Information service activities Tenders

Submission is electronic only via the purco SA website at https://purcosa.co.za (Log in with the account that purchased the document, go to 'my purchased tenders' and click 'submit bid'). NO physical, email or fax submissions are accepted. Late submissions are rejected. Draft submissions are not accepted; only final submissions are evaluated. The tender document must be purchased at a non-refundable fee of r1,150.00 (VAT included) from 04 september 2026. Bidders must submit the completed bid document on official company letterhead with detailed costing. All sbd forms must be completed and signed. The master bid document must be initialled, completed and signed in full. A resolution letter authorising the signatory must be submitted. For joint ventures/consortia, a signed and dated jv agreement must be submitted, indicating responsibilities and the lead partner. Proposals must remain valid for 180 days after submission. NO interlineations, erasures or overwriting unless corrections are initialled by the signatory. Misrepresentation of facts leads to disqualification and contract cancellation.

Returnable documents: 1.1 Invitation to bid ( mbd 1 ), 1.3 CIDB standard condition of tender, 2.2 Firm prices form (mbd 3.1), 2.3 Non-firm prices form (mbd 3.2), 3.3 Formal contract (mbd 7.1), • Invitation to bid ( mbd 1), • form of offer / acceptance, • pricing schedule – firm prices (mbd 3.1), • Non-firm prices form (mbd 3.2), • Declaration of interest form ( mbd 4 ), • declaration for procurement above r10 000 000 ( mbd 5), • preference claim form ( mbd 6.1 ), • Declaration for purchase of goods (mbd 7.1), • Declaration of bidder’s past SCM practices ( mbd 8 ), • certificate of independent bid determination ( mbd 9 ), • valid tax clearance certificate or SARS pin, • central supplier database (csd) registration report, 5.2 Pricing schedule (bill of quantities), invitation to bid mbd 1

Submission channel: sealed envelope, clearly endorsed with the tender number and title, deposited in the tender box at the stellenbosch municipality town house complex (main building between town hall and municipal library), plein street, stellenbosch. The tender box is accessible 24 hours a day. Returnable documents (all must be completed, signed and submitted with the tender): - authority to sign a bid: certifies the signatory's authority; a certified copy of the board/members' resolution must be attached for companies and close corporations. - Mbd 4 (declaration of interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the municipality. - Mbd 6.1 (Preference points claim form): claims b-bbee preference points; a sanas-accredited b-bbee certificate or original sworn affidavit (for emes & qses) must be attached. - Mbd 8 (declaration of bidder's past supply chain management practices): declares past SCM practices. - Mbd 9 (certificate of independent bid determination): certifies the price was set independently, with NO collusion. - Mbd 10 (certificate of payment of municipal accounts): declares municipal account numbers for all members, partners, directors, etc.; Municipal accounts will be verified and used for preference points scoring. - OHSA form: completed and signed, with a valid letter of good standing from the compensation commissioner attached. - Form of indemnity: completed and signed. - Pricing schedule: completed and signed. - Form of offer: completed and signed (if applicable). - Declaration by tenderer: completed and signed. Disqualification risks: - tenders not submitted on the official tender document issued by stellenbosch municipality. - Tenders not accompanied by the complete set of tender documents. - Late, electronic, telephonic or faxed tenders. - Tenders not in a sealed envelope clearly marked with the tender number, placed in the tender box before closing time. - Bids from persons in the service of the state will not be considered.

Submission channel: sealed envelope, clearly endorsed with the tender number and description, deposited in the tender box at stellenbosch municipality, town house complex (main building between town hall and municipal library), plein street, stellenbosch. The tender box is accessible 24 hours a day. Format: bids must be submitted on the official tender document issued by stellenbosch municipality; re-typed or online submissions are not accepted. Late, electronic, telephonic or faxed tenders will not be considered. Validity: bids must remain valid for 180 days after the closing date. Returnable forms (all must be completed, signed and attached): - certificate of clarification attendance: confirms attendance at the compulsory clarification meeting, signed by both the tenderer and a municipality agent. - Authority to sign a bid: for companies/ccs, a certified copy of the board/members resolution authorising the signatory must be attached. - Mbd 4 (declaration of interest): discloses any connection between the bidder's directors/shareholders and the state or the municipality. - Mbd 6.1 (Preference points claim form): claims b-bbee and locality points; a sanas-accredited b-bbee certificate or original sworn affidavit must be attached. - Mbd 8 (declaration of bidder's past supply chain management practices): declares any previous SCM transgressions. - Mbd 9 (certificate of independent bid determination): certifies the bid price was set independently, with NO collusion. - Mbd 10 (certificate of payment of municipal accounts): declares all municipal account numbers in the stellenbosch area for which the bidder or its principals are responsible; municipal accounts will be verified and used for locality points. - OHSA (occupational health and safety) form: must be completed and signed, with a valid letter of good standing from the compensation commissioner attached. - Form of indemnity: must be completed and signed. - Pricing schedule: must be completed and signed. - Declaration by tenderer: must be completed and signed. Disqualification risks: - failure to attend the compulsory clarification meeting. - Any returnable form left unsigned or omitted. - Bids not accompanied by the complete tender document. - Bids not in a sealed envelope clearly marked with the tender number, or deposited after the closing time.

Returnable documents — all must be completed, signed and submitted: - sbd 1 (invitation to bid): bidder and contact details, signed as the offer cover page. - Sbd 4 (declaration of interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the procuring institution. - Sbd 6.1 (Preference points claim): claims b-bbee points under the 80/20 system. - Sbd 8 (declaration of bidder's past supply chain management practices). - Sbd 9 (certificate of independent bid determination): certifies NO collusion or price disclosure. - Authority to sign / board resolution: authorises the named signatory to bind the bidder. - Completed bid pricing schedule in the provided excel spreadsheet. - Copy of valid cisco distributor, installer, reseller or partner certificate or letter. - Copy of b-bbee status level certificate. - Proof of business location in the western cape (municipal account, lease agreement, or title deed reflecting business name). - Declaration of acceptance of special conditions of contract (scc) — mark "accept all" or "do not accept all". - Declaration of acceptance of costing and pricing conditions — mark "accept all" or "do not accept all". - Completed annex a with substantiating evidence and unique reference numbers. Disqualification risks: - any returnable form left unsigned or omitted. - Failure to attend the briefing session (none scheduled). - Failure to accept all special conditions of contract or costing and pricing conditions. - Setting counter conditions or amending bid conditions. - Quotations received after the closing time. - Bidders not registered on the national treasury central supplier database (csd). - Bidders not providing a valid cisco distributor, installer, reseller or partner certificate. - Misrepresentation of information, including fronting. - Failure to provide substantiating evidence or locate IT with a unique reference number. Submission method: bids must be submitted in accordance with the instructions in the bid document. The delivery address for goods is 4th floor, 4 dorp street, cape town, 8001. Submission format: bidders must complete the bid pricing schedule in the excel spreadsheet format provided and upload IT as part of their submission. All required documents must be submitted together.

Returnable documents:

Submissions accepted online via national treasury e-submission (e-tender) system or as hard copy. Hard copy: one original, one copy, and one pdf on USB delivered to atns company limited, eastgate office park, block c, south boulevard road, bruma, 2298, south africa. Closing date: 09 october 2026 at 11h00 cat. Late bids are not accepted. Submit in three parcels: parcel a (administrative and mandatory), parcel b (functionality), parcel c (price and preference). Required returnable forms (all must be completed and signed): sbd 1 (invitation to bid), sbd 3.3 (Pricing schedule), sbd 4 (declaration of interest), sbd 6.1 (Preference points claim), declaration of interest, csd registration, SARS tcs pin, b-bbee certificate or sworn affidavit, cipc documents, shareholder certificates, ID copies. Attendance of the compulsory online briefing on microsoft teams is mandatory. Bids submitted via email will not be accepted. Disqualification: missing any mandatory requirement, incomplete forms, or late submission.

Submit in three parcels (a: administrative and mandatory, b: functionality, c: price and preference) via the online e-submission (e-tender) system or hard copy. Hard copies: one original, one copy, and one pdf on USB, delivered to atns company limited, eastgate office park, block c, south boulevard road, bruma, 2298, south africa, by 02 october 2026, 14h00 cat. Bids must include completed and signed sbd 1, sbd 3.3, Sbd 6.1, Declaration of interest, csd proof, tax compliance pin, and all required supporting documents. Non-compliance with any administrative or mandatory requirement may lead to rejection or disqualification.

Bids must be hand-delivered or couriered to the tender box at the road accident fund (raf), eco glades 2 office park, 420 witch-hazel avenue, centurion, 0046, on or before the closing date and time. Faxed or emailed bids will not be accepted. Submit an original bid document plus a soft copy enclosed in the same envelope. The envelope must be clearly marked with the tender number and description. Bids must be submitted on the official forms provided (not re-typed). Late bids will not be considered. Bids must remain valid for 90 days from the closing date. Returnable documents include: sbd 1, sbd 3.1 (Pricing schedule – firm prices), sbd 4 (declaration of interest), sbd 5 (national industrial participation programme), sbd 6.1 (Preference points claim form), proof of CIDB registration (if applicable), the specification document, the general conditions of contract, a tax tcs pin (or csd number), a joint venture agreement (if applicable), and proof of csd registration. All sbds must be completed, attached, and signed. Failure to provide or comply with any required particulars may render the bid invalid.

Returnable documents: