Appointment of a service provider to provide snake awareness training for the iasp for ezemvelo KZN wildlife

Closing date: 20 October 2026 at 11:00

Compulsory briefing: attendance register must be signed; failure to sign disqualifies the bid (date and venue not stated in the document)

A compulsory briefing session is required; bidders must sign the attendance register. Failure to sign the register results in disqualification. The date, time, and venue of the briefing are not stated in the document.

Bidding procedure enquiries:

• Contact: Thembinkosi Mchunu
• Email: [email protected]
• Telephone: 033 845 1232

Technical enquiries:

• Contact: Nomfundo Biyela
• Email: [email protected]
• Telephone: 033 845 1153

Submission email: [email protected]

Submission method: email only

Submission email: [email protected]

Closing time: 20 October 2026 at 11:00

Format: PDF only; large submissions must be compressed into a single Zip file

Subject line: state the RFQ number RFQ 04/10/2026

Disqualification risks:

• Quotations sent to any address other than [email protected]
• More than one email submission
• Quotations received after the closing time
• Quotation forms retyped or redrafted
• Blank or unanswered questions (write N/A where not applicable)
• Alterations not initialled

Returnable forms (all must be completed, signed, and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page
• SBD 3.3 (Pricing Schedule – Professional Services): priced schedule of rates
• SBD 4 (Bidder's Disclosure): declares any state employment or relationship with the procuring institution; false disclosure disqualifies
• SBD 6.1 (Preference Points Claim): claims B-BBEE and specific goal points under the 80/20 system
• Authority to Sign a Bid: authorises the signatory to bind the enterprise; proof of authority (e.g. company resolution) required
• CSD registration certification: confirms registration and that details are correct and up to date

Evaluation is in three phases:

Phase 1 – Administrative compliance:

• Registered on the Central Supplier Database (CSD) at closing time
• SBD 4 disclosure completed
• Enterprise status indicated and authority to sign fully completed
• Bid received on time
• Tax compliance in order
• Bid fully completed, dated, and signed with original signatures
• Not listed on the Register of Tender Defaulters or restricted from doing business with government
• Compulsory briefing attendance (if applicable)

Phase 2 – Mandatory requirements:

• Three (3) detailed CVs of proposed facilitators/assessors/moderators/instructors
• Supporting certificates for each proposed individual in at least one of: Snake Identification, Snake Handling, or Snakebite Treatment
• CVs and certificates must relate to the same personnel; failure to submit both for any team member, or fewer than three qualified personnel, renders the bid non-responsive

Phase 3 – Price and preference:

• 80/20 preference point system
• Price: 80 points
• Specific goals: 20 points
• Specific goals (verified on CSD, CSD report attached as proof):
• At least 51% black-owned: 5 points
• At least 51% black women-owned: 5 points
• At least 51% black youth-owned: 5 points
• KwaZulu-Natal geographical location: 5 points
• Failure to submit proof for specific goals means no preference points are claimed

Award:

• Ezemvelo KZN Wildlife may appoint more than one bidder, make no appointment, or negotiate the final price of technically compliant bids

Scope: appointment of a service provider to provide snake awareness training for the IASP for Ezemvelo KZN Wildlife

Training locations (12 venues):

• South Coast-Mbumbazi
• Vernon Crookes Nature Reserve
• Umlalazi Nature Reserve
• Impendle
• Himmeville
• Bergville
• Newcastle
• Hluhluwe Imfolozi Park
• Phongola Game Reserve
• Ndumo Game Reserve
• Ithala Game Reserve
• Eshowe

Personnel requirements:

• Three (3) suitably qualified facilitators/assessors/moderators/instructors
• Expertise in snake identification, snake handling, snakebite treatment, training, and awareness programmes
• Each proposed individual must have a CV and supporting certificate(s) in at least one of: Snake Identification, Snake Handling, or Snakebite Treatment
• Evidence of successful completion of prior trainings or awareness sessions by each proposed individual (client, awarding institution, training name, start and completion dates)

Bidders must provide evidence of successful completion of trainings or awareness sessions by each proposed facilitator, assessor, moderator, or instructor. For each of the three key personnel, provide:

• Name and surname
• Qualification/certification
• A list of at least two completed trainings or awareness sessions, including client or awarding institution, name of training, and start and completion dates

A detailed CV for each nominated person must be submitted and will be used to verify experience. Any discrepancies between the CV and supporting documentation may render the bidder non-responsive for this criterion.

Pricing is on SBD 3.3 (Professional Services). The offer must be valid for 90 calendar days from the closing date. The quoted rate must be all-inclusive, covering course materials, travel, accommodation, and any other associated expenses. All delivery costs must be included. The schedule lists 12 training venues; bidders must provide a rate and total price (excluding VAT) for each, then add VAT at 15% and provide a grand total in RSA currency including all applicable taxes.

Pricing format: SBD 3.3 Pricing Schedule (Professional Services)

Validity period: 90 calendar days from the closing date

Quoted rate must be all-inclusive, covering course materials, travel, accommodation, and any other associated expenses

All delivery costs must be included in the bid price

VAT: 15% to be added to the subtotal

Grand total: quoted in RSA currency with all applicable taxes included

Payment: within 30 days after submission of a valid invoice (per GCC)

CSD registration: mandatory at closing time; unregistered suppliers are disqualified at evaluation; CSD number and CSD report required

Tax compliance: SARS Tax Compliance Status (TCS) PIN or CSD number required; consortia, joint ventures, and subcontractors must each submit a separate TCS certificate, PIN, or CSD number

State employment: no bids from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state

B-BBEE: a B-BBEE verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points

Register of Tender Defaulters: bidders or directors listed are automatically disqualified

Contract form: successful bidder must sign SBD 7 (Contract Form)

The bid is subject to Treasury Regulations 16A (PFMA), Ezemvelo KZN Wildlife SCM Policy, and the General Conditions of Contract (GCC). The successful bidder must sign a written contract form (SBD 7).

Performance security: within 30 days of contract award, the successful bidder must furnish performance security in the amount specified in the Special Conditions of Contract (SCC), in the form of a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque. The security is returned within 30 days of completion of obligations.

Payment: within 30 days of a valid invoice.

Prices: fixed for the contract period unless price adjustments are authorised in the SCC.

Contract amendments: only by written amendment signed by both parties.

Assignment: the supplier may not assign obligations without consent.

Warranty: goods/services must be free from defects for 12 months after delivery or 18 months after shipment, whichever ends earlier.

Confidentiality: the supplier must not disclose contract documents or information without prior written consent.

Inspection: the purchaser may inspect and test supplies; non-compliant supplies may be rejected at the supplier's cost.

Fraud and corruption: corrupt or fraudulent practices may lead to disqualification, contract cancellation, and restriction from doing business with the public sector for up to 10 years.

The bid is subject to Treasury Regulations 16A (PFMA), Ezemvelo KZN Wildlife SCM Policy, and all other prescripts regulating public procurement. The successful bidder must sign a written contract form (SBD 7).

Mandatory requirements:

• Submit three (3) detailed CVs of personnel who will facilitate the training
• Submit supporting certificates for each proposed individual in at least one of: Snake Identification, Snake Handling, or Snakebite Treatment
• CVs and certificates must relate to the same proposed personnel
• Failure to submit both a CV and the required supporting certificate(s) for any proposed team member, or failure to submit three (3) suitably qualified personnel, renders the bid non-responsive and subject to disqualification

The 80/20 preference point system applies. Price carries 80 points; specific goals carry 20 points. Specific goals are verified on CSD, with the CSD report attached as proof:

• At least 51% black-owned: 5 points
• At least 51% black women-owned: 5 points
• At least 51% black youth-owned: 5 points
• KwaZulu-Natal geographical location: 5 points