Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Issuing Organization
Air Traffic and Navigation Services Company LimitedLocation
Gauteng
Closing Date
18 Sept 2026
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
ATNS Company Limited, Eastgate Office Park, Block C, - Bruma - Johannesburg - 2298
Organization Type
GOVERNMENT
Published
01 Sept 2026
OCDS Reference
ocds-9t57fa-167510
Air traffic and navigation services (atns) requires a service provider to decommission and dispose of the existing 3 kva UPS at the bapsfontein receiver site, then supply, install and commission a new 20 kva, 3-phase, 400v online double-conversion UPS with 2-hour lifepo4 battery backup. The contract includes all associated civil and electrical works, a 1-year warranty and a 4-year maintenance contract (total 5 years operational responsibility) with a 24-hour repair SLA. the single most consequential requirement is full technical compliance with the detailed UPS specification — including transformer-based design, iec 62040-3 generator compatibility, regulator protection switch, gsm commander integration, and a 10-year design life — plus submission of comprehensive draft project management, safety, environmental, and test plans with the bid.
Closing date: 18 September 2026 at 11:00 (submission method and address not stated in the technical specifications document).
UPS technical compliance: 20 kVA, 400V ±10%, 3-phase, 50 Hz, online double conversion, transformer-based, IEC 62040-3 generator compatible, 2-hour battery backup using LiFePO4 batteries (2400 Wh / 48V each, full recharge within 3 hours), single cabinet, LCD touch screen, GSM Commander integration, regulator protection switch, control board compatible with 3 supply feeds (2 generators + Eskom), 10-year minimum lifespan.
Mandatory draft plans submitted with bid: Project Management Plan, Master Project Schedule, Installation Management Plan (with WBS, SOW, Resource Allocation Plan, key personnel resumes), Test & Evaluation Master Plan, Risk Management Plan, Quality Assurance Plan, Occupational Health & Safety File (meeting all 15 listed minimum requirements), Environmental Management Programme.
Health & Safety: Draft Safety File must include signed Health and Safety Policy, valid COID Letter of Good Standing, valid Public Liability Insurance, organogram with OHS responsibilities, method statements, Notification of Construction Work to DoL, OHS Act 37(2) agreements, signed legal appointment letters for all required roles, valid competency certificates for all appointees, PPE registers, check sheets, incident reporting procedures, toolbox talks register, waste management plan.
Maintenance & SLA: 1-year warranty covering labour, material and equipment without exclusions; 4-year maintenance contract (preventative and corrective, all labour and spare parts costs included, no additional costs expected); system restored to full operation within 24 hours of any malfunction; technical and pricing schedule for the 4-year maintenance period submitted with bid.
Regulatory compliance: SABS 0142, OHS Act 1993, Local Government Ordinance 1939, Fire Brigade Services Act 1993, National Building Regulations Act 1977, Electricity Act 1984, municipal by-laws, local Gas Board regulations; Certificate of Compliance for distribution board work; As-built drawings on commissioning.
Site survey & transition: Comprehensive site survey of civil works, current UPS electrical connections, cable routing, route measurements, cable tray space, and photographs required before equipment ordering; transition plan for minimal service disruption during replacement.
Continue with tenders sharing this issuer, category, or province.
Return to this tender’s issuing organisation, province, or category.
Continue with tenders sharing this issuer, category, or province.
Date & Time
Friday, 18 September 2026 - 11:00
Venue
Bapsfontein Receiver Station,
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
Compulsory briefing session briefing venue: bapsfontein receiver station, gauteng, 1510 GPS co-ordinates 26°00'44.9"S 28°22'55.6"E Date: 09 september 2026 time: 11h00 central african time (cat)
Categories
Request for Quotation
ATNS Company Limited, Eastgate Office Park, Block C, - Bruma - Johannesburg - 2298
Recommended Certifications
Having these can improve your winning chances: SABS Product Certification, NRCS Certification
AI Document Analysis Stages
Description
01 Sept
2026
Tender Published
Tender was published
18 Sept
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
HO - RFQ Bapsfontein UPS Replacement 31 August 2026.pdf
Air Traffic and Navigation Services SOC Ltd (ATNS) invites bids for the decommissioning and disposal of an existing 3 kVA UPS and the supply, installation, and commissioning of a new 20 kVA UPS system with LiFePO4 battery backup (2-hour autonomy) at the Bapsfontein Receiver Station. The contract includes a one-year warranty and a four-year comprehensive maintenance and support contract (Years 2–5).
Bapsfontein_UPS_-_Technical_Specifications_Document_-_2026.docx.pdf
Air Traffic and Navigation Services (ATNS) requires a service provider to decommission and dispose of an existing 3 kVA UPS and supply, install, and commission a new 20 kVA, 3-phase, 400V, 50Hz online double-conversion UPS with 2-hour battery backup at the Bapsfontein receiver site. The contract includes a 1-year warranty followed by a 4-year maintenance and support contract (5 years total), with a 24-hour service-level agreement for fault resolution.
To download these documents and access AI-powered analysis, visit the main tender page.
Win ATNS tenders with AI Discovery, aviation-systems intelligence, compliance analysis, and structured support for navigation and training contracts.
Matched by category & region
Free guidance to prepare before you bid
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Open Supplier Readiness HubMedian Estimate
R 422 698
Range
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
3-phase UPS
20 kVA, 400V, 50Hz,
2 Hours Battery Back-up
Double Conversion Online
Figure 1: Summary of Requirements
Figure 1, indicates a brief summary of the requirements at the Bapsfontein receiver site.
The scope of the project is to (I):
processes and procedures.
system.
Perform all necessary and required civil and duct works.
Establish a maintenance and support contract for the UPS system.
Submit a Certificate of Compliance on the distribution board worked on.
The new UPS shall at a minimum supply power to the following facilities; HF-
Related Equipment, Radar SMS, Telkom and Eskom communication links and the
DME/DME system.
ATNS/OT/TPQ/21/112 of 26
27 August 2026
Docusign Envelope ID: 73B0B02C-0B07-89BA-8073-0B0E8A25D23E
Bapsfontein UPS Replacement Technical Specifications Document
2 generic requirements
Environmental Conditions
[A] The offered systems shall operate within specifications under the following
environmental conditions and tolerances:
Ambient Temperature -5°C to +55° C
Relative humidity ≤ 95% for temperatures ≤
Indoor Conditions 35° C and
≤ 60% for temperatures >
35° c
High and Low -20°C to +60° C
Temperatures
Outdoor Conditions Relative humidity (Mean - 60% - Saturation
Max
Altitude 0 – 2500 m
Average rainfall 400mm – 2000mm
Wind speed Up to 186 km/h
Mains Supply
[A] Data sheets for the UPS as supporting information is required. The system offered
shall operate from a mains power supply as specified below:
Single-phase: 230 VAC, Tolerance: +5% / -5%
Three-phase: 400 VAC, Tolerance: +5% / -5%
Frequency: 50 Hz, Tolerance: +2 Hz, -2 Hz
[B] The UPS shall be supplied with an isolator switch installed between the equipment
and the mains power supply. Data sheets and specifications on the offered isolator
switch is required. (D)
ATNS/OT/TPQ/21/112 of 26
27 August 2026
Docusign Envelope ID: 73B0B02C-0B07-89BA-8073-0B0E8A25D23E
Bapsfontein UPS Replacement Technical Specifications Document
Cabling
[A] Power cables shall be neatly installed in cable trays and/or ducts as applicable and
shall not run parallel to data cables. (D)
Transition Plan
[A] A transition plan to support the replacement of the current UPS with minimal
disruption of service is required. The proposed solution design will, based on the
required and proposed maintenance philosophy of the system, ensure that there is
no break in the service provided. An effective transition plan is required to be in
place to allow continuous supply of services during the replacement project. (D)
Software
[A] All equipment related software shall be supplied and placed under configuration
control. (D)
[B] All information supplied may be copied by the Company for backup purposes and
internal distribution. (D)
Equipment Installation
[A] The ATNS Project Manager reserves the right to attach ATNS Company officials to the
Supplier’s installation party during installation, setting up and commissioning of the
equipment for gaining practical experience (OJT) on the equipment. (I)
[B] The final parameters and settings will be recorded by the Contractor on the successful
installation and will be made available to the Company as part of the As-Built
document. (I)
[C] The UPS shall have a lifespan of at least 10 years. (D)
Electrical Work
The following electrical work shall be completed:
[A] The Contractor shall be responsible for disconnecting the current UPS from the DB and
shall be responsible for supplying, installing and connecting power cables from the
new UPS to the DB for three phase power and balancing the electrical load on all
phases. (I)
[B] Details on the circuit breakers in the DBs is required that will be compatible with the
installation of the new UPS. (D)
ATNS/OT/TPQ/21/112 of 26
27 August 2026
Docusign Envelope ID: 73B0B02C-0B07-89BA-8073-0B0E8A25D23E
Bapsfontein UPS Replacement Technical Specifications Document
[C] The contractor shall replace the circuit breakers in the DBs which are not compatible
with the new UPS. (I)
[D] The UPS batteries shall not contain any harmful substances. Supporting
documentation in this regard is required. (D)
Regulations
[A] The offered system shall be compatible with at least the following acts and
regulations:
and the municipal by-laws and any special requirements of the local supply
authority.
Warning Notices
[A] The Occupational Health and Safety Act shall be consulted and approval
of the wording from this department obtained, prior to ordering the following
notices and indicate letter colouring for all notices. These notices must be placed in
the relevant places concerned with the UPS: (D)
ATNS/OT/TPQ/21/112 of 26
27 August 2026
Docusign Envelope ID: 73B0B02C-0B07-89BA-8073-0B0E8A25D23E
Bapsfontein UPS Replacement Technical Specifications Document
Chapter 2: specification for the uniterruptable power supply
ATNS/OT/TPQ/21/112 of 26
27 August 2026
Docusign Envelope ID: 73B0B02C-0B07-89BA-8073-0B0E8A25D23E
Bapsfontein UPS Replacement Technical Specifications Document
Specification for UPS
1 general – UPS
Design
The offered system shall comply with the following specifications:
[A] The UPS shall have a total rating of 20 kVA with an input voltage of 400V +- 10%, and
an output voltage of 400V +- 10%, the output signal shall be of a better quality. (D)
[B] The contractor shall take full responsibility to ensure that the newly installed system
shall function as required. ATNS shall not bear any responsibility for system failure or
malfunction.
[C] The UPS shall be housed and fitted internally in a single cabinet, connected in series
to provide nominal battery voltage. (D)
[D] The UPS shall be an online double conversion UPS to be compatible with the generator
according to the international standard IEC 62040-3. (D)
[E] During Battery Mode Operation the UPS shall have a battery life of at least 2 hours. As
such the UPS shall have a battery back-up time of at least 2 hours. (D)
[F] The battery bank shall compose of Lithium Iron Phosphate (LiFePO4) type batteries.
[G] Each battery shall have a nominal capacity of 2400 Wh and a nominal voltage of 48V.
[H] The battery bank should be fully charged within 3 hours after been discharged.
[I] The UPS shall operate from a 3-phase power supply. (D)
[J] The UPS shall have a graphic LCD touch screen, menu keys, direct access keys and
display a power flow chart. (D)
[K] The operator panel shall be located on the front of the UPS door and shall indicate
measured parameters such as UPS operating mode, battery status and alarm logs. (D)
[L] The UPS shall be a transformer-based UPS, to accommodate high currents. (D)
[M] The UPS shall have the operating modes viz. normal, bypass and battery modes. (D)
[N] The UPS shall be installed at the Main Hall of the Bapsfontein receiver site and shall
have a Regulator protection switch to prevent the UPS going to bypass or shutdown
during Eskom Power dips. (D)
[O] The Current Control board inside the Main Hall needs to be compatible with the
installation of a UPS or be replaced with a new control board that’s capable of
connecting 3 supply feeds i.e. 2 generators and Eskom. (D)
ATNS/OT/TPQ/21/112 of 26
27 August 2026
Docusign Envelope ID: 73B0B02C-0B07-89BA-8073-0B0E8A25D23E
Bapsfontein UPS Replacement Technical Specifications Document
[P] The UPS shall be integrated into the GSM Commander for monitoring the status. (D)
Chapter 3: project management
ATNS/OT/TPQ/21/112 of 26
27 August 2026
Docusign Envelope ID: 73B0B02C-0B07-89BA-8073-0B0E8A25D23E
Bapsfontein UPS Replacement Technical Specifications Document
1 General
[A] The Contractor shall establish, implement and maintain extensive and comprehensive
Project Management plans throughout the period of any contract arising from this bid.
These plans shall be submitted to the Company for information and reporting
purposes. Draft plans shall be submitted with the bid and shall be refined as necessary
during the Contract development and reporting phases.
[B] The project shall be divided into management plans and activities, which can be
managed, monitored, and measured in terms of duration, cost, and resources. These
activities shall be organised into logical sequences. Such logical activity sequences
shall be used as the main framework for planning, budgeting, controlling and reporting
to the Company throughout the period of the Contract.
[C] The Contractor shall utilise an automated Project Management Scheduling tool to
assist in the overall control of this project. The Company may require direct access to
such Project Management Scheduling System for at least monitoring and audit
purposes. Indication shall be made on the Project Management Scheduling tool they
are using.
[D] Project Management shall encompass the management of all the various facets of the
project as defined in the Contract. These include design, development, production and
supply of all equipment and its auxiliaries. Resource allocation and management of
sub-contractors. On-site installation and construction. As well as all Integrated Logistic
Support activities such as testing, transitioning, commissioning and transportation
movements etc.
2 Project Management Plan
[A] A detailed draft Project Management Plan (PMP) with the proposal response shall be
provided. The Project Management Plan will be a formally accepted and approved
document used to manage and control project executions throughout the project life-
cycle phases. The PMP shall be comprehensive and detail the activities necessary to
successfully complete the project.
3 Project Status Reports
[A] The Contractor shall provide at monthly intervals (or at other such mutually agreed
intervals) Project Status Reports to the Company, which documents project
implementation performance to date, and makes recommendations for future
ATNS/OT/TPQ/21/112 of 26
27 August 2026
Docusign Envelope ID: 73B0B02C-0B07-89BA-8073-0B0E8A25D23E
Bapsfontein UPS Replacement Technical Specifications Document
implementation and changes. The project status shall be presented relative to the
project schedule critical path and cost and shall also include a Risk Report. The Risk
Report shall identify risks and the mitigation measures taken to either manage or avoid
the risks. The Project status report shall also include the Master Project Schedule and
Schedule Analysis. The Contractor shall promptly submit to the Company any Master
Project Schedule which, when updated, shows a negative float or indicates a
significant change to the delivery schedule. A submission of a project report template
that addresses the above requirements shall be provided.
[B] The contractor shall provide project status reports at two-weekly intervals, this shall
capture the project performance to date and make recommendations for future
implementations and changes. (D)
[C] The contractor shall provide the acceptance of the system once commissioning has
been completed. (D)
[D] The contractor shall provide as-built drawings of all systems on commissioning of the
system. (D)
4 Master Project Schedule
[A] The contractor shall develop, maintain and track progress against the Master Project
Schedule, which shall be organized to depict flow of work, task interdependencies and
interrelationships necessary to accomplish the program objectives from contract
award to completion. This Master Project Schedule shall be broken down to a
sufficient level of detail and included in this bid. (D)
[B] A detailed Master Project Schedule for the entire management of the project shall be
developed. (D)
[C] Project Status shall be presented relative to schedule critical path and cost and shall
include a Risk Report, which will identify risks and place measures in place to manage
or avoid these risks. (D)
[D] The project schedule includes all contractual specified milestones, identifies the
critical path and is linked to the Work-Breakdown Structure. (D)
5 Project Review Meetings
[A] The Contractor shall attend Progress Review Meetings at monthly intervals (or at other
mutually agreed intervals) to present the monthly Project Status Report to the
ATNS/OT/TPQ/21/112 of 26
27 August 2026
Docusign Envelope ID: 73B0B02C-0B07-89BA-8073-0B0E8A25D23E
Bapsfontein UPS Replacement Technical Specifications Document
company. The regular Progress Review meetings shall be held at the airport premises
or at the Company’s Office, or any other mutually agreed locations. A copy of the
written Project Status Report and meeting presentation material shall be submitted to
the Company at least one week prior to the Progress Review Meeting.
[B] The Contractor shall be represented by appropriate key personnel in each significant
area to be considered during the meeting to enable effective discussion of agenda
items and the Progress Report. The Project Manager and relevant specialists and
support personnel shall represent the Company. The Project Manager shall chair the
Progress Review Meetings.
[C] The Contractor shall submit a draft Agenda for Company concurrence at least two
weeks prior to a scheduled Progress Review Meeting. The Company may submit items
for inclusion in the Agenda. The Contractor shall provide administrative support for
the progress review and/or technical review meeting and prepare and distribute a
draft record of the minutes of the meeting within one week of the meeting. The
minutes are to include an Action Item List. The Company and the Contractor shall
submit any updates to the Action Item List during the meeting. The Company and the
Contractor prior to the next meeting shall review the draft minutes for accuracy.
[D] The Contractor and the Company will each meet their own related costs with regards
to attending Progress Review Meetings.
6 Installation Management Plan
6.1 General
[A] The Contractor shall prepare an Installation Management Plan to clearly indicate the
technical management of proposed methods, activities and work packages for
installation, testing integrating and commissioning the UPS, while the service provided
by the existing UPS continues. The Plan shall furthermore indicate how the transition
from the existing installation will be achieved, leading to the commissioning and
acceptance of the new UPS. A draft Installation Management Plan shall be submitted.
[B] A draft safety plan for the relevant scope of work shall be submitted. (D)
6.2 Work Breakdown Structure
[A] The Work Breakdown Structure enables the Company to maintain visibility of the
project elements. A draft WBS for Bapsfontein Receiver site shall be submitted. The
WBS shall identify all activities and work packages required from contract award to
successful completion and commissioning of the UPS. The WBS shall be included in
ATNS/OT/TPQ/21/112 of 26
27 August 2026
Docusign Envelope ID: 73B0B02C-0B07-89BA-8073-0B0E8A25D23E
Bapsfontein UPS Replacement Technical Specifications Document
the draft Construction and Installation Management Plan to be submitted as part of
the proposal response.
6.3 Statement of Work (SOW)
[A] A SOW shall be provided, for each of the identified activities and/or work package
which includes a detailed description of the methodology and resources required to
implement and complete the work package. The Statement of Work will also be used
as an input into the development of the Site Safety File. The SOW shall be included in
the draft Installation Management Plan to be submitted as part of the proposal
response.
6.4 Resource Allocation Plan
[A] A Resource Allocation Plan, which identifies the resources, including sub-contract
resources, to be applied to each element, activity and/or work package of the project
shall be submitted. The Plan shall clearly identify all project related organisational
breakdowns, responsibilities and work proposed. The Resource Allocation Plan shall
be included in the draft Installation Management Plan to be submitted as part of the
proposal response.
6.5 Resumes of Key Personnel
[A] The Contractor shall ensure that only appropriately qualified and experienced
personnel will be employed on the tasks and/or work packages identified. The
Company shall retain the right to direct the Contractor to remove from the project any
personnel considered by the Company to be inappropriately qualified or experienced,
or unacceptable to the Company. The response shall include as part of the resource
allocation the resumes of key personnel to be dedicated to the project.
6.6 Technical Reviews and Meetings
[A] The Contractor shall be required to conduct technical reviews and meetings with
Company personnel either at the Company Headquarters or on-site at the airport. It
is preferred that these reviews be held concurrently with Progress Review Meetings,
where possible. The below requirements are representative requirements, certain
alternative plans may or may not be offered. These plans must list and describe the
Technical Reviews and Meetings they would propose for this project. The technical
reviews and meetings should consist of at least a Site Survey and Acceptance Test
Readiness Review. (I)
6.7 Installation and Construction Specification
[A] A draft installation and construction specification shall be submitted. The specification
shall indicate the comprehension of the scope of work required.
ATNS/OT/TPQ/21/112 of 26
27 August 2026
Docusign Envelope ID: 73B0B02C-0B07-89BA-8073-0B0E8A25D23E
Bapsfontein UPS Replacement Technical Specifications Document
7 Testing & Commissioning
7.1 Test and Evaluation Master Plan
[A] The Contractor shall prepare, implement and maintain a Test and Evaluation Master
Plan (TEMP) that describes the plan for all Tests and Evaluations to be undertaken in
demonstrating compliance with the technical, operational, contractual and
performance requirements of the project. This plan shall include an Acceptance
Matrix, which identifies all deliverables, and methods of testing proposed, to
demonstrate compliance. A draft Test and Evaluation Master Plan shall be submitted
with the bid.
7.2 Acceptance and Commissioning Tests
[B] Specific testing and evaluation procedures for the Acceptance Tests (e.g. Physical
Inspections, Final Site Acceptance Tests etc.) shall be defined and detailed in the Test
and Evaluation plan for each project deliverable. Indication shall be made of the type
of test equipment required for each test described and shall be clearly documented.
8 Risk Management Plan
8.1 Risk Policy and Procedures
[A] The proposal response has an outline of their risk policy and methodology for risk
identification, assessment and abatement for all equipment and services to be
supplied shall be submitted under this project.
8.2 Risk Abatement
[A] The Contractor shall provide, during the execution of the contract, information which
identifies risk, the estimated level of risk, the consequences of failure, and risk
reduction strategies relevant to:
Construction and Installation objectives;
Equipment and cables; and
Construction and Installation schedules.
8.3 Risk Report
[A] The Contractor shall provide a Risk Report at each Progress Review Meeting to indicate
the status and action regarding identified risk items. The format of the Risk Report
shall be mutually agreed.
ATNS/OT/TPQ/21/112 of 26
27 August 2026
Docusign Envelope ID: 73B0B02C-0B07-89BA-8073-0B0E8A25D23E
Bapsfontein UPS Replacement Technical Specifications Document
8.4 Delivery of Project Risk Management Plan
[A] A detailed Project Risk Management Plan after contract award and completion of the
site survey, before implementation shall be submitted.
Important Dates
Source: Bapsfontein_UPS_-_Technical_Specifications_Document_-_2026.docx.pdf (unknown)Closing date: 18 September 2026 at 11:00 (from tender record). No compulsory briefing, site visit, or clarification deadlines are stated in the technical specifications document.
Contact Information
Source: Bapsfontein_UPS_-_Technical_Specifications_Document_-_2026.docx.pdf (unknown)No SCM or technical contact names, emails, phones, or submission addresses are provided in the technical specifications document. The procuring entity is Air Traffic and Navigation Services Company Limited (ATNS).
Submission Guidelines
Source: Bapsfontein_UPS_-_Technical_Specifications_Document_-_2026.docx.pdf (unknown)Submission method and address are not stated in the technical specifications document. The document requires the following draft plans and documents to be submitted with the bid response:
All draft plans shall be refined after contract award. The bidder must indicate the automated Project Management Scheduling tool to be used and provide ATNS access for monitoring and audit.
Evaluation Criteria
Source: Bapsfontein_UPS_-_Technical_Specifications_Document_-_2026.docx.pdf (unknown)The document does not specify a formal evaluation scoring split, price/preference points system (80/20 or 90/10), or minimum qualifying thresholds. Evaluation will be based on the bidder's ability to meet the technical specifications and submit all required draft plans and documentation. Key compliance requirements include:
Technical Specifications
Source: Bapsfontein_UPS_-_Technical_Specifications_Document_-_2026.docx.pdf (unknown)Scope: Decommission and dispose of existing 3 kVA UPS at Bapsfontein receiver site; supply, install, and commission new 20 kVA UPS system with 2-hour battery backup; perform civil and duct works; establish 5-year maintenance/support contract (1-year warranty + 4-year maintenance); submit Certificate of Compliance for distribution board work; UPS must supply HF-Related Equipment, Radar SMS, Telkom/Eskom communication links, and DME/DME system.
UPS specifications:
Mains supply tolerance: Single-phase 230 VAC ±5%, Three-phase 400 VAC ±5%, Frequency 50 Hz ±2 Hz.
Environmental conditions: Ambient -5°C to +55°C (indoor), -20°C to +60°C (outdoor); humidity ≤95% at ≤35°C, ≤60% at >35°C; altitude 0–2500 m; rainfall 400–2000 mm; wind up to 186 km/h.
Cabling: Power cables in trays/ducts, not parallel to data cables.
Transition plan: Required for minimal service disruption during replacement.
Software: All equipment software supplied under configuration control; ATNS may copy for backup/internal distribution.
Installation: ATNS may attach officials for OJT; final parameters recorded in As-Built document; electrical work includes disconnecting old UPS, supplying/installing/connecting power cables to DB, load balancing across phases, replacing incompatible circuit breakers.
Batteries: Must not contain harmful substances; supporting documentation required.
Regulations: SABS 0142, OHS Act 1993, Local Government Ordinance 1939, Fire Brigade Services Act 1993, National Building Regulations Act 1977, Electricity Act 1984, municipal by-laws, local Gas Board regulations.
Warning notices: Unauthorised handling prohibited; electric shock procedure; fire procedure — wording approved by ATNS OHS department.
Project management: Automated scheduling tool (bidder to name tool, ATNS gets monitoring/audit access); draft PMP, Master Project Schedule, Installation Management Plan (WBS, SOW, Resource Allocation, key personnel resumes), TEMP, Risk Management Plan, QA Plan, Safety File, EMPr submitted with bid; monthly progress reports and review meetings (two-weekly reports also required); As-built drawings and acceptance certificate on commissioning.
Site survey: Comprehensive survey of civil works before equipment ordering — current UPS electrical connections, cable routing, route measurements, cable tray space, photographs.
Environmental: Draft EMPr addressing energy efficiency, sustainable materials, biodiversity, waste/water management, air quality (dust suppression), visual/aural impacts; qualified environmental officer required.
Warranty: Minimum 1 year covering labour, material, equipment without exclusions; proposed terms submitted with bid.
Training: Operational training for three technical staff at commissioning; draft training plan and operational manual list submitted with bid.
Maintenance contract: 4 years post-warranty; preventative and corrective maintenance per annum; all labour and spare parts costs included; ATNS expects no additional costs; technical and pricing schedule for 4 years submitted with bid; total 5-year operational responsibility.
SLA: System restored to full operation within 24 hours of malfunction (applies to warranty and maintenance periods); As-builts and Certificates of Compliance submitted after commissioning.
Quality Management
Source: Bapsfontein_UPS_-_Technical_Specifications_Document_-_2026.docx.pdf9.1 QA Policy and Procedures
[A] The Contractor shall include in their details, the company quality assurance policy and
procedures and relevant accreditations held by the company.
9.2 Responsibility for Quality
[A] The Contractor shall be responsible for ensuring that the quality of equipment and
installation materials are supplied in accordance with the terms of the Contract, and
any construction and installation activity performed, fully conforms to the prescribed
requirements. The Company will undertake a monitoring and audit role in relation to
the Quality Plan and program to determine whether equipment, construction and
installation deliverables meet the contractual requirements.
9.3 Audit Reports
[A] The Contractor shall prepare monthly Audit Reports in respect of the project as part
of his internal QA procedures and provide details of any corrective actions taken. Audit
Reports shall be submitted for evaluation by the Company during Project Progress
Review Meetings.
9.4 Company Quality Inspections
[A] The Company reserves the right to perform inspections, conduct tests or perform
audits at the Contractor’s or sub-contractors’ premises at any time when such actions
are deemed necessary to ensure supplies and services conform to the specified
requirements.
9.5 Delivery of Project QA Plan
[A] A detailed Project Quality Assurance Plan after contract award and completion of the
site survey shall be submitted.
10 Occupational Health and Safety Plan
10.1 Safety File
[A] A Safety File shall be submitted as per the Occupational Health and Safety Act No. , SABS 0142-1981 requirements for approval by ATNS before any construction
ATNS/OT/TPQ/21/112 of 26
27 August 2026
Docusign Envelope ID: 73B0B02C-0B07-89BA-8073-0B0E8A25D23E
Bapsfontein UPS Replacement Technical Specifications Document
work may commence at the site. The draft Safety File to be submitted shall address
the minimum requirements of the Occupational Health and Safety Act No.
as listed below. After contract award, the detailed Safety File shall be further
developed by the successful Contractor.
Table: Minimum Requirements for a Draft Safety File
Included in
No Item Draft SHE Comments
File
Department of Labour - Valid
Letter of Good Standing. (COID)
Public Liability Insurance
Certificates (Valid)
Scope of Work including the
Company Organogram, resource
allocation and individual OHS
responsibilities
Method Statements
Completed form and signed
Notification of Construction Work for transmission to DoL after
(Where Applicable) contract award and
completion of SHE File
Completed form where OHS 37(2) Mandatory Form
possible. Agreements will be
and Contractor and completion of SHE File
ATNS/OT/TPQ/21/112 of 26
27 August 2026
Docusign Envelope ID: 73B0B02C-0B07-89BA-8073-0B0E8A25D23E
Bapsfontein UPS Replacement Technical Specifications Document
Included in
No Item Draft SHE Comments
File
Mandatory Agreements –
Sub-Contractors
Legal Letters of Appointments
16.1 – CEO
CR 8.5 – Construction Health and
Safety Officer
CR 8.1 - Construction Manager
CR 8.7 - Construction Supervisor
All appointment letters must CR 9(1) - Risk Assessor Yes
be duly singed.
GAR 9(2) - Incident Investigator
CR 13.1(a) - Excavations
Supervisor
4.. CR 23 - Construction
Vehicle/Mobile Plant Supervisor
All other Legal Appointees as
applicable
Competency Certificates for all Valid certificates for all
5 Yes
Legal Appointees. Appointees included
ATNS/OT/TPQ/21/112 of 26
27 August 2026
Docusign Envelope ID: 73B0B02C-0B07-89BA-8073-0B0E8A25D23E
Bapsfontein UPS Replacement Technical Specifications Document
Included in
No Item Draft SHE Comments
File
ATNS Specifications to be
6 ATNS OHS Specifications No provided after contract award
for completion of SHE File
In draft format and must be
based on work to be
7 Health and Safety Plan Yes
undertaken and in relation to
the proposal offered
To be developed in
conjunction with ATNS after
8 Risk Assessment No
contract award and during
completion of the SHE File
To be developed in
Baseline Risk Assessment + Risk conjunction with ATNS after
9 No
Matrix contract award and during
completion of the SHE File
Medical proof of all Contractor
Valid medical certificates will
employee’s physical and
be submitted after contract
10 psychological fitness to work ON No
award for inclusion in the SHE
SITE at the individual airports
File
listed
Check Sheets and Registers
11 Personal Protection Equipment Yes
Powered Mobile Plant
Public Safety
ATNS/OT/TPQ/21/112 of 26
27 August 2026
Docusign Envelope ID: 73B0B02C-0B07-89BA-8073-0B0E8A25D23E
Bapsfontein UPS Replacement Technical Specifications Document
Included in
No Item Draft SHE Comments
File
Site Establishment
Trenching and excavation
Backfilling and compaction
Firefighting Inspection
First Aid Box and Equipment
Hand Tools
Hygiene Facilities
Daily Plant
Environmental
Incident Investigation and Comprehensive Procedures
12 Yes
Reporting Procedures and all forms for reporting
List of subject matters
13 Toolbox talks Yes applicable and record keeping
thereof
To be developed after
14 Emergency Plan No contract award for inclusion in
the SHE File
Detailed Waste Management
15 Waste Management Plan Yes
Plan
11 Site Survey
11.1 Requirements
[A] A comprehensive site survey of the civil works, for the Bapsfontein receiver site shall
be provided. The site surveys shall be completed at the beginning of the project
ATNS/OT/TPQ/21/112 of 26
27 August 2026
Docusign Envelope ID: 73B0B02C-0B07-89BA-8073-0B0E8A25D23E
Bapsfontein UPS Replacement Technical Specifications Document
activities and at least before any equipment is ordered. The site survey shall include
but not be limited to: (I)
remote monitoring interfaces;
[B] A draft detailed site survey and use of the information gathered to update planning,
design, installation and implementation specifications shall be submitted.
12 Environmental Management Programme
[A] The Contractor shall develop an Environmental Management Programme (EMPr)
based on identified activities which may have potential or actual environmental
impacts before the commencement of work in accordance to the National
Environmental Management Act (No. ) and the relevant environmental
legislation as well as ATNS’ environmental specifications. The bidder shall submit a
draft environmental management programme with their submission of this bid. (D).
[B] A Draft Environmental Management Programme (EMPr) shall be provided, specific to
the project scope. The environmental management programme shall address, without
limitations, the following: (D)
Energy efficiency pertaining to all aspects of the project;
The use of Environmentally sustainable materials and products;
Biodiversity management i.e. soil erosion, clearance of vegetation,
rehabilitation of the site, all flora and fauna protection;
Waste and water management;
Air quality management i.e. dust suppression; and
Visual and aural impacts.
[C] A suitably qualified environmental officer or service provider shall render the services
required as per EMPr activities relevant to this project. (D)
ATNS/OT/TPQ/21/112 of 26
27 August 2026
Docusign Envelope ID: 73B0B02C-0B07-89BA-8073-0B0E8A25D23E
Bapsfontein UPS Replacement Technical Specifications Document
Chapter 4: logistics & maintenance
ATNS/OT/TPQ/21/112 of 26
27 August 2026
Docusign Envelope ID: 73B0B02C-0B07-89BA-8073-0B0E8A25D23E
Bapsfontein UPS Replacement Technical Specifications Document
Logistics & maintenance
demonstrate compliance. A draft Test and Evaluation Master Plan shall be submitted
with the bid.
7.2 Acceptance and Commissioning Tests
[B] Specific testing and evaluation procedures for the Acceptance Tests (e.g. Physical
Inspections, Final Site Acceptance Tests etc.) shall be defined and detailed in the Test
and Evaluation plan for each project deliverable. Indication shall be made of the type
of test equipment required for each test described and shall be clearly documented.
8.4 Delivery of Project Risk Management Plan
[A] A detailed Project Risk Management Plan after contract award and completion of the
site survey, before implementation shall be submitted.
9 Quality assurance
9.1 QA Policy and Procedures
[A] The Contractor shall include in their details, the company quality assurance policy and
procedures and relevant accreditations held by the company.
9.2 Responsibility for Quality
[A] The Contractor shall be responsible for ensuring that the quality of equipment and
installation materials are supplied in accordance with the terms of the Contract, and
any construction and installation activity performed, fully conforms to the prescribed
requirements. The Company will undertake a monitoring and audit role in relation to
the Quality Plan and program to determine whether equipment, construction and
installation deliverables meet the contractual requirements.
9.3 Audit Reports
[A] The Contractor shall prepare monthly Audit Reports in respect of the project as part
of his internal QA procedures and provide details of any corrective actions taken. Audit
9.4 Company Quality Inspections
[A] The Company reserves the right to perform inspections, conduct tests or perform
audits at the Contractor’s or sub-contractors’ premises at any time when such actions
are deemed necessary to ensure supplies and services conform to the specified
requirements.
9.5 Delivery of Project QA Plan
[A] A detailed Project Quality Assurance Plan after contract award and completion of the
site survey shall be submitted.
activities and at least before any equipment is ordered. The site survey shall include
but not be limited to: (I)
remote monitoring interfaces;
[B] A draft detailed site survey and use of the information gathered to update planning,
design, installation and implementation specifications shall be submitted.
Financial Requirements
Source: Bapsfontein_UPS_-_Technical_Specifications_Document_-_2026.docx.pdf (unknown)Pricing format: Bidder must submit a technical and pricing schedule for the 4-year support and maintenance period (covering preventative and corrective maintenance per annum, all labour and spare parts costs). ATNS does not expect to incur additional costs over the maintenance contract duration. The maintenance terms and conditions must be clearly stated. A proposed warranty terms and conditions document aligning to the 1-year warranty requirement (covering labour, material, equipment without exclusions) must also be submitted. No bond, guarantee, insurance, or financial capacity thresholds are specified in the technical specifications document.
Compliance Requirements
Source: Bapsfontein_UPS_-_Technical_Specifications_Document_-_2026.docx.pdf (unknown)Mandatory compliance items:
Health & Safety
Source: Bapsfontein_UPS_-_Technical_Specifications_Document_-_2026.docx.pdfas provided shall only be used for the preparation of a response to this document. The information furnished will not be used for any
ATNS/OT/TPQ/21/112 of 26
27 August 2026
Docusign Envelope ID: 73B0B02C-0B07-89BA-8073-0B0E8A25D23E
5 Project Review Meetings ............................................................................................... 14
6 Installation Management Plan ....................................................................................... 15
7 Testing & Commissioning ............................................................................................... 17
8 Risk Management Plan .................................................................................................. 17
9 Quality assurance .......................................................................................................... 18
10 Occupational Health and Safety Plan ............................................................................. 18
11 Site Survey ..................................................................................................................... 22
12 Environmental Management Programme ...................................................................... 23
Chapter 4: logistics & maintenance ............................................................................. 24
1 Warranty ....................................................................................................................... 25
2 Operational Training ...................................................................................................... 25
3 Maintenance Contract ................................................................................................... 25
4 Service-Level Agreement ............................................................................................... 26
ATNS/OT/TPQ/21/112 of 26
27 August 2026
Docusign Envelope ID: 73B0B02C-0B07-89BA-8073-0B0E8A25D23E
[A] Data sheets for the UPS as supporting information is required. The system offered
shall operate from a mains power supply as specified below:
Single-phase: 230 VAC, Tolerance: +5% / -5%
Three-phase: 400 VAC, Tolerance: +5% / -5%
Frequency: 50 Hz, Tolerance: +2 Hz, -2 Hz
[B] The UPS shall be supplied with an isolator switch installed between the equipment
and the mains power supply. Data sheets and specifications on the offered isolator
switch is required. (D)
ATNS/OT/TPQ/21/112 of 26
27 August 2026
Docusign Envelope ID: 73B0B02C-0B07-89BA-8073-0B0E8A25D23E
[A] The offered system shall be compatible with at least the following acts and
regulations:
and the municipal by-laws and any special requirements of the local supply
authority.
[A] The Occupational Health and Safety Act shall be consulted and approval
of the wording from this department obtained, prior to ordering the following
notices and indicate letter colouring for all notices. These notices must be placed in
the relevant places concerned with the UPS: (D)
ATNS/OT/TPQ/21/112 of 26
27 August 2026
Docusign Envelope ID: 73B0B02C-0B07-89BA-8073-0B0E8A25D23E
6.1 General
[A] The Contractor shall prepare an Installation Management Plan to clearly indicate the
technical management of proposed methods, activities and work packages for
installation, testing integrating and commissioning the UPS, while the service provided
by the existing UPS continues. The Plan shall furthermore indicate how the transition
from the existing installation will be achieved, leading to the commissioning and
acceptance of the new UPS. A draft Installation Management Plan shall be submitted.
[B] A draft safety plan for the relevant scope of work shall be submitted. (D)
6.2 Work Breakdown Structure
[A] The Work Breakdown Structure enables the Company to maintain visibility of the
project elements. A draft WBS for Bapsfontein Receiver site shall be submitted. The
the draft Construction and Installation Management Plan to be submitted as part of
the proposal response.
6.3 Statement of Work (SOW)
[A] A SOW shall be provided, for each of the identified activities and/or work package
which includes a detailed description of the methodology and resources required to
implement and complete the work package. The Statement of Work will also be used
as an input into the development of the Site Safety File. The SOW shall be included in
the draft Installation Management Plan to be submitted as part of the proposal
response.
6.4 Resource Allocation Plan
[A] A Resource Allocation Plan, which identifies the resources, including sub-contract
resources, to be applied to each element, activity and/or work package of the project
shall be submitted. The Plan shall clearly identify all project related organisational
breakdowns, responsibilities and work proposed. The Resource Allocation Plan shall
be included in the draft Installation Management Plan to be submitted as part of the
proposal response.
6.5 Resumes of Key Personnel
[A] The Contractor shall ensure that only appropriately qualified and experienced
personnel will be employed on the tasks and/or work packages identified. The
10.1 Safety File
[A] A Safety File shall be submitted as per the Occupational Health and Safety Act No. , SABS 0142-1981 requirements for approval by ATNS before any construction
ATNS/OT/TPQ/21/112 of 26
27 August 2026
Docusign Envelope ID: 73B0B02C-0B07-89BA-8073-0B0E8A25D23E
work may commence at the site. The draft Safety File to be submitted shall address
the minimum requirements of the Occupational Health and Safety Act No.
as listed below. After contract award, the detailed Safety File shall be further
developed by the successful Contractor.
Table: Minimum Requirements for a Draft Safety File
Health and Safety Policy (signed) Yes
Yes
(Where Applicable) contract award and
completion of SHE File
Completed form where OHS 37(2) Mandatory Form
possible. Agreements will be
and Contractor and completion of SHE File
ATNS/OT/TPQ/21/112 of 26
27 August 2026
Docusign Envelope ID: 73B0B02C-0B07-89BA-8073-0B0E8A25D23E
for completion of SHE File
contract award and during
completion of the SHE File
Baseline Risk Assessment + Risk conjunction with ATNS after
completion of the SHE File
employee’s physical and
be submitted after contract
10 psychological fitness to work ON No
award for inclusion in the SHE
Environmental
Source: Bapsfontein_UPS_-_Technical_Specifications_Document_-_2026.docx.pdfTable of contents .............................................................................................................. 2
Abbreviations ..................................................................................................................... 4
Chapter 1: general specifications ................................................................................... 5
1 Project Introduction ......................................................................................................... 6
Scope of Work ........................................................................................................... 6
2 generic requirements ................................................................................................ 7
Environmental Conditions ......................................................................................... 7
Mains Supply ............................................................................................................. 7
Cabling ...................................................................................................................... 8
Transition Plan........................................................................................................... 8
Software.................................................................................................................... 8
Equipment Installation .............................................................................................. 8
Electrical Work .......................................................................................................... 8
Regulations ............................................................................................................... 9
Warning Notices ........................................................................................................ 9
Chapter 2: specification for the uniterruptable power supply ............................. 10
Specification for UPS ....................................................................................................... 11
1 general – UPS ............................................................................................................. 11
Design ..................................................................................................................... 11
Chapter 3: project management ................................................................................... 12
1 General .......................................................................................................................... 13
2 Project Management Plan ............................................................................................. 13
3 Project Status Reports ................................................................................................... 13
4 Master Project Schedule ................................................................................................ 14
ATNS/OT/TPQ/21/112 of 26
27 August 2026
Docusign Envelope ID: 73B0B02C-0B07-89BA-8073-0B0E8A25D23E
[A] The offered systems shall operate within specifications under the following
environmental conditions and tolerances:
Ambient Temperature -5°C to +55° C
Relative humidity ≤ 95% for temperatures ≤
Indoor Conditions 35° C and
≤ 60% for temperatures >
35° c
High and Low -20°C to +60° C
[A] The Contractor shall develop an Environmental Management Programme (EMPr)
based on identified activities which may have potential or actual environmental
impacts before the commencement of work in accordance to the National
Environmental Management Act (No. ) and the relevant environmental
legislation as well as ATNS’ environmental specifications. The bidder shall submit a
draft environmental management programme with their submission of this bid. (D).
[B] A Draft Environmental Management Programme (EMPr) shall be provided, specific to
the project scope. The environmental management programme shall address, without
limitations, the following: (D)
Energy efficiency pertaining to all aspects of the project;
The use of Environmentally sustainable materials and products;
Biodiversity management i.e. soil erosion, clearance of vegetation,
rehabilitation of the site, all flora and fauna protection;
Waste and water management;
Air quality management i.e. dust suppression; and
Visual and aural impacts.
[C] A suitably qualified environmental officer or service provider shall render the services
required as per EMPr activities relevant to this project. (D)
ATNS/OT/TPQ/21/112 of 26
27 August 2026
Docusign Envelope ID: 73B0B02C-0B07-89BA-8073-0B0E8A25D23E
Contractual Terms
Source: Bapsfontein_UPS_-_Technical_Specifications_Document_-_2026.docx.pdf[A] The UPS shall have a minimum 1-year warranty. The warranty shall cover labour,
material and equipment that shall arise from this bid without exclusions. A proposed
warranty terms and conditions that aligns to this requirement shall be submitted. (D)
[B] Routine maintenance for the UPS during the one-year warranty period shall be
described.
[C] The warranty shall cover all system malfunctions such that it maintains the system to
its initial commissioning status. (D)
2 Operational Training
[A] Operational training shall be provided to three technical staff, on the use of these
systems at commissioning, to monitor system status and contact the contractor when
major faults occur. A draft training plan shall be submitted. (D)
[B] The bidder shall submit the operational manual list with this bid (D)
3 Maintenance Contract
[A] A detailed maintenance contract shall be provided, clearly indicating all required
maintenance activities such as preventative and corrective maintenance per annum
as well as, all labour and spare parts costs for a period of 5 years. Which includes a
one-year warranty and four-year support and maintenance.
[B] The maintenance contract shall be for a period of four years and commences after the
one-year warranty for the UPS. The bidder shall include as part of the bid the technical
and pricing schedule for the 4-years support and maintenance for the UPS.
[C] The contractor shall therefore be responsible to keep the system fully operational for
a total duration of 5 years. The bidder shall include as part of the bid the technical and
pricing schedule for the 4-years support and maintenance for the UPS.
[D] A detailed maintenance contract, clearly indicating all required maintenance activities
such as preventative and corrective maintenance per annum as well as all labour and
spare parts costs shall be submitted. ATNS does not expect to incur additional costs
over the maintenance contract duration. The maintenance terms and conditions shall
clearly stated. (D)
[E] The maintenance contract shall be for a period of 4 years and commences after the 1-
year warranty for the UPS. (D)
ATNS/OT/TPQ/21/112 of 26
27 August 2026
Docusign Envelope ID: 73B0B02C-0B07-89BA-8073-0B0E8A25D23E
Bapsfontein UPS Replacement Technical Specifications Document
[F] The contractor shall therefore be responsible to keep the system fully operational for
a total duration of 5 years. The technical and pricing schedule for the 4-years support
and maintenance for the UPS, shall be submitted.
4 Service-Level Agreement
[A] Should the system or any of its components malfunction the contractor shall return
the system to full operation within 24 hours. This also applies to the warranty and
maintenance contract. (D)
[B] The contractor shall submit installation As-builts and Certificates of Compliance after
successful commission of the UPS and rewiring of the distribution boards. (D)
ATNS/OT/TPQ/21/112 of 26
27 August 2026
1 Warranty
[A] The UPS shall have a minimum 1-year warranty. The warranty shall cover labour,
material and equipment that shall arise from this bid without exclusions. A proposed
warranty terms and conditions that aligns to this requirement shall be submitted. (D)
[B] Routine maintenance for the UPS during the one-year warranty period shall be
described.
[C] The warranty shall cover all system malfunctions such that it maintains the system to
its initial commissioning status. (D)
[A] A detailed maintenance contract shall be provided, clearly indicating all required
maintenance activities such as preventative and corrective maintenance per annum
as well as, all labour and spare parts costs for a period of 5 years. Which includes a
one-year warranty and four-year support and maintenance.
[B] The maintenance contract shall be for a period of four years and commences after the
one-year warranty for the UPS. The bidder shall include as part of the bid the technical
and pricing schedule for the 4-years support and maintenance for the UPS.
[C] The contractor shall therefore be responsible to keep the system fully operational for
a total duration of 5 years. The bidder shall include as part of the bid the technical and
pricing schedule for the 4-years support and maintenance for the UPS.
[D] A detailed maintenance contract, clearly indicating all required maintenance activities
such as preventative and corrective maintenance per annum as well as all labour and
spare parts costs shall be submitted. ATNS does not expect to incur additional costs
over the maintenance contract duration. The maintenance terms and conditions shall
clearly stated. (D)
[E] The maintenance contract shall be for a period of 4 years and commences after the 1-
year warranty for the UPS. (D)
ATNS/OT/TPQ/21/112 of 26
27 August 2026
Docusign Envelope ID: 73B0B02C-0B07-89BA-8073-0B0E8A25D23E
[A] Should the system or any of its components malfunction the contractor shall return
the system to full operation within 24 hours. This also applies to the warranty and
maintenance contract. (D)
[B] The contractor shall submit installation As-builts and Certificates of Compliance after
successful commission of the UPS and rewiring of the distribution boards. (D)
ATNS/OT/TPQ/21/112 of 26
27 August 2026
Section
Source: Bapsfontein_UPS_-_Technical_Specifications_Document_-_2026.docx.pdf7.1 Test and Evaluation Master Plan
[A] The Contractor shall prepare, implement and maintain a Test and Evaluation Master
Plan (TEMP) that describes the plan for all Tests and Evaluations to be undertaken in
demonstrate compliance. A draft Test and Evaluation Master Plan shall be submitted
[B] Specific testing and evaluation procedures for the Acceptance Tests (e.g. Physical
and Evaluation plan for each project deliverable. Indication shall be made of the type
9 Quality assurance
9 Quality assurance .......................................................................................................... 18
Description
Source: HO - RFQ Bapsfontein UPS Replacement 31 August 2026.pdfAppointment of a service provider to decommission and dispose of the existing 3 kVA UPS, and to supply, install and commission a 20 kVA UPS system with LiFePO4 battery backup (2-hour autonomy) at the Bapsfontein Receiver Station, including associated electrical works, testing, commissioning, training and documentation, with a one-year warranty and a four-year maintenance and support contract (Years 2–5).
Important Dates
Source: HO - RFQ Bapsfontein UPS Replacement 31 August 2026.pdf (TENDER)Closing date: 18 September 2026
Closing time: 11:00
Compulsory briefing session: date not specified in the document; venue: Bapsfontein Receiver Station. Attendance is mandatory; bidders who fail to attend will be disqualified. Attendance register serves as proof.
Briefing Session
Source: HO - RFQ Bapsfontein UPS Replacement 31 August 2026.pdf (TENDER)Compulsory briefing session at Bapsfontein Receiver Station. Attendance is mandatory; bidders who fail to attend will be disqualified. Attendance register serves as proof of attendance. Date and time of briefing not specified in the document.
Contact Information
Source: HO - RFQ Bapsfontein UPS Replacement 31 August 2026.pdf (TENDER)Bidding procedure enquiries:
Technical enquiries: contact person not specified in the document.
Bid response documents may be sent to: [email protected]
Submission Guidelines
Source: HO - RFQ Bapsfontein UPS Replacement 31 August 2026.pdf (TENDER)Submission method: electronic submission via the ATNS e-Tender system in two parcels.
Parcel A — Administrative & Mandatory (Phase 1 & 2 evaluation): general instructions, administrative requirements, and all mandatory returnable documents.
Parcel B — Price & Specific Goals (Phase 3 evaluation): completed SBD 3.3 pricing schedule.
All bids must be submitted by the stipulated closing time; late bids will not be accepted.
Bids must be on the official forms provided and not re-typed.
Returnable documents required with the bid:
Failure to submit any mandatory document or complete the pricing schedule in full may render the bid non-responsive.
Returnable Documents
Source: HO - RFQ Bapsfontein UPS Replacement 31 August 2026.pdf (TENDER)SBD 3.3: Pricing schedule. Proof of tax compliance (SARS PIN/TCS certificate/CSD number). Attendance register for compulsory briefing session. CIDB registration certificate (Grading 1EB or Higher). Proof of registration with Department of Employment and Labour for Electrical Registered Person. COIDA compliance certificate or Registered Mutual Association proof. Warranty documentation (signed warranty letter or manufacturer's warranty). Proof of authority to sign (company resolution). B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs).
Evaluation Criteria
Source: HO - RFQ Bapsfontein UPS Replacement 31 August 2026.pdf (TENDER)Three-phase evaluation:
Phase 1 — Administrative Requirements: verification that all administrative returnable documents are submitted and correctly completed.
Phase 2 — Mandatory Requirements: compliance with the following mandatory criteria (failure to meet any disqualifies the bid):
Phase 3 — Price & Specific Goals: evaluated on the Grand Total Tender Price (combined value of Table A and Table B) using the Preferential Procurement Regulations 2022 (80/20 or 90/10 preference point system as applicable). B-BBEE status level certificate or sworn affidavit required to claim preference points.
The Grand Total Tender Price (VAT exclusive, with VAT shown separately) is used for price evaluation.
Technical Specifications
Source: HO - RFQ Bapsfontein UPS Replacement 31 August 2026.pdf (TENDER)Scope of work:
Maintenance and support contract (Years 2–5):
All rates in South African rand (ZAR).
Methodology
Source: HO - RFQ Bapsfontein UPS Replacement 31 August 2026.pdf (TENDER)Methodology and execution requirements:
Pricing Schedule
Source: HO - RFQ Bapsfontein UPS Replacement 31 August 2026.pdfPricing schedule (SBD 3.3) structured as:
Table A — Project Implementation (once-off):
Table B — Ad Hoc Services: Four-Year Maintenance and Support Contract (Years 2–5):
Table C — Pricing Summary: Table A sub-total + Table B sub-total = Sub-total (VAT excl.); VAT 15%; Grand Total/Tender Amount.
Notes: All rates in ZAR; Grand Total used for price evaluation; maintenance contract starts after warranty expiry; annual rate includes all costs to keep UPS operational; 24-hour fault restoration per SLA; pricing must follow schedule exactly; deviation may render bid non-responsive; work only on formal instruction/approved work order; payment on approved rates and actual services; all rates VAT exclusive.
Financial Requirements
Source: HO - RFQ Bapsfontein UPS Replacement 31 August 2026.pdf (TENDER)Pricing format: fixed pricing schedule (SBD 3.3) with three tables:
All rates and prices exclusive of VAT; VAT shown separately.
Grand Total Tender Price (Table A + Table B) used for price evaluation.
Payment based on approved rates and actual services rendered.
No bond, guarantee or insurance requirements stated in the document.
No financial capacity or turnover thresholds stated.
Compliance Requirements
Source: HO - RFQ Bapsfontein UPS Replacement 31 August 2026.pdf (TENDER)Mandatory compliance requirements:
Returnable forms (compressed):
B-BBEE Requirements
Source: HO - RFQ Bapsfontein UPS Replacement 31 August 2026.pdf (TENDER)B-BBEE requirements:
Health & Safety
Source: HO - RFQ Bapsfontein UPS Replacement 31 August 2026.pdfThe document references ATNS corporate values including 'Safety and Customer Centricity: Prioritising customer needs and ensuring that safety is non-negotiable'. No specific occupational health and safety requirements, safety plans, or HSE compliance details are stated for this tender.
Contractual Terms
Source: HO - RFQ Bapsfontein UPS Replacement 31 August 2026.pdfContract terms:
Requirements
Source: HO - RFQ Bapsfontein UPS Replacement 31 August 2026.pdf (TENDER)Mandatory requirements (failure to comply disqualifies the bid):
Section
Source: HO - RFQ Bapsfontein UPS Replacement 31 August 2026.pdfEvaluation conducted in three phases:
Phase 1 — Administrative Requirements: check completeness of administrative returnables.
Phase 2 — Mandatory Requirements: pass/fail on compulsory briefing attendance, CIDB 1EB+, Electrical Registered Person, COIDA compliance, warranty documentation, tax compliance.
Phase 3 — Price & Specific Goals: price scored on Grand Total Tender Price (Table A + Table B); specific goals scored per PPPFA 2022 (80/20 or 90/10) using B-BBEE status level.
Bid submitted in two parcels: Parcel A (Administrative & Mandatory), Parcel B (Price & Specific Goals).
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
These rules are linked to the work category, industry, or regulated service area.
Act 38 of 2000
Important for public-sector construction and infrastructure tenders that require contractor grading or construction procurement standards.
Relevant because this tender appears to involve engineering, technical design, maintenance, or regulated built-environment work.
Act 85 of 1993
Sets health and safety duties for contractors, employers and service providers working on public-sector sites.
Relevant because this tender appears to involve engineering, technical design, maintenance, or regulated built-environment work.
Act 46 of 2000
Relevant where professional engineering services or regulated engineering work may be required.
Relevant because this tender appears to involve engineering, technical design, maintenance, or regulated built-environment work.
Address
ATNS Company Limited, Eastgate Office Park, Block C, - Bruma - Johannesburg - 2298
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
2
Last checked
31 Aug 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Learn how to submit a winning bid with these related articles
A technical guide to municipal electrical tenders. Covers CIDB EB/EP grading, electrification projects (INEP), substation maintenance panels, and COC compliance.
A strategic guide for medical equipment suppliers, maintenance companies, and healthcare technology providers bidding for tenders across South Africa's nine provincial health departments. Covers SAHPRA registration, OEM authorisation, service level agreements, and technical evaluation criteria.
How mechanical and electrical engineers, contractors, and consultants can win public sector contracts in South Africa — HVAC, plumbing, fire systems, electrical infrastructure, ECSA registration, CIDB ME designation, and tender documentation essentials.
A comprehensive guide to securing medical equipment maintenance tenders in South African public hospitals. Learn about SLA management, OEM certifications, and clinical engineering requirements.
💡 Want more tendering tips and strategies?
Explore Our BlogGet deep intelligence on Supplies: Electrical Equipment. Unlock full pricing strategies, bid frequency, and historical win rates.