Supply, installation and commissioning of signalling cables and equipment between clairwood and merebank station, KZN (9-Month contract)

Contractual notices to the Employer

• Address: PRASA House, 1040 Burnett Street, Hatfield, Pretoria
• Attention: Head of the Legal Department
• Postal address: Private Bag X101, Braamfontein, 2017
• Notices may be sent by registered post, hand delivery, fax or email; deemed receipt is the seventh day after posting, at the time of delivery, or on the transmission date.

Scope

• Supply, installation and commissioning of signalling cables and equipment between Clairwood and Merebank stations, for the Signals Department in the KZN Region.
• Contract period: nine (9) months.
• Works cover upgrading, modernisation and construction, executed to Good Industry Practice and the Scope of Works in Annexure B.
• The Contractor supplies, at its own cost, all labour, equipment, tools, materials, transport, consumables, stores, services, samples and temporary works, and remedies all defects.
• Completed works must be fit for the purpose defined in the RFT and the contract.

Applicable specifications

• E4E PRASA (2004) — Annexure P.
• E7/1 PRASA (2012) — works on, over, under or adjacent to railway lines and near high voltage equipment — Annexure Q.
• Working hours and days: Annexure D.

Site and access

• Site access requires a Site Access Certificate issued by the Employer's operations division.
• A competent, Employer-approved site agent must be on site whenever work is performed.
• The Employer, other contractors and statutory authorities must be given reasonable access to the site.
• Temporary level crossings and interference with the Employer's assets or work on open lines are regulated by clauses 25 and 26; blasting and explosives by clause 27.
• Heritage objects or resources found on site must be left undisturbed, preserved and reported to the Employer, which issues an instruction within seven business days.

• Performance Bond: unconditional, on-demand bank guarantee for 10% of the Contract Sum, issued by a South African bank, in the form issued with the RFT; delivery is a condition precedent to the contract taking effect.
• Condition precedent: must be fulfilled within 30 business days of the Signature Date.
• Mobilisation Fee: a 10% advance payment is provided for in the contract but is expressly not applicable to this contract.
• Contract Sum: the amount payable under clause 24.4; the Bill of Quantities is submitted as part of the Contractor's Bid.
• Payment: governed by clause 24; subcontractors must be paid in full within seven days of receipt of the Employer's payment certificate covering their work, less any retention specified in the subcontract.
• Insurances: all insurances required by the contract (clause 34) must be held, with proof of insurance provided before commencement.
• Defects liability: 12 months from the Certificate of Completion.

• The Contractor must not be a Restricted Enterprise — that is, listed on the tender defaulter register under the Prevention and Combating of Corrupt Activities Act 12 of 2004 or restricted under any other applicable law.
• The Contractor must not have engaged, directly or indirectly, in corrupt activity in obtaining the award.
• B-BBEE: status must be as indicated in the RFT; any change to the B-BBEE component, ownership, shareholding or composition requires the prior written consent of the Employer's Chief Procurement Officer and Group Chief Executive Officer, and breach allows immediate termination.
• Occupational Health and Safety Act 85 of 1993 and its regulations apply, together with safety annexures F to N.
• Compensation for Occupational Injuries and Diseases Act 130 of 1993 compliance is required (Annexure M).
• Compliance with all applicable South African law is required, with proof of good standing on duties, taxes, levies and statutory contributions on request.
• All insurances required by the contract must be in place.
• Joint ventures and consortia: members are jointly and severally liable and must nominate a leader authorised to bind them.

Purpose

• Appointment of a service provider to supply, install and commission signalling cables and equipment between Clairwood and Merebank Station for the PRASA KZN Signals Department, over nine months.
• The signalling cables operate the signalling infrastructure and indicate the status of signalling elements; restoring them lets PRASA resume rail services with safe train movement.

Background

• Theft and vandalism of signalling cables and equipment on the Clairwood–Merebank section severely disrupted train operations, forced manual train authorisations and cut fare revenue.
• PRASA KZN has no contract in place for emergency replacement of stolen or vandalised signalling cable infrastructure, and the region limited train services on the section.
• The Clairwood–Merebank section is a major revenue contributor, running between the Umlazi line, Merebank, Clairwood and Rossburg stations.
• The current workaround is clamping points sets and authorising trains manually past failed signals.

Scope and coverage

• Work covers Clairwood and Merebank stations, affecting cables, points, signals and apparatus cases.
• Activities: planning and procurement, trenching, installation, testing and commissioning, site rehabilitation and project close-out.
• The contract is the preferred intervention to restore reliability, availability, maintainability and safety of the signalling infrastructure without extensive engineering changes.
• No other related projects have been identified.

Compulsory briefing and site visit

• Date: 26 October 2026 at 10:00
• Venue: Metrorail Boardroom / Metrorail Office, 65 Masabalala Yengwa Avenue, Durban Station, Durban
• Attendance is compulsory; bidders who do not attend may be disqualified and must appear on the briefing register.
• A compulsory site visit follows immediately after the briefing; bidders must bring their own PPE.
• Bidders arrange their own transport and accommodation; the session starts punctually and latecomers will not be re-briefed.
• Note: the formal briefing clause elsewhere in the RFP gives 26 November 2026 at 10:00, while the invitation and timetable give 26 October 2026.

Other dates

• Bid issue date: 16 October 2026
• Closing date for questions: 10 November 2026, with the RFP Clarification Form submitted before 16:00
• Closing date for responses to questions: 13 November 2026, when briefing minutes are also issued
• Closing date and time for bids: 17 November 2026 at 12:00
• Bid validity: 90 working days from the closing date

Enquiries and clarifications

• Email: [email protected]
• Telephone: 031 813 0102
• The RFP Clarification Form (Annexure 2) must reach the email above before 16:00 on 10 November 2026.
• After the closing date, communication with the Bid Secretariat must be in writing.

Complaints

• Email: [email protected]
• A complaint must state the bid description, bid reference number, closing date, supplier name, supplier contact details and the detailed complaint.

Submission address

• The Secretariat / Tender Office
• Passenger Rail Agency of South Africa
• 65 Masabalala Yengwa Avenue
• Greyville
• Durban Station
• Roof Level Entrance
• Tender box no. 4

Briefing venue

• Metrorail Boardroom
• 65 Masabalala Yengwa Avenue
• Durban Station
• Durban

Submission method

• Hand delivery into PRASA tender box no. 4 at the main entrance of the PRASA KZN Region, Durban Station (roof level entrance).
• Envelope address: The Secretariat / Tender Office, Passenger Rail Agency of South Africa, 65 Masabalala Yengwa Avenue, Greyville, Durban Station, Roof Level Entrance.
• The envelope must show RFP number DBN/CAP (BAC)051, the bid description and the closing date and time.
• Late bids, or bids delivered to the wrong address, are not accepted.

Packaging

• Two separately sealed envelopes: Volume 1 (Part A mandatory requirements and Part B technical/functional response) and Volume 2 (Part C financial proposal and specific goals).
• Pricing goes in the second envelope only.
• One original, plus copies and an electronic version on a memory card or external hard drive marked with the bidder's name.
• A4 format, bound by section, pages numbered consecutively; graphic illustrations may be up to A3.
• Non-original documents must be certified as true copies by a Commissioner of Oaths; forms signed in black ink.
• The original must be signed by a person duly authorised to bind the bidder, with proof of that authority included.

Returnable documents

• Form A Invitation to Bid; Form B Terms and Conditions for Bidding; Form C Tender Form (Pricing Schedule); Form D Site Inspection Certificate / Pre-Tender Briefing Session; Form E Statement of Work Successfully Carried Out by Bidder; Form F Security Screening Form; Form G Acknowledgement; Form H Special Conditions: Funding Contingency.
• SBD 1 — tax compliance annexure, an essential returnable document.
• SBD 4 — Declaration of Interest.
• SBD 5 — National Industrial Participation Programme (delete if not applicable).
• SBD 6.1 — Preference Points Claim Form under the Preferential Procurement Regulations 2022.
• Annexure A Statement of Compliance committing to the contract period; Annexure 2 RFP Clarification Form; Annexure 4 Draft Contract, which may be marked up with track changes and submitted in unprotected Word format.

Disqualification risks

• Bids received after the closing time.
• Failure to attend the compulsory briefing and site visit, or failure to submit the Form D attendance certificate.
• Any mandatory returnable document omitted or left unsigned.
• Canvassing PRASA officials between closing and award, or collusion with other bidders.
• Offering any gift to a PRASA employee or consultant.

Evaluation stages

• Mandatory compliance check, then technical (functional) evaluation, then price and preference points.

Technical evaluation

• Scored on successfully completed similar projects in the supply and installation of signalling equipment over the last ten years:
• 0 projects, non-submission or incomplete submission: 0 points
• 1 to 2 projects: 1 point
• 3 to 4 projects: 2 points
• 5 to 6 projects: 3 points
• 7 to 8 projects: 4 points
• 9 or more projects: 5 points
• Certificates that form part of the technical evaluation: Qualified Signal Technician Certificate, valid flagman certificates, Track Master certificate.

Preference points

• Claimed on SBD 6.1 under the Preferential Procurement Regulations 2022.

Post-tender

• PRASA may negotiate a market-related price with the highest-scoring bidder, then the second, then the third, or cancel the bid.
• PRASA may call for a Best and Final Offer where proposals do not meet requirements, are unaffordable or show no clear preferred response.
• PRASA may require bidders to present their offers at any stage of evaluation.
• PRASA may request annual financial statements signed off by a professional accountant for due diligence.

Scope

• Supply, install and commission new signalling cables and equipment between Clairwood and Merebank Station for the PRASA KZN Signals Department, over a nine-month contract period.
• Work stages: planning and procurement, trenching, installation, testing and commissioning, site rehabilitation, project close-out.
• Affected assets: cables, points, signals and apparatus cases at Clairwood and Merebank stations.

Cable installation

• Cables installed strictly to As-Built cable plans; the Technical Officer indicates the route to be trenched.
• All new cables laid underground in trench, following Trenching and Outdoor Cable Specification CSE 516 Version 2b: trench depth 1000 mm, 100 mm soft sand, 40 mm concrete slabs, then natural soil.
• 170 core cables replaced with 64 core cable as per the Bill of Quantities.
• Cross trenching with 110 mm flex tube/nextube (industrial) permitted instead of manholes; a Track Master must attend and repack ballast where necessary.
• No machine trenching on existing cable routes; machine trenching may be proposed for new routes alongside service roads where cases are relocated, under special supervision.
• Cables made off in existing and new junction cases per case plans; cable joints accurately marked on plans with GPS positions.

Apparatus cases and equipment

• Supply and install new galvanised vandal-proof apparatus cases and bases with an insert accommodating 5 clippon rows of 160 clippons per row, positioned near the old case.
• 700 mm boundary around all new apparatus cases concreted to 150 mm depth (plinth).
• Cable entries cemented rather than fitted with entry pipes and base plates.
• Plan compartment inside case doors with correct waterproof plans for every apparatus case.
• Cases painted grey and numbered on both sides; a rubber-grip key supplied per case, engraved with a number and hand delivered to the relevant Technical Officer.
• Supply and install track equipment per the Bill of Quantities; all new trackside equipment vandal-proofed.
• All new cases correctly earthed, with earth readings recorded and supplied with the case meggar sheets.

Testing, commissioning and handover

• Meggar sheets supplied for all cables installed.
• All new cases and cables commissioned by a qualified Signal Engineering Technician; a Qualified Signal Technician Certificate must be provided.
• After completion, three new sets of laminated hard-copy cable plans plus one USB of all plans in PDF format.
• Redundant material removed on site must be delivered by the contractor to the Clairwood Signal Maintenance depot.

Site and personnel

• Compulsory site visit immediately after the tender briefing; bidders provide their own PPE.
• Contractor provides two qualified flagmen with valid certificates for the protection of persons working in the section.
• Contractor provides a qualified Track Master for inspection of cross trenching.
• Contractor provides security on site to monitor staff and equipment until handover back to PRASA.
• PRASA provides As-Built plans and facilitates occupation applications; occupations require three weeks' notice and PRASA may cancel or postpone any occupation.
• Occupation time is restricted during the week, with extended time allowed on weekends; the contractor may have to present at the monthly occupation planning meeting.
• A PRASA technician must be present whenever the contractor works inside the relay room.

Occupation planning

• The bidder must submit a detailed occupation request well in advance; three weeks' notice is required for all occupations.
• PRASA's Signal Department arranges occupations by mutual agreement with the contractor and the Network Planning Department, and may cancel or postpone any occupation.
• Occupation time is restricted during the week, with extended time allowed on weekends.
• The contractor may be required to present at the monthly occupation planning meeting.

Proposal structure

• The response must be clear and concise, open with a short executive summary and follow a clear methodology throughout.
• Numbered headings, bullet points, sections, appendices and schedules are encouraged; pages numbered consecutively.
• Each RFP requirement must be addressed succinctly, using the RFP's own terms and definitions or explaining any different terminology used.
• PRASA provides As-Built plans and facilitates occupation applications with Network Planning.

Key professional staff

• Qualified Engineering Technician with a minimum National Diploma or higher qualification in Electrical Engineering (Light or Heavy Current), or alternatively a Signal Electrician Certificate.
• Qualified flagmen holding valid flagman certificates.
• Qualified Track Master.

Organisational experience

• Scored on successfully completed similar projects in the supply and installation of signalling equipment over the last ten years.
• For each completed project, submit in sequence: appointment letter, contract and purchase order on client company letterhead; a project description; the client name and client contact details (email and office number); and a completion certificate signed by the client or a client letter confirming successful completion.

Work stages subject to quality control

• Planning and procurement, trenching, installation, testing and commissioning, site rehabilitation, project close-out.
• Trenching and cable laying must follow Trenching and Outdoor Cable Specification CSE 516 Version 2b.
• Meggar sheets must be supplied for all cables installed.
• All new cases must be correctly earthed, with earth readings recorded and submitted with the case meggar sheets.
• All new cases and cables must be commissioned by a qualified Signal Engineering Technician, and a Qualified Signal Technician Certificate must be provided.
• After completion, three new sets of laminated hard-copy cable plans plus one USB containing all plans in PDF format must be handed over.

Pricing submission

• Pricing is offered on Form C (Tender Form / Pricing Schedule) and placed in the second sealed envelope, separately from the technical and compliance response.
• Volume 1 contains Part A mandatory requirements and Part B technical/functional response; Volume 2 contains Part C financial proposal and specific goals.
• Measurements and payments are based on project schedules approved by the PRASA Technical Officer/Project Manager.
• Bid rates may not be changed after the closing date or after award unless the contract specifically provides for it.
• PRASA may request annual financial statements prepared and signed off by a professional accountant, or other documentation, for a due diligence exercise.

Pricing

• Pricing is submitted on Form C (Tender Form / Pricing Schedule) in the separate financial envelope.
• Bid rates may not be changed after the closing date or after award unless the contract specifically allows it.
• Measurements and payment are based on project schedules approved by the PRASA Technical Officer/Project Manager.

Bonds and guarantees

• Performance and bid bonds apply where applicable; no amount or percentage is stated.
• All equipment supplied, including workmanship, is guaranteed for one year from the date of commissioning and site handover.

Penalties

• R5 000 per week if the contractor fails to complete delivery by the agreed occupation dates.
• R1 000 per train delayed where the contractor exceeds the agreed occupation time.

Financial capacity

• PRASA may request annual financial statements prepared and signed off by a professional accountant, or other documentation, for a due diligence exercise.
• Bidders carry all costs of preparing and submitting their proposal; PRASA does not reimburse any bidder.

Mandatory eligibility

• CIDB grading: 6EP or higher.
• CSD registration: bidders must self-register on National Treasury's Central Supplier Database and provide the supplier number and unique registration reference number; only foreign suppliers with no local registered entity are exempt.
• Tax compliance: bidders must be tax compliant at submission and throughout the contract and provide a Tax Compliance Status (TCS) PIN; status is verified through the CSD. This applies to foreign bidders and individuals as well.
• Joint ventures and consortiums: every party must be registered on the CSD and tax compliant; a signed JV or consortium agreement stating the percentage split and each party's responsibilities must be submitted, or written confirmation of intent to conclude one before award.
• B-BBEE: claimed through SBD 6.1 under the Preferential Procurement Regulations 2022.
• Non-original documents must be certified as true copies by a Commissioner of Oaths.
• The successful bidder must comply with all applicable laws and regulations.

Returnable forms

• SBD 1 — tax compliance annexure, an essential returnable document.
• SBD 4 — Declaration of Interest: discloses whether any director or shareholder is employed by the state or connected to anyone at the institution.
• SBD 5 — National Industrial Participation Programme (delete if not applicable).
• SBD 6.1 — Preference Points Claim Form.
• Form F — Security Screening Form.

Disqualification

• Failure to submit any required document may lead to disqualification at PRASA's sole discretion.
• Bids submitted after the deadline are disqualified.
• Collusion between bidders leads to disqualification and restriction from future PRASA business.

Site safety

• Attendance at the compulsory briefing and the site visit immediately afterwards is required; bidders must bring their own PPE.
• The contractor must provide two qualified flagmen with valid certificates to protect persons working in the section.
• A qualified Track Master must be provided for inspection of cross trenching and must be able to repack ballast where necessary.
• The contractor must provide security on site to monitor staff and equipment until the project is handed back to PRASA.
• Occupation time is restricted during the week, with extended time allowed on weekends; the contractor must keep to agreed occupation times because delays to peak Metrorail services affect many trains.
• A PRASA technician must be present whenever work is carried out inside the relay room.

Contract

• Standard PRASA contract agreement applies.
• Contract period: nine months from the start date; the contractor must complete Annexure A (Statement of Compliance) to commit to the period.
• Guarantee: all equipment and workmanship guaranteed for one year from commissioning and site handover.
• Penalties: R5 000 per week for failure to complete by the agreed occupation dates; R1 000 per train delayed where agreed occupation time is exceeded.

PRASA's rights

• Amend or withdraw the RFP at any time without notice or compensation, or withdraw it on good cause.
• Reject non-conforming proposals, disqualify late proposals, and make no award at all.
• Call for additional documents and validate information submitted, including by requesting supporting evidence.
• Negotiate a market-related price with the highest, then second, then third highest scoring bidder, or cancel the bid; call for a Best and Final Offer where proposals are unaffordable or do not meet requirements.
• Award at any time after the closing date and adopt any bidder proposal into procurement documents.
• Cancel the contract and place the bidder on PRASA's Restricted Suppliers list if information supplied proves incorrect after award.
• Not accept changes to bid rates after the closing date or award unless the contract provides for it.

Bidder obligations

• Bear all proposal preparation costs; no reimbursement is payable.
• Keep PRASA information confidential and sign confidentiality undertakings if required; return confidential material on demand.
• Indicate in writing which submitted information is confidential, failing which it is treated as public.
• Submit any additional conditions in a covering letter; no alterations to the RFP documents themselves.
• Review the draft contract and mark any amendments or deletions with track changes, submitting the Word version unprotected.
• Bidders may be required to sign confidentiality contracts or undertakings.

Technical scoring

• Points are awarded for successfully executed and completed similar projects in the supply and installation of signalling equipment over the last ten years:
• 0 projects, non-submission or incomplete submission: 0
• 1 to 2 projects: 1
• 3 to 4 projects: 2
• 5 to 6 projects: 3
• 7 to 8 projects: 4
• 9 or more projects: 5

Supporting evidence for each claimed project

• Appointment letter, contract and purchase order on client company letterhead.
• Description of the project.
• Client name and client contact details (email and office number).
• Completion certificate signed by the client, or a client letter confirming successful completion.

Certificates counted in the technical evaluation

• Qualified Signal Technician Certificate.
• Valid flagman certificates.
• Track Master certificate.

Closing date: 17 November 2026 at 12:00

Compulsory briefing session: 26 October 2026 at 10:00

Venue: Metrorail Boardroom, 65 Masabalala Yengwa Avenue, Durban Station, Durban

Attendance is compulsory; failure to attend disqualifies the bid.

Tender documents available for download from National Treasury e-tender website from 16 October 2026.

A compulsory tender briefing meeting will take place at the Metrorail Boardroom, 65 Masabalala Yengwa Avenue, Durban Station, Durban, at 10h00 on 26 October 2026. Bidders failing to attend will be disqualified. Arrangements can be made to make bids available before closing date provided the prospective bidder has attended the compulsory briefing meeting.

No specific contact person or email provided in the document. Submission address:

PRASA Adjudication Committee Tender Box No. 04

Passenger Rail Agency of South Africa

65 Masabalala Yengwa Avenue

Greyville

Durban Station, Roof Level Entrance

Durban

Submission method: deposit in Bid Box No. 4 at the PRASA Adjudication Committee Tender Office, 65 Masabalala Yengwa Avenue, Greyville, Durban Station, Roof Level Entrance, Durban. Bids must be on official forms (not re-typed) or submitted online. Late bids are not accepted.

Returnable forms (all must be completed, signed and submitted):

• Form A (Invitation to Bid): bidder details and signed as the offer cover page.
• Form B (Terms and Conditions for Bidding): acknowledgement of the terms.
• Form D (Site Inspection / Pre-Tender Briefing Session): proof of attendance at the compulsory briefing.
• Form E (Statement of Works Successfully Carried Out): particulars of relevant completed works.
• Form F (Security Screening Form): declarations on criminal/civil history, judgments, insolvency, and consent to screening.
• Form G (Acknowledgment): certification that information provided is true and correct.
• Form H (Special Conditions: Funding Contingency): acknowledgement of the funding contingency conditions.
• SBD 4 (Declaration of Interest): discloses any director/shareholder employed by the state or connected to the procuring institution.
• SBD 5 (National Industrial Participation Programme): signed and submitted with the bid.
• SBD 6.1 (Preference Points Claim): claims preference points for specific goals.
• SBD 7 (Contract Form): to be signed by the successful bidder.

Disqualification risks:

• Failure to attend the compulsory briefing session.
• Late submission.
• Submission on non-official forms or re-typed forms.
• Omission of any returnable form or required information.
• Being listed on the Register for Tender Defaulters or List of Restricted Suppliers.

Evaluation stages:

1. Compliance check: attendance at compulsory briefing, CSD registration or tax compliance status, and submission of all required forms.
2. Preference point system: the applicable system is the 90/10 system (for requirements above R50 million) or 80/20 system (up to R50 million). The tender document indicates the 90/10 system applies.
3. Points allocation: maximum 100 points total.

• Price: 80 or 90 points (depending on system).
• Specific goals: 20 points (under 80/20) or 10 points (under 90/10).

Specific goals (points claimed under 80/20 system, total 20 points):

• B-BBEE contributor status of at least Level 2: 5 points (evidence: BEE certificate or affidavit; for JV, consolidated scorecard accepted).
• Black Women Owned: 5 points (evidence: certified copy of ID of owner/s).
• Black Youth Owned: 5 points (evidence: certified copy of ID of owner/s).
• Black person with Disabilities: 5 points (evidence: certified copy of ID and doctor's note confirming disability).

Points are awarded on a pro-rata basis: Points allocated x percentage owned = points claimed. CIPC registration documents and CSD registration report are used to verify evidence.

Scope: Supply, installation and commissioning of signalling cables and equipment between Clairwood and Merebank Station for the Signals Department in the KZN region.

Contract period: Nine (9) months.

Bidders must complete Form E (Statement of Works Successfully Carried Out) detailing relevant works, including client, nature of works, contract/project period, value of works, and contact number.

Bidders must complete Form E (Statement of Works Successfully Carried Out) providing particulars of works successfully carried out, including client, nature of works, contract/project period, value of works, and telephone number. This demonstrates relevant experience.

Funding contingency: PRASA has obtained National Treasury approval to depart from PFMA SCM Instruction No. /22 paragraph 8.4. Budget allocation is not yet complete at time of issuance. Award is strictly subject to PRASA securing funding and confirming sufficient budget. PRASA may cancel the RFQ at any stage prior to award if funding is not secured. PRASA is not liable for any claim, loss, or damages arising from failure to source funding or non-award due to lack of funding; bidders waive any right to institute proceedings against PRASA in these circumstances.

National Industrial Participation (NIP): If the contract has imported content equal to or exceeding US$10 million, a NIP obligation of 30% of imported content applies. Successful bidders with contracts exceeding R10 million must report details to the DTI within 5 working days of award. A performance guarantee may be required by the DTI as part of the NIP process.

CSD registration: Bidders must be registered on the Central Supplier Database (CSD) to upload mandatory information (business registration, directorships, identity numbers, tax compliance status, banking information). If not registered on CSD, mandatory information may not be submitted with the bid.

Tax compliance: Bidders must submit their SARS Tax Compliance Status (TCS) PIN or CSD number. A printed TCS may be submitted with the bid. For consortia/JVs/sub-contractors, each party must submit separate proof of TCS/PIN/CSD number.

Foreign suppliers: Must complete the questionnaire to determine if a tax compliance status is required.

Security screening: Form F requires declarations on criminal/civil history, judgments, insolvency, and consent to screening. PSIRA registration and good standing letter required for security providers.

B-BBEE: Preference points claimed for B-BBEE status of at least Level 2 (5 points) and other specific goals. Evidence: BEE certificate or affidavit.

CIPC: CIPC registration documents used to verify ownership evidence.

Preference points are awarded for specific goals under the Preferential Procurement Regulations 2022. Specific goals: B-BBEE contributor status of at least Level 2 (5 points), Black Women Owned (5 points), Black Youth Owned (5 points), Black person with Disabilities (5 points), totalling 20 points under the 80/20 system. Evidence required: BEE certificate or affidavit (for JV, consolidated scorecard accepted), certified copies of identity documents, and doctor's note confirming disability. Points are allocated on a pro-rata basis: points allocated x percentage owned = points claimed. CIPC registration documents and CSD registration report are used to verify evidence.

The successful bidder will be required to sign a written contract form (SBD 7). The contract is subject to the Preferential Procurement Policy Framework Act 2000, the Preferential Procurement Regulations 2022, the General Conditions of Contract (GCC), and any other applicable legislation or special conditions. Funding contingency: award is subject to PRASA securing budget allocation; PRASA may cancel the RFQ prior to award if funding is not secured, and bidders waive any right to claim damages.

Bids must be delivered by the stipulated time to the correct address; late bids are not accepted. All bids must be submitted on official forms (not re-typed) or online. Bidders must register on the Central Supplier Database (CSD) to upload mandatory information (business registration, directorships, identity numbers, tax compliance status, banking information). If not registered on CSD, mandatory information may not be submitted with the bid. Bidders must ensure tax compliance and submit their SARS PIN or CSD number. Foreign suppliers must complete the questionnaire to determine if a tax compliance status is required.

The applicable preference point system is the 90/10 system (for requirements above R50 million) or 80/20 system (up to R50 million). The tender document indicates the 90/10 system applies. Points: price (80 or 90 points) and specific goals (20 or 10 points). Specific goals under 80/20: B-BBEE Level 2 (5 points), Black Women Owned (5 points), Black Youth Owned (5 points), Black person with Disabilities (5 points). Points are awarded pro-rata based on ownership percentage.

Closing date: 17 November 2026 at 12:00.

Tender validity: minimum 90 days from closing date.

Contract period: nine (9) months.

No briefing or site visit dates are stated.

No contact details are provided in the document.

Returnable documents:

• Form C (Tender Form): signed offer, including bidder details, authorised signatory, and price.
• SBD 6.1 (Preference Points Claim Form): completed and signed, with evidence for claimed specific goals.
• Certified copy of the resolution of the board of directors or certificate of partners/members authorising the signatory.
• Proof of Workmen's Compensation, Securities and Insurance within 30 working days of award notification.

Submission method and address: not stated in the provided document.

Closing time: 12:00 (from tender record).

Preference point system: 80/20.

• Price: maximum 80 points.
• Specific goals: maximum 20 points.

Specific goals and evidence:

• B-BBEE contributor status of at least level 2: BEE certificate or affidavit (for a joint venture, a consolidated scorecard is accepted).
• Black Women Owned: 5 points, certified copy of owner's ID.
• Black Youth Owned: 5 points, certified copy of owner's ID.
• Black person with Disabilities: 5 points, certified copy of owner's ID and doctor's note confirming disability.

Points are awarded on a proportional/pro-rata basis: points allocated x percentage owned = points claimed.

CSD Registration Report is used to verify evidence.

No minimum qualifying score is stated.

Scope: supply, installation and commissioning of signalling cables and equipment between Clairwood and Merebank Station for the Signals Department in the KZN region.

Key quantities from the Bill of Quantities:

• Signals: 3 complete three aspect signals, 1 complete three aspect signal with route lights, 1 complete shunt signal.
• Cases: 1 apparatus case 1.5m, 4 apparatus cases 1.2m, 2 junction cases (all with insert frames).
• Cables: 500 m armoured signal cable 2c 1.6 mm², 7000 m armoured signal cable 2c 16 mm², 500 m armoured signal cable 27c 1.6 mm², 500 m armoured signal cable 40c 1.6 mm², 18000 m armoured signal cable 64c 1.6 mm².
• Track equipment: 8 pre-wired ML inserts (Tx/Rx), 4 each of ML power supply, ML TPR, ML A/B/C/D transmitters, ML A/B/C/D receivers, ML A/B/C/D tuning units, and 4 transformers 440V/110V CSE32-18 0.5kV.
• Installation works include signal erection, trenching, cable laying, terminations, case installation, and ML track equipment installation.
• Commissioning is a lump-sum item.

Contract period: nine (9) months.

Pricing is via a Bill of Quantities covering: Preliminary & General Charges (site establishment, health and safety management, project engineering, vegetation control, protection, security, community liaison officer, transportation); Materials (signals, cases, cables, track equipment); Installation (signals, cables, cases, ML track equipment); and Commissioning. A 10% contingency must be added to the contract amount.

Pricing format: Bill of Quantities with rates and totals.

• A 10% contingency must be added into the contract amount.
• In case of discrepancy, the amount in words takes precedence over figures.
• For non-architectural work, arithmetic errors in extension are corrected by treating the unit rate as decisive; for architectural work, the total amount is decisive.

Bid security, bonds, guarantees, retention and payment terms are not stated in the provided document.

CSD registration: required; CSD Registration Report is used to verify preference evidence.

B-BBEE: minimum level 2 contributor status to claim specific goal points; evidence is a BEE certificate or affidavit.

Workmen's Compensation, Securities and Insurance: documentary proof required within 30 working days of award notification.

No CIDB grading, tax clearance, or CIPC registration requirements are stated in the provided document.

B-BBEE requirements: bidders must be at least level 2 contributor to claim specific goal points. Evidence: BEE certificate or affidavit (for joint ventures, a consolidated scorecard is accepted). Additional specific goals: Black Women Owned (5 points), Black Youth Owned (5 points), Black person with Disabilities (5 points). Points are awarded proportionally based on ownership percentage. CSD Registration Report is used for verification.

Contract period: nine (9) months. Tender validity: minimum 90 days from closing date. The bidder must provide Workmen's Compensation, Securities and Insurance within 30 working days of award notification, and sign a formal contract within 7 working days if required. Late completion attracts penalties under the Conventional Penalties Act; relief may be granted if the penalty is disproportionate. If the bidder fails to enter into a contract or provide security, PRASA may recover costs of re-tendering. In case of conflict, the project specification prevails over other documents, and the accompanying letter prevails over the documents.

Evaluation uses the 80/20 preference point system: price (80 points) and specific goals (20 points). Specific goals include B-BBEE level 2 or higher, Black Women Owned, Black Youth Owned, and Black person with Disabilities, each worth 5 points. Points are awarded proportionally based on ownership percentage. CSD Registration Report verifies evidence.