Supply, delivery, installation and training for a new automated microbial identification system - allerton provincial veterinary laboratory

• Closing date and time: 20 August 2026 at 11h00.
• No briefing sessions, site visits, or clarification deadlines are mentioned in the document.

• For administrative/bid procedure enquiries: Mrs. Nompumelelo Madlala, Tel: 033 355 9369, Email: [email protected]
• For technical enquiries: Dr T. Zuma, Tel: 076 941 9149, Email: [email protected]
• Physical address for submission: Department of Agriculture and Rural Development, 1 Cedara Road, Cedara 3200.
• Departmental postal address: Private Bag X9059, Pietermaritzburg, 3200. General Tel: 033 355 9100.

• Submit your bid by 11h00 on 20 August 2026 at the Department of Agriculture and Rural Development, 1 Cedara Road, Cedara 3200, Supply Chain Management Bid Box.
• Late bids, or those submitted by telegraph, telephone, telex, fax, or email will not be accepted.
• You must use the official bid forms provided; do not retype them. Photocopies are allowed but must bear an original signature.
• Each bid must be in a separate sealed envelope clearly marked with the bidder's name and address, bid number DARD20/2026, and the closing date.
• Bids must be deposited in the designated bid box; submissions found elsewhere after closing will not be considered.
• Do not include bid documents with samples, as this may invalidate your bid.
• All alterations must be initialed; correcting fluid is prohibited.
• The bidder must initial every page of the bid document.
• Required returnable documents include: SBD1 (Invitation to Bid and Terms & Conditions), Central Supplier Database registration and declaration, Pricing Schedule, SBD4 (Bidder's Disclosure), SBD6.1 (Preference Points Claim Form), and SBD7 (Contract Form).

• You must submit the completed bid forms, including: SBD1, CSD registration and declaration, Pricing Schedule, SBD4 (Bidder's Disclosure), SBD6.1 (Preference Points Claim Form), and SBD7 (Contract Form).
• Include proof of tax compliance (TCS PIN or certificate) and B-BBEE certificate/affidavit.
• Provide proof of authority to sign the bid (e.g., company resolution).
• Initial every page of the bid document.

Bidders must be registered on the Central Supplier Database (CSD). Persons in the service of the state or companies with directors in the service of the state are disqualified. Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified. Foreign suppliers must answer a specific questionnaire regarding tax presence in South Africa. Compliance with all bid disqualifying factors (detailed in Part D of the document, though not fully shown here) is required.

• Scope: Supply, deliver, install, and provide training on a brand-new automated microbial identification system for the Allerton Provincial Veterinary Laboratory.
• The department reserves the right to accept part of a tender rather than the whole.
• The supplier's premises must be open for inspection by the department at reasonable hours if inspection is a bid condition.
• All pre-bidding testing is at the bidder's cost.
• Goods supplied must be new, unused, and of the most recent models, incorporating all recent improvements in design and materials.
• The contract includes provisions for inspection, testing, and rejection of non-compliant supplies.

• Bidders must complete Annexure A: Bidder's Past Experience.
• The bid document includes a section for disclosing the bidder's past SCM practices and a certificate of independent bid determination.

• The department reserves the right to carry out site inspections, product evaluations, or explanatory meetings to verify service quality.
• If inspection is a bid condition, the supplier's premises must be open for inspection at reasonable hours.
• Costs for inspections, tests, and analyses are borne by the supplier if supplies/services do not comply; otherwise, costs are covered by the purchaser.
• Non-compliant supplies may be rejected and must be replaced at the supplier's cost and risk.

• You must complete the pricing schedule provided, indicating the total bid price in South African Rand, inclusive of all taxes.
• For goods/services: The offer must be valid for 180 days. Provide brand, model, country of origin, delivery period, and confirm compliance with specifications.
• For professional services: Provide a ceiling price, detail personnel rates, project phases with costs and man-days, and travel expenses (actual costs with proof).

• Your bid price must be valid for 180 days from the closing date.
• Prices must be quoted in South African Rand, inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).
• Only firm prices are accepted for purchases; non-firm prices or those subject to exchange rate variations will not be considered.
• All delivery costs must be included in the bid price for delivery to the prescribed destination.
• For professional services, you must indicate a ceiling price, detail personnel hourly/daily rates, project phases with costs, and travel expenses (with proof required).

• Mandatory registration on the Central Supplier Database (CSD). If not registered by the closing time, you will be disqualified.
• You must provide your CSD number or, if applicable, your Tax Compliance Status (TCS) PIN from SARS.
• For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.
• Submit a B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs/QSEs) to qualify for preference points.
• No bids will be considered from persons in the service of the state, or companies/close corporations with directors/members in the service of the state.
• Foreign suppliers must complete a questionnaire; if answer is 'No' to all questions, a SARS TCS PIN is not required.

• To claim preference points, submit a B-BBEE Status Level Verification Certificate or a Sworn Affidavit (for EMEs and QSEs).
• Points are allocated for specific goals: up to 20 points for an EME or QSE that is at least 100% Black-owned.

• The successful bidder must sign a written contract form (SBD7).
• The contract is subject to the General Conditions of Contract (GCC) and any applicable Special Conditions of Contract.
• A performance security may be required within 30 days of award, in the form of a bank guarantee, irrevocable letter of credit, or certified cheque.
• The supplier warrants that goods are new, unused, and defect-free. The warranty is valid for 12 months after delivery at final destination or 18 months after shipment, whichever is earlier.
• The purchaser may cancel the contract for breach of conditions.
• The contract includes provisions for delivery, insurance, transportation, incidental services (like installation, training), and spare parts.

• You must be registered on the Central Supplier Database (CSD).
• You must provide tax compliance status via a SARS TCS PIN or printed certificate.
• Foreign suppliers must complete a questionnaire to determine if a SARS TCS PIN is required.
• Bidders must disclose any employment by an organ of state and any relationships with officials of the procuring institution.

• The 80/20 or 90/10 preference point system applies. The specific system will be determined after bids are received.
• Points are awarded for Price (80 points) and Specific Goals (20 points).
• Specific Goals points are allocated for an EME or QSE that is at least 100% Black-owned.