Optical fibre reticulation and LAN points installation – SENTECH durban branch campus (rfx6000003706)

Department: SUPPLY CHAIN MANAGEMENT

No contact name, email, phone, or address provided in the document.

Returnable documents:

• SBD 4 (Bidder's Disclosure): complete and sign, disclosing any state employment, relationships with Sentech personnel, interests in related enterprises, and certifying independent bid preparation.

Submission method and address not stated in the document.

Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must disclose any state employment or relationship with Sentech personnel. Bidders must declare any interest in related enterprises. Bidders must certify independent bid preparation and no collusive practices.

No additional evaluation criteria beyond the SBD 4 disclosure requirements.

Briefing session: 16 October 2026 at 11:00 at 217 Umhlanga Rocks Drive, Durban 4051. Attendance is not stated as compulsory.

Quotation submissions and enquiries:

• Contact: Zanele Zulu
• Role: Administrator
• Telephone: 011 471 4000
• Email: [email protected]

Briefing venue:

217 Umhlanga Rocks Drive

Durban, 4051

Submission method: email only.

Submission email: [email protected]

Closing: 23 October 2026 at 12:00.

Quotations must be on company letterhead, fully completed and signed in black ink, and received on or before the closing date and time.

Returnable documents (all must be completed and signed):

• Form of Offer and Acceptance: the offer, including the offered total price inclusive of VAT, signed by an authorised representative.
• Pricing Schedule: completed and signed.
• Schedule of Deviations (if any): lists any deviations from the RFQ documents.
• Valid B-BBEE certificate (to claim preference points).
• Proof of registration on the Sentech Supplier Database.
• Tax compliance status (proof of tax compliance).

Confidentiality: the bidder must treat the RFQ terms and Sentech's confidential information as confidential and not disclose them without prior written authorisation.

Disqualification risks:

• Not meeting all administrative responsiveness criteria.
• Quotation received after the closing date and time.
• Quotation not on company letterhead, not fully completed, or not signed in black ink.
• Failure to submit a valid B-BBEE certificate when claiming preference points.

Evaluation is in three stages:

1. Stage 1 – Administrative Responsiveness: all quotations are checked against the administrative criteria (tax compliance, Sentech Supplier Database registration, letterhead, black ink, on-time email submission). Bidders failing any criterion are not evaluated further.
2. Stage 2 – Functional Evaluation: quotations that comply with mandatory criteria are scored against functional criteria. A minimum qualifying functional score applies (exact score not stated in the document).
3. Stage 3 – Price and Preference: the lowest acceptable price scores the highest price points. Preference points are added under the 80/20 system. The bidder with the highest total points is recommended for award unless there are compelling reasons not to do so.

Preference points (total 20 points):

• Black ownership: 8 points for at least 51% black ownership; 5 points for 25.1–50%; 3 points for 5–25%; 0 points below 5%.
• Women ownership: 10 points for at least 51% women ownership; 4 points for 25.1–50%; 2 points for 5–25%; 0 points below 5%.
• Disability: 2 points for a doctor's note, Department of Labour confirmation, B-BBEE certificate, or equivalent confirmation.

Price points formula (80/20): Ps = 80 × [1 − (Pt − Pmin) / Pmin], where Ps = price points, Pt = price of bid under consideration, Pmin = lowest acceptable bid price.

Scope: Optical fibre reticulation and LAN points installation at Sentech's Durban Branch Campus.

The work involves installing optical fibre cabling and network (LAN) points at the Durban branch.

No further technical details (quantities, standards, or specifications) are provided in the document.

All prices must be quoted in South African Rands (ZAR).

If prices are quoted in a foreign currency, the exchange rate quoted must remain fixed for the contract term, and the bidder bears all currency fluctuation risk.

No price adjustments are allowed without Sentech's written approval; applications for adjustment must be supported by documentary evidence.

Sentech reserves the right to negotiate market-related prices and discounts; if agreement is not reached, Sentech may cancel the bid.

The offered total price must be stated inclusive of VAT in the Form of Offer and Acceptance.

No bid security, guarantee, or retention requirements are stated.

Tax compliance: bidders must be tax compliant and provide proof of tax compliance.

Sentech Supplier Database: bidders must be registered on the Sentech Supplier Database.

B-BBEE: a valid B-BBEE certificate is required to claim preference points. Points are awarded based on ownership levels as detailed in the evaluation criteria.

Company letterhead: quotations must be submitted on company letterhead.

No CIDB grading, CIPC registration, or local content requirements are stated.

Preference points are awarded based on B-BBEE certificates:

• Black ownership: 8 points for ≥51%, 5 for 25.1–50%, 3 for 5–25%, 0 for <5%.
• Women ownership: 10 points for ≥51%, 4 for 25.1–50%, 2 for 5–25%, 0 for <5%.
• Disability: 2 points with a doctor's note, Department of Labour confirmation, B-BBEE certificate, or equivalent.

Total preference points: 20.

After receiving a completed copy of the agreement (including the Schedule of Deviations, if any), the service provider must, within two days, contact the employer's agent to arrange delivery of any securities, bonds, guarantees, proof of insurance, and other documentation required by the contract. Failure to do so constitutes repudiation of the agreement.

The agreement comes into effect when the service provider receives one fully completed original copy of the document, including the Schedule of Deviations (if any).

Sentech may appoint one or more suppliers, in whole or in part, or not appoint any supplier at all, and may cancel the bid in its entirety at its sole discretion.

All prices must be in ZAR; foreign currency prices must have a fixed exchange rate, with the bidder bearing currency fluctuation risk.

No price adjustments without written approval; applications must be supported by documentary evidence.

Sentech may negotiate market-related prices and discounts; if not agreed, Sentech may cancel the bid.

Administrative responsiveness criteria:

• Bidders must be tax compliant and registered on the Sentech Supplier Database.
• Quotations must be on company letterhead.
• Quotations must be received on or before the closing date and time.
• Quotations must be fully completed and signed in black ink.
• Quotations must be submitted via email.
• Bidders must treat the RFQ terms and Sentech's confidential information as confidential.

Evaluation stages: administrative responsiveness, functional evaluation (with a minimum qualifying score), then price and preference under the 80/20 system. Preference points are awarded for black ownership (up to 8 points), women ownership (up to 10 points), and disability (2 points). Price points are calculated using the formula Ps = 80 × [1 − (Pt − Pmin) / Pmin].