Information service activities Tenders

• Company registration form / corporate document (cipco); • b-bbee certification • latest municipal account/valid lease agreement • a copy of the original tax clearance or printed certificate with pin • csd registration number 24. Remuneration ▪ original, detailed, correct and complete tax invoices, monthly statements (where applicable), VAT registration numbers (where applicable), verification of bank details (in the format required) and any other relevant supporting documents must be submitted to scc after IT has acknowledged receipt in writing of the services procured or goods received, to its satisfaction. ▪ Tax invoices and all necessary supporting documents contemplated in (i) above must be submitted to scc by the 1st (first) business day of a calendar month in order for payment to be effected by the end of the same calendar month. Otherwise payment shall be effected by the end of the following calendar month. Payments shall furthermore only be made on condition that the required documentation submitted are the originals, correct and complete. ▪ NO penalty interest shall be permitted to be charged in the event of the requirements referred to in (i) and (ii) above not being complied with. ▪ Payment shall be effected by electronic bank transfer or any other method of payment decided to be used by scc from time to time and at the fund’s sole discretion. ▪ Payment shall furthermore be subject to scc standard special terms and conditions of contract, which if applicable shall prevail over this clause in all instances; and a copy whereof shall be furnished upon request. Section 5: price declaration form dear sir/madam, having read through and examined the bid document, bid NO. RFQ bb 46/2026, the general conditions, the requirements, and all other annexes to the bid document, we shall provide: internet firewall services & infrastructure for south cape tvet college for the total sum of: r ________________________________________________________ (including VAT and delivery costs) in words: r_________________________________________________________________(incl VAT and delivery costs) we confirm that this price covers all services as per the specifications in the RFQ document. We confirm that scc will incur NO additional costs whatsoever over and above this amount in connection with the services related to the abovementioned services. We undertake to hold this offer open for acceptance for a period of 90 days from the date of submission of offers. We further undertake that upon final acceptance of our offer, we will commence delivery when required to do so by the client. We understand that you are not bound to accept the lowest or any offer and that we must bear all costs which we have incurred in connection with preparing and submitting this bid. We hereby undertake for the period during which this bid remains open for acceptance not to divulge to any persons, other than the persons to which the bid is submitted, any information relating to the submission of this bid or the details therein except where such is necessary for the submission of this bid. Signed date (print name of signatory) designation for and on behalf of: company name tel NO fax NO cell NO sbd 4 section 6. Declaration of interest: 1. Any legal person, including persons employed by the state1, or persons having a kinship with persons employed by the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid (includes a price quotation, advertised competitive bid, limited bid or proposal). In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons employed by the state, or to persons connected with or related to them, IT is required that the bidder or his/her authorised representative declare his/her position in relation to the evaluating/adjudicating authority where- - the bidder is employed by the state; and/or - the legal person on whose behalf the bidding document is signed, has a relationship with persons/a person who are/is involved in the evaluation and or adjudication of the bid(s), or where IT is known that such a relationship exists between the person or persons for or on whose behalf the declarant acts and persons who are involved with the evaluation and or adjudication of the bid. 2. In order to give effect to the above, the following questionnaire must be completed and submitted with the bid. 2.1 Full name of bidder or his or her representative: ................................................................ 2.2 Identity number: ......................................................................................................... 2.3 Position occupied in the company (director, trustee, shareholder2): ...................................... 2.4 Company registration number: .................................................................................... 2.5 Tax reference number: .............................................................................................. 2.6 VAT registration number: ........................................................................................... 2.6.1 The names of all directors / trustees / shareholders / members, their individual identity numbers, tax reference numbers and, if applicable, employee / persal numbers must be indicated in paragraph 3 below. 1“State” means – (a) any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the public finance management act, 1999 (act NO. ); (b) any municipality or municipal entity; (c) provincial legislature; (d) national assembly or the national council of provinces; or (e) parliament. 2”Shareholder” means a person who owns shares in the company and is actively involved in the management of the enterprise or business and exercises control over the enterprise. 2.7 Are you or any person connected with the bidder yes / NO presently employed by the state? 2.7.1 If so, furnish the following particulars: name of person / director / trustee / shareholder/ member: .............................................. Name of state institution at which you or the person connected to the bidder is employed : ............................................. Position occupied in the state institution: ............................................. Any other particulars: ........................................................................ ........................................................................ ........................................................................ 2.7.2 If you are presently employed by the state, did you obtain yes / NO the appropriate authority to undertake remunerative work outside employment in the public sector? 2.7.2.1 If yes, did you attached proof of such authority to the bid yes / NO document? (Note: failure to submit proof of such authority, where applicable, may result in the disqualification of the bid. 2.7.2.2 If NO, furnish reasons for non-submission of such proof: ............................................................................... ............................................................................... ............................................................................... 2.8 Did you or your spouse, or any of the company’s directors / yes / NO trustees / shareholders / members or their spouses conduct business with the state in the previous twelve months? 2.8.1 If so, furnish particulars: ............................................................................. ............................................................................. .............................................................................. 2.9 Do you, or any person connected with the bidder, have yes / NO any relationship (family, friend, other) with a person employed by the state and who may be involved with the evaluation and or adjudication of this bid? 2.9.1If So, furnish particulars. ........................................................................ ........................................................................ ........................................................................ 2.10 Are you, or any person connected with the bidder, yes/no aware of any relationship (family, friend, other) between any other bidder and any person employed by the state who may be involved with the evaluation and or adjudication of this bid? 2.10.1 If so, furnish particulars. ........................................................................ ........................................................................ ........................................................................ 2.11 Do you or any of the directors / trustees / shareholders / members yes/no of the company have any interest in any other related companies whether or not they are bidding for this contract? 2.11.1 If so, furnish particulars: ........................................................................................ ........................................................................................ ........................................................................................ 3 full details of directors / trustees / members / shareholders. Full name identity number personal tax reference state employee number / number persal number

Returnable documents: compulsory returnable documents: all compulsory returnable documents, mbd forms, tax compliance requirements, and, businesses, 15 points for any other areas, providing valid proof (rates account within 3 months, valid lease agreement, or traditional, declaration of bidder’s past supply chain management

Returnable documents: bidders must return fully completed and signed mbd forms attached to the tender document. Mbd 1, 4, 6.1, 8 & 9 ii. Letter from SARS with a valid tax pin iii. Company registration certificates iv. Power of attorney/ letter of authority for signatory if applicable, joint venture agreements where applicable vi. Latest proof of municipal account for the business and all the directors (not in arrears for more than 3 months), lease agreement or letter from the tribal authority for a non-rateable area vii. Certified ID copies of the directors/ members/proprietors viii. Csd summary report please note that all copies must be certified not more than three months prior to the date of tender closing. Copies of certified documents will not be accepted. Signature name (print) capacity date name of firm 4 | p a g e functionality evaluation criteria

Submission is via the petrosa eprocurement system (iss) only; NO emailed tenders will be accepted. Bidders must be registered on the csd and have a maaa csd registration number to access the full tender documentation. The completed commercial bid analysis (cba) with an all-inclusive quotation must be attached on iss. Returnable schedule documents must be completed and attached, including the commercial bid analysis (cba) and attestation letters. Enquiries should be directed to caroline widmer in the tender office.

Bids must be submitted on the official bid documentation provided by the municipality, in a sealed envelope clearly marked with the tender number, and deposited in tender box 1 in the foyer of the civic centre, drakenstein municipality, berg river boulevard, paarl, 7620, before the closing time. Telegraphic, telephonic, telex, facsimile, e-mailed, or late tenders will not be accepted. Bids must remain valid for a minimum of 120 days after bid closing. A non-refundable fee of r450.00 Is payable for collection of documents; NO fee is charged when documents are requested electronically. Bidders must be registered on drakenstein municipality's supplier database and be tax compliant at the date of award. The successful bidder will be required to fill in and sign a written contract form. Returnable forms include mbd 1 (tax compliance declaration), sbd 4 (declaration of interest), and the contract form (sbd 7.1/7.2).

Returnable documents:

Submit a set of four (4) hard copies (one original and three copies) and one electronic copy (on disk or memory stick) in envelope one, and a set of two (2) hard copies (one original and one copy) and one electronic copy in envelope two. The physical size of the response must be limited to 400mm x 100mm x 150mm as the tender box aperture cannot accommodate larger sizes. Bids must be placed in the tender box by the closing date and time (14 october 2026, 11:00). NO pricing information must be included in envelope one; all compulsory returnable documents must be included in envelope one. All copies must have signatures on the declaration of compliance to the necsa contact person. The original must be signed in black ink by an authorised person, and each page of the bidding documents must contain the initials of the same signatory. NO handwritten costing/pricing will be accepted. Bids submitted in any manner other than prescribed will not be accepted.

Returnable documents:

Returnable documents:

Bidders must submit the completed bid pack, including all returnable forms, to the state information technology agency (SITA) by the closing date and time. The submission method and address are not stated in the available text. Returnable forms include sbd 1 (invitation to bid), sbd 4 (declaration of interest), sbd 6.1 (Preference points claim), sbd 8 (declaration of bidder's past supply chain management practices), sbd 9 (certificate of independent bid determination), and any other forms specified in the tender pack. All forms must be completed, signed, and submitted; failure to do so may disqualify the bid.

Returnable documents:

Returnable documents: • whether the bidder tax affairs in order. Valid tax compliance system, • bidders must register on the csd. Only foreign proof of full central supplier, suppliers with NO local registered entity need not database (csd) registration, register on the csd, 2. Declaration of interest (sbd 4) fully completed sbd 4, please note that NLC reserves the, actor that may be appointed) are covered in terms of the compensation for, compensation fund, or similar proof acceptable to the commission.

Returnable documents:

Bids must be submitted in a sealed envelope clearly marked with the bid number, deposited into the tender box at the foyer of the main entrance to the civic centre, 83 krogh street, makhado, by the closing date and time. Bids will be opened publicly in the council chamber, ground floor, civic centre. Bids that are late, incomplete, unsigned, submitted in pencil, by telegraph, facsimile, or e-mail will be disqualified. The following documents must be attached: valid SARS tax compliance status pin, company registration (ck) documents, certified copies of owner(s) ID books (not older than three months), proof of municipal rates payment (not owing more than three months) or formal lease agreement or letter from traditional authority (for entity and directors), and a full csd report. A copy of a certified copy will not be accepted. Bids must remain valid for 90 days after closing.

Bid documents are obtainable from 14 september 2026 at a non-refundable fee of r600.00 Per document at the procurement office NO. b043, ground floor, 83 krogh street, civic centre, makhado, or free download from the e-tender portal or municipal website. Completed bid documents, signed by a duly authorised person, must be sealed in an envelope clearly marked with the bid number and deposited into the tender box at the foyer of the main entrance to the civic centre before the closing time. Bids are opened publicly in the council chamber, ground floor, civic centre. Bids that are late, incomplete, unsigned, submitted in pencil, by telegraph, facsimile, or email, or missing required documents will be disqualified. Returnable documents: valid SARS tax compliance status pin, company registration (ck) documents, certified ID copies of owners (not older than three months), proof of municipal rates payment (not owing more than three months) or formal lease agreement or traditional authority letter (for entity and directors), and a full csd report. A copy of a certified copy will not be accepted.