Appointment of a panel of recruitment service providers to interfront

Candidate information verification, consent and declaration addendum

Candidates must be legally entitled to live and work in South Africa for the position applied for. Where South African citizenship is a mandatory requirement for a position, candidates must meet that requirement or acknowledge their application may not be considered.

Candidate information verification, consent and declaration addendum

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Service Provider must be registered on the National Treasury Central Supplier Database (CSD) and maintain compliant tax status on CSD for the duration of the agreement. Must maintain all registrations, licences, tax compliance, B-BBEE documentation, and other statutory requirements applicable to its business throughout the term. Must comply with Interfront's applicable B-BBEE requirements and National Treasury requirements, and provide supporting documentation to verify B-BBEE status. Must have legal capacity to provide recruitment services and warrant expertise, systems, and resources to perform.

provisions of clause 16.

4.6 The Service

or profile submitted accurately reflects the candidate’s current qualifications,

skills, experience, employment status and other material information relevant to

the applicable position. For the avoidance of doubt, this clause relates to the

currency of the CV or profile and does not determine or limit the validity of the

candidate’s consent, which must be obtained separately in accordance with clause

4.3 and the applicable provisions of clause 16.

4.6 The Service Provider shall retain sufficient records to substantiate the date and

manner in which a candidate was sourced, screened and submitted.

6.1 The Service Provider shall provide all information reasonably requested by Interfront

in respect of a candidate.

6.2 At minimum, and subject to applicable privacy law, the submission shall include full

name and surname, nationality/citizenship status where relevant, identity or other

lawful identifier where required, qualifications, training, skills, employment history,

remuneration information, employment gaps and other information specified in the

mandate.

6.3 If a candidate is shortlisted, the Service Provider shall provide two reference-check

reports, unless Interfront agrees otherwise.

6.4 If a candidate is selected, the Service Provider shall provide the documents

reasonably requested by Interfront, including documents required to verify

qualifications, identity, employment history, references and right to work.

6.5 The Service Provider shall be responsible for verifying information provided by the

candidate to the extent reasonably expected of a professional recruitment agency

and shall promptly disclose any discrepancy identified.

6.6 Interfront may independently verify candidate information and may require the

candidate to complete and sign Interfront’s Candidate Information Verification,

20.1 This Agreement is governed by the laws of the Republic of South Africa.

20.2 Interfront may institute proceedings in any Magistrates’ Court having jurisdiction,

notwithstanding the amount claimed, to the extent permitted by law. The Service

tax compliance, B-BBEE

Tax compliance

tax compliance status periodically

tax compliance may result in withholding of payment, suspension

Central Supplier Database (CSD), where applicable, and must provide its supplier

lawful identifier where required, qualifications, training, skills, employment history,

qualifications, identity, employment history, references and right to work.

B-BBEE Details: between the Parties,

subject to the General Conditions of Contract applicable to Interfront and the Service Provider.

In the event of a conflict, the applicable General Conditions of Contract shall prevail to the extent

required by law or their terms.

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Initial Interfront:

Initial Service Provider

Prior to conclusion of this Agreement, the Service Provider must be registered on the National

Treasury Central Supplier Database (CSD), where applicable, and must provide its supplier

details to Interfront.

The Service Provider must maintain all registrations, licences, tax compliance, B-BBEE

documentation and other statutory requirements applicable to its business throughout the

term.

1. B-bbee compliance

1.1 The Service Provider shall comply with Interfront’s applicable B-BBEE requirements

and any applicable National Treasury requirements, as amended from time to time.

1.2 The Service Provider shall provide supporting documentation reasonably required by

Interfront to verify its B-BBEE status.

2. Tax compliance

2.1 The Service Provider must maintain a compliant tax status on the CSD, where

applicable, for the duration of the Agreement.

2.2 Interfront may verify the Service Provider’s tax compliance status periodically.

2.3 Failure to maintain tax compliance may result in withholding of payment, suspension

of new mandates or termination, subject to applicable law and contract.

3. Mandates, turnaround times and recruitment process

3.1 Interfront will issue recruitment mandates identifying the position, requirements,

closing date, required information and any position-specific conditions.

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Initial Interfront:

Initial Service Provider

3.2 The Service Provider shall comply strictly with the prescribed Interfront recruitment

process and plat

2.1 The Service Provider must maintain a compliant tax status on the CSD, where

applicable, for the duration of the Agreement.

2.2 Interfront may verify the Service Provider’s tax compliance status periodically.

2.3 Failure to maintain tax compliance may result in withholding of payment, suspension

of new mandates or termination, subject to applicable law and contract.

10.1 Permanent placements shall be guaranteed for six (6) continuous months from the

candidate’s commencement date.

10.2 Where a candidate is initially appointed on a temporary basis with a view to

permanent employment, the applicable guarantee shall commence on the date of

permanent appointment, unless the mandate states otherwise.

10.3 If a candidate leaves Interfront during the guarantee period, whether voluntarily or

following disciplinary proceedings, the Service Provider shall have six (6) weeks to

provide a suitable replacement acceptable to Interfront.

10.4 If no suitable replacement is provided within the prescribed period, Interfront may

recover or set off the applicable placement fee, subject to the Agreement and

applicable law.

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13.3 For temporary placements, the placement fee shall be 15% of the employee’s

monthly salary, unless the mandate specifies otherwise.

13.4 Temporary-placement fees shall be payable for twelve (12) months or until

termination of the temporary placement, whichever occurs first.

13.5 If a temporary candidate becomes permanently employed before the twelve-month

period expires, the permanent placement fee calculated under clause 13.2 shall be

reduced by amounts already paid under clause 13.3.

13.6 The Service Provider shall invoice on or after the candidate’s commencement date.

Interfront shall pay valid, undisputed invoices within thirty (30) working days of

receipt, subject to applicable public-sector payment requirements.

13.7 No fee is payable for direct applicants, duplicate submissions not recognised under

clause 7, unsuccessful candidates, or candidates appointed outside the

circumstances giving rise to a fee under this Agreement.

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15.1 Each Party shall keep confidential information received from the other Party

confidential during and after the term of this Agreement.

15.2 Confidential information may only be used for purposes of performing this Agreement

and may be disclosed where required by law, regulation, court order or where

reasonably necessary to perform the Agreement subject to appropriate

confidentiality protections.

15.3 The confidentiality obligations do not apply to information lawfully in the public

domain, lawfully received from a third party without restriction, or required to be

disclosed by law.

16.4 Before submission, the Service Provider shall inform the candidate of the purpose of

the processing, the categories of recipients, the candidate’s rights and any other

information required by POPIA.

16.5 The Service Provider warrants that it has the lawful authority to disclose the

candidate’s personal information to Interfront and shall provide evidence of consent

or other lawful basis when reasonably requested.

16.6 Interfront shall process candidate information only for lawful recruitment,

employment, verification, governance, audit, statutory and related purposes and

shall apply appropriate safeguards.

16.7 The Service Provider shall immediately notify Interfront of any actual or suspected

data breach relating to candidate information supplied under this Agreement where

notification is required by law or reasonably necessary to mitigate risk.

information where verification was expressly required by this Agreement or the

mandate, subject to the liability provisions applicable to the Agreement and any

superior General Conditions of Contract.

18.1 If a Party commits a material breach and fails to remedy it within ten (10) business

days after written notice, the aggrieved Party may claim specific performance and/or

cancel the Agreement, with or without damages, subject to applicable law and the

18.3 Interfront may suspend new mandates immediately where there is a reasonable

concern regarding fraud, misrepresentation, unlawful processing of personal

information, invalid work authorisation or other material compliance failure, pending

investigation.

18.4 Clauses intended by their nature to survive termination, including confidentiality,

privacy, ownership disputes, accrued payment rights and remedies, shall survive

termination.

{"closingDate":"22 September 2026","closingTime":"11:00 am","briefingSession":"{"date":"22 September 2026","time":"11:00 am","venue":"E & 22 September 2026, 11:00 am","is_compulsory":false}"}

{"name":"Procurement Department","email":"[email protected]","phone":null,"department":"email address: [email protected]","address":"____________________________________________________________"}

Returnable Documents: Take note of Returnable Schedule 8 attached hereto. of 68 ___________ Initials APPOINTMENT OF A PANEL OF RECRUITMENT SERVICE PROVIDERS TO INTERNATIONAL FRONTIER TECHNOLOGIES ______________________________________________________________________________________ PART 3 – EVALUATION After the closing date, Interfront may request additional information, clarification or verification in respect of any information contained in or omitted from a bidder’s bid, which Interfront may do either in writing or at a meeting convened with the bidder for that purpose;, no amendment may be made to a bid, unless specifically permitted or requested by Interfront;, Interfront may shortlist bidders and may request presentations from short-listed bidders to give an oral presentation, which may include, but is not limited to, an equipment/service demonstration of their bid. This is an optional fact-finding process which provides an opportunity for the bidder to clarify or elaborate on their bid. Interfront shall schedule the time and location of these presentations as and if necessary., Please take note that any and all costs involved in setting up these sessions will be borne by the bidder, Interfront will enforce whatever measures it considers necessary to ensure the confidentiality and integrity of the contents of the RFT responses;, Interfront will evaluate the RFT responses with reference to Interfront’s Evaluation Criteria detailed in section 1.8. Interfront reserves the right to employ subject matter experts to assist in performing such evaluations. Evaluation criteria and methodology Documents (mandatory and non-mandatory) will be evaluated according to the criteria specified in this RFT. Please indicate whether the mandatory documents have been included in your submission in Table 2: of 68 ___________ Initials APPOINTMENT OF A PANEL OF RECRUITMENT SERVICE PROVIDERS TO INTERNATIONAL FRONTIER TECHNOLOGIES ______________________________________________________________________________________ Gate 1 - Pre-evaluation / Mandatory requirements Table 2 Mandatory Compliance Documentation Tick Invitation to bid – SBD 1 with CSD Number Yes No Central Supplier Database (CSD) registration report Yes No Company Registration documents Yes No Pricing Template: Acceptance of Fee structure and Guarantee Period Yes No Bidder’s Disclosure – SBD 4 Yes No Specific goals claim form – SBD 6.1 (and official documentation as evidence for Specific goals points claimed) Yes No Supplier Code of Conduct Yes No General Conditions of Contract (GCC) Yes No Company bank stamped letter (not older than six (6) months) Yes No Tax Compliance Status pin Yes No Pre-qualification requirements (Mandatory) Proof of registration/Invoice from pre-employment verification agency like, but not limited to MIE, LexisNexis to confirm ID validation, criminal check, qualification check and any other checks Yes No Non-compliance to the above-mentioned documents will disqualify the bid. Non-Compulsory Documentation (Gate 2 Functional Evaluation) Tick Company Profile Yes No APSO Membership Certificate OR Private Employment Agency (PEA) certificate issued by the Department of Employment and Labour Yes No Placement Summary Report (Not older than one year) Yes No Methodology for Executive Search / Headhunting Capability Yes No References (a minimum of 3 contactable references) The reference templates must provide total placements in the IT environment not older than one year, including the name of the positions filled, and which industries they were placed Yes No of 68 ___________ Initials APPOINTMENT OF A PANEL OF RECRUITMENT SERVICE PROVIDERS TO INTERNATIONAL FRONTIER TECHNOLOGIES ______________________________________________________________________________________ Where there is a failure to comply fully with any of the pre-qualification criteria or Interfront is for any reason unable to verify whether the pre-qualification criteria are fully complied with, Interfront will have the right to either: Entirely reject the tender in question and not to evaluate it at all; Give the bidder an opportunity to supplement the information provided by it under its tender so as to achieve full compliance with the pre-qualification criteria within a period prescribed by Interfront; Require the bidder to provide Interfront with such information as Interfront may request within a period prescribed by Interfront in order to enable Interfront to properly verify whether there is full compliance; or In any event permit the tender to be evaluated. Gate 2 – Functionality Evaluation Only bidders who submit all the mandatory documents as listed in Gate 1 will be evaluated in Gate 2. Bids will be evaluated strictly according to the bid evaluation criteria in the RFT. Bidders must, as part of their bid documents, submit supportive documents for all functional criteria as indicated in the evaluation table. The Bid Evaluation Committee (BEC) will evaluate and score all bids based on the bidders’ submissions and information provided. Bidders will not rate themselves but need to ensure that all information is supplied as required. The minimum score obtained needs to be 70% in order to pass Gate 2. The BEC will evaluate and score all responsive bids and will verify all documents submitted by the bidders. The BEC will evaluate the responses received against the following criteria: of 68 ___________ Initials APPOINTMENT OF A PANEL OF RECRUITMENT SERVICE PROVIDERS TO INTERNATIONAL FRONTIER TECHNOLOGIES ______________________________________________________________________________________ Criteria Requirement and Evaluation Weighting, Capacity, The bidder must provide a company profile and APSO Membership/PEA Capability Letter and No company Profile submitted = 0 Company Detailed company profile submitted outlining their specialties within the Experience 10% ICT industry = 3 Detailed company profile submitted outlining their specialties within the ICT industry, as well as APSO Membership/PEA Letter = 5, Specialist Bidder must demonstrate specialist recruitment capability within the ICT 45% ICT environment by submitting evidence of placements across relevant Recruitment software development, analysis, architecture, quality assurance, agile Experience delivery, cloud, data, security and scarce-skills roles. No evidence submitted = 0 Evidence in 1 to 4 Information Technology Industry placements = 10 Evidence in 5 to 7 Information Technology Industry placement = 18 Evidence in more than 7 Information Technology Industry Placements =, Permanent Bidders need to demonstrate an ability to provide permanent and fixed- 30% and Fixed- term placements in addition to the specialist ICT recruitment Term placements stated in point 2 above. Placement No evidence submitted = 0 Capability 1 to 5 permanent and fixed-term placements in preceding 12 months = 6 to 10 permanent and fixed-term placements in preceding 12 months =18 More than 10 permanent and fixed-term placements in preceding 12 months = 30, Executive Bidder should provide a detailed permanent and temporary recruitment 10% Search / search and selection strategies and techniques that will be followed in Headhunting sourcing specialist and executive roles (e.g. talent pooling strategy etc.) Capability No evidence submitted = 0 Evidence of headhunting or targeted search assignments = 10, References The reference templates must provide total placements in the IT 5% environment not older than one year, including the name of the positions filled, and which industries they were placed. The references provided should be contactable and not older than 1 year. No references =0 3 References supplied = 5 More than three references supplied = 10 Total score Minimum threshold is 70% 100% of 68 ___________ Initials APPOINTMENT OF A PANEL OF RECRUITMENT SERVICE PROVIDERS TO INTERNATIONAL FRONTIER TECHNOLOGIES ______________________________________________________________________________________ Gate 3 – Price and Specific goals Only bidders who pass Gate 1 will be evaluated in Gate 2. The price and specific goals evaluation shall be based on the Preferential Procurement Policy Framework Act, 2000: Preferential Procurement Regulations, 2022 and the points for evaluation criteria are as follows: The 80/20 preference point system will apply to this tender: Table 3 Adjudication Criteria Points Price Evaluation 80 BEE Evaluation 20 TOTAL 100 Price shall be scored as follows: (Pt - Pmin) Ps = 80 1- ( Pmin ) Where: Ps is the number of points scored for price; Pt is the comparative price of the bid under consideration; Pmin is the comparative price of the lowest acceptable bid. Preference points will be awarded up to 20 points for specific goals as per the specific goals criteria stated on the included SBD6.1 in Annexure 4. Bidders are required to provide proof of evidence in the form of supporting documents to substantiate any points claimed on the SBD6.1 document. The supporting documents include a valid B-BBEE Sworn Affidavit/SANAS approved B-BBEE certificate, CSD report, share certificate etc. The total number of adjudication points (NT) shall be calculated as follows: NT = Ps + NP Where: Ps is the number of points scored for price NP is the total number of Specific goals points obtained of 68 ___________ Initials APPOINTMENT OF A PANEL OF RECRUITMENT SERVICE PROVIDERS TO INTERNATIONAL FRONTIER TECHNOLOGIES ______________________________________________________________________________________ Process following evaluation Following Interfront’s evaluation of the RFT responses in this RFT, Interfront has the right to, inter alia, in its sole discretion: Shortlist one or more bidder(s) for award; Undertake a Best and Final Offer (BAFO) process; Interfront may conduct a due diligence exercise on any bidder or its subcontractor, which may include interviewing customer references or other activities to verify a bidder’s submitted or other information and capabilities (including visiting the bidder’s or subcontractor’s premises, sites and facilities) to verify certain stated facts or assumptions and in which regard the bidder will be obliged to grant Interfront with all such access, assistance and/or information as Interfront may reasonably request and to respond within the timeframes set by Interfront; or Take any other action it deems appropriate. Interfront reserves the right to revise the points accorded to a bidder in respect of all or any of the criteria at any time in the event of further information being obtained by Interfront, which in Interfront’s opinion justifies such revision. Upon completion of its evaluations, Interfront may select one or more preferred bidders for award as a single supplier or to form a panel of service providers. Interfront will be under no obligation to select the bidder with the highest number of points. Upon an award, the successful bidder will be required to enter into the agreement with Interfront. In this regard: Interfront may require the bidder to enter into an interim agreement under which the transition services would commence; Interfront may enter into negotiations with the bidder with a view to concluding the agreement; Interfront will be entitled to cease negotiating with a bidder and negotiate with another bidder if Interfront, in its sole discretion, is of the opinion that: the bidder has made misrepresentations in its RFT response; the bidder is attempting to withdraw from positions or commitments made in its bid; the bidder is not negotiating in good faith; or an agreement may not be expeditiously concluded with the bidder for any other reason. of 68 ___________ Initials APPOINTMENT OF A PANEL OF RECRUITMENT SERVICE PROVIDERS TO INTERNATIONAL FRONTIER TECHNOLOGIES ______________________________________________________________________________________ RETURNABLE SCHEDULE 1 - ANNEXURE 1 – SBD 1 PART A INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF INTERFRONT CLOSING CLOSING BID NUMBER: RFT-23-2026_27 DATE: 22 September 2026 TIME: 11H00 DESCRIPTIO Appointment of a Panel of Recruitment Service Providers to International Frontier N Technologies BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS) 3rd Floor, St. Andrew’s Building Somerset Links Office Park De Beers Avenue, Somerset West The bid box will only be available from Mondays – Fridays, 08H00 to 17H00 BIDDING PROCEDURE ENQUIRIES & TECHNICAL ENQUIRIES MAY BE DIRECTED TO: CONTACT PERSON Procurement Department TELEPHONE NUMBER 021 840 3400 FACSIMILE NUMBER 021 840 3401 E-MAIL ADDRESS [email protected] SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS CONTACT PERSON TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER SUPPLIER COMPLIANCE TAX CENTRAL STATUS COMPLIANCE OR SUPPLIER MAAA SYSTEM PIN: DATABASE No: of 68 ___________ Initials APPOINTMENT OF A PANEL OF RECRUITMENT SERVICE PROVIDERS TO INTERNATIONAL FRONTIER TECHNOLOGIES ______________________________________________________________________________________ B-BBEE STATUS LEVEL TICK APPLICABLE BOX] B-BBEE STATUS [TICK APPLICABLE BOX] VERIFICATION CERTIFICATE Yes No LEVEL SWORN Yes No AFFIDAVIT [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] ARE YOU THE ACCREDITED Yes No Yes No ARE YOU A FOREIGN REPRESENTATIVE IN SOUTH [IF YES ENCLOSE [IF YES, ANSWER THE BASED SUPPLIER AFRICA FOR THE GOODS PROOF] QUESTIONNAIRE FOR THE GOODS /SERVICES /WORKS BELOW] /SERVICES /WORKS OFFERED? OFFERED? QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTERED AS PER 2.3 BELOW. PART B TERMS AND CONDITIONS FOR BIDDING, BID SUBMISSION: 1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR IN of 68 ___________ Initials APPOINTMENT OF A PANEL OF RECRUITMENT SERVICE PROVIDERS TO INTERNATIONAL FRONTIER TECHNOLOGIES ______________________________________________________________________________________ THE MANNER PRESCRIBED IN THE BID DOCUMENT. 1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000 AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT. 1.4. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7)., TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. 2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. 2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.6 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. 2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE.” NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: ................................................... CAPACITY UNDER WHICH THIS BID IS SIGNED: ................................................... (Proof of authority must be submitted e.g. company resolution) DATE: of 68 ___________ Initials APPOINTMENT OF A PANEL OF RECRUITMENT SERVICE PROVIDERS TO INTERNATIONAL FRONTIER TECHNOLOGIES ______________________________________________________________________________________ RETURNABLE SCHEDULE 2 - ANNEXURE 2 – TERMS OF REFERENCE (MANDATORY SPECIFICATION)

Mandatory returnable documents (Gate 1): SBD 1 (Invitation to Bid) with CSD number; CSD registration report; Company Registration documents; Pricing Template accepting fee structure and guarantee period; SBD 4 (Bidder's Disclosure); SBD 6.1 (Specific Goals Claim Form) with supporting evidence (B-BBEE affidavit/certificate, CSD report, share certificates); Supplier Code of Conduct; General Conditions of Contract; Company bank stamped letter (not older than 6 months); Tax Compliance Status pin; Proof of registration/invoice from pre-employment verification agency (MIE, LexisNexis or similar). Non-compliance leads to disqualification. Bidders must be registered on CSD and tax compliant. Joint ventures/consortiums must submit signed agreements with clear roles and lead partner identification. No bids accepted from persons in the service of the state or entities with directors/members in the service of the state.

International Frontier Technologies SOC Ltd (hereinafter known as Interfront) is a wholly owned

subsidiary of the South African Revenue Service (SARS), however, our business operations

function independently through our own Board of Directors and we strive to be a fully

sustainable, eco-friendly body. Interfront is developing Tax, Customs and Border Management

Information Technology (IT) Solutions for SARS and supports the systems it has in operation

with clients. This request for tender (RFT-23-2026_27) is an invitation to prospective bidders to

submit tenders to render Recruitment Services and Candidate Verification Services for

Temporary and Permanent Placements.

Invitation to prospective suppliers

This request for tender RFT-23-2026_27 Appointment of a Panel of Recruitment Service

Providers (hereinafter referred to as “Deliverables”), is an invitation by Interfront to prospective

bidders to submit tenders, as further described in Annexure 2 hereof.

Type of contract for Deliverables

The selected bidder will be requested to enter into negotiations with Interfront to conclude a

service level agreement for the provision of the deliverables as described in Annexure 2 to this

RFT. Interfront intends to enter into an agreement based on the specifications as set out in

Annexure 2 to this RFT with a panel of service providers for a period of 5 years.

Contact details

Any queries regarding this bid or on any matter arising from or referred to in this document must

be addressed to the Procurement Department, in writing, as set out hereunder in Table 1. Under

no circumstances may any other employee of Interfront be approached for any information. Any

such action may result in the disqualification of a tender submitted in response to this RFT.

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Table 1

Interfront seeks to appoint a panel of recruitment agencies that are capable to provide recruitment

services to assist in sourcing critical and scarce skills in the IT Industry.

The service providers will be appointed for a period of five (5) years and will be utilised on an as and

when required basis. Attached in this document is detailed information on placement fee, see

Annexure 3.

2. Key objectives

The objective of this request is to appoint a panel of service providers to supply recruitment

services for temporary, permanent, and scarce skills recruitment for 5 years.

3. Statement of requirements

Should the awarded supplier fail to provide any or all of the services within the supply terms

specified on the price template, Interfront has the right to impose penalties or terminate the

order/contract. See clauses 21, 22, and 23 of the General Conditions of Contract.

This section sets out the minimum service, governance, compliance, candidate submission,

recruitment portal, and ethical requirements applicable to recruitment service providers

appointed by Interfront. The Service Provider shall comply with the following responsibilities when

rendering recruitment agency services to Interfront:

Recruitment Service Management

• Appoint and maintain a dedicated Recruitment Consultant as the single point of contact for

all recruitment-related requests, communications, escalations, and reporting pertaining to

Interfront.

• Acknowledge receipt of recruitment requests within agreed timeframes and provide regular

status updates throughout the recruitment process.

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Appointment of a panel of recruitment service providers to international frontier technologies

• Demonstrate support of Interfront’s strategic objectives, workforce planning requirements,

Employment Equity objectives, and recruitment standards.

• Work through the designated Interfront Recruitment function and shall not engage directly

with Interfront line managers, unless expressly authorised by Interfront.

Candidate Sourcing, Screening and Assessment

• Source, screen, assess, and submit suitably qualified candidates who meet the

requirements of the advertised position.

• Personally interview all candidates prior to submission and provide a recommendation

regarding the candidate’s suitability for the position.

• Verify candidate availability, notice period, motivation for seeking alternative employment,

and suitability for the position.

• Present only candidates who meet the minimum requirements of the position and who have

consented to being represented by the Service Provider.

Remuneration Management

• Confirm candidate remuneration expectations by validating the candidate’s current

remuneration package and structure, including fixed remuneration, allowances, benefits,

incentives, bonuses, and other applicable remuneration components.

• Manage candidate remuneration expectations within reasonable market-related parameters

while ensuring alignment with Interfront’s stated budget and remuneration framework.

• Not disclose, publish, commit, negotiate, or guarantee any remuneration package, increase,

benefit, or employment condition on behalf of Interfront unless expressly authorised in

writing by Interfront.

• Not publish Interfront remuneration ranges, budgets, salary scales, or remuneration

packages when advertising positions unless approved in writing by Interfront.

Candidate Submission Requirements

• Compile a comprehensive Curriculum Vitae (CV) for each candidate using the prescribed

Interfront CV Template as contained in Annexure 5.

• Ensure that each CV is submitted on the Service Provider’s letterhead and includes, at a

memberships that do not exist, falsified B-BBEE credentials, experience, qualifications, etc.

Bidders who received information not available to other vendors through fraudulent means;

and

No company Profile submitted = 0 Company

Detailed company profile submitted outlining their specialties within the Experience 10%

ICT industry = 3

• Personal information;

• Professional profile and summary;

• Employment history summary (optional);

• Skills matrix;

• Detailed work experience;

• Key responsibilities and achievements;

• Reasons for leaving previous employers;

• Qualifications and certifications;

• Notice period and availability;

• Ensure that all information submitted is accurate, current, verified where applicable, and

provided with the candidate’s consent

• Completed Consent form from candidate with wet signature

• Coordinate and facilitate interview arrangements between candidates and Interfront.

• Maintain regular communication with candidates throughout the recruitment process.

• Notify Interfront immediately should a candidate withdraw, accept an alternative offer,

become unavailable, or experience any material change in circumstances.

• Provide Interfront with the successful candidate’s contact details upon final shortlisting

and/or offer stage.

• Advise unsuccessful applicants of the outcome of their applications in a professional and

timely manner.

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Personal information;

Professional profile and summary;

Employment history summary (optional);

Skills matrix;

Detailed work experience;

Key responsibilities and achievements;

Reasons for leaving previous employers;

Qualifications and certifications;

Notice period and availability;

Ensure that all information submitted is accurate, current, verified where applicable, and provided with the candidate’s consent

Completed Consent form from candidate with wet signature Recruitment Portal and System Administration

Utilise the recruitment system, applicant tracking system (ATS), recruitment portal, or any other recruitment platform designated by Interfront as the official system of record for all recruitment activities.

Upload and maintain all candidate applications, supporting documentation, assessments, interview outcomes, recruitment activities, and candidate status updates on the designated recruitment platform.

Ensure that all mandatory fields, evaluation criteria, CV, undersigned Candidate Consent Form containing wet signature has been uploaded upon presenting the candidates for Interfront’s consideration.

Maintain accurate and current candidate records throughout the recruitment lifecycle.

Prevent duplicate candidate submissions and ensure that all information captured on the platform remains complete and up to date.

No Candidate submissions communicated through email, telephone, or any other means shall be deemed formally submitted. All Submission must be submitted and captured on the Interfront-designated recruitment platform.

Interfront reserves the right to reject incomplete candidate submissions or candidate profiles that do not comply with the prescribed requirements or recruitment system standards. of 68 ___________ Initials APPOINTMENT OF A PANEL OF RECRUITMENT SERVICE PROVIDERS TO INTERNATIONAL FRONTIER TECHNOLOGIES ______________________________________________________________________________________ Candidate Verification and Reference Checks

Upon notification by Interfront that a candidate has progressed to final shortlist stage, conduct all required verification checks timeously, including but not limited to

Identity verification;

Qualification verification;

Criminal record checks;

Professional registration verification, where applicable;

Credit checks, where applicable;

Any other role-specific verification requirements stipulated by Interfront.

Conduct a minimum of two (2) employment reference checks from previous managers, supervisors, or employers.

Obtain written consent from candidates prior to conducting any verification activities.

Provide Interfront with documentary evidence of all verification results and candidate consent documentation. Candidate Communication and Coordination

Coordinate and facilitate interview arrangements between candidates and Interfront.

Points Allocation: 20 points

B-BBEE Details: in order, inter alia, to:

▪ influence the process and/or outcome of a bid;

▪ incite breach of confidentiality and/or the offering of bribes;

▪ cause over- or under-invoicing;

▪ influence the choice of procurement method or technical standards; and/or

▪ influence any of our employees in any way which may secure an unfair advantage during

or at any stage of the procurement process.

The following will lead to the immediate disqualification of a bidder:

Bidders who submit information that is fraudulent, factually untrue or inaccurate, for example

memberships that do not exist, falsified B-BBEE credentials, experience, qualifications, etc.

Bidders who received information not available to other vendors through fraudulent means;

Bidders who try to influence the bidding process by illegal means.

Bidders who fail to declare their interest in Interfront, dealings or relationships with any staff

member of Interfront.

Tenders that are delivered after the closing date and time of the tender, regardless of the method

used to send or deliver the tender documents.

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Appointment of a panel of recruitment service providers to international frontier technologies

The following bidders may be disqualified:

Bidders who fail to provide proof of their tax compliance status;

Bidders who fail to provide written proof from SARS that they have no tax obligations;

Bidders who submitted incomplete information and/or documentation according to the

requirements of this RFT;

Bidders who do not comply with any other requirements as stipulated in this document;

Bidders who do not meet any of the mandatory requirements;

Bidders who are not registered on the CSD of

effective service will be important considerations. By submission of a tender each bidder

warrants that he/she/it is highly skilled, professional, competent and experienced in the area for

which he/she/it has tendered.

No tender shall be awarded to a bidder whose name (or any of its members, directors, partners

or trustees) appears on the Register of Tender Defaulters kept by National Treasury, or who have

been placed on National Treasury’s List of Restricted Suppliers. Interfront reserves the right to

withdraw an award, or cancel a contract concluded with a bidder should it be established, at

any time, that a bidder has been blacklisted with National Treasury by another government

institution.

If a bidder breaches any condition of this RFT and, as a result of that breach, Interfront incurs

costs or damages (including, without limit, the cost of any investigations, procedural

impairment, repetition of all or part of the RFT process and enforcement of intellectual property

rights or confidentiality obligations), then the bidder indemnifies and holds Interfront harmless

from any and all such costs which Interfront may incur and for any damages or losses Interfront

may suffer.

Responsibility for subcontractors and bidder’s personnel

A bidder is responsible for ensuring that its subcontractors, personnel (including employees,

directors, officers, advisers, shareholders and other representatives of a bidder) and personnel

of its subcontractors comply with all terms and conditions of this RFT.

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Appointment of a panel of recruitment service providers to international frontier technologies

Confidentiality

Except as may be required by operation of law, by a court or by a regulatory authority having

appropriate jurisdiction, no information contained in or relating to this RFT or a bidder’s bid(s)

may be disclosed by any bidder or other persons not officially involved with Interfront’s

examination and evaluation of a bid.

No part of the RFT may be distributed, reproduced, stored or transmitted, in any form or by any

means, electronic, photocopying, recording or otherwise, in whole or in part except for the

purpose of preparing a bid. This RFT and any other documents supplied by Interfront remain

proprietary to Interfront and must be promptly returned to Interfront upon request together with

all copies, electronic versions, excerpts or summaries thereof or work derived there from.

Throughout this RFT process and thereafter, bidders must secure Interfront’s written approval

prior to the release of any information that pertains to (i) the potential work or activities to which

this RFT relates; or (ii) the process which follows this RFT. Failure to adhere to this requirement

may result in disqualification from the RFT process and civil action.

After the closing date, no confidential information relating to the process of evaluating or

adjudicating RFT responses or appointing a bidder will be disclosed to a bidder or any other

person not officially involved with such process.

Joint Ventures, Consortiums and Trusts

A trust, consortium or joint venture, will qualify for points for their B-BBEE status level as a legal

entity, provided that the entity submits their B-BBEE status level certificate.

A trust, consortium or joint venture will qualify for points for the B-BBEE status level as an

unincorporated entity, provided that the entity submits their consolidate B-BBEE scorecard as

if they were a group structure and that such a consolidated B-BBEE scorecard is preferred for

every separate bid.

Bidders must submit concrete proof of the existence of joint ventures and/or consortium

arrangements. Signed agreements will be acceptable as proof of the existence of a joint venture

and/or consortium arrangement.

The joint venture and/or consortium agreements must clearly set out the roles and

responsibilities of the lead partner and the joint venture and/or consortium party. The

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Appointment of a panel of recruitment service providers to international frontier technologies

agreement must also clearly identify the lead partner, with the power of attorney to bind the

other party/parties in respect of matters pertaining to the joint venture and/or consortium

arrangement.

National Treasury

No tender shall be awarded to a bidder whose name (or any of its members, directors, partners

or trustees) appears on the Register of Tender Defaulters kept by National Treasury, or who have

been placed on National Treasury’s List of Restricted Suppliers. Interfront reserves the right to

withdraw an award, or cancel a contract concluded with a bidder should it be established, at

any time, that a bidder has been blacklisted with National Treasury by another government

institution.

Governing Law

South African law governs this RFT and the response process of this RFT. The bidder agrees to

submit to the exclusive jurisdiction of the South African courts in any dispute of any kind that

may arise out of or in connection with the subject matter of this RFT, the RFT itself and all

processes associated with this RFT.

Part 1 – introduction ................................................................................................. 5

Introduction ........................................................................................................................................ 5

Invitation to prospective suppliers ................................................................................................... 5

Type of contract for Deliverables ...................................................................................................... 5

Contact details ................................................................................................................................... 5

Part 2 – conditions of contract .................................................................................. 7

General Conditions of Contract ........................................................................................................ 7

Special Conditions of Contract ......................................................................................................... 7

Tax Compliance ......................................................................................................................... 7

Interfront reserves the right to: ................................................................................................. 7

The following will lead to the immediate disqualification of a bidder: .................................. 8

The following bidders may be disqualified: ............................................................................. 9

Costs ........................................................................................................................................... 9

Non-Solicitation ......................................................................................................................... 9

Submission of tender documents: ........................................................................................... 9

Central supplier database (CSD) registration ....................................................................... 10

Information to be provided by the bidder .............................................................................. 10

Acceptance of RFT conditions ................................................................................................ 10

Validity of information ............................................................................................................. 10

RFT not an offer ........................................................................................................................ 11

Preparation Costs .................................................................................................................... 11

Indemnity .................................................................................................................................. 11

Responsibility for subcontractors and bidder’s personnel .................................................. 11

Confidentiality .......................................................................................................................... 12

Joint Ventures, Consortiums and Trusts ................................................................................ 12

National Treasury ..................................................................................................................... 13

Governing Law .......................................................................................................................... 13

Checklist ................................................................................................................................... 13

Part 3 – evaluation ................................................................................................... 14

After the closing date: ...................................................................................................................... 14

Evaluation criteria and methodology .............................................................................................. 14

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Gate 1 - Pre-evaluation / Mandatory requirements .............................................................. 15

Gate 2 – Functionality Evaluation ........................................................................................... 16

Gate 3 – Price and Specific goals ........................................................................................... 18

Process following evaluation .......................................................................................................... 19

Following Interfront’s evaluation of the RFT responses in this RFT, Interfront has the right

to, inter alia, in its sole discretion: ......................................................................................................... 19

Returnable schedule 1 - annexure 1 – sbd 1 ................................................................. 20

Returnable schedule 2 - annexure 2 – terms of reference (mandatory specification) .... 23

1. Background ...................................................................................................................................... 23

2. Key objectives ................................................................................................................................. 23

3. Statement of requirements........................................................................................................... 23

4. Specification ................................................................................................................................... 23

Recruitment Service Management ......................................................................................................... 23

Candidate Sourcing, Screening and Assessment ................................................................................ 24

Remuneration Management..................................................................................................................... 24

Candidate Submission Requirements ................................................................................................... 24

Recruitment Portal and System Administration ................................................................................... 25

Candidate Verification and Reference Checks..................................................................................... 26

Candidate Communication and Coordination ...................................................................................... 26

Compliance, Confidentiality and Ethics ................................................................................................ 26

Unsolicited Candidate Submissions ...................................................................................................... 27

Reporting Requirements ........................................................................................................................... 27

Invoicing....................................................................................................................................................... 27

Right to Work in South Africa ................................................................................................................... 27

Candidate Ownership and Referral Rights ............................................................................................ 27

Returnable schedule 3 – annexure 3 - placement fee ................................................... 29

Permanent Placements ............................................................................................................................ 29

Fixed Term Contractor Placements ........................................................................................................ 29

Monthly Invoicing ....................................................................................................................................... 29

Active Engagement Requirement ............................................................................................................ 30

Maximum Fee Period ................................................................................................................................. 30

Contract Extensions and Renewals ........................................................................................................ 30

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Contractor-to-Permanent Conversion ................................................................................................... 30

Re-advertised Positions ............................................................................................................................ 30

Guarantee Period on Permanent Placements: ..................................................................................... 31

Proposed agreement ................................................................................................................................. 31

Returnable schedule 4 - annexure 4 – sbd4 ................................................................. 33

Returnable schedule 5 - annexure 5 – sbd6.1 ............................................................... 37

Returnable schedule 6 - annexure 6 – supplier code of conduct ................................. 44

Returnable schedule 7 - annexure 7 – general conditions of contract ........................ 53

RETURNABLE SCHEDULE 8 - ANNEXURE 8 - Checklist: ........................................................... 68

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• provide further information in respect of, and modify the provisions or rectify any mistakes

of this RFT at any time prior to the closing date by notice to all bidders;

• disqualify any person who is a bidder or prospective provider of goods or services, or a

recipient or prospective recipient of goods disposed of or to be disposed of, who directly or

indirectly influence or interfere with the work of any Interfront employees involved in the

procurement process in order, inter alia, to:

▪ influence the process and/or outcome of a bid;

▪ incite breach of confidentiality and/or the offering of bribes;

▪ cause over- or under-invoicing;

▪ influence the choice of procurement method or technical standards; and/or

▪ influence any of our employees in any way which may secure an unfair advantage during

or at any stage of the procurement process.

Bidders must accept Interfront’s standardized fee structure on a sliding scale of 14% - 16%

excluding VAT as well as the Guarantee Period (Annexure 3). All additional costs must be

stipulated. No costs will be paid for if not stipulated in the tender.

employ any Interfront employee during the term of the agreement and for a period of twelve (12)

months following termination of the agreement.

costs or damages (including, without limit, the cost of any investigations, procedural

impairment, repetition of all or part of the RFT process and enforcement of intellectual property

rights or confidentiality obligations), then the bidder indemnifies and holds Interfront harmless

from any and all such costs which Interfront may incur and for any damages or losses Interfront

may suffer.

Responsibility for subcontractors and bidder’s personnel

A bidder is responsible for ensuring that its subcontractors, personnel (including employees,

directors, officers, advisers, shareholders and other representatives of a bidder) and personnel

of its subcontractors comply with all terms and conditions of this RFT.

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submit to the exclusive jurisdiction of the South African courts in any dispute of any kind that

may arise out of or in connection with the subject matter of this RFT, the RFT itself and all

processes associated with this RFT.

Checklist

Take note of Returnable Schedule 8 attached hereto.

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• Interfront may request additional information, clarification or verification in respect of any

information contained in or omitted from a bidder’s bid, which Interfront may do either in

writing or at a meeting convened with the bidder for that purpose;

• no amendment may be made to a bid, unless specifically permitted or requested by

Interfront;

• Interfront may shortlist bidders and may request presentations from short-listed bidders to

give an oral presentation, which may include, but is not limited to, an equipment/service

demonstration of their bid. This is an optional fact-finding process which provides an

opportunity for the bidder to clarify or elaborate on their bid. Interfront shall schedule the

time and location of these presentations as and if necessary.

• Please take note that any and all costs involved in setting up these sessions will be borne by

the bidder

• Interfront will enforce whatever measures it considers necessary to ensure the

confidentiality and integrity of the contents of the RFT responses;

• Interfront will evaluate the RFT responses with reference to Interfront’s Evaluation Criteria

detailed in section 1.8. Interfront reserves the right to employ subject matter experts to assist

in performing such evaluations.

Pricing Template: Acceptance of Fee structure and Guarantee Period Yes No

Bidder’s Disclosure – SBD 4 Yes No

Specific goals claim form – SBD 6.1 (and official documentation as evidence for

Specific goals points claimed) Yes No

• Confirm candidate remuneration expectations by validating the candidate’s current

remuneration package and structure, including fixed remuneration, allowances, benefits,

incentives, bonuses, and other applicable remuneration components.

• Manage candidate remuneration expectations within reasonable market-related parameters

while ensuring alignment with Interfront’s stated budget and remuneration framework.

• Not disclose, publish, commit, negotiate, or guarantee any remuneration package, increase,

benefit, or employment condition on behalf of Interfront unless expressly authorised in

writing by Interfront.

• Not publish Interfront remuneration ranges, budgets, salary scales, or remuneration

packages when advertising positions unless approved in writing by Interfront.

• Maintain strict confidentiality regarding all Interfront information, recruitment activities,

business operations, projects, remuneration structures, and candidate information.

• Not distribute, disclose, publish, or utilise confidential information for any purpose other

than fulfilling its obligations under the agreement.

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reimbursements, subsistence allowances, acting allowances, and any other non-guaranteed or ad

hoc payments.

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Part 3 – evaluation ................................................................................................... 14

Evaluation criteria and methodology .............................................................................................. 14

Gate 1 - Pre-evaluation / Mandatory requirements .............................................................. 15

Gate 2 – Functionality Evaluation ........................................................................................... 16

Gate 3 – Price and Specific goals ........................................................................................... 18

Process following evaluation .......................................................................................................... 19

Following Interfront’s evaluation of the RFT responses in this RFT, Interfront has the right

eshold is 70% 100%

Gate 3 – Price and Specific goals

Only bidders who pass Gate 1 will be evaluated in Gate 2. The price and specific goals evaluation

Procurement Regulations, 2022 and the points for evaluation criteria are as follows

The 80/20 preference point system will apply to this tender

Adjudication Criteria Points

Price Evaluation 80

BEE Evaluation 20

Price shall be scored as follows

Where: Ps is the number of points scored for price;

Preference points will be awarded up to 20 points for specific goals as per the specific goals

evidence in the form of supporting documents to substantiate any points claimed on the SBD6.1

The total number of adjudication points (NT) shall be calculated as follows

Where: Ps is the number of points scored for price

NP is the total number of Specific goals points obtained

Process following evaluation

Interfront reserves the right to revise the points accorded to a bid

Total score Minimum threshold is 70% 100%