Appointment of a service provider for hazardous waste classification, provision, collection, transportation and disposal/ treatment service for hazardous waste for the period of thirty-six (36) months

• Compulsory briefing session: 07 August 2026 at 10:00. Virtual meeting details: Meeting ID: 350 231 365 976 792, Passcode: hd6pu7R7.
• Closing date and time for tender submission: 21 August 2026 at 11:00.

• A compulsory briefing session is scheduled for 07 August 2026 at 10:00.
• Virtual meeting details: Meeting ID: 350 231 365 976 792, Passcode: hd6pu7R7.

• Administrative enquiries: Ms. Nompumelelo Dladla (Madlala). Tel: 033 355 9369. Email: [email protected].
• Technical enquiries: Dr Songelwayo Chisi. Tel: 079 506 2077 or 033 347 6284. Email: [email protected].
• Departmental address: KZN Department of Agriculture & Rural Development, Private Bag X9059, Pietermaritzburg, 3200. Tel: 033 355 9100.

• Submit your bid in a sealed envelope with the bid number and closing date clearly marked on the outside.
• Deposit the bid in the Bid Box at: Department of Agriculture and Rural Development, 1 Cedara Road, Cedara 3200, Supply Chain Management Bid Box.
• The closing date and time is 21 August 2026 at 11:00. Late bids, or those submitted by telegraph, telephone, telex, fax, or email will not be accepted.
• All bids must be submitted on the official forms provided – do not retype them. Photocopies are allowed but must bear an original signature.
• Ensure the bid is complete, initial each page, and do not use correcting fluid.
• Include a printed Tax Compliance Status (TCS) certificate or provide your SARS PIN or CSD number.
• Submit proof of authority (e.g., company resolution) for the person signing the bid.
• Failure to comply with any submission requirement may invalidate your bid.

The closing date and time for receipt of Tenders is 21 August 2026 at 11h00. Telegraphic, telephonic, telex, facsimile, e-mail and late Tender Proposals will not be accepted.

Bidders must be registered on CSD; failure results in disqualification. Must not be listed in Register for Tender Defaulters or List of Restricted Suppliers. Persons in service of the state or companies with directors in service of the state are ineligible. Must comply with Preferential Procurement Policy Framework Act and Regulations 2022. Foreign suppliers must meet specific tax presence criteria in RSA.

• Scope: Appointment of a service provider for hazardous waste classification, provision, collection, transportation, and disposal/treatment services for a period of 36 months.
• The department reserves the right to accept part of a tender rather than the whole tender.
• The supplier's premises must be open for inspection at reasonable hours by department representatives to verify the nature and quality of services.
• All pre-bid testing is for the bidder's account. Inspection costs during the contract will be borne by the purchaser if supplies comply, or by the supplier if they do not.
• Supplies or services found not to comply with contract requirements may be rejected.

• The bid document includes an annexure for detailing bidder's past experience (Annexure A).
• Bidders must complete the Bidder's Disclosure (SBD 4) and declare any conflicts of interest or employment by the state.

• The department reserves the right to conduct site inspections, product evaluations, or explanatory meetings to verify the nature and quality of services offered.
• All pre-bid testing is for the bidder's account.
• The supplier's premises must be open for inspection by department representatives at all reasonable hours.
• If inspections, tests, or analyses show supplies comply with contract requirements, the cost is borne by the purchaser; if non-compliant, the cost is borne by the supplier.
• Non-compliant supplies or services may be rejected.

• Submit pricing on the official schedules (SBD 3.1 for firm prices, SBD 3.2 for non-firm prices, SBD 3.3 for professional services).
• Prices must be firm, include all applicable taxes, and be valid for 180 days.
• For professional services, provide a ceiling price, personnel rates, project phases with costs and man-days, and detailed travel expenses (actual costs only with proof).

• The bid price must be firm and include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).
• The offer must be valid for 180 days from the closing date of the bid.
• Pricing must be submitted on the official pricing schedules (SBD 3.1, 3.2, or 3.3 as applicable).
• For professional services, bidders must indicate a ceiling price, hourly/daily rates for personnel, and detailed travel expenses (only actual costs recoverable with proof).
• All delivery costs must be included in the bid price.
• The successful bidder will be required to sign a written contract form (SBD 7).

• Mandatory registration on the Central Supplier Database (CSD). If not registered by the bid closing time, the bid will be disqualified.
• Submit a valid B-BBEE Status Level Verification Certificate or a sworn affidavit (for EMEs & QSEs) to qualify for preference points.
• Tax Compliance: Bidders must provide a SARS-issued Personal Identification Number (PIN) or a printed TCS certificate. If no PIN is available but registered on CSD, provide the CSD number.
• For consortia/JVs/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.
• No bids will be considered from persons in the service of the state, or companies/close corporations with directors/members in the service of the state.
• Foreign suppliers must complete a questionnaire; if not a resident/branch in RSA with no RSA income or tax liability, a SARS PIN is not required.

• A B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) must be submitted to qualify for preference points.
• The specific goal for preference points is an EME or QSE that is at least 100% Black-owned.

• The service involves the handling of hazardous waste, implying strict adherence to all relevant occupational health and safety regulations. Specific OHS plans or requirements are not detailed in the provided text.

• The contract is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations, 2022, the General Conditions of Contract (GCC), and any Special Conditions of Contract.
• The successful bidder must sign a written contract form (SBD 7).
• The supplier warrants that goods are new, unused, and defect-free. Warranty is valid for 12 months after delivery or 18 months after shipment, whichever is earlier.
• The purchaser may require performance security within 30 days of contract award, in the form of a bank guarantee, letter of credit, or certified cheque.
• The contract includes provisions for inspections, tests, delivery, insurance, incidental services, spare parts, and warranty claims.

• Foreign suppliers must complete a questionnaire. If the entity is not a resident of RSA, has no branch/permanent establishment/income/tax liability in RSA, then a SARS PIN is not required.
• Bidders must ensure tax compliance and submit a SARS PIN or TCS certificate.
• No bids from persons in the service of the state, or companies/CCs with directors/members in the service of the state.

• Points are awarded for Price (80 points) and Specific Goals (20 points).
• The specific goal for this tender is: An EME or QSE entity which is at least 100% Black-owned (20 points).
• The department reserves the right to conduct site inspections, product evaluations, or explanatory meetings to verify service quality.
• The department may correct mistakes in the bid documents at any stage.