied that all environmental requirements

are covered.

NEC3 TSC draft contract – Annexure O

Due  Latest, approved (No draft annual financial √

sanctions list. A tenderer shall be found to have the nationality

of a country if the tenderer is a national or is constituted,

incorporated, or registered and operates in conformity with the

provisions of the laws of that country. This criterion shall also

apply to the determination of the nationality of proposed

subcontractors or suppliers for any part of the Contract including

related services.

2. Tenderers submit more than one [tender/proposal] either

individually or as a partner in a joint venture (JV) or consortium,

except on an E-Tendering system where there is a limit size

(The upload size per document is 500 megabytes and total

submission is restricted to 4 gigabytes).

submitting tenders and concluding contracts with Eskom:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

Suppliers within 30 days of receipt of undisputed invoices.

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

suppliers within 60 days of receipt of undisputed invoices.

Eligibility criteria: Tenderers must meet eligibility criteria stated in the Tender Data. Tenderers are ineligible if: 1. They have the nationality of a country on any international sanctions list. 2. They submit more than one tender individually or as a partner in a JV/consortium, except on an E-Tendering system where there is a limit size. 3. JV/consortium agreements do not explicitly state joint and several liability. 4. They have a conflict of interest. 5. Tenders signed by non-authorised persons. 6. Restricted by National Treasury. 7. On the Tender Defaulters list. 8. Restricted by Eskom. 9. Sub-contract 100% of the Scope of Work. CIDB Requirements: Mechanical Engineering Works (ME) and estimated CIDB grading of 6ME or higher is applicable. Tenderers must have a CIDB contractor grading of 6ME or higher. Joint ventures are eligible provided every member is registered with the CIDB, the lead partner has a grading designation in ME of 5ME or higher or not lower than one level below the required grading, and the combined grading designation is equal to 6ME or higher.

1.1.9 *SBD 6.1 Preference Points Claim Form in terms of Annexure I Y

PPPFA 2022 regulations

1.1.11 Tax Evaluation questionnaire to determine whether a Annexure K Y

1.1.21 Technical Evaluation Strategy Annexure P Y

1.1.23 Quality Tender Returnables Annexure R Y

3.13 Functionality requirements Functionality requirements are applicable

functionality criteria

Quality Control

Threshold 70%

Tenderers are required to score at least 70% or more to pass

functionality.

A detailed Evaluation Criteria is attached – See Annexure P

Technical Evaluation Document No 151A/3037A -Table 4

Tenderers who do not meet the threshold for functionality scoring will

3.15 Evaluation of Price Prices will be evaluated as follows

evaluation parameters relating to uncertainty and risk, where

6. Unconditional discounts will be taken into account for evaluation

the 80/20 system. Eskom will add the score from Pricing and Specific

Contractual Requirements are not evaluation criteria. They will

be assessed after the evaluation and ranking of the tenders.

evaluation purposes but will be implemented when payment is

Prices will be scored out of 80 points

3.18 Evaluation of Specific Goals Specific goals will be scored out of 20 points in accordance with the

If a tenderer fails to submit evidence of its points claim for a Specific

Goal, it will not be disqualified. However, it will be awarded 0 points

The Gariep (GRP) Hydroelectric Power Station turbine plants necessitate specialised welding and

associated services during the Mini Overhaul (MO) outages to support the refurbishment and maintenance

of turbine components to ensure plant availability, reliability as well as production performance.

The Power Station consists of four units each with separate vertical shaft turbine plants capable of

generating 90 MW individually, operating at 136.4 rpm with a maximum net head of 62.5m. The turbine

plant generally consists of a main shaft rotating by means of water flowing through a runner of the turbine,

which turns the rotor of the generator and generate electricity to the national grid of South Africa.

Turbine mini overhaul (MO) outages, for Gariep Hydroelectric Power Station, are currently on a 6 yearly

routine, during which a limited opportunity is granted to inspect and maintain components. There will be

an open tender with the main objective of awarding the specified contract for welding and all associated

services to an experienced and technically competent service providing Contractor. The Contractor shall

execute the required welding repairs during the GRP MO outages for all units, which are currently

scheduled, and subject to possible date and duration changes, for March 2027 (GRP Unit 2), April 2027

(GRP Unit 3), June 2027 (GRP Unit 4) and July 2028 (GRP U1). The MO outages are currently limited to

25 days for GRP U2 and GRP U1, while GRP U3 and GRP U4 are currently scheduled for 31 days.

This document lays out the strategy for performing the technical evaluation of the received tenders.

2. Supporting clauses

2.1 Scope

The works include provision of manpower, consumables, tools, equipment, quality control and associated

services, such as welding, general associated machining and heat treatment, by the Contractor during the

planned MO outages, to perform the specified welding according to the applicable codes, standards and

Employer’s requirements as per the Technical Specification document 151A/3037.

The works shall be implemented by the Contractor at the Employer’s site (Eskom Gariep Hydroelectric

Power Station) as well as at the Contractor’s, or sub-Contractor’s, facilities, only if required.

This document covers the different aspects that will be evaluated and scored by the Technical Evaluation

Team (TET) to identify an experienced and technically competent Contractor, and potential subContractors for associated services. A potential sub-Contractor will be scored as per the evaluation criteria

stipulated for the Contractor.

2.1.1 Purpose

The purpose of this tender technical evaluation strategy is to define the Mandatory Evaluation Criteria,

Qualitative Evaluation Criteria and TET member responsibilities for tender technical evaluation. The

technical evaluation strategy serves as basis for the tender technical evaluation process.

2.1.2 Applicability

This document applies to the Gariep Hydroelectric Power Station turbine system. The project applies to

the Turbine Engineering department, Gariep Mechanical Maintenance department, Materials Management

department, Procurement department and Outage department.

2.2 Normative/informative references

Parties using this document shall apply the most recent edition of the documents listed in the following

paragraphs.

Controlled disclosure

When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in line

with the authorised version on the system.

Tender Technical Evaluation Strategy Unique Identifier: 151A/3037-A

Gariep Hydroelectric Power Station Revision: 1

Welding and Machining Page:

2.2.1 Normative

[1] Doc. No. 151A/3037: Technical Specification – GRP – 6Y MO - Welding and Machining

[2] All drawings as referenced in Doc. No. 151A/3037: Technical Specification – GRP – 6Y MO -

Welding and Machining

2.2.2 Informative

[3] 240-48929482: Tender Technical Evaluation Procedure

2.3 Definitions

2.3.1 Classification

Controlled Disclosure: Controlled Disclosure to external parties (either enforced by law, or discretionary).

2.4 Abbreviations

Abbreviation Description

ASME American Society of Mechanical Engineers

BS British Standard

BPVC Boiler and Pressure Vessel Code

Doc. No. Document Number

EN European Standard

GRP Gariep

ISO International Organisation for Standardisation

IWE International Welding Engineer

IWT International Welding Technologist

N/A Not Applicable

PMI Positive Material Identification

PSS Pumped Storage Scheme

PWHT Post Weld Heat Treatment

QCP Quality Control Plan

QMS Quality Management System

Rev. Revision

TET Technical Evaluation Team

WT Wall Thickness

WPS Welding Procedure Specification

WPQR Welding Procedure Qualification Record

2.5 Roles and responsibilities

Tender Technical Evaluation Team Members:

Controlled disclosure

When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in line

with the authorised version on the system.

Tender Technical Evaluation Strategy Unique Identifier: 151A/3037-A

Gariep Hydroelectric Power Station Revision: 1

Welding and Machining Page:

These members are responsible to study the Technical Specification, develop the Engineering Tender

Technical Evaluation Strategy as well as to review and evaluate technical aspects of the tender

documentation as per the Engineering Tender Technical Evaluation Strategy.

2.6 Process for monitoring

N/a

2.7 Related/supporting documents

All referenced documents as per Section 2.2.

3. Tender technical evaluation strategy

3.1 Technical evaluation threshold

A weighted score-card approach is used to evaluate the technical compliance of tenders against the

technical specification. Tenders need to have a minimum weighted score of 70% to technically qualify for

further evaluation. The evaluation of the tender submission will be based on the tender’s ability to meet

the technical requirements.

Mandatory Technical Evaluation Criteria (gatekeepers) are ‘must meet’ criteria. These criteria shall not be

weighted or scored any points but shall be assessed on a Yes/No basis as to whether or not the criteria

are met. An assessment of ‘No’ against any criteria shall technically disqualify the tender and further

evaluation against the Qualitative Criteria will therefore not be performed.

Qualitative Technical Evaluation Criteria is a weighted evaluation used to identify the highest technically

ranked tender after determining that all the Mandatory Evaluation Criteria have been met. The Qualitative

Evaluation Criteria are weighted to reflect the relevant importance of each criterion. The minimum weighted

final score (threshold) required for the tender to be considered from the technical perspective is 70%.

Controlled disclosure

When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in line

with the authorised version on the system.

Tender Technical Evaluation Strategy Unique Identifier: 151A/3037-A

Gariep Hydroelectric Power Station Revision: 1

Welding and Machining Page:

Table 1: Qualitative Evaluation Criteria Scoring Guideline

Score Percent (%) Definition

5 100 compliant

Meet technical requirement(s) AND;

No foreseen technical risk(s) in meeting technical

requirements.

4 80 compliant with associated qualifications

Meet technical requirement(s) with;

Acceptable technical risk(s) AND/OR;

Acceptable exceptions AND/OR;

Acceptable conditions.

2 40 non-compliant

Does not meet technical requirement(s) AND/OR;

Unacceptable technical risk(s) AND/OR;

Unacceptable exceptions AND/OR;

Unacceptable conditions.

0 0 totally deficient or non-responsive

Note 1: The scoring table does not allow for scoring of 1 and 3.

Note 2: Foreseen acceptable and unacceptable risk(s), exceptions and conditions shall be

unambiguously defined in the relevant Tender Technical Evaluation Strategy.

3.2 Tet members

Table 2: TET Members

TET number TET Member Name Designation

TET 1 Christo du Preez Pr. Eng. Senior Engineer – Turbine Engineering

TET 2 Jaco van Zyl Pr. Eng. Senior Engineer – Turbine Engineering

TET 3 Edmond Dumema Pr. Eng. Chief Engineer (Mechanical) – Peaking Asset Management

Controlled disclosure

When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in line

with the authorised version on the system.

Tender Technical Evaluation Strategy Unique Identifier: 151A/3037-A

Gariep Hydroelectric Power Station Revision: 1

Welding and Machining Page:

3.3 Mandatory technical evaluation criteria on tender closing

Table 3 defines all Mandatory Technical Evaluation Criteria to be submitted by the Contractor by the tender closing date. Should the Contractor fail to

submit these criteria by the tender closing date, the Contractor will be disqualified.

Table 3: Mandatory Technical Evaluation Criteria on Tender Closing

Mandatory Technical Criteria

Reference to Technical Specification / Tender Returnable Motivation for use of Criteria

3.3.1 N/a n/a n/a

3.4 Qualitative technical evaluation criteria

Table 4 defines all Qualitative Technical Evaluation Criteria to be submitted by the Contractor by the tender closing date. Should the Contractor fail to

submit these criteria by the tender closing date, the Contractor will score zero for the criterion not provided.

Table 4: Qualitative Technical Evaluation Criteria

Criteria

Criteria

Sub

Qualitative Technical Criteria Description Reference to Technical Specification / Tender Returnable Weighting Weighting

(%)

(%)

Relevant to sections 3.4.1.1 and 3.4.1.2:

Refer to Technical Specification Document 151A/3037.

WPS & WPQR to be authorised/signed off by IWE/IWT and

AIA; All destructive and non-destructive test results as required

by the welding code (BS EN 15614-1 or ASME IX) must be

3.4.1. Proof of qualified WPS and WPQR as per the following: submitted as proof of qualification. 85%

Multiple WPS’s and WPQR’s can be submitted, if necessary,

by the Contractor to ensure the required dimensional range is

covered.

Tender Technical Evaluation Strategy Unique Identifier: 151A/3037-A

Gariep Hydroelectric Power Station Revision: 1

Welding and Machining Page:

Criteria

Criteria Sub

Qualitative Technical Criteria Description Reference to Technical Specification / Tender Returnable Weighting Weighting

(%) (%)

Proof of qualified WPS & WPQR for Turbine Runner Scoring for group 7 material weld repairs for section3.4.1.1.

3.4.1.1:

 Runner Material: JIS G5121 SCS1 (Martensitic

Refer to Technical Specification Document 151A/3037.

Stainless-Steel Casting)

 Parent Material Group (ISO 15608): 7 5/5 - The Contractor provides a qualified WPS and WPQR,

 Minimum Build-Up Thickness: From 3 mm including the hardness test, destructive and non-destructive

testing results and reports, for the required dimensional ranges,  Maximum Build-Up Thickness: 10 mm material group and welding process as required per the

Technical Specification Document 151A/3037, qualified

according to BS EN 15614-1.

4/5 - The Contractor provides a qualified WPS and WPQR,

including the hardness testing, destructive and non-destructive

testing results and reports, for the required dimensional ranges,

material group and welding process as required per the

Technical Specification Document 151A/3037 qualified

according to ASME. Additionally, any acceptable technical

risks or technical exceptions noted by the TET members will

50% result in a 4/5.

2/5 - The Contractor provides a qualified WPS and WPQR,

including destructive and non-destructive testing results but

lacking hardness testing results, for the required dimensional

ranges, material group and welding process as required per the

Technical Specification Document 151A/3037. Additionally,

any unacceptable technical risks or technical exceptions noted

by the TET members will result in a 2/5.

0/5 - The Contractor fails to provide a relevant WPS and/or

WPQR; Or the provided WPS and/or WPQR is not authorised

and signed by the IWE/IWT and AIA; Or the WPQR does not

include any testing results.

Tender Technical Evaluation Strategy Unique Identifier: 151A/3037-A

Gariep Hydroelectric Power Station Revision: 1

Welding and Machining Page:

Criteria

Criteria

Sub

Qualitative Technical Criteria Description Reference to Technical Specification / Tender Returnable Weighting Weighting

(%)

(%)

Scoring for group 1 material weld repairs for section3.4.1.2. Proof of qualified WPS & WPQR for Spiral Casing Liner,

3.4.1.2: Stay Vanes, Draft Tube Liner and their respective

Mandoors

Refer to Technical Specification Document 151A/3037.

 Spiral Casing Liner and Mandoor Material: JIS G3106

5/5 - The Contractor provides a qualified WPS and WPQR, SM50B (modified)

including the destructive, non-destructive and laboratory  Stay Vanes Material: BS 968 (High Tensile Structural

testing results and reports, for the required dimensional ranges,

Steel for General Building Construction) material group and welding process as required per the

 Draft Tube Liner and Mandoor Material: BS 15 (Mild Technical Specification Document 151A/3037, qualified

Steel Plate for Structural Purposes) according to BS EN 15614.

 Parent Material Group (ISO 15608): 1

4/5 - The Contractor provides a qualified WPS and WPQR,

 Diameters (Ø): >500 mm including the destructive, non-destructive and laboratory

 Minimum Build-Up/Butt-Weld Thickness: From 3 mm testing results and reports, for the required dimensional ranges,

Maximum Build-Up/Butt-Weld Thickness: 13 mm material group and welding process as required per the

Technical Specification Document 151A/3037, qualified

according to ASME. Additionally, any acceptable technical

risks or technical exceptions noted by the TET members will 50%

result in a 4/5.

2/5 - Any unacceptable technical risks or technical exceptions

noted by the TET members will result in a 2/5.

0/5 - The Contractor fails to provide a relevant WPS and/or

WPQR; Or the provided WPS and/or WPQR is not authorised

and signed by the IWE/IWT and AIA; Or the WPQR does not

include the required testing results; Or the WPS & WPQR is not

according to the required welding processes.

Tender Technical Evaluation Strategy Unique Identifier: 151A/3037-A

Gariep Hydroelectric Power Station Revision: 1

Welding and Machining Page:

Criteria Criteria

Sub Qualitative Technical Criteria Description Reference to Technical Specification / Tender Returnable Weighting

Weighting

(%) (%)

3.4.2. Capabilities - Experience and Quality Control. 13%

Scoring for section 3.4.2.1:3.4.2.1. Previous Projects/Experience.

The Contractor submits any valid proof of at least one previous 5/5 - The Contractor submits valid proof of previous welding

done at a PSS or Hydro Electric Power Station (any PSS or project whereby the Contractor performed welding on a

Hydro Electric plant worldwide, including Eskom plants) with

pressure containing pipe or vessel (can be any Hazard PWHT on a vessel, pipe or turbine runner.

Category per SANS 347) or turbine runner. The welding

4/5 - The Contractor submits valid proof of previous welding performed can be on any material group, any dimensional

done at a PSS or Hydro Electric Power Station (any PSS or

range and with PWHT.

Hydro Electric plant worldwide, including Eskom plants), but

without PWHT on a vessel, pipe or turbine runner. Additionally,

80% any acceptable technical risks or technical exceptions noted by

the TET members will result in a 4/5.

2/5 - The Contractor submits valid proof of welding performed

that was not at a PSS or Hydro Electrical Power Station, on a

vessel, pipe or turbine runner with or without PWHT. Any

unacceptable technical risks or technical exceptions noted by

the TET members will result in a 2/5.

0/5 – Non-response. Or the welding performed was not on a

pressure containing pipe or vessel or on a turbine runner.

Scoring for section 3.4.2.2:3.4.2.2. Previous Profiling Experience

The Contractor submits any valid proof of at least one previous 5/5 - The Contractor submits valid proof of previous profiling

done on a PSS or Hydro Electric Power Station’s (any PSS or project whereby the Contractor performed profiling of a runner,

Hydro Electric plant worldwide, including Eskom plants) runner.

rotor, shaft of similar component.

4/5 - The Contractor submits valid proof of previous profiling

done on a PSS or Hydro Electric Power Station’s (any PSS or 5%

Hydro Electric plant worldwide, including Eskom plants) turbine

rotor or similar component. Additionally, any acceptable

technical risks or technical exceptions noted by the TET

members will result in a 4/5.

2/5 - The Contractor submits valid proof of previous profiling

done on a PSS or Hydro Electric Power Station’s (any PSS or

Tender Technical Evaluation Strategy Unique Identifier: 151A/3037-A

Gariep Hydroelectric Power Station Revision: 1

Welding and Machining Page:

Hydro Electric plant worldwide, including Eskom plants) vessel

or pipe where welding was performed. Any unacceptable

technical risks or technical exceptions noted by the TET

members will result in a 2/5.

0/5 – Non-response. Or the profiling performed was not on a

pressure containing pipe, vessel or on a turbine runner or rotor.

Scoring for section 3.4.2.3:3.4.2.3. Quality Control Plan.

The Contractor submits a detailed Quality Control Plan (QCP) 5/5 - The Contractor submits a detailed quality control plan

(QCP) to the Employer for acceptance as part of the tender for the Turbine Runner Blade Repairs (Item 3.2.1.3 as per

returnable documents. This QCP includes inspection, hold and

Document 151A/3037), as part of the tender returnable

witness points as listed in Document 151A/3037.

documents to the Employer for acceptance. The QCP must

include the high-level scope of work as well as intervention 4/5 - The Contractor submits a basic quality control plan (QCP)

points (including hold and witness points) indicating the quality to the Employer for acceptance as part of the tender returnable

documents. This QCP includes inspection, hold and witness 15% control planned for this project.

points as listed in Document 151A/3037. Additionally, any

acceptable technical risks or exceptions will result in a 4/5.

2/5 - The Contractor submits a basic QCP without any hold,

witness or inspection points as requested in Document

151A/3037. Additionally, any unacceptable technical risks or

exceptions will result in a 2/5.

0/5 - Non-response.

3.4.3. Deviations. Scoring for section 3.4.3:

The Contractor lists all their technical deviations from the

Refer to Technical Specification Document 151A/3037.

Technical Specification document (151A/3037). If there are

none, the Contractor must clearly indicate this in writing for the 5/5 - The Contractor indicates that they have no technical

Employer’s review, as a non-response will be evaluated as deviations.

non-responsive (Score = 0). 4/5 - The Contractor lists their technical deviations, and the

Should the Employer identify any deviations during the tender Employer identifies them to have minor impacts on the Works. 2%

technical evaluation, which the Contractor did not identify, the

2/5 - The Contractor lists their technical deviations, and the

Contractor will be score as deficient (Score = 0). Employer identifies them to have mild impacts on the Works.

0/5 - Non-response from the Contractor; Or the Contractor lists

their technical deviations, and the Employer identifies them to

have a major impact on the Works.

Tender Technical Evaluation Strategy Unique Identifier: 151A/3037-A

Gariep Hydroelectric Power Station Revision: 1

Welding and Machining Page:

Total 100% n/a

Tenderers, please take note: Please be so kind to name the technical submitted documents according to the correlating numbering system for each of

the criteria above. This is to ensure ease of evaluation and reduce the risk of missing key information during the evaluation process due to incorrect

submission. There will be no positive or negative scoring associated with this friendly request.

3.5 Mandatory technical evaluation criteria before contract award

Table 5 defines all Mandatory Technical Evaluation Criteria to be submitted by the Contractor before the contract award date. Any outstanding or unclear

information, related to the mandatory criteria specifically, identified by the Employer during the technical evaluation, shall be requested from the

Contractor by the Employer (in writing) and must be submitted by the Contractor within 5 working days from the request to the Employer for acceptance.

If the Contractor doesn’t provide the requested information within the 5 days to the Employer, the Contractor will be disqualified.

Table 5: Mandatory Technical Evaluation Criteria on Contract Award

Reference to Technical Specification / Tender

Mandatory Technical Criteria Description Motivation for use of Criteria

Planned MO outages (subject to change): March 2027 (GRP Unit 2), April 2027 (GRP Unit 3), June 2027 (GRP Unit 4), July 2028 (GRP Unit 1). Outage durations: 25 days for GRP U2 and GRP U1; 31 days for GRP U3 and GRP U4.

Technical Evaluation Team members: Christo du Preez (Pr. Eng., Senior Engineer – Turbine Engineering), Jaco van Zyl (Pr. Eng., Senior Engineer – Turbine Engineering), Edmond Dumema (Pr. Eng., Chief Engineer (Mechanical) – Peaking Asset Management).

Submit all required documents by the tender closing date; failure to do so results in disqualification. Mandatory technical evaluation criteria must be submitted by the closing date. Any outstanding or unclear information related to mandatory criteria before contract award must be provided within 5 working days of a written request. Returnable documents include a detailed Quality Control Plan (QCP) for acceptance by the Employer, and proof of qualified WPS and WPQR as specified.

Technical evaluation uses a weighted score-card approach. Mandatory criteria (gatekeepers) are assessed on a Yes/No basis; a 'No' on any mandatory criterion disqualifies the tender. Qualitative criteria are weighted; the minimum weighted technical score to qualify is 70%. Scoring guideline: 5 (100%) compliant, 4 (80%) compliant with acceptable risks/exceptions, 2 (40%) non-compliant, 0 (0%) totally deficient or non-responsive. Qualitative criteria: 3.4.1 Proof of qualified WPS and WPQR (weighting 85%) – sub-criteria: 3.4.1.1 (50%) for Turbine Runner material JIS G5121 SCS1 (Group 7, build-up 3-10mm); 3.4.1.2 (50%) for Spiral Casing Liner, Stay Vanes, Draft Tube Liner and Mandoors (Group 1, diameters >500mm, thickness 3-13mm). 3.4.2 Capabilities – Experience and Quality Control (weighting 13%) – sub-criteria: 3.4.2.1 Previous Projects/Experience (80%), 3.4.2.2 Previous Profiling Experience (5%), 3.4.2.3 Quality Control Plan (15%). 3.4.3 Deviations (weighting 2%). Mandatory before award: ISO 3834-2 certification covering specified standards, welding processes (MMA 111, TIG 141), and material groups 1 and 7; if expiring within 6 months, written confirmation of renewal required. Labour broker shall not be used for specialised welding services.

Specialised welding and associated services (manpower, consumables, tools, equipment, quality control) during Mini Overhaul (MO) outages at Gariep Hydroelectric Power Station. The station has four units, each generating 90 MW, operating at 136.4 rpm with a maximum net head of 62.5m. MO outages are on a 6-yearly routine. Works include welding, general associated machining and heat treatment, performed at Eskom Gariep site and possibly at Contractor's facilities. Welding must comply with codes and standards per Technical Specification 151A/3037. Specific weld repairs: Turbine Runner (material JIS G5121 SCS1, Group 7, build-up 3-10mm); Spiral Casing Liner, Stay Vanes, Draft Tube Liner and Mandoors (materials JIS G3106 SM50B, BS 968, BS 15, Group 1, diameters >500mm, thickness 3-13mm).

. Introduction ...................................................................................................................................................... 3

2. Supporting clauses ........................................................................................................................................ 3

2.1 Scope .............................................................................................................................................................. 3

2.1.1 Purpose ..................................................................................................................................................... 3

2.1.2 Applicability................................................................................................................................................ 3

2.2 Normative/informative references .................................................................................................. 3

2.2.1 Normative .................................................................................................................................................. 4

2.2.2 Informative ................................................................................................................................................. 4

2.3 Definitions .................................................................................................................................................... 4

2.3.1 Classification ............................................................................................................................................. 4

2.4 Abbreviations .............................................................................................................................................. 4

2.5 Roles and responsibilities .................................................................................................................... 4

2.6 Process for monitoring ........................................................................................................................ 5

2.7 Related/supporting documents ......................................................................................................... 5

3. Tender technical evaluation strategy ................................................................................................ 5

3.1 Technical evaluation threshold ....................................................................................................... 5

3.2 Tet members ................................................................................................................................................. 6

3.3 Mandatory technical evaluation criteria on tender closing ............................................. 7

3.4 Qualitative technical evaluation criteria .................................................................................... 7

3.5 Mandatory technical evaluation criteria on contract award ........................................ 12

3.6 Tet member responsibilities ............................................................................................................... 13

3.7 Foreseen acceptable / unacceptable qualifications............................................................. 13

3.7.1 Risks ........................................................................................................................................................ 13

3.7.2 Exceptions / Conditions ........................................................................................................................... 13

4. Authorisation .................................................................................................................................................. 14

5. Revisions ............................................................................................................................................................ 14

6. Development team ......................................................................................................................................... 14

7. Acknowledgements ...................................................................................................................................... 14

generating 90 MW individually, operating at 136.4 rpm with a maximum net head of 62.5m. The turbine

plant generally consists of a main shaft rotating by means of water flowing through a runner of the turbine,

which turns the rotor of the generator and generate electricity to the national grid of South Africa.

Turbine mini overhaul (MO) outages, for Gariep Hydroelectric Power Station, are currently on a 6 yearly

routine, during which a limited opportunity is granted to inspect and maintain components. There will be

an open tender with the main objective of awarding the specified contract for welding and all associated

services to an experienced and technically competent service providing Contractor. The Contractor shall

execute the required welding repairs during the GRP MO outages for all units, which are currently

scheduled, and subject to possible date and duration changes, for March 2027 (GRP Unit 2), April 2027

(GRP Unit 3), June 2027 (GRP Unit 4) and July 2028 (GRP U1). The MO outages are currently limited to

25 days for GRP U2 and GRP U1, while GRP U3 and GRP U4 are currently scheduled for 31 days.

Team (TET) to identify an experienced and technically competent Contractor, and potential subContractors for associated services. A potential sub-Contractor will be scored as per the evaluation criteria

stipulated for the Contractor.

2.1.1 Purpose

Table 1: Qualitative Evaluation Criteria Scoring Guideline

Score Percent (%) Definition

5 100 compliant

Meet technical requirement(s) AND;

No foreseen technical risk(s) in meeting technical

requirements.

4 80 compliant with associated qualifications

Meet technical requirement(s) with;

Acceptable technical risk(s) AND/OR;

Acceptable exceptions AND/OR;

3.6 Tet member responsibilities

Table 6: TET Member Responsibilities

Qualitative Criteria Number TET 1 TET 2 TET 3

3.4.1 X x x

3.4.2 X x x

3.4.3 X x x

Mandatory Criteria Number before Contract Award TET 1 TET 2 TET 3

3.5.1 X x x

3.7 Foreseen acceptable / unacceptable qualifications

3.7.1 Risks

Table 7: Acceptable Technical Risks (Scoring 4 out of 5)

Quality requirements include: Proof of qualified WPS and WPQR authorised/signed by IWE/IWT and AIA, with destructive and non-destructive test results per BS EN 15614-1 or ASME IX. For Turbine Runner (Group 7, 3-10mm build-up): qualified per BS EN 15614-1 with hardness test and destructive/non-destructive results (5/5); ASME or acceptable risks (4/5); lacking hardness (2/5); no relevant WPS/WPQR (0/5). For Spiral Casing Liner, Stay Vanes, Draft Tube Liner and Mandoors (Group 1, >500mm, 3-13mm): qualified per BS EN 15614 with destructive, non-destructive and laboratory results (5/5); ASME or acceptable risks (4/5); unacceptable risks (2/5); missing results or not per required processes (0/5). A detailed Quality Control Plan (QCP) with inspection, hold and witness points must be submitted for acceptance.

ISO 3834-2 certification (Welding Quality Management System) required before contract award, covering ASME VIII and at least one of BS/PD 5500, EN 13480, EN 13445, EN 12952, and AWS D1.1; welding processes MMA (111) and TIG (141); material groups 1 and 7. If certificate expires within 6 months, written confirmation of renewal required. Labour broker shall not be used for specialised welding services.

The contract covers specialised welding and associated services during planned Mini Overhaul outages at Gariep Hydroelectric Power Station. Outage dates and durations are subject to change. The Contractor must provide manpower, consumables, tools, equipment, quality control and associated services such as welding, machining and heat treatment. Works are performed at Eskom Gariep site and possibly at Contractor's facilities. The Contractor must comply with Technical Specification 151A/3037 and applicable codes and standards.

Title: Tender Technical Evaluation Unique Identifier: 151A/3037-A

Tender Technical Evaluation Strategy Unique Identifier: 151A/3037-A

This document lays out the strategy for performing the technical evaluation of the received tenders.

The works include provision of manpower, consumables, tools, equipment, quality control and associated

This document covers the different aspects that will be evaluated and scored by the Technical Evaluation

Team (TET) to identify an experienced and technically competent Contractor, and potential subContractors for associated services. A potential sub-Contractor will be scored as per the evaluation criteria

The purpose of this tender technical evaluation strategy is to define the Mandatory Evaluation Criteria,

Qualitative Evaluation Criteria and TET member responsibilities for tender technical evaluation. The

technical evaluation strategy serves as basis for the tender technical evaluation process.

This PAYE Questionnaire is applicable to contractors supplying services to Eskom Holdings SOC Ltd and its subsidiaries. Contractors must complete the questionnaire to determine their tax classification (Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor). The contractor or its duly authorised representative must declare that all questions have been answered truthfully. The pack applies from 1 March 2026 to 28 February 2027 and is subject to changes in tax legislation.

{"closingDate":"1 March 2026"}

Eskom Group Tax: [email protected]

Submit the completed PAYE Questionnaire Pack, including the signed summary sheet and all required signed affidavits, to Eskom Group Tax via email at [email protected]. The pack must be completed truthfully by the contractor or its duly authorised representative. Missing or unsigned affidavits may result in PAYE being withheld from payments.

The document does not specify eligibility criteria such as CSD registration, tax clearance, B-BBEE level, CIDB grading, or financial capacity. The only criteria relate to tax classification: residency status, number of employees, connected persons, income concentration, place of work, control/supervision, and the dominant impression test. Contractors who are non-residents must sign Appendix 9 and have the pack referred to Eskom Group Tax Department. Contractors who fail to sign required affidavits or declarations will have PAYE withheld from payments.

The Fourth Schedule to the Income Tax Act (“the Act”) requires that Employees' Tax must be withheld from "remuneration" paid

by an "Employer" to an "Employee". This tool is intended to establish whether an Individual, Close Corporation, Company or Trust should

be classified as an Independent Contractor, Personal Service Provider, Labour Broker or a Dependent Contractor, and the tax

consequences of such classification.

This Pack is applicable ONLY to Contractors that supply Eskom Holdings SOC Ltd (“Eskom”) and its subsidiaries with services.

The Contractor or its duly authorised representative must declare that all questions have been answered truthfully.

Answering the questions will direct you to your next step.

Please note:

This Pack is based on tax legislation for the 2026/2027 tax year and is subject to change.

In the questions, any references to "you" refers to the Contractor.

In the questions, the term Contractor is used interchangeably with Individual/CC/Company/Trust.

Definitions in terms of the Act are included in Appendix 10.

Any reference to “Eskom” refers to Eskom Holdings SOC Ltd and its subsidiaries:

• Eskom Rotek Industries SOC Ltd

• National Transmission Company SA

• Eskom Enterprises SOC Ltd

• Pebble Bed Modular Reactor SOC Ltd

• Escap SOC Ltd

• Eskom Development Foundation NPC

• Eskom Finance Company SOC Ltd

The Pack is based on legislation and case law applicable to the 2026/2027 tax year. We therefore recommend that, if it is used outside of

this period, you should first consult with your representative in Eskom to refer it to Eskom’s Group Tax Department in Megawatt Park.

Return the completed Pack; i.e. the signed summary sheet and signed affidavits to Eskom Group Tax on

Email address: [email protected].

The Contractor or its duly Authorised Representative acknowledges and accepts that:

• Definitions as per the Income Tax Act, No , as amended, are listed in Appendix 10 for ease of reading;

• It is responsible for accuracy and completeness of all information, which is provided in completing this Pack;

• The Pack will not be automatically updated with any changes in legislation.

Disclaimer

Eskom accepts no liability whatsoever for any loss or damages whatsoever and howsoever incurred, or suffered, resulting, or arising, from

the use of this Pack.

Applicable to the 2014/2015 Tax Years

Contractor type

Supplier category

Company/Close Corporation/Trusts - EVALUATION PACK A on .

Individuals - EVALUATION PACK B on .

Applicable to the 2014/2015 Tax Years

Evaluation pack a

(To determine whether a Company, Close Corporation (CC) or Trust is a Personal Service Provider)

Fields marked with an Asterisk (*) must be completed

Contractor’s details for a company or close corporation or trust

Contractor’s Name* Vendor No

Duly Authorised Representative Full Names Representative Surname

Capacity Representative ID* (Press Enter after typing)

Representative Passport No. (if no RSA ID) Country of Passport Issue

VAT Registration No. Income Tax Registration No.*

CO/CC/Trust Registration No.* E-Mail Address

Telephone Number* Fax Number

Contractor’s Physical Business Address*

Unit No

Complex Name

Street Number

Street Name

Suburb

City/Town

Postal Code

Contractor’s Postal Business Address*

Same as above (Mark with an X)

Address TYPE (Delete where not applicable) P O Box /Private Bag/Street

P O Box /Private Bag/Street NUMBER

Street Name

Suburb

Town

Postal Code

Contractor’s Bank Details*

Account Number (Press Enter after typing) Bank Name

Branch Name Branch Number (Press Enter after typing)

Name of Account Holder Account Type (Delete where not applicable)

Current/Savings/Transmission/Credit Card/Bond Account

Account Holder Relationship*

i.e. own, joint or 3rd party (Delete not applicable) Own/Joint/3rd Party

Applicable to the 2014/2015 Tax Years

Please answer the following questions by marking the appropriate column with an

"X".

The term “You” will refer to the Company/CC/Trust in this Questionnaire.

Yes No

1. RESIDENCE Yes No

Question 1(i)

Are you a Resident of the Republic of South Africa in terms of the Income Tax Act? (Refer

to Appendix 10 for the definition of a resident).

If the answer is Yes, go to Question 2(i).

If the answer is No:

• Sign Appendix 9. Submit The Pack to your representative in Eskom to refer it to

Eskom Group Tax Department in Megawatt Park.

• No further questions must be answered.

2. NUMBER OF EMPLOYEES EXCLUSION Yes No

Question 2(i)

Do you employ 3 (three) or more persons?

If the answer is Yes, go to Question 2(ii).

If the answer is No, go to Question 3(i).

Question 2(ii)

Are these employees employed:

• On a full time basis; and

• Are they engaged in the business of the Company/CC/Trust?

If the answer is Yes, go to Question 2(iii).

If the answer is No, go to Question 3(i).

Question 2(iii)

Are the above 3 employees connected to the shareholders or the members or the

beneficiaries of the Company/CC/Trust?

If the answer is Yes, go to Question 3(i).

If the answer is No:

• Sign Appendix 1. If the Affidavit is not signed, PAYE will be withheld from your

payments.

• Sign Appendix 8. If the Declaration is not signed, PAYE will be withheld from

your payments.

• No further questions must be answered.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the Evaluation Pack.

Applicable to the 2014/2015 Tax Years

3. SERVICES RENDERED BY A CONNECTED PERSON Yes No

Question 3(i)

Will/are any person who is a Connected person in relation to the Company/CC/Trust render

services personally to Eskom on behalf of the Company/CC/Trust? (Refer to Appendix 10

for the definition of a connected person).

If the answer is Yes, go to Question 4(i).

If the answer is No:

• Sign Appendix 2. If the Affidavit is not signed, PAYE will be withheld from your

payments.

• Sign Appendix 8. If the Declaration is not signed, PAYE will be withheld from

your payments.

• No further questions must be answered.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

4. MORE THAN 80% OF INCOME TEST Yes No

Question 4(i)

During the current year of assessment:

• Will more than 80% of your income; or
• Is it likely that more than 80% of your income will consist of amounts received either

directly or indirectly, from:·

• any one client, or
• an Associated institution in relation to that client? (Refer to Annexure 10 for the

definition of an Associated institution)

If the answer is Yes:

• Sign Appendix 7. PAYE will be withheld from your payments.

• Go to Question 6(i) to determine the correct disclosure code on the IRP5.

• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

If the answer is No:

• Sign Appendix 4. If the Affidavit is not signed, PAYE will be withheld from your

payments.

• Go to Question 5(i).

5. PLACE, CONTROL AND SUPERVISION TEST Yes No

Question 5(i)

Must your duties be performed /are your duties performed mainly (more than 50%) at the

premises of Eskom,

And

Will you be /are you subject to Eskom’s control or supervision as to the manner in which

your duties are performed or to the hours of work?

If the answer is Yes to BOTH questions:

Sign Appendix 7. PAYE will be withheld from your payments.

• Go to Question 6(i) to determine the correct disclosure code on the IRP5.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the Evaluation Pack.

If the answer is No to ONE/BOTH questions:

• Sign Appendix 3. If the Affidavit is not signed, PAYE will be withheld from your

payments.

• Go to Question 6.

Applicable to the 2014/2015 Tax Years

6. DOMINANT IMPRESSION TEST Yes No

Question 6(i)

Do/will the payments by Eskom for services payable with reference to output or certain

agreed results, e.g. payment (be it a fixed fee or an hourly rate) be only due if and when a

specific deliverable has been completed?

Question 6(ii)

Does/Will Eskom have the contractual right to control the tools or equipment, staff, raw

materials, routines, patents or technology used in the provision of the services?

Question 6(iii)

Are you /will you be prohibited from rendering services to any other employers/clients during

the period of service to Eskom?

Question 6(iv)

Do/will you have the right to sub-contract work?

Question 6(v)

Are you personally at risk for the quality of the work done or to be done (risk for poor quality;

time over-runs, project not producing income)?

Question 6(vi)

Are you/will you or the person rendering the service be obliged to be present and perform

the work at Eskom regardless of whether work is available or not?

Question 6(vii)

Is Eskom's business or will Eskom’s business be critical to your financial/economical

survival?

Question 6(viii)

Does/will your position form part of the organisational structure?

Question 6(ix)

Does/will Eskom provide you with any of the following:

• Pension fund / Provident fund / Retirement Annuity Fund;
• Medical Aid;
• Leave of any nature;
• Salary increases;
• Bonuses;
• Any allowances.

Question 6(x)

Does/will Eskom provide you with an office?

Question 6(xi)

Does/will Eskom provide you with any equipment, tools, stationery and material?

Please go to the next section to establish your tax status

Applicable to the 2014/2015 Tax Years

Summary Yes No

6(i) Independent PSP

6(ii) PSP Independent

6(iii) PSP Independent

6(iv) Independent PSP

6(v) Independent PSP

6(vi) PSP Independent

6(vii) PSP Independent

6(viii) PSP Independent

6(ix) PSP Independent

6(x) PSP Independent

6(xi) PSP Independent

Decision

Independent 0

Psp 0

If you have answered “PSP" to any of the following questions: 6(i), 6(iii), 6(v), 6(vi), 6(ix);

or

If you have answered more than 50% “PSP" to questions 6(ii), 6(iv), 6(vii), 6(viii), 6(x), 6(xi);

• Complete and sign Appendix 7. PAYE will be withheld from your payments and will be coded as 3601 on your IRP5

The questionnaire includes tests to determine tax classification. For companies/CCs/trusts: residence, number of employees exclusion, services rendered by connected persons, 80% of income test, place/control/supervision test, and dominant impression test. For individuals: service or people test, people test, residence test, number of employees exclusion, place and control test, and dominant impression test. Based on answers, contractors are directed to sign appropriate appendices and may be classified as Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor.

If the contractor provides Eskom with a valid IRP30 certificate, no Employees' tax will be withheld from payments, and an IT3(a) certificate with code 3617 will be issued. If no valid IRP30 certificate is provided, Employees' tax will be withheld at individual tax rates until a valid certificate is provided, and an IRP5 certificate with code 3617 will be issued.

Complete the PAYE Questionnaire (Annexure K) to determine tax classification as Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor. The pack applies from 1 March 2026 to 28 February 2027 and is subject to changes in tax legislation. Contractors must provide accurate and complete information; failure to do so may result in PAYE being withheld from payments.

The contractor must notify Eskom of any changes to the information provided in the questionnaire. Eskom is entitled to withhold from payments any taxes, interest, and penalties it may be required to pay to SARS as a result of inaccurate information. The contractor is liable for any taxes, penalties, and interest that SARS may impose on Eskom if the contractor fails to notify Eskom of changes.

The contractor acknowledges that it is responsible for the accuracy and completeness of all information provided in completing this Pack. The Pack will not be automatically updated with changes in legislation. Eskom accepts no liability for any loss or damages arising from the use of this Pack.