Occupational audiometric screening services for ezemvelo KZN wildlife armed guards

Bidding procedure enquiries:

• Contact: Thembinkosi Mchunu
• Telephone: 033 845 1232
• Email: [email protected]

Technical enquiries:

• Contact: Nomfundo Biyela
• Telephone: 033 845 1153
• Email: [email protected]

Submission email: [email protected]

Whistle-blow hotline: 0800 701 701 (for reporting unethical activity).

Submission method: email to [email protected] before the closing time. Emails must be in PDF format; compress large documents into a single Zip file. Sending more than one email disqualifies. The RFQ number (RFQ 16/10/2026) must appear in the subject line. Quotations sent to any other address are disqualified. Returnable forms:

• SBD 1 (Invitation to Bid) completed and signed as the offer cover page.
• Authority to Sign a Bid form, indicating enterprise status and authorising the signatory; proof of authority (e.g. company resolution) required.
• SBD 3.3 (Pricing Schedule - Professional Services) completed with rates and total price, signed.
• SBD 4 (Bidder's Disclosure): declares any state employment, relationships with the procuring institution, or interests in other enterprises.
• SBD 6.1 (Preference Points Claim) with proof for claimed specific goals.
• CSD registration number and tax compliance PIN or CSD number.
• B-BBEE verification certificate or sworn affidavit (for EMEs/QSEs).
• CV, certified qualifications, valid HPCSA/SANC registration, Occupational Audiometric Screening Certificate, and proof of three years' experience for the proposed screener.

Disqualification risks:

• Missing or unsigned returnable forms.
• Incomplete answers or blank spaces on the bid document.
• Late submission, multiple emails, or incorrect email address.
• Not registered on CSD at closing time.
• Failure to sign the briefing attendance register (if a briefing is held).

Evaluation is in phases:

Phase 1 - Administrative compliance: CSD registration, signed SBD forms, tax compliance, original signatures, no defaulters/restricted suppliers, and attendance at compulsory briefing (if applicable).

Phase 2 - Mandatory requirements:

• Minimum 3 years' experience in occupational audiometric screening.
• Proposed screener must be either a registered Audiologist (HPCSA) or a certified Occupational Audiometric Screener registered with SANC.
• Submit CV, certified qualifications, valid registration certificate, valid audiometric screening certificate, and proof of experience, all in the name of the individual conducting the screening. Failure is non-responsive.

Phase 3 - Price and preference:

• 80/20 preference point system applies.
• Price: maximum 80 points.
• Specific goals: maximum 20 points, based on percentages of ownership or other goals, verified on CSD with CSD report attached.

Award: Ezemvelo KZN Wildlife may appoint more than one bidder, not appoint at all, or negotiate final price with technically compliant bidders.

Scope: Pre-employment occupational audiometric screening for 45 armed guards of Ezemvelo KZN Wildlife.

Requirements:

• Conduct screening tests suitable for employees exposed to occupational noise.
• Administer and complete a hearing history questionnaire for each employee, signed by both the employee and the screener.
• Provide a copy of screening results with the completed questionnaire for each employee.
• Report abnormal findings immediately to Ezemvelo for referral and follow-up.
• Submit all results and supporting documentation immediately after completion.

Compliance:

• Must comply with the Occupational Health and Safety Act, 1993 and all regulations on occupational noise exposure and hearing conservation.
• The screener must be a registered Audiologist (HPCSA) or a certified Occupational Audiometric Screener registered with SANC, holding a valid audiometry qualification.
• Valid calibration certificates for the audiometer and fixed audiometric booth must be submitted and valid at the time of testing.
• The booth must be a fixed installation, not mobile.
• Screening must be conducted at a suitably equipped facility in Durban or Pietermaritzburg.
• All employee information and results must be kept confidential.

Pricing per SBD 3.3 (Professional Services). Quantity: 45 assessments. Provide rate exclusive of VAT, then VAT at 15%, and grand total including all taxes. All costs (transport, administration, reporting) must be included. Offer valid for 90 days from closing date.

Pricing: SBD 3.3 Pricing Schedule (Professional Services) requires rates per assessment, with quantity of 45 assessments.

• Prices are exclusive of VAT; add VAT at 15% and provide grand total including all taxes.
• Offer must be valid for 90 calendar days from closing date.
• All costs including transportation, administration, reporting, and any related expenses must be included in the quoted price.

Payment: Per GCC, payments are due within 30 days after submission of a valid invoice.

Csd:

• Bidder must be registered on the Central Supplier Database (CSD) at closing time; CSD number required. Unregistered bidders are disqualified.
• CSD report must be attached for specific goal claims.

Tax:

• SARS Tax Compliance Status (TCS) PIN required; alternatively a printed TCS certificate or CSD number may be provided.
• For consortia/joint ventures/subcontractors, each party must submit separate TCS.

Prohibited:

• Persons in the service of the state, or companies with directors who are, are not considered.
• Bidders listed on the Register of Tender Defaulters or List of Restricted Suppliers are disqualified.

B-bbee:

• To claim preference points, submit a B-BBEE verification certificate or a sworn affidavit (for EMEs and QSEs).
• Specific goals (20 points) include ownership by black people, black women, black youth, black people with disabilities, and geographical location in KwaZulu-Natal, as detailed in SBD 6.1; claims are verified on CSD.